December 12, 2022 — Parks and Recreation Advisory Board Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:01] Thank you. we'll get started. Our December twelfth meeting is as officially started, and i'd like to start with what you're recording, of course. thanks. Everyone for joining us tonight. we do have quorum of perhaps so officially. Call this meeting to order Would anybody like to make a motion to approve. tonight's agenda. I would like to to amend the agenda. Okay, great. So how would you like to amend it, or what what would you like to make? I like to make a motion to add an item to matters from the Board to appoint a replacement for me for today this week's crab agenda setting meeting, because I will be occupied at a conference and can attend. Okay, Great, do I have a second sure second, that great. Thank you. Jason.

[1:02] Okay. So Chuck, Did you want to discuss it or do? When when we get there we'll we'll discuss it. yeah, we can discuss it when we get there. As long as people are willing to discuss it. Okay, great, we don't need a roll call. Is that correct, Rosa. It's amended. So we'll we'll go ahead and add, and i'll make i'll make a note check, but for some reason I get there, and I forget you'll just you'll just raise your hand. Okay. Fantastic. Okay, Great. Thank you for that. and then. Now we'll just pass it over to our director of Alley Road to give us a highlight on activities. And also this is a reminder where proud members can suggest any items to be considered for scheduling at the next agenda meeting at that setting meeting. As well. Ali Rhodes she/her: Thank you, madam. Chair folks on Alley Rhodes and the Director of Parks and Recreation for our board members and any listening community members. There are some highlights that into this matters from the Board or future board items and tours is where the department highlights upcoming items that the prad will be reviewing upcoming items happening in the community, and also at our city council. in our consent agenda. I did want to call out. You'll see that just last week on International Day of persons with Disabilities Council actually highlighted bpr zone expand programs. So that

[2:17] Ali Rhodes she/her: that's that's a past event that we have on the calendar here on December fifteenth City Council is gonna follow up on the shared micro mobility update. That's the E scooter pilot that's been happening in East Boulder. If you'll remember Prab provided input on that program at your I believe it was your October meeting. so much fun is going on downtown as Ali Rhodes she/her: we speak. There are augmented reality stations throughout the Pearl Street, Mall, and the civic area. This Saturday is also St. Nick on the bricks and parks, and recreation will be hosting some events at that same time Ali Rhodes she/her: as we move into January. In addition to your business meeting, which is scheduled on the 20 third we wanted to call out that we are bringing back our New year's. Kick off on January first. This is a really fun event at the East Boulder Community Center. What you can try various fitness programs

[3:03] Ali Rhodes she/her: pools will be available for kiddos and other activities. So if you check out the link in your packet, you can learn more about the New year's kickoff. Ali Rhodes she/her: moving into February. we'll be excited every year. In February we give you an overview of our year, and so this year we are excited to be publishing our first state of the urban forest. This is something that's one of the recommendations of the urban for a strategic plan Ali Rhodes she/her: that we, as a department, publish a by annual state of the urban forest. and we're really looking forward to bring you that conversation because it'll outline the great work that we've done to advance the work of the urban for a strategic plan in the last 4 years, but also the work ahead. Ali Rhodes she/her: Also, in February I want to call out that City Council is having a couple of conversations that Prab might be interested in one. On February ninth they will be discussing multiple topics, as it relates to members of our and housed community. They'll be talking about family homelessness. Ali Rhodes she/her: They'll be talking with older housing partners, the city's de facto housing, authority about housing our community and the safe and manage public spaces. Team will also be giving Council an update on those pilot programs, and as a reminder that includes the parks and recreation Departments, Urban Park Ranger program.

[4:12] Ali Rhodes she/her: and then on February 20 third. They'll have a midterm check in. So, as a reminder, our city council members have a 2 year term, and they do a significant retreat after there are Council elections. So at the beginning of Ali Rhodes she/her: most even years in the odd years they do a midterm check in where they look at the priorities they have for the remainder of their term, and adjust them if and as appropriate Ali Rhodes she/her: on February eleventh. I'm also just want to make sure. You see that we're bringing back our sweethearts dance. This is an event that began at the North Boulder Recreation Center. Ali Rhodes she/her: Oh, I don't know. 17 years ago is a way for young people and special adults in their live to have a special evening out. so we recommend you. Check it out and share it with any young people in your life. It's a it's a lovely evening out Ali Rhodes she/her: Finally, looking ahead to march in addition to your regular business meeting on the Ninth City Council will have a study session to discuss re allocation of funding that will be available because of the ballot measure that passed authorizing a library district

[5:15] Ali Rhodes she/her: so currently. There are general fund dollars that fund the municipal Library, with the establishment of the the library district. Some of those funds will be available for reallocation. Ali Rhodes she/her: so lots going on. I know you're busy volunteers, but we hope as you can support the great events and work of parks and recreation, You'll find time to do that. Great, Thank you. Does any of the grab have any comments for Ellie. Okay, perfect. We'll move on to public participants. Yeah. Participation. Ali Rhodes she/her: I see a hand from Chuck and one from Sunny. I only see Sunny's. Oh, that was in 3D:

[6:01] Okay, All right. Go ahead. I'll go with Chuck first. Ally. Is there a way to see the do this so much fun without signing up for an Instagram account. Ali Rhodes she/her: I believe our community programs and partnerships manager, Brian Berry, is available and might be able to chime in and answer that question If he's not available at the moment, he can chime in later. I tried it myself and it. Oh, there he is! I'm gonna let Brian answer this without me making something up. Bryan Beary (he/him/his): the the short answer. I everyone is Yes, you do need to sign up for an Instagram account, or or you someone else's Bryan Beary (he/him/his): at this point. I know I didn't have one myself, so i'm even made a work Instagram account, so that I could get in there and access those and it really has to do with the way that technology works to apply the filters on top of the different scenes that you can take a picture with. But Bryan Beary (he/him/his): again, your no requirement to share that. You can just keep that to yourself if you want to. If we have Bryan Beary (he/him/his): concerns with social media. Okay, thanks. What? What's your password?

[7:03] I check you. Funny. all right, Sunny. I just have a quick comment. I wanted to just express my excitement about you bringing back the sweetheart dance. That's been a hit at our house, and I will be happy to share that that's coming back. Ali Rhodes she/her: We'll look forward to seeing you there. My children have told me they're too old, so i'm sure i'll be there blowing up balloons or something. All right. any. I just want to make sure I have it. I can see everybody's screen, but i'm going to move on to public participation. If nobody else is gonna make a coming perfect this portion of the meeting is for members of the public to communicate ideas of concerns to the Board regarding parts of recreation issues for which a public hearing is not scheduled later in the meeting, and tonight we have 3 public speakers that have submitted their name before 4, 30, and i'll pass it on to Rosa. Continue.

[8:07] but thank you so much, Pam. Allow me to share my screen real quick here. So the following are examples of rules of decorum found in the Boulder Revised code: All remarks and testimony shall be limited to matters related to city business. No participant shall make threats or use other forms of intimidation against any person. obscenity, racial epithets, and other speech and behavior that disrupts or otherwise impedes the ability to conduct the meeting are prohibited. Participants are required to sign up, to speak in advance, so it's before 4, 30. The day of the meeting and use the name that they are commonly known by individuals, must display their whole name before being allowed to speak online

[9:06] currently. Only audio testimony is permitted online. Great Rosa, I I didn't. I skipped over my paragraph so i'll. I'll finish it because I need to talk about the 3 min limit. So during this public participation time that the public is encouraged to comment on the need of parts work programs, you're limited to 3 min and depending on the nature of of your matter. You may or may not receive a response from the Board after you deliver your comments. However, we're always listening and appreciative of your feedback, and so we'll pass that on to Rosa to call the first one. Okay, thank you, Pam. I did want to say so. We do have 3 3 speakers today. I do see Ted. I do see Larry Susan Adams, If you are with us, would you please go into your name and reword it to Susan Adams, so I can pull you into the meeting when it's your time. Thank you.

[10:03] I don't know how to do that it's not showing me. Oh, it, says Boulder, rowing. Okay, so I am going to call Ted just 1 s, Ted Ted. You may begin. Thank you. excuse me, Edmond Noise the full name. Ted is what I go by. The board heard me speak on November 20, eighth, and hope hopefully it's had time to read the four-page paper by email to the board and staff on December 7 in both the speech and the paper. My main request was that Prab advised Staff to return

[11:03] to reservoir, opening hours of 5 or 6 a. M. On November 28, however, neither the board and our staff made any mention of opening hours for 2,023, and tonight's agenda package says nothing about opening hours for 2,023. We've also noted that tonight's agenda package, says that it's pairs to say that fees are not really for discussion tonight. In that in January the packet says in January staff will report back on user group fees and include responses to various concerns shared at the the November meeting. As regards the fees. I want to advise the board of an era I now think I made in the in the December, the seventh paper. where I said that staff has been sending BC. Our invoices based on the Mo. It you, the director told the council was just a draft, a starting point.

[12:09] and that no fee changes resulted. After the February, one Council meeting. I've recently seen a March, the fourteenth, 2,002 memo from staff to rowers and swimmers that I presume was authored. After February one the memo gave rowers and Swimmers 2 options regarding 5, a. M. Entry to the reservoir. Susan Adams will give the board more details on the Hobson's choice staff gave Bcr. And other users there. i'd like to briefly mention the partnership question. as I stated in the December seventh paper. I believe it's in the best interest of all the parties that Staff and and the group leaders work out a true partnership agreement

[13:00] rather than continuing with things as they are. I wish I had inquired About a partnership in 25,014, when I was Bcr President and I and the Club enjoyed a healthy working relationship with the reservoir manager. I'm. Optimistic that the current Bcr manic leadership can happily work with staff and come to a something that will be for the best of the community. and I thank you for your attention to these issues. Thank you, Ted Rosa. Do you want to call the next name. Okay. My next one is Susan Adams, and so I will

[14:01] thank you. Can you hear me? Thanks for the last tonight, everybody. It's fun to see us be playful. so i'm speaking tonight to ask for your advocacy for the rowing community at your last meeting Chuck Brock expressed concerns about my comments regarding the rowing communities. Agreement with the reservoir. Chuck. Thank you for your questions. So first off we're working towards a positive and functional relationship with the reservoir staff, which is mostly challenged by the fact that they have recently, in recent years, drastically increased our cost, and we just cannot afford it. These increases anymore. 150 ally explained that she had met with us for hours last winter, which is correct. But what you need to know is the result of those meetings with Bcr being given 2 choices, both of which did not meet our request given to the staff throughout our many meetings, and resulted in an agreement that we are not able to maintain in the coming year 2. I understand the Frustration alley expresses that these meetings have happened, but not to a mutually beneficial result.

[15:02] We are at a $100 an hour for early access, and that is broken. Our club and deeply compromised our membership numbers. So i'm not disputing that Ally has worked hard to collaborate with us. What I'm saying is that that when we met with her multiple times last year, and when we attended Stacy's fireside chat this fall. both of them indicated that if we want to change our $100 an hour fee or the open and wakeless hours. We have to come to you the Parks and Recreation Council members. and if that does not work, then we are told to speak in front of city Council. I do not want to do any of these things. I would rather work directly with Ali and her team, but so far that does not result in an agreement that is sustainable for us. Other organizations have received a very reasonable agreement, including the Rocky Mountain Paddle board. which is recently signed a five-year contract. That caps rent increases at 3% per year with a total revenue share of 10%, and gives Rocky mountain paddle board, a passcard to the front gate 250. We also learned that University of Colorado has been given a $60 out of hours access feed that is split with Colorado junior crew.

[16:05] So we cannot understand. My boulder Community rowing continues to be charged a $100 an hour with with every indication that the need to it it needs to be increased to 240 an hour. Furthermore, the reservoir hours are 9 am. On the shoulder season, which is such a waste of access to reservoir on beautiful mornings in the spring and fall. when a member noted that the percentage of no wake. Hours did not come close. The percentage of small craft permits as compared to power boat permits. The reservoir Staff indicated at your last meeting that all users can share the reservoir whenever it is open. When power boats are allowed to make wakes. What I will say to that is, that powerboat users and rowers do not share shared enjoyment of the reservoir when wakes are allowed, because power boat motors generate huge wakes and cross wakes that chop up the water, roll through the No wake zone and rebound off the dam. So in summary I will continue to ask for your advocacy, and telling the Reservoir staff to find ways to partnership with us, and to find an equitable pricing structure with the Rowan community. That is an increase in open and wakeless hours, and will prove to not only be profitable, but give parks and wrecks a much more amicable relationship with the community. Thanks very much.

[17:13] Thank you. And you timed that perfectly. Thank you. Thank you so much. Larry. We'll go ahead and start you, Larry. Would you wait until I pull up the timer? Certainly.

[18:07] Hello, Parks, and Wreck Advisory Board members and city staff. My name is Larry Mikio Boulder resident for 33 years. I am here once again over management and under utilization of the facilities. Last week I had the opportunity to walk and talk with one of the city staffs newest members. Some things that occurred to me as I was revisiting some of the deep history between the Aquatics groups and the city given. There are some new Prad members this fall, and realizing aquatics may not be on the top of everyone else's mind as much as it is on top of my mind. A quick rehash might be good boulder aquatics, masters was once run as the city program for several years. In the 1990 S. Circa, 2,001, 2,002. It was split out into a standalone program. We've had some ups and downs 30 years, as various actors have come and gone on both sides. The negative impacts of the pandemic, however, were felt universally

[19:00] Both Vpr as well as Bam, are finally feeling optimistic, heading into 2,023 and I think City City staff will talk more about this and most recent numbers. Later on. This ultra quick review illustrates some of the symbiotic path that aquatics and the city have traveled over 25 plus years. Expanding this a bit. User groups like bam, older community rowing, etc. We're in mesh with the city, while our total dollar impact might barely wiggle a financial needle. The intangible impact is the community engagement that we maintain and perpetuate. User groups provide a diverse riches to boulder that's hard to replicate it also provides a point of distinction between the suits facilities and a pure commercial entity. We are in it for something more than just dollars and cents. Coming back to the concept of over management and utilization. What does it really mean? And how does prab factor in, since it sounds like it's mostly an operational issue. The open management piece that I speak about deals with the possible constraints. That city staff are placed under by other entities within

[20:09] the organization. For example, maybe legal. I don't know. The utilization refers to the ephemeral product, the direct centers, reservoir, etc. Offer. Unlike a cucumber and a supermarket that can be sold for days before perishing. If a facility is idle or unavailable, that period results in lost, for that is also a lost opportunity for the public that's paid for those facilities in some capacity. broadly through tax dollars and more point, at least through admittance. Some on, perhaps, have inquired about electric vehicle charging or multi mobile transport to one from the res or about safety of areas structures being implemented. It would be good for Prab to inquire the other way, say, with city council or the city manager about easing the greater restrictions that have been imposed on the user groups over time. realize the value of these user groups and seek ways to leverage us. We're not asking what the city can do for us, but rather what we can do for the city.

[21:04] But we need the flexibility to do so within our capabilities. Thank you. Thank you, Larry. Appreciate it. No other comments correct, Rosa. Oh. we're good. Think you can. Okay, the board. Have any questions? I see Chuck's hand up. I have a request for Boulder rowing. I've I've heard you mentioned several times about community benefit of boulder rowing. and i'm sure that's true. I'd be very interested in seeing statistics on the number of people in your program and on the number of for example, disadvantaged community members that are youth that you have in your program to get a better sense of the broader community benefit. So we we operate, we mean parks and recreation, not not the Advisory Board have a recreation priority index, which

[22:03] is a way of allocating resource based on community benefit. so i'd recommend that you take a look at that in in our master plan, and see if you can come up with a clear description of your organization, and how how you do provide a broader benefit to the community, and that would be helpful for us in considering your requests. Thank you. Is there anyone else? Only I have a question on Sue's? comment. She she described discrepancies with different with the different organizations. How do you choose that or is that something we can discuss? Ali Rhodes she/her: I'm happy to discuss it. either. I mean we can do it now, I can tell you. I Don't share that understanding of the discrepancies I know someone made that comment in November and in a follow up meeting. I believe it, Stephanie or Stacey clarified. I think the fees are being

[23:02] Ali Rhodes she/her: applied consistently what might be different. One Rocky Mountain paddle is different. They have a a contract with the city of boulder. They're a public private partner, and they do have access to the facility. They pay at least for space there. So that's that's not an apples to oranges or an apples to Apples comparison. Ali Rhodes she/her: and then, as far as the fee rates for Ali Rhodes she/her: I think she mentioned cu junior crew and Colorado junior crew again. I believe the fees are consistent. Stephanie and Stacey are both here, but perhaps it'd be best for us. Ali Rhodes she/her: Our intention. This is outlined in the 2,023 operations. Memo is to bring this back to you in January, and show you the fees that are paid by the and what the general public pays. And so, if you want, if you don't mind holding your question, we can report back on that with the other elements of user fees in January. I would appreciate that if this other board members interested in seeing that. Okay, great. Thank you. Appreciate it

[24:00] All right. We will move on. That's great. Thank you for everybody for your comments. since there are no minutes tonight to approve, we'll move on to the following, and i'll pass it back over to Ally Rose for our updates, and there's 3. So are you gonna combine them in one like you did last time? Okay, so folks. just and again for as a reminder for community members listening. The Prep. Packet includes what we call the consent agenda, different from city council. This is where we provide informational items for the board. These are not items where we need their input or their their advice. However, we do think they're important background information for them to be able Ali Rhodes she/her: where of as Advisory Board members. And so there's some incredible information here. certainly from my office in the director's office, but planning updates and operation updates. So all 3 categories. There are Ali Rhodes she/her: some updates. I will call out again just the incredible recognition our expand program received with international day of persons with disabilities. Last Thursday. Some exciting project updates, as it relates to

[25:04] Ali Rhodes she/her: some of our planning efforts, but also there's some really great statistics in here on rec center usage and levels of service inside. Ali Rhodes she/her: So if you have questions on any of those items, this and again for members of the community who might be listening. Board members read this in advance, and if they have questions, I have some really smart people on our team that are here to answer them any questions. Wow! Okay. fantastic. Chuck Chuck Got it in there. Oh, he did. He was waiting to give up for a second to write my notes, and there he is. Okay, Go for a check. Yeah, Sorry I keep piping up. But I wanted to. I wanted to thank you for the comments on Bill Bower Park, and giving some context and background on that. I was a little surprised about one of the comments about the community feedback on the interpretive sign

[26:08] and community members worried about it being somehow becoming a war memorial. and a reminder. This is this: is named in honor of a World War Ii hero, who is also a valued community member. So I I guess I mean the mark was named for him because he was a World War Ii hero, you know. If he, if he, if he had been, even if you were a valued community member, the part probably would not have been named for him. And so I think it's appropriate that that the fact that he participated in World War Ii. Along with 16 million other Americans. 400,000 of them died. I think that's worth a sign, and I think it's worth noting. And this is a veterans association that's trying to get this memorial and plaque

[27:00] in place, and I think it'd be kind of silly not to mentioned. and even highlight the fact that he was a war hero. So that's my comment on that. But thank you very much for the context. Ali Rhodes she/her: I see 2 members of our planning team turn their camera on, which means, I think, they have information to to respond to that comment. So Mark Davison is our planning manager and Tina Brick Ali Rhodes she/her: Bricks as a senior planner on our team, and I know, been leading the conversation around that park and with with the interested community members. Yeah, Sorry if I could add for sure. so. I should have boarded that slightly differently looking hindsight. So I do want to clarify that it the intention of the project isn't to have it be a War Memorial or a military memorial. the comments were really just from several community members who contacted me directly, and those were their concerns. That it might be it might be, you know. and to like it might be looked at that way. So we just wanted to make sure that i'm sharing those comments that came directly to me. Out with the community. So I definitely think the interpretive side is a great value. We definitely want to honor who he is and why we named him for the Park. We also want to be just very sensitive about how we do that as well. so I think there's just some combinations of just discussions, and going through what that that

[28:16] word can be, and then just working a continued work with the Moa and J in particular, to really get this project into something that can be that the community and staff can be excited about, and that we can maintain long-term. So absolutely Okay, thanks for that clarification. Okay. All right. We'll move on from since we have no matters for discussion, and I actually no action items and no matters for discussion. We'll move on from matter from the department, and i'll ally who will be making the presentation for board and commission. Inclusion is that you? Ali Rhodes she/her: It is not that is recreation Manager Megan Loman, who have been our delegates to this conversation, this important city, wide conversation, I I should have remembered that from the agenda meeting right

[29:06] Megann Lohman (she/her): great. Give me just a second to share my screen. Megann Lohman (she/her): All right. So, we're going to be talking about board and commission inclusion, and so really quick! The goal of this conversation. is to Megann Lohman (she/her): There we go. Megann Lohman (she/her): I have the Megann Lohman (she/her): I I have to either look at my presentation or look at all of you right. So and so the goal of this is to provide the crab with recommendation to support the Equity Goals outline in the Council approved racial equity plan. And so just a really brief background. Since about

[30:04] Megann Lohman (she/her): early 2021 a multi department staff team has been working to assess the city's practices around boards and commissions and implement incremental changes to eliminate systemic and institutional equity in policies and practices. Megann Lohman (she/her): And so many of these improvements proposed or in progress, are driven by a goal 5 of the racial equity plan. Megann Lohman (she/her): and that is the brief version. The city will eliminate barriers and create opportunities to build a diverse workforce across Megann Lohman (she/her): the depth and breadth of local government, including elected officials, boards, commissions, and work groups. And so more more specifically, where did Where did the recognition recommendations that we shared in the matter from the department, and that i'll share on the next slide. Where do they come from? Well, beginning in April, we Megann Lohman (she/her): when I say we first Charlotte and I, and then Rosa and I attended 2 2 sessions a month, and the first 2 sessions were about inclusion about creating a welcoming environment where

[31:09] Megann Lohman (she/her): where it's, you know. Welcoming for all, we're not excluding folks. We're not demonstrating dominating behaviors it with a goal of enhancing the understanding of different perspectives. Megann Lohman (she/her): And Megann Lohman (she/her): And then the next 2 sessions touched on diversity. Megann Lohman (she/her): and with the idea of creating a diversity blueprint for each board and commission with a goal of enhancing the development of value valuable and value valued service, experience for historically excluded communities. Megann Lohman (she/her): And so from From there we really worked on understanding what qualities and a candidate would add to the culture of our board or commission rather than our traditional culture fit right. So how are we getting more diverse groups into our boards and commissions? Megann Lohman (she/her): And then, finally, the the last 2 sessions focused on equity Megann Lohman (she/her): with staff staff and staff teams finalize their action, plans, understanding their individual and team opportunities to control influence and challenge existing systems within their own boards and commissions.

[32:12] Megann Lohman (she/her): And so now we're trying to implement things from that work. And so what are the recommendations that we've initially come up with? Megann Lohman (she/her): And these are obviously written in the packet in way more detail than what's on this slide. but the the most important thing that we're recommending is that Megann Lohman (she/her): everyone gets it right. So Megann Lohman (she/her): we want to. We're recommending that we help ensure adequate equity training for board members. Megann Lohman (she/her): we want to encourage board participation in city offered racial equity trainings. I know many of you have already attended some of of the offered racial equity trainings. Megann Lohman (she/her): We want to consider if an additional third party trainings might present themselves. Is there something that this board would like to take additionally that could help

[33:01] Megann Lohman (she/her): create that understanding and a platform for the future as well? And then we want to consider opportunities to further on further the understanding of equity, and that could be such as, organizing a viewing of a reputable documentary or reading materials. Megann Lohman (she/her): and so Megann Lohman (she/her): The next recommendation is to improve board recruitment strategy, and I know I've already talked with a couple of you right at the agenda, setting about ways that we could do that. And so what we would really love for the Board to do is to review and consider a brief improvements to the Board's recruitment strategy by Megann Lohman (she/her): reviewing and recommending changes to the board application materials, which I will note that Eliot took a lead on in one of the last meetings, and and did some updating there. We also had put some staff recommendations into those before passing them off to Elliot. Megann Lohman (she/her): we want to inform a recruitment strategy to attract a board, a broad representation of the community. And then we want to review this selection processes with equity in mind.

[34:02] Megann Lohman (she/her): we want to consider candidates who may be a culture, add rather than a culture fit Megann Lohman (she/her): and when you're doing that, it's also really important to avoid tokenism. Right? You don't want one person that represents all of a certain type of community, right? because that can be a lot of pressure on one person to try to represent a a group which they may or may not feel prepared to do. Megann Lohman (she/her): but you can value individual perspectives. And then finally, we're recommending that the prab review the proud handbook and orientation materials with equity in mind. Megann Lohman (she/her): specifically consider opportunities to support a welcoming environment for all. And and again avoid tokenism. and I use an example here some staff. We actually just took a simplified language training which maybe I could have implemented that even better in this presentation. Right? But the idea is. Megann Lohman (she/her): are Are we saying what needs to be said in the simplest terms possible. And how are we producing our materials, and even that proud handbook and orientation? Right?

[35:05] Megann Lohman (she/her): What is the language in there? And you know, how can we make it simpler for for anyone to understand, so that you know especially if you have people who you want to have access to it, who might speak English as a second language as an example. Megann Lohman (she/her): and then we also want to ensure alignment with the clear mission vision and values. I believe that's in there, but just revisiting it again with equity in mind and ensuring incoming board members participate in equity trainings. Megann Lohman (she/her): And so my questions for the crab, or up here on the screen. Right? Does Does the crab have any questions regarding the recommendations? And does Prab want to adopt any of the recommendations? Megann Lohman (she/her): And then you'll have to excuse me for a moment because I don't have my little flop anymore. Here. Megann Lohman (she/her): there we go. Can you go back to the to the screen? The

[36:02] slide, the core. Megann Lohman (she/her): Yeah. Okay. Thank you. Chuck. I don't see your hand. That that okay? And he does anybody. So which questions would you like? Answered first, Megan. Megann Lohman (she/her): I I suppose you know, regarding these recommendations first. Does anyone have any questions? You know. What does that mean? What Megann Lohman (she/her): Where does responsibility lie anything like that. I'm happy to talk through with you, and Allison can jump in where i'm. Not sure. Sunny I was just curious what the current recruitment strategy is. Megann Lohman (she/her): I think i'll let actually Allison jump in on that because she's maybe been involved with previous recruitments.

[37:02] Ali Rhodes she/her: Yeah, that's a really good question. And i'll. I'll add the caveat that it's under discussion with the clerk's office. They lead the city wide recruitment in the past, and at a very high level it launches in January with the communication that board and commission recruitment is open, and it's published through various city channels. Ali Rhodes she/her: there are years where the city has done social media clips cute videos of people sitting in a park talking about. You know what they like or don't like, and hey, you could be on prab and and talk about this item. Ali Rhodes she/her: I know that there has been work with specific segments of our community to try and engage people who typically do not participate in the parts and Rec Advisory Board Some of that through the community connector program, and some of it, just through the great relationships that that city colleagues have been building with with various aspects of our community. Ali Rhodes she/her: Some of it is just through word, mouths, current board, and commission members. I think some of you might have been recruited by someone who is either a current or former board and Commission Member Council members.

[38:00] Ali Rhodes she/her: Often we'll recruit board and commission members so that that's kind of it at a very high level, sunny. There's there's formal and informal methods for recruitment. I'll go Elliot, and then Mary, and then Chuck. Ellie and Mary Check. I had the same question as Sunny, but I have another question. If the clerk's office runs the recruitment process. What does us adopting recommendations as a crab mean for the process? Megann Lohman (she/her): I I think. First what what we're really asking is for you to inform that strategy right, so that we can ask that on and share that with with the clerk's office with Megann Lohman (she/her): those in charge of that right? And so using you. You know you guys have a lot of different perspectives you're representing a different parts of the community, and and you probably have great ideas that maybe you know we're not thinking of. If they're not thinking of it. So I think, informing that process.

[39:04] Megann Lohman (she/her): and it will again. I'm. You know I'm providing recommendations, or we're providing recommendations. And then sometimes you might be providing recommendations to the to the next step. Okay, and then, if we provide recommendations, or we comment on what has been proposed. Does that feed back, then go to the clerk's office. Who then incorporates it? Megann Lohman (she/her): So I know. I know there's a whole staff team. So right at at these workshops there were represent. There was representation from every department, including the clerk's office there, and the and the person that kind of is in charge of the whole boards and commission piece. And so I I think everyone's ears are open right now, trying to figure out how to move the bar forward incrementally. Our thoughts, based on our experience or just our general thoughts about how to improve the recruitment process to create a more diverse, equitable process. Board all that.

[40:04] Megann Lohman (she/her): Yes, that's one of one of the recommendations right like you have the unique experience of having raised your hand for this? What? What could have been better? What could have been easier Megann Lohman (she/her): with the onboarding as well? What could have made the environment more welcoming. what could have made it so that your first day, at the first Board meeting you, you knew what was going on, and you felt comfortable. Right? that's that's part of the goal. Yeah, I mean just the only thing I would add is that you know I. I only knew about this opportunity because I actively went to the city's website, and I was interested in getting involved in a boards. Any border commission in the city, and so I don't recall ever receiving like an outreach being like, hey? You should apply to a boulder boarding commission. Maybe I did. Maybe there was an email or something somewhere, but I think it was kind of through word of now.

[41:00] So I would suggest that, like we do some outreach to the community. beyond what we're doing now. So that would be my only input. And i'm sure that that has been recommended by someone else, so probably not the most inventive or original idea, but something that's been on my mind about this topic. So Mary. and then check. And then i'd like to comment. Hey, You had mentioned something on your second and last slide, you said, and or like an inclusive environment, you use 2 words that I I wasn't familiar with on on the recommendation slide, or it was on that slide and gosh, I can't remember which bullet point you were speaking about. But you said, gosh, improve board recruitment, strategy, something we're looking for, an

[42:02] an inclusive what? And or something like that. Do you remember what you said Megann Lohman (she/her): a a welcoming Megann Lohman (she/her): sorry. It might have been this slide before this. Hold on! I need to Megann Lohman (she/her): look at my notes. Megann Lohman (she/her): I I think I recall what you're saying, and it was in reference to having Megann Lohman (she/her): the Board feel welcoming to the participants Megann Lohman (she/her): and enhanced understanding of different perspectives. That piece Was that it, Mary? No, sorry I I didn't write it down. But Megann Lohman (she/her): yeah, you had to use a reference to how you're looking for people, and it was Megann Lohman (she/her): what qualities in a candidate would add to the culture of their Border commission rather than the traditional culture fit. Megann Lohman (she/her): Okay, you think of what it was, let me know, and i'll

[43:05] Megann Lohman (she/her): okay. And then my other comment was, what obviously, what are other boards and commissions doing? Maybe even ones who maybe have more members, and thus a wider birth of inclusivity. Megann Lohman (she/her): You know I I can't speak for every other department or every other border commission. But I I will say there's there's things that Megann Lohman (she/her): that our board is doing pretty well compared to probably other boards. Right. We have Megann Lohman (she/her): an orientation packet. You You all have done a lot of work to get something like that started. Right? We have a handbook. we. We have a really respectful environment, I believe. Right? and some some boards are still working on those welcoming and inclusive and civil pieces. Megann Lohman (she/her): and i'm thankful that I don't think the civility of our board is a is a challenge.

[44:02] Megann Lohman (she/her): but I I couldn't. I couldn't say precisely what other Megann Lohman (she/her): other groups are trying yet. I know that we are all just starting this work. Megann Lohman (she/her): and trying to push things forward. There's been I I think, in a council right up. There was a couple of things highlighted that people were track trialing. even just we trialed something with when Anita and Sunny first started right. We had everyone introduced themselves. Megann Lohman (she/her): and that was a very small experiment to help it be a little bit more welcoming. in the past we might not have necessarily done that intentionally. I do find after now 4 and a half years on this board. There's a lot of siloing still going on in this city, and I think this is an opportunity to have multiple boards and city departments kind of speaking about subject and important is this particularly because it's in our master plan, and it's kinda one of

[45:03] the city's top 5. I forget what it's called Alley. Well, then, they have a new agenda item, equity and inclusion. So I just would like to suggest, as I think Chuck and I have been kind of proponents of all along. just that we consider, possibly having smaller groups, not just city staff, but also different words and commissions to kinda speak amongst each other. And you know, kind of think tank to an an issue like this. Thanks. Okay. Yeah, thanks. I kind of sense attention here, because the City Council appoints the Board and Commission members. and it's, you know, almost inherently a political process, right, especially for like planning board and transportation, advisory board and Housing Advisory Board.

[46:05] And so we could do all the outreach we want. And then, you know Council interviews, and then they make a decision. and it's sometimes a snap decision, and sometimes it's politically based. I would like to see an opportunity for each board to make recommendations to council. based on the applicants for their particular board. and an explanation of why they think that person would add to the fit or add to the diversity. or make a specific contribution to that board. And I don't know how Council would respond to such a suggestion, probably with raised eyebrows on the minimum. But it would just be a recommendation and not telling Council whom they should select. because we really don't have a lot of input into selected for the board. You know. We we can do outreach and and place people before before council, but they make the decision.

[47:02] I do like I I like all these recommendations. I would like to see us move forward with all of them. I would also like to have a discussion some time about not just inclusivity among the board, but how to encourage public comment and inclusivity among those seeking to speak to the board. One way would be to have a a consistent way to sign up for a public comment for all boards, rather than having a different one for each board which is confusing to some community members, and is maybe unnecessarily complex. having multilingual options for signing up. I'm sure those exist now, but maybe making them more transparent and easier to access. yeah, those are my comments Megann Lohman (she/her): great. Thank you, Chuck. And one thing that we did talk about quite a bit in our own workshops is what can we control? And what do we influence? Right? And and and and certainly, like our recommendations, are our way of influencing our board right? And then your recommendations might be a way of influencing a council or those that are in control of certain decisions. Right now.

[48:25] Okay, I'd like to comment. And then I think, Sunny, do you have your hand up still up, and then we'll go to Jason Sunny. Is that still up, or you have a new comment. I do have a new comment, and Jason was ahead of me. I also just wanted to let me know that I remember when I first applied for the Board. It was the most intimidating situation I had ever been in, and I am politically savvy. I'm. 30 years in the government, and it was

[49:04] Very anxiety provoking. It was not friendly. It was very stressful. We the whole situation was interviewed with the panel of of Council members, which you know. it was very, in my opinion, elitist it it. It felt like that. And then, when the discussion happened, and you weren't chosen. It seemed very personal at the dias, and you know we don't know these people, so I I don't. I have been in 2 sess 2 sessions I got appointed on the second year, which I was really excited. I came back because I was like At least I know what i'm getting into now, but for people who are not savvy with the government, I think that's intimidating it would be very. I don't know what the former board, like the newer board members have gone through. I don't know if it's softened or the the process has changed, but when it was myself and raj. And it was Mary. I don't know if Mary agrees with me, but it was, in my opinion, very stressful, so I hope you could soften that for other people, because I would like

[50:03] have, you know I would just. I don't know just you know, other constituents who aren't savvy that would be, you know, with politics. And I don't like the use of the word token that really struck me. I I don't know what it. What. There was a sentence you wrote, and I wrote it 3 times. You You don't want to choose a token person, but the whole it's like I don't know that tokenism. Megann Lohman (she/her): Yeah, I I I get it. I get it. I I just don't like this. Yeah, exactly. We should. We should avoid that which was, which was the point. I hear you there. Okay, all right. And so then I will thank you for listening, and i'll pass it on to Jason, and then i'll go back to Sunny and then back to chat. Thanks, Pam. I have some thoughts on the nomination and council process, but I maybe that's another discussion. I I just but thanks, Pam, for raising. I I want to my comment kind of follow Chuck's Point, and I think a few other folks who mentioned you know where possible. And it sounds like this is kind of unique to prab here, and what we're gonna do. and maybe that's on the the

[51:10] the parks anderic staff to work on this. But it just seems consistency. It would be a real like any any effort. We can obviously consistency among us, but consistency across board. I think, Chuck, you mentioned kind of different public participation rules that's come up number of times. you know, different different trainings that people get, you know, if we're gonna get Have all this all the equity training which i'm really supportive of you know it should be a kind of citywide initiative, and I apologize if I missed that, and that this is something that's being rolled out. It seems like this is unique to the to but I don't have any great suggestions. Just kind of a a push for you know, like I said, consistency, you know, on our board, and what we do, but also where possible, You know kind of consistency across boards. and that goes to a lot of things. we're talking about, not just in equity training, but kind of general preparation on boarding. You know how we deal with the public public participation. I think.

[52:07] If there is a a liaison or a role at the city that could help coordinate some of that, I would, I would be happy to work with that person, and, you know, provide some some of our thoughts as a board on that. But I think that seems to be Every board is a very different experience in it. in a good way, but it also doesn't have to be like some of the differences shouldn't exist necessarily. And we've seen some of this play out. So yeah, no, no specific comment. Just a general thought on that. So sorry. No, don't sorry, but this is a great discussion. Sunny. I just wanted to make a suggestion for recruitment. as far as you know, really trying to expose this opportunity to a lot of people. A lot of people who might be interested is having signs in the rec centers, you know, when you walk in having some signs just saying, this is an opportunity, and we're looking for community members who.

[53:10] you know, use the the parks, and Rex, and and have ideas and want to get involved, because, like many other people who spoke up, it was kind of word of mouth. How I ended up here, and I before that I didn't even know it was an opportunity. But I do frequent the rec centers in the parks, and would have probably been interested had I seen it posted. Megann Lohman (she/her): That's great feedback, Thank you. And I think Chuck said something similar during agenda setting. Maybe so. I I definitely hear that one. Okay. anyone else. And you know what I just realized. I I is Anita on. No, okay. It would have been nice to hear her opinion. Maybe i'll reach out to her one in later date. okay.

[54:01] Megann Lohman (she/her): me. And is there anything else you wanted? A question from us on? No, I suppose it. It sounds like most people are in a favor of wanting to adopt some of these recommendations. And so there I definitely have a lot of feedback here which I've taken some notes on Megann Lohman (she/her): and so I mean Allison next next steps for this one, as far as the perhaps concerned. Ali Rhodes she/her: I I I see a couple of next steps, Megan, if you'd go back just to the recommendations I I one. I heard a lot of input on recruitment that we will pass along to the clerk's office, and some of the ideas we can implement ourselves right signs, and the Rec center is a great idea, so we can get constituents. Ali Rhodes she/her: though those we cannot control ourselves will pass along to the clerk's office, including, I think, I heard, a suggestion for a working group of board members to help Ali Rhodes she/her: create some consistent city, wide welcoming, inclusive practices. And I and I and I hear that we'll pass that along. I also heard some really great input, on how to de-politicize the process, because that alone could be creating some barriers so so we'll pass those along and find out what the clerk's office and assistant City manager, Pam Davis. What follow up could look like with you all, so that it doesn't feel like this is going into the void.

[55:11] Ali Rhodes she/her: I did not hear you discuss training Ali Rhodes she/her: or the handbook, and so I would. Just so. We have clear input I would love to know your thoughts on 3 years ago. The city does provide a racial equity training about the role of local government in addressing racial equity. That could be a great training for any board member, and you could determine if you thought that was something appropriate to require of crab members or encourage. Ali Rhodes she/her: And then, as it relates to the handbook and orientation. I know you know, that this this group has done some really great work to make sure you have materials. Ali Rhodes she/her: so that Board members Aren't, you know, as lost and confused when joining a board and and the world of government. But you might consider, I believe, that your retreat Elliot talked about, you know. Perhaps the Board might want to consider updates that that would be on the board if if that were to to be Ali Rhodes she/her: a task Certainly Staff could support in some ways, and and the attorney's office could support. But that would, that would be a prab led project, so I would love to hear just specifically your input on those 2 recommendations.

[56:10] But an Elliot. yes, I I read the Crab Handbook again cover to cover in preparation for this meeting. which took a little while, but it was worth it. There are definitely some things in there that that could use some pressing up in terms of the language that's used. there are also some inconsistencies that are unrelated to diversity and inclusion. and, as far as training goes, I would very much be in in favor of training for every new board member, as well as maybe recurring training every couple of years for current crab members. I look. That was literally what I was going to say. So I. We are in agreement check.

[57:02] and I think we, if the city is creating. The only, I would add, is, if the city is created a Dei training that they are showing to staff. and that staff must Review. I think that people representing the interest of the city should as well, so I would be in favor of requiring that. all boards and Commission members review that training as well. I don't know exactly how intensive that training is, if it's like a module training, or if it's an in person, training or whatnot, I would assume that it's a module something you can access online. but I would be in favor, if reasonable for sure that we all are required to do that for consistency and just for substance of knowledge. Ali Rhodes she/her: So it was a direct follow up on that one. How about in your next packet we include an overview of the 2 trainings that city employees are required to attend. The the one I mentioned is Ali Rhodes she/her: the role of low racism in the role of local government. That's a a training, and it's it's required at new employee orientation. All city employees have now taken it, and it's part of new employee orientation.

[58:09] Ali Rhodes she/her: I believe it's 4 h. The other training that all city employees are required to take as a bias and microaggression training. It is 8 h, and so we can give an overview of those trainings, and perhaps we can also. Ali Rhodes she/her: I I don't want to say lighten up this material, because when you lighten it up you lose the nuance in the in the the heft right? And I would hope, if there's a lighter version, we've considered that for our Ali Rhodes she/her: it. But so I I hear your input that it could be time, intensive and restrictive for volunteers. And so maybe there's another way to deliver the message given given that folks have full time jobs, whereas right this this is our job. And so, having the full version of the training is appropriate. Very. Which prompts me Last comment, which is micro trainings. Almost every organization I've worked at. You start the huddle the morning with

[59:04] you know the vision statement of the organization that may want to change from year to year. That may be a little something. We insert every other meeting, every meeting some way that we use words some way that we conduct the meeting. I'm not sure. Maybe some more creative than I, and more steeped in that knowledge could come up with something cool. Thanks. Thank you, Mary. Megann Lohman (she/her): So, Megan, back to you. Did we give you what you needed or not? I suppose I have one more quick follow up, and that is, I I heard at least from Chuck, that there's some interest in in revisiting the the handbook or the orientation materials Megann Lohman (she/her): with equity in mind. And so our are I. I you know I don't know if this is my place to ask this or not. But are there? Is. Megann Lohman (she/her): Are there a couple of people interested in kind of taking a lead on helping with that? Megann Lohman (she/her): If that's something that we're interested in doing is See Mary's hand.

[60:06] Megann Lohman (she/her): and I see Pam Pam Pamela's hand. I'm interested certainly, in looking at the handbook and looking at how we can revise that, and I think that that would go in tandem with reviewing our orientation process. Megann Lohman (she/her): Perfect? Great. Thank you. Megann Lohman (she/her): okay. Well, if there are no other further questions for me. Then I will just say thank you, and more more to come, and we have a couple of next steps that we will report back on for you. Megan. Thank you for such a thoughtful discussion. Thank you all for being engaged. Really appreciate it. And then on that note we'll move over to the Boulder reservoir. Alli. Ali Rhodes she/her: Yes, and I believe this item is going to be presented. This is an operations overview, and it's going to be prevented by Stephanie Monroe and Stacy Cole. They're going to report back on what we've done with the work we did since we saw you 2 weeks ago, and talked about the the work being done to learn from 2,022 to shape 2,023.

[61:24] Stephanie Munro: Good evening. thank you again. Good! Great to see you all again this evening. so the this item is in your packet. we present it last month with our 2023 operations. Stephanie Munro: adjustments, and the ending of our aar, which is that after action, review. Stephanie Munro: and we have the 5 operational adjustments for the 2,023, including that continuing Stephanie Munro: on on no new class 5 votes. The second was continuing to bring the storage pricing up to a closer to market rate that we discussed last year Stephanie Munro: month. Stephanie Munro: and then continue to offer that 25% to sustainability incentive i'm sorry

[62:06] Stephanie Munro: we talked about our res of our only pass, offering that as a pilot program this this next high season. Stephanie Munro: and then last, but not least, that watercraft permits to increase that supply and price. Stephanie Munro: At this point the last month. We didn't have any further questions from you. All you felt felt like this way. These were good recommendations to continue on. so we are presenting this. This is what will be our 2,023 reservoir operations Stephanie Munro: starting in January for the high seasons. Stephanie Munro: Any questions or Stephanie Munro: last-minute thoughts Stephanie Munro: on 2,023 option again. It's in our in your packet. So if you have additional questions. Stephanie Munro: we can certainly take those here sonny, I see your hand. Hi, I have a question about like the small craft like

[63:01] like, for example, I like to paddle board, but don't need a season pass. Is there any opportunity for people to come 3 or 5 times to enjoy paddle, boarding, but not commit to the season? Is there any opportunity for that? And if not, why, why is that not an option. Stephanie Munro: Stacey? Do you want to take that one for me? Stacy Cole: Sure, I can take that. Stacy Cole: Sunny. Thank you for the question. And One of the biggest reasons that we do not do day permits or kind of punch card type permit system is because of our a Ands program, and that's probably our biggest reason why we do that. Stacy Cole: even though those craft are low risk, they do still present a risk, and when we have people that are using our facility year round we spend a lot of time educating them and updating them on on not only the rules and regulations at the reservoir, but our ons program.

[64:11] Stacy Cole: so that's our biggest reason that we do not do any day permits or Stacy Cole: punch card type situations for our small craft. Ali Rhodes she/her: I want to Can I just add one note to that that in the 2,012 boulder reservoir master plan. It was actually a policy decision made at that time to stop doing day permits. Ali Rhodes she/her: and that plan was approved by both prab and city council, saying that we will not do day use permits, and it will only be season used to encourage that familiarity with the Ans program. And so if there, if there were to be a change, if I mean first, we would have to figure out an ability Ali Rhodes she/her: to address the Ans question, but I just want to note that it's actually adopted policy from Council that we don't allow day use at the Boulder reservoir.

[65:04] I just wanna go on the record saying that you know as a as someone who has had a season pass. Every time I go through there I have to go get my my paddle board inspected, and there's an opportunity for a 30 s educational plug. So just for the record, I feel like there's maybe could be some room for that in the future that I I think you know there's enough contact enough opportunity for communication that that that may be something we want to look into in the future Ali Rhodes she/her: when we have capacity to develop the site management plan for the Boulder reservoir, which is a recommendation of the Boulder Reservoir Master Plan. There's a couple of those policy questions that I suspect will need to follow up on Sunny Ali Rhodes she/her: the ns program has evolved so much in the last decade, and you'll be talking a little bit more about that in however many minutes we move on to that conversation. so I think it'll be appropriate to revisit those policies at that time.

[66:10] Stephanie Munro: Jason, I see your hand up. yeah, just a quick question. I read. I read in the packet about legal launching from the north Shore. I we may have talked for this before, but could you give us a little more fish on on what that's like, and how big of a challenge that is that i'm assuming I like that. Just panel boards and stuff. Right. Stacy Cole: Let me take that alley. Stacy Cole: Go ahead, Stacey. Okay, so it. Stacy Cole: Our Ranger presence over the past 2 years. has Stacy Cole: definitely brought down the numbers of people who are possessing watercraft on the north shore. so that education process and When we found that we had Eurasian water, milfoil we

[67:00] Stacy Cole: kind of switched gears a little bit and move to a. We will only issue summons. Stacy Cole: there will not be any conversations any longer about. You know why You can't have the watercraft there. Obviously, that's part of the conversation, but they will be issued a summons, so that problem has decreased over the past couple of years with the Ranger presence over there. Stacy Cole: And yes, it is those small craft Stacy Cole: mostly. Stand up paddle boards that we see on that side. Thank you. Stephanie Munro: Thank you, Stacey. Any other questions regarding the 2,023 operational Stephanie Munro: plan. 17209870195: Can you hear me? Hi, Anita? 17209870195: Hi, 17209870195: I'm glad you can hear me. I do have a question about the small craft permit. 17209870195: How many you out on February First

[68:06] Stephanie Munro: Stacy. I'll let you take that one as well. Stacy Cole: we will be looking at a 1,000 or 1,500 week day permits, and 1,700 season permits. which is a 500 weekday permit increase from last year. Stephanie Munro: And Stacey she's. Thank you. Stephanie Munro: Anita. I want to just clarify something. I feel like I heard you ask as a February. Were you wondering when they go on sale. 17209870195: yes, to purchase it isn't it February first noon. 17209870195: you know, if we wanted the 17209870195: to have the Stacy Cole: yes, that is correct. They go on sale in February first, at noon. 17209870195: I was wondering if there is any way to put a few aside for people with disabilities. 17209870195: even if it's just 10 of them.

[69:05] Ali Rhodes she/her: Anita, can you share more? Is the concern to make sure that I mean, I guess my my first question is, we actually, I don't think we have a demographic to understand. Ali Rhodes she/her: this is that just kind of If we come back back to our last conversation of the racial equity plan equity in general. One of the gaps the city has is just data. So I don't I have. I. We don't have good data on people with disabilities and small craft permits. So, Anita, I I hear your suggestion that we put some aside. Is there a concern that there's a an access issue about when they go on sale and through computer. 17209870195: yeah. So, for example, for my husband, he has a lot of intellectual and physical disabilities, including agoraphobia, so he can really get out of the house when when summertime comes. 17209870195: The only thing he's able to do is to go on the kayak. 17209870195: so that's his only way to exercise, and you know it's just good for him mentally as well.

[70:07] 17209870195: we were able to 17209870195: get that permit on time in February, and they were all done right away, as you, as all of you know. 17209870195: So I was wondering if 17209870195: a few of them can be put on the side. I'm also on the Advisory Board for people with intellectual disabilities for Bowler County. 17209870195: and I just feel like 17209870195: sometimes, you know, it's just hard to be on top of the deadlines, and 17209870195: people with intellectual disabilities. All usually need someone to help them out. 17209870195: and i'm just thinking maybe you are able to put maybe 10 aside, and someone is interested that that in June or July, and this is the deadline 17209870195: we are able. We can be 17209870195: able to access those that were put on staff. There are so many barriers, but

[71:02] as far as 17209870195: statistics, I mean 17209870195: could probably get you bad. But Ali Rhodes she/her: I don't need statistics. I was just. I I was wanting to understand the barrier you were describing, and what I heard you say is that the deadline, and how quickly they sell out could be a barrier Ali Rhodes she/her: for people who are who are dealing with a lot, and I hear that, and I think that's something we could explore. I don't think we would explore having them all the way through the summer, because that doesn't what the barrier I heard is that you know the deadline could be challenging, and I I I very much understood that. And I think there's a way we can address that, and I really appreciate you raising that as a potential barrier. 17209870195: Thank you. I appreciate it now. Great Pete, back, Anita. Thank you. Okay. Anything else, Stephanie. Stephanie Munro: I do not have anything else. So we will pivot into developing those operations plans and communicating the adjustments to stakeholders as well as posting things on our website and get ready for the January

[72:08] Stephanie Munro: permit sales, Allie, You look like you wanted to say one more thing. Ali Rhodes she/her: I I wanna just make sure that we say out loud. One of the things you heard at the beginning of this meeting was that we adjust operations hours for 2023, and want to make sure. We we discuss this in the presentation last month. The the data, the attendance does not warrant that change, and we intend to continue with the operating hours that we're in place Ali Rhodes she/her: this summer where we open it 6 a. M. In the peak season. Ali Rhodes she/her: and this one. So Stephanie Munro: yeah, thanks, Ali, for just reiterating. I guess the only thing I would also add to that is, as part of the presentation last month, and the recommendation going forward. it is also stated in there that we will include a longer flank season. So all of the beginning of that flank season all of April and all of October.

[73:07] Ali Rhodes she/her: Thank you, Stephanie. Ali Rhodes she/her: and with that oh, there's a question from Chuck. Sorry I did it again last second. I would really like you to apologize for being an engaged inquisitive board member. Yes, i'm sorry. So. To open up 5 am. to accommodate rowers. You would want them to cover the full cost of such an opening. Would that still be a a consideration if they were able to do that? Ali Rhodes she/her: Absolutely, and that Well, I mean again, we Haven't analyzed the so our intense necks, or to look at Ali Rhodes she/her: the fee structure that we put in place that we negotiated with the user groups for this year. Look at costs, and then follow up with them. And so, any earlier outside of operating business hours. What that looks like in the coming year is is to be determined. Okay, Thank you. Stephanie Munro: All right. Well, we have one more presentation here. concerning the Boulder reservoir, and I have 2 exciting guests. one is Kate Dunlach. She is with our utilities department.

[74:11] Stephanie Munro: and of course, Stacey hole the but boulder reservoir. Stacy Cole, did I say whole? I did. Didn't I? I apologize, Stacey Cole Stephanie Munro: our boulder facility supervisor, and they are our subject matter expertise, and they are going to take it away with a quick presentation Stephanie Munro: to inform you of our aquatic nuisance species, watercraft inspection program and an annual update. So, without further ado, i'm going to let Kate. Stephanie Munro: who's been waiting patiently in the wings to kick this off for us. Kate Tiffany real quick. I just want to say something. This was this was my favorite presentation, like in the whole 5 years I've been here with this and prairie dogs, you know. But actually and and the B thing you know the high thing. But just because it's so interesting. So for the new Board members really pay attention to this because it's so interesting, and it's such a aspect of our department that I didn't realize that we were in charge of. And so it's, Anyway, I thought you'd enjoy it.

[75:10] Stephanie Munro: Thank you. Stephanie Munro: Pam. Kate Dunlap (she/her): so I hope we live up to your expectations. Kate Dunlap (she/her): thanks, Stephanie. So Stacey and I are going to tag team this presentation. Kate Dunlap (she/her): So my name is Kate Dunl. If I work in the utilities Department I'm. A watershed project manager and work a lot with Kate Dunlap (she/her): water quality and aquatic news and species and work with Stacy quite a bit. So. As Stephanie mentioned today, we're just going to be providing an update on aquatic news and species in the watercraft inspection program. Kate Dunlap (she/her): So i'm going to start just for an overview of what i'm going to talk about today with Stacy is just start big picture back on on what aquatic nuisance species are, and the primary ones that we're concerned about. Stacy is going to give an update on the Boulder reservoir watercraft inspection program and the 22 statistics.

[76:07] Kate Dunlap (she/her): and then we'll wrap up with an update on Eurasian water, milfoil and Boulder reservoir and the newly discovered Ands muscles in high line lake in Western Colorado. Kate Dunlap (she/her): So let's start with some background. So aquatic nuisance species are invasive non-native species that can be other plants, or animals. Kate Dunlap (she/her): and they don't have any predators so they can outcompete native species, and they can adversely impact water quality. The aquatic ecosystem. They can impact recreational uses and water quality and water supply operations Kate Dunlap (she/her): so importantly with these top priority a. Ands. Once they're introduced, it's really difficult, if not impossible, to eradicate an established population. So prevention is really critical. namely, a watercraft inspection program.

[77:04] Kate Dunlap (she/her): So there are 4 primary ands of concern in Colorado. The 2 most important are the Zebra and quaga muscles. Kate Dunlap (she/her): These ones are of high priority Kate Dunlap (she/her): A. Ands because they attach to any hard surface, so that includes water drinking water, intakes, docks, boats. They can spread on swim beaches impacting recreation. Kate Dunlap (she/her): They filter the water which impacts water quality and and substantially increases Water Treatment costs and water operations. Kate Dunlap (she/her): Secondarily to the a. Ands muscles are Eurasian water, Milfoil, and New Zealand. Lets now both of these species are are currently present in water bodies within boulder, county, and throughout Colorado. Kate Dunlap (she/her): Eurasian water. Milfoil Kate Dunlap (she/her): is a concern because it can form these dense mats that grow from the bottom all the way to the top.

[78:02] Kate Dunlap (she/her): and they shade out other aquatic life. They can impact the ability for people to swim or use swim beach areas if there's dense mats and around Swim beach and they can lead to taste and notor issues in drinking water. Kate Dunlap (she/her): The New Zealand mud snail is of concern primarily from an aquatic life perspective and an ecosystem perspective, and not as much of a concern from a recreational or water supply use. Kate Dunlap (she/her): And, as I mentioned, both of those species are are present in Boulder County elsewhere. in addition to the Asian watermel being a boulder reservoir, which i'll provide an update on in a minute. So with that i'll pass it to you, Stacy. Stacy Cole: Thank you, Kate. Stacy Cole: So to protect the Boulder Reservoir Staff implemented a robust watercraft inspection program and public education program which has been in place since 2,009. And

[79:02] Stacy Cole: I say robust, because we do a lot more than a lot of the other lakes in the area. Stacy Cole: so we've gone above and beyond what the state requirement is for watercraft and inspections. Stacy Cole: the Boulder Reservoir. We have created a a classification system which classifies all the watercraft that use the facility with class, one being the lowest risk for a ands transportation and class 5 being the highest risk Stacy Cole: and as we talked about last proud meeting Stacy Cole: part of the 2,023 changes for the ans program are that we will no longer be issuing any new class. 5 permits Stacy Cole: for 2,023, Stacy Cole: and then Our watercraft sales have gone up significantly. But nearly 50% of that has been an increase in sales of our small watercraft permits.

[80:08] Stacy Cole: and then we have not found any zebra muscles, oricago muscles in the 2,022 season Stacy Cole: at the Boulder Reservoir. Stacy Cole: and then we are continuing with our North Shore Ranger program, and our lake patrol who are managing watercraft that aren't permitted, and haven't gone through inspection on the North Shore, and also helping out with our education program for all of our users. Stacy Cole: Kate, back to you. Kate Dunlap (she/her): So i'm going to provide an update on Eurasian water Melf oil. I'm sure you all are familiar Kate Dunlap (she/her): with this a little bit, but Kate Dunlap (she/her): essentially Eurasian watermel foil was first detected as a floating fragment on close to the south dam, shown here on this by this red star in Boulder Reservoir.

[81:03] Kate Dunlap (she/her): This was discovered by Kooto parks and Wildlife staff during an spot check for Anna specifically at the reservoir Kate Dunlap (she/her): and a follow-up survey with Cpw and City staff confirmed. The ewm is established in the reservoir. It is primarily located in these western coves, shown with these orange yellow polygons. It's also along the northern Kate Dunlap (she/her): shoreline as well, but not in the deeper areas, mostly in the shallower zones. Kate Dunlap (she/her): So there's still quite a few unknowns for one. We don't know how this plant specifically arrived in Boulder Reservoir. This plant can Kate Dunlap (she/her): establish and reproduce with just one floating fragment, and it can survive for months Kate Dunlap (she/her): just floating until it lands in the soil and propagates Kate Dunlap (she/her): So, as I mentioned earlier, Eurasian water, Milfoil is in other water bodies in Boulder County.

[82:02] Kate Dunlap (she/her): It could have arrived in Boulder reservoir through anglers, dogs, watercraft, connected waterways, wind or water fowl. At this point we don't know. Kate Dunlap (she/her): We also don't know how long it's been in the reservoir. I will say that Kate Dunlap (she/her): it is widely dispersed in the raspber, but thankfully, there were really only about a couple of dense mats. and even then I've seen some seriously infested Eurasian watermelfoil water bodies, and this does not compare to to those Kate Dunlap (she/her): We don't know at this point if that low density of growth will stay the same or change. But it is something we are going to keep an eye on. Kate Dunlap (she/her): So in terms of next steps, as soon as Cpw. Found the floating fragment of your Asian water Milfoil, in the reservoir parks and wrecked staff immediately began watercraft, exit inspections and increased public education.

[83:01] Kate Dunlap (she/her): both upon exit and also on the North shore as well. Kate Dunlap (she/her): We're also doing extensive research and information gathering from other lake managers and water providers who are dealing with this Kate Dunlap (she/her): aquatic nuisance species to learn about different methods for management. Kate Dunlap (she/her): We're going to be conducting annual vegetation surveys of the reservoir specifically to get a better handle on Kate Dunlap (she/her): whether or not the location of ewm is is changing, or if a density of the plan is changing as well. Kate Dunlap (she/her): so we'll be doing another full survey with Cpw. Next October. Kate Dunlap (she/her): We are also going to be doing a survey for these cute little weevils in the reservoir next summer. Kate Dunlap (she/her): They're I think they're really cute. Kate Dunlap (she/her): But this is a and a weevil that loves to eat your Asian water Milfoil and the city of Westminster. They've been dealing with this plant in their water supply in Stanley Lake, and they

[84:07] Kate Dunlap (she/her): They imported these weevils into their water body 20 years ago, and they use it as a natural biological management method, and it's been Kate Dunlap (she/her): fairly effective. Kate Dunlap (she/her): it is possible that we we have these weevils in Boulder reservoir already, so we're going to go out there with Westminster and Colorado Department of Agriculture to go look for them and see if they are in the reservoir. and maybe that would be a sort of a natural management method Kate Dunlap (she/her): as Stacy alluded to. We're going to this parks and wreck is going to be continuing lake patrol Kate Dunlap (she/her): and public education, and having a presence on the north Shore to prevent illegal launching, and they will be issuing summons on the north shore as well. Kate Dunlap (she/her): and while we don't think we need this right now. There, there is an option to use what's called a benthic blanket or a benthic barrier. These are essentially large

[85:05] Kate Dunlap (she/her): blankets that you can put in strategic areas of the reservoir like a swim beach or right near the drinking water intake, and they kill Kate Dunlap (she/her): any aquatic vegetation in that Kate Dunlap (she/her): small area and prevent its establishment. So if we get to the point where we are experiencing dense mats of of the Eurasian watermelf, well, in in these areas we could use that. Kate Dunlap (she/her): That's another natural way to control its growth in in primary areas. Kate Dunlap (she/her): So, moving on from Eurasian water mill foil, I just wanted to provide an an update to wrap up the presentation on a ands muscles, the zebra and quaga muscles. Kate Dunlap (she/her): So, with all the surrounding States having water bodies with ons muscles. The risk for introduction in Colorado is high. Kate Dunlap (she/her): and Cpw. Continues to intercept many muscle. Foul boats each year at their station in Denver.

[86:01] Kate Dunlap (she/her): This figure shows you just illustrates that increased risk. Kate Dunlap (she/her): Primarily, in the last 5 years, you know, we used to have just a couple dozen boats intercepted each year, and since 2,017 or so it's just increased exponentially. Kate Dunlap (she/her): Unfortunately, this past fall Cpw. Found a zebra muscle villager in high Line Lake, which is on the far western border and northwest of Grand Junction. Kate Dunlap (she/her): They did a follow-up Survey, and indeed found adult zebra muscles in that lake. Kate Dunlap (she/her): It is now listed as infested. Kate Dunlap (she/her): there have been previous temporary listings over over the last decade or so of water bodies based on DNA tests or dead a. Ands muscles found. But this is the first infestation infestation in the State. so it's not just a positive listing. Kate Dunlap (she/her): We we do know, based on Cpw's info that none of the boats

[87:01] that traveled to Boulder Reservoir had been at High Line like with that Stacy, and I would be happy to take any questions that you might have. Elliot. Yeah. So one thing that I and i'm clear about is like, what's the What's the worst case scenario with this watermill foil like if it if it becomes infested. kind of like the lakes you or the water bodies you just mentioned. You've seen that are much worse than the reservoir. Now, like what? What are some potential harms to the reservoir? The drinking water water supply? that could happen. Kate Dunlap (she/her): that's a good question. Kate Dunlap (she/her): So worst case scenario is that the plant forms dense mats around. Swim beach, for example. And this has happened with many Cpw. Owned reservoirs.

[88:05] Kate Dunlap (she/her): They manage the population by using herbicides. They have to use herbicides every year in strategic locations just in the swim beach areas to minimize growth. Kate Dunlap (she/her): If we were to have dense mats around the drinking water intake, we would use the the Ventic barrier approach to not affect operations. We could experience taste and odor Kate Dunlap (she/her): events in the drinking water when that water body is used as a source Kate Dunlap (she/her): That, said Boulder. Reservoir is a backup source. So we receive our drinking water at that boulder reservoir of our treatment plant from a pipeline that pipes Carter Lake directly to the plant. so we only use boulder reservoir now when there's pipeline maintenance, or if there were an emergency event, we could get on Polar reservoir if needed.

[89:01] Kate Dunlap (she/her): and then, even then, in the summer, we would use boulder fear canal, not Boulder reservoir. So we could avoid those taste and notor issues. Thank you, Chuck. I notice that you we're collaborating with Westminster and their Standard Lake water supply. My recollection is that standing like this 10 years ago or so prohibited all boating on their reservoir. Is that correct? Kate Dunlap (she/her): They did, but it wasn't 10 years ago, and not all boating stacy. Do you want to? Stacy Cole: Sure they did discontinue powered Stacy Cole: watercraft on their water body, but they do still allow small watercraft on on Stanley Lake. Okay, thanks. But they've they've had this water mill for a long time. It sounds like Yes, as a for 20 years.

[90:01] Stacy Cole: Yeah, since about 2,000. Okay? Interesting. I mean, it sounds like the water meal, fall, mill foil is the least of the for aquatic nuisance, species of concern, at least concerning but the muscles are really bad, and it's pretty scary to hear that they're in Colorado now. So. Kate, what are you going to do if you find a weevil? Kate Dunlap (she/her): That's a good question. Well, I don't want to know Kate Dunlap (she/her): It's gonna take it home and make it her PET. So we'll be doing spot check. So if we find the weevil, we would be checking for Kate Dunlap (she/her): eggs and adult labels and the and damaged stems. Kate Dunlap (she/her): So the Kate Dunlap (she/her): the adult weevils don't do a ton. It's more of the the larva that are really impactful because they eat their way through the stems.

[91:06] Kate Dunlap (she/her): So we'd be looking for that damage, because that would indicate that they've been there for a while. Kate Dunlap (she/her): and we would have set. We could assess how many there are, what's the population like? Kate Dunlap (she/her): And if you know, if they are there, we might mimic Westminster's approach. They've been Kate Dunlap (she/her): using these really low tech cages that they drop on dense mats of milfoil to protect the weevils from predation, so Kate Dunlap (she/her): the fish can't eat the evils. so we could use that approach to kind of protect the weevils and let them continue to eat. Eat the the Kate Dunlap (she/her): you Asian watermelf. Well, because no other species is going to eat that plant. Thank you. Any other questions.

[92:02] I know you're all gonna go home and think about these things because it's so interesting. Okay. Well, thank you. Thank you, Stacey. Thank you, Kate. Good luck out there. how do you? Elliot has a hands up? Okay, Thank you. I can't look down at my notes. Go ahead, Elliot. I just pull the chuck. no. I just wanted to say I did the zebra muscle. I remember doing it like a report on those when I was in high school, and I lived on Lake Michigan, and it was freaking people out then. and I remember we went down to the leg, and we grabbed a big glob of them and brought them in for our presentation and the All of the the lake front kind of business owners and people who use boating crap were all freaked out about the the zebra muscle, and how how bad it was. So I really really hope that was 20 something years ago. So I really hope it doesn't

[93:05] find a home here, because those are really bad news. Yeah, absolutely. We hope so, too. Kate Dunlap (she/her): And that's why I think it's just Kate Dunlap (she/her): It's really neat that Parks Iraq has such a robust program in place, and has for so long. Kate Dunlap (she/her): and it it is really indisputable in just undisputed that parks and wreck has one of the best programs in the State. Ali Rhodes she/her: Can I appreciate you saying that I want to chime in and just note that Ali Rhodes she/her: It's probably the thing we get. We we get beat up for it a lot for being over managed for having lots of rules. Ali Rhodes she/her: for you know, being the fun police and not letting things. And it it really I get, you know, especially when other lakes. you know I I remember our our regular attendee, Larry Sherry, how this summer he went to Lakes all over Colorado, and I myself went to Pearl Lake and steam out, and you just show up, and you hop on, and Ali Rhodes she/her: and and the Boulder reservoir is a source of water for our community. And so we are the fun. Place out there. We are doing everything we can to protect that water resource. Not just as a water quality, though I I would.

[94:08] Ali Rhodes she/her: I I wanna I guess, echo the gratitude for the coordination across the city earlier. Someone mentioned that you don't often see, or you would love to see more collaboration between Departments utilities is such an incredible partner and managing the boulder reservoir. Ali Rhodes she/her: the city has multiple bodies of water in its water system. The silver like watershed. I here is one of the prettiest states prettiest spots in the county, and none of us will ever know, because it is so closely protected as a source of water. Barker Reservoir, also owned by the city and not open for recreation use. And so I just really appreciate their partnership and water quality first. Ali Rhodes she/her: And what can we do to allow the community access to this recreation site, because it's the only water that is available in our system.

[95:02] All right, let's call people. I'm like I don't want to look down, and then a little hand go. So all right. Thank you very much. I really enjoy that. we'll move on to matters from the board, and the first one I know everybody's been interested to talk about is a hybrid meeting. So, Ally, do you have some updates for us. Ali Rhodes she/her: sure. So in actually, I think, Rosa, if if she wants to share Chuck asked some really great questions and let us know that he has some Ali Rhodes she/her: I i'm outing you up hopefully. That's an inappropriate chuck. Chuck has some exciting travel coming up, but just wanted to know. We know that we'll be moving to hybrid meetings starting in January. And so Rosa prepared some great background for you, and if you want Rosa, you can get an overview, and then the Board can have a discussion as to how you'd like to handle it. Have to unmute. and and i'm totally putting Rosa on the spot here. But she wrote this item, she did a great job. So yeah, so I just went back to the Handbook to check in members of the Prop and the very, very last page of the Handbook states that it's up to the the proud members to the the committee to

[96:17] to rule, whether or not a hybrid is allowed, or what you would like to do. So. If the Board members are okay with it, then check you can. You can go to Alaska and do a hybrid approach so and so. What would the hybrid approach look like? What would? What would so I do have a meeting room already set up for all of 2,023 and we are required to provide a zoom link for members of the community who would like to join us. And so you would use that zoom link to attend the meeting.

[97:10] So there would be a conference table with the camera on it, where all the live attendees would would show up on zoom, and then there'd be a little window with the with the remote attendees and the in-person attendees would be able to see the remote attendees. You would be on a big screen. Well, that sounds great to me so I would I would I would like to, after we have discussion, make a motion to modify our handbook to allow for hybrid meetings. I'd like to. I like the motion now and then we discuss it. Okay? Well, I would like to make a motion that we, the Prab, modify the

[98:01] A. Prep. Handbook to allow for hybrid meetings for future meetings. I second, that Mary Scott I also second, that third, that sunny. How can we discuss it? Okay, so i'm just bringing you this up because I work remotely. And so it was brought up to my attention on several occasions that you know Well, you work remotely, and you know, sometimes you're not on screen, and sometimes you are, and sometimes you're off screen, you know. And so I made it. I made it really a point to to make sure that i'm not off screen, you know, as chair. And so my thing is, I get it if there's it's a extenuating circumstance. But now that we're going back to to in person is is child care? Okay for a child care, issue, or what I mean? What? What is it it so Are we going to have parameters, or it's just like If you feel like being hybrid, it's hybrid, or how are we going to do it

[99:20] so far. I know. I'm waiting to see if anybody's hands go up. Mary. What did you Were you going to say some? I was, I was just gonna say in the name of looking at inclusivity and such Being a person who has never had children, I it is just a trigger for me to always hear. You know. children, is is the one excuse that get someone you know buys them. That opportunity to to, you know, have off work or have accommodations. I think there's a lot of reasons

[100:01] that number of people we can discuss those, but that people might have to want to be remote right? But I mean, do we? Are we just going to allow people to choose board members to just choose and just say, I don't feel like it today, or do they have to have an extentuating a stenuating circumstance like like Chuck. He's going to be in Alaska in February, no less so, I guess I would want to. I would suggest that we have language that members are highly, highly desire for them to attend in person. and however, if extenuating circumstances present themselves. they may appear remotely rather than not appear at all.

[101:03] which would be a bummer, I mean they, if they can still make their input. I think their inputs should be heard, even if they're not able to be present. But I agree that I think we we want the the main mo to be up here in person. I think it facilitates better discussion and a better. Yeah, it's just a better better experience for everyone and better decisions in the end. Elliot. Yeah. So i'm just following up on one of Pam's questions about child care. So this isn't necessarily something that would prohibit me from joining a meeting, although it theoretically could. But i'm sure that it would impact any parent with young kids. But is child care actually an option that the city could provide for people. you know who wanted to. Okay, the nodding. That's great. So I mean, I I think if that's that. And other causes that people might have for not joining in person. I think, if we can reasonably accommodate those

[102:05] as a city, I would encourage that the Handbook provide that you know you are strongly encouraged to join in person. you know, and you know you absent extenuating circumstances, including, but not limited to whatever travel. health, whatever it is like. But I think the expectation is that you come in person, and then, unless you, unless you reach out and you say, hey? You know I've got this thing. you know I can't come in person, and that way there's an expectation that we all come in person unless you just can't. and if there's something that the city can do to accommodate restrictions that people are having, or issues that people are having to join in person. I think we should talk about that.

[103:07] So do we? Oh, go ahead, Jason. Yeah, I'm just gonna agree with Ellie. And I think if we, you know we can make exceptions, travel, or any number of things that come up. But I think if we're gonna have a call to back in person, you know. That should be strongly encouraged, you know, upset a few issues, and obviously we all have those things, whether it's travel or work, or other things, and we totally could be understanding of all that. But I think. you have to have this kind of not knowing what each wake would look like, you know, who might be remote. And you know we've all been in those situations where some people are in the room, and some people are on screen and just is really awkward and difficult. And someone someone mentioned, you know, just the flow of the conversation is difficult. So that would be I'd i'd be in favor of of Elliot's proposal. But suggestion there. chuck! I had a question for Rosa. Would public participation be hybrid as well, or how would that work?

[104:15] sorry Check. so we are required to provide a hybrid approach for the community. So so yeah, they would they would zoom in with us. Okay, thank you. Is this something we vote on? We agenda is for January. What? What do we do? Alli A Rosa? Ali Rhodes she/her: You're you're all in charge here. And so if you I i'm hearing, you know some some discussion around, possibly updating your handbook. I'm not sure just to be clear, I don't think, allowing Ali Rhodes she/her: a a hybrid approach is disallowed in the current handbook. The way I read it, and what the way that based on this research.

[105:02] Ali Rhodes she/her: What you could do is enhance the Handbook to create clear some of these expectations. I heard a couple of conversations, one a route when and if there is a pre preference, for when a a board member would be intending in person or virtually. But I also heard a conversation about cameras on and off, and accessibility, and so it could be that you need to take no action for tonight. But you might consider a continued conversation about how you want to function as a board Ali Rhodes she/her: that looks like Jason's hand Was that is that a new hand or a new hand? No, not a new hand. So, Ellie, I really I really am at a crossroads. I don't know what this means. Do we just sit on it and discuss it for January, or are we making a motion to do so? I mean, I really don't. I don't see where we go right or left. Here. Elliot. I mean it to the extent that there's some ambiguity in the handbook which governs

[106:01] how we act as a board. I think we should move today to clarify that you know this hybrid approach is appropriate, and then we that we we're going to do it. and I think that we could probably craft some verbal motion. That's very simple, like along the lines of what we've all seemingly agreed to, which is that I think, that we support a hybrid approach to meetings starting in January. You know that we encourage all Board members to join in person, if possible, unless there are extenuating circumstances that prevent that from happening. I think Anita may have been saying something. 17209870195: She can't raise her. Yes. Do you hear me? Can you hear me? Yes, go ahead, Anita. 17209870195: Can you hear me now. 17209870195: Hi.

[107:00] 17209870195: yes, so in my case I always need child care. I have a 5 year old, and my husband is disabled. He would never be able to watch my daughter. 17209870195: So that's extremely helpful for me, and the city has been helping me pay for a babysitter. 17209870195: I'm also very committed to 17209870195: this group, and I will try my best to be there in person. But if there is a day, for example, when my husband is extremely anxious, and he just wants me at the house. I'm not. I'm. I'm gonna have to 17209870195: Disney present through the computer or the phone. So I just wanted to share that from from my to something. Thank you. Thank you very much for the honesty I we appreciate it, Anita. Thank you. Chuck. Are you still? Are you still up? yes, so I think I made a motion that we amend the

[108:04] handbook. and so I think that I didn't have a timeline on that. So I think it's part of the and, you know. since we can have a hybrid meeting under the current rules in January, which is in February and March, which would help me. Then I I like I like Elliott's suggestion that we fold this into the other amendments that we're going to be making to the Handbook. and so I think that we should vote on that motion. I think we need a second. Thank you, Mary? Mary seconded. And then I think Sunny like double seconded. Okay? Well, that sounds good.

[109:02] Thank you, everybody. And so, Ally, Did you want to discuss the questions for the March meeting. I know that there's a lot of I wasn't sure if you were going to look up er usd spring break. I don't. I don't know when that date is, and we wanted to change our meeting date. Ali Rhodes she/her: That's exactly why that's on there. We noted last time at agenda setting that your March meeting is scheduled over both the Bvsd and the Cu Spring break. Ali Rhodes she/her: Oftentimes when that happened the Board chooses to move. Its meeting either up a week or out a week. I feel like this year. There were actually 5 Mondays in March, and so the board moved the meeting Ali Rhodes she/her: to march 29 this year. That's not the case, but putting it out there for conversation. If you would like to not meet, over, spring, break Lots of people use that. that we people who are faculty people who are parents. There are lots of reasons. People Ali Rhodes she/her: travel that week. Go ahead, Ellie. I think i'm gone that week. What? What? Which week is it? Again? Sorry

[110:02] March 20. Ali Rhodes she/her: It's the last week of March in 2,023. Let me just get there again. So it's this. The spring break is March 20, seventh through the 30 first sunny. Are you at a time, too? yes, I will be traveling to California for you for my son's medical treatment, so I will not only be out of town, I will not be available hybrid, so I would prefer changing the date as well. I point out that that will also be Pamela and Mary Scott's last meeting. Ali Rhodes she/her: so we need to have it in person, and we'll be honoring our Board members. And so Ali Rhodes she/her: hopefully, we can have a meeting. Do others have input as far as Ali Rhodes she/her: when the board determines to reschedule a meeting. What can happen if you can quickly agree that either the twentieth of March or the third of April works for you, then we can just consider that done, and if it looks complicated we can put out a doodle pull.

[111:08] The third works better for me. do you? That's part the do to pull, or does a good? I I don't know what I I think I cut you off I second the third, but the digital poll as well. Ali Rhodes she/her: Elliot and Sunny are this old hands or new hands? I? Oh, sorry I didn't put my hand down. I believe I believe April third would work for me as well. the twentieth of March or the third of April work for me. 17209870195: Can you hear me? Hi. 17209870195: I would prefer March 17209870195: any any Monday in March before the twentieth. 17209870195: Thank you.

[112:02] Ali Rhodes she/her: And so if the meeting were to be scheduled for April third, would you not be available? 17209870195: That's correct. You said you said before the twentieth Anita, or is it twentieth good for you? 17209870195: Can you hear me? Yes. 17209870195: yes, I can do March twentieth 17209870195: or in. 17209870195: or the thirteenth. 17209870195: I cannot do a pro. I cannot do March twentieth. I can do either. Ali Rhodes she/her: Yeah, let's pause for a moment, so what we'll do is Rosa will send out a doodle poll will include several options. we usually default to the Mondays just because we know folks typically have those available. We will include a few options that we're for both major players of our team,

[113:04] Ali Rhodes she/her: and and the Pr. But I want to go back to your last item you made a motion to update the handbook, and Rosa is on top of things and noted that we didn't actually have a vote. So there's a motion on the table that's been approved, but not voted upon. I wasn't sure if that was a roll, call, board or not, it doesn't need to be a roll call, but it needs an up down vote. Oh, got it Ali Rhodes she/her: nice! Oh, I vote for it. Ali Rhodes she/her: alright. I see My. i'm good. I think that was a 6 vote. Ali Rhodes she/her: Yes, Anita, if you wanted to vote. It looks like you're unmuted. 17209870195: Yes. Ali Rhodes she/her: alright. Ali Rhodes she/her: alright, so your motion to update the handbook to address virtual our hybrid meetings, passes. Going back to your March Board meeting. Rosa will circulate a doodle pool after we've confirmed some options that will work for our team

[114:11] perfect. Thank you for that. The next one we'll move on to his prad matters. Would anybody like to comment on this any board members. Mary, I think I saw you. You did. I was looking for my little icon. Yeah. and So one thing that I remember a couple of years ago it might have been pre pandemic, like I can't quite recall, but we each took a city grouping. and I remember mine was forestry. And remember when Chuck, you had like some crazy thing where there were zillions of emails. And then we decided we decided that it was too much, and each. Each crab member should have like reservoir issues and

[115:06] pool and golf and forestry, and then that kind of fell away. and I don't know I just wanted to throw back out. I think it's kind of cool. We we actually never did much with it. I would have loved to have had a meeting or a lunch with forestry and kind of got. Had that be a cool little specialty of mine? But I still think it could be valuable. It could be a rotating thing. but I just want to reintroduce that. Given that, I only have 3 more 3 more meetings. Yeah, I think what happened with that is, when the reservoir hot issue happened with the cafe and all of that, and we started getting all those emails. you know. it became overwhelming. So I think when it was the one or 2 emails a month we could handle it. But then, when it got overwhelming, it went back to the department.

[116:10] I need an and Sunny, do you have? Do you even know what i'm talking about, or does anybody you want to? Just let that lie and move on, Chuck, you at least will be remaining, and you'll remember that in case that if if there's no interest, then in the future should something like that become interesting again. You could inject it before you leave. I saw merit in it, but I wasn't a I wasn't a fan in it, because I just think, Allie. her correspondence and the emails was much more efficient and better than anything that that I thought I could have. you know, given. But well, I would agree, and I guess what I'm. One of the things especially being outgoing is I and ally I know you hear this is that all of us really yearn to be more involved.

[117:02] Then passive voters on. you know. Stuff. And so i'm just kind of trying to imagine ways that people could be more involved, more committees, bigger, smaller. that apply to. Maybe someone has the ability to be on something that is 3 months. For example, Anita, she has a lot of responsibilities, but maybe she loves a certain subject, and she'd like to sign up, get involved for that, and then be complete. With that maybe i'd like to do something for 2 years, but just more ways for us to. I would say, have an impact. But be a little bit more. Then. Kind of sitting, you know, sitting back listening. I guess that's it. Thanks. Elliot. Yeah. So just to kind of piggy back on Mary's suggestion. while I don't know if I would necessarily be in favor of like assigning specific

[118:00] board members like certain topics, or to have people sign up for those for a period of time. I think that I would just encourage board members to like. Just remember that we all can reach out to members of the community about issues that are concerning them, you know, just because we're on this board doesn't mean we can't go out and talk to people about what their concerns are, and and I I have certainly kept in touch with some of the reservoir folks and we're, you know, trying to get a meeting on the books to, for I want to just go and and hear about and listen, and and if there are any concerns that are raised with me that I can bring back to the department. That's part of my job. I think that another opportunity there right now would be the folks who want to use the reservoir in different ways. then, we have options for now, or in the fee structure, and all that. I think that there could be an opportunity for someone to or 2 people to go out and meet with with those groups, and and to have a more thorough discussion than just listening to public comment. I think that's a great way for us to get involved in in kind of

[119:03] pick the the ways that we want to be more involved in the community on those specific topics. but I appreciate. You know you're raising that area. It's a really. you know it's a really good. It's a really good topic. like really good way to get involved, too, if you want to. Yeah. So just to for the newer members of crab. What we did. What we did is we assigned topics, so that when we received an email from the public about a topic they would receive us a response, not just from staff, which would be a often a very detailed and very well-crafted response, but also just a response from Crab. So they would feel that they were heard. and they weren't just talking to a wall. And so I think that's a very that's still very valuable, and I agree with Elliot, that if we just respond when we want to that, that's appropriate, and is probably sufficient.

[120:02] I'd remind members of Prab that if you do respond to, not see, see all of Prab, because then it becomes a discussion that would need to be publicly noticed. But instead, to make to make sure that the communication is documented to CC. Rosa, so that she can have it in her email stream. So if there's ever a fouria request or other legal with the city, that all those. all those communications are are recorded in the in the system. Great anybody else have a comment from Prad matters. This is your your moment, and we have time. Okay? Well, I'm looking forward to all the holiday events. Narrow chuck. You did it again. I made a motion to amend the agenda for a final topic, and I wanted to remind you, and you know what I put it right there. Chuck's notes, add bylaw substitute.

[121:11] Okay, Sorry about that. Ch. So the the motion is to appoint someone to stand in my place this week because i'm at a conference, and we'll be occupied during the agenda setting meeting. which is scheduled for Thursday at 2, 45 Pm. It's a Zoom Meeting. and so I would like to see if anyone would have the time to spend 30 min discussing the Jennifer next month's meeting. starting this Thursday at 2, 45 Pm. In my place. but I thought i'd make sure. I think it's at 1 45. Let me check. Can you make the 145 No, I can't. I'll be in a session that I have to attend. I thought you had mentioned that you are, that you thought it should go on, senority as opposed to like.

[122:06] I thought that we we could. You know people have been on, perhaps for a while that maybe Haven't had an opportunity to to attend one of these meetings would be most interested first. So perhaps you know Mary or Jason if you have an interest in time. and if not then anyone else. I mean, Mary, since you are going to be leaving, I think it might be a good experience for you if you'd like to join it. Would. But i'm working. Okay. Yeah, thanks. I love to join also, but I have it would say, 2, 45 on Thursday. So it is 145. I think I have another meeting. But we don't need to go through my schedule here. But if someone else is, really it should. They can jump in. If If not, I can email. If I'm available.

[123:04] I can also handle it by myself in case you do it like you, don't don't feel like you have to be forced by La! If you want to join. Is that what you're Well, so I I actually do. Technically. I would like to do it. I have the time, but I I will just say that I i'm covering for our nanny all day on Thursday, but that's nap time for a little guy, so i'm hopeful that I can. I can join remotely. and I can join for the whole time. and just with the caveat that if he decides to take us much shorter neck then it's too is normal. I might have to jump off, but otherwise. Who didn't he join the meeting, too? He could. He might not be very happy waking up from his nap earlier, but he definitely could join. But it's remote, right? It'll be a remote meeting. Yeah, yeah, i'll do it. But that caveat

[124:03] I don't. Thank you. You bet. Do I have to do any homework before, like. What's the any reading? So Elliot on Thursday morning i'll send you a Pdf. Of the future. future board agenda items. and so you'll have that day up until 1 45 to study him and bring to the table any questions and it's comments that you have. Okay, we'll go for the January agenda. Great. Thank you. So we'll move back to Prep. Matters. Does anybody else have it? Anything?

[125:00] Okay? Back to we're looking forward to all things that we're going to be doing in December, and before we adjourn I just want to wish everybody a happy holiday layer, and a way you celebrate. I hope that you're with your families, and you're safe. and that you're healthy and with that we'll see you in 2,023. I can't believe it this Year's blue by so fast. So I I really hope you all have a safe and healthy holiday season. With that we're adjourned. Thank you, everyone. Bye bye. I.