July 11, 2023 — Downtown Management Commission Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:01] Yes, we are recording now. it is for of 3. Welcome to the downtown Management Commission meeting. It's Tuesday, July eleventh, 2023, and I will call Role Susan here. Stephanie. Trees now here, at the moment she may be joining later and just in Kelvin. and I'll turn the meeting over to our chair or procedural items. So first procedural item is approval of the May 2023 min with, if there's any comments I would move to approve the midnight? A second that they are approved. do we have a moving on to the next item? Do we have any public here on on the call. I am not any any members of the public

[1:01] great. So we will move through that. And we have the update on the homeless day shelter. I said. We have Megan Newton, who is joining us from housing and human services to provide you all an an update on their work. Hi, everyone. again. Yeah. My name is Megan Newton. I work for housing and human services, but this would be a boulder, and I, policy adviser on homelessness, and the Day Service center has been one of the projects that I've been working on. So I'll give you. I'll give you a little background of how we got where we are and where we are, and hope to be going. In January 2,022. With the Council's retreat they identified a day service center as a prior as one of their priorities. so since that time we've been working in this direction, we did some community outreach and to get some information from both folks in the community service providers working in this in this

[2:00] fear as well as folks with lived experience to kind of get a feel for what folks wanted to see in this space. we did that back in almost a year ago. Now, August, September 2022 We then put out an Rfp. To get a service provider to provide services to operate the space late last year, December 2022, and we did not get a response to that Rfp from a service provider. so early this year. there's a leadership change at the holder shelter, and they express some interest. And so since that time we've been working with them to determine if they would be able to operate the space we're currently with them working on a contract. so we're moving forward as far as that goes, and I'm sure you all have heard we identified a location at 1,844. Folsom. that's currently an office building. that we will use, as is. Well, we'll do some minor other renovations of it this summer. to use as is. But the the long-term plan is that the state, the site gets redeveloped. They will knock the building down. That is currently there

[3:08] and then rebuild a purpose. Built day center space on the first floor with, I want to say, up to 50 units of permits, port of housing above it. So I don't. I think that's 2 floors. I could be wrong on that And so we're working through that process. Now there's going to be. The hope is that we have. Well, let me back up a little. The goal of the center is to 2 kind of parallel tracks. One to meet folks. Basic needs things like a shower place to store their stuff, to charge their phone, to get out of the weather to get their mail so things like that, as well as being a one-stop shop to connect the service providers so providers that are currently providing navigation or case management services to folks, help them get into housing to help them connect to benefits, to help them, to connect to mental health or

[4:05] substance use services, so have them all housed in one. Not that they will currently be doing stuff they're already doing, but to add to their they'll be in this space, and so folks can be directed. And so they're not bouncing all over town. Go here for this, go there for that. this space. The goal is to have it all under one roof. and so folks can be directed to one place to be able to meet their needs. It will only operate during the day with the goal to point people to border shelter, to spend the night there. So that's the goal. with the primary goal of not only meeting people's basic needs, but connecting with the housing, ending their their homeless episode and getting them in a place where their long term needs are met. where we currently are in this process is we are working with the current owner to get a lease in place, and so we can go in there and make some minor renovations at a shower at a bathroom. Those kind of things take down the walls to make the site serviceable, as is They have to go through a process to get some funding in place. That would take

[5:13] approximately 18 months, maybe 24 months. so we'll use it as is for that time, and then we'll have to find a secondary space while they're doing the renovation, probably 2,026, and then move back in after they're done doing this design. It was the day center and so if we were just doing the day center. I don't think we have this issue, but with the opportunity to add housing to the project, that's where they have to get the funding that the tax credits and stuff in line from the State to develop the 50 units housing above it. So that's the hold up as far as as that goes, we're not. The city is not funding or not. We're providing some funding towards that, but it's primarily not. And so they have to get the state funding and other things in in line, you know, that's like a scale of like a million dollars or something to do those updates.

[6:13] Oh, to develop the housing! I this is kind of out of my wheelhouse, so I wouldn't be able to tell. But I it's much more than that I would assume to develop that amount of housing And so where we are at 1,844, Folsom is, we're working with boulder shelter to to develop the contract, and then we will work with boulder shelter to do good neighbor meetings for folks. for both. The condo for anybody is technically, I think, within 600 feet. But also we are going to be checking people's addresses when we have the meetings to kind of. We've already had preliminary meetings with the condos next door and the dairy center. to kind of. They've asked a lot of questions, and so we're working with them to answer their questions, and rightfully so. There are concerns with bringing this kind of service into the neighborhood, and so trying to work with them to

[7:03] to help with that and to, you know, also develop our management plan. What are your concerns? And can we? What can we do to address them? and so that our hope is to have those good neighbor meetings, probably in August or September. with the ultimate goal to have the space open before the winter before the weather turns. So we're sure shooting for October. We have a lot of moving parts currently, so we can get all the stars to align. October is our our goal date. And so when which comes, we do have a day center space available to folks that is kind of like a huge that. So I I'm definitely open to questions. because we've had quite a few, some. Hopefully we have a Megan. Will there be transportation between the shelter and back again. I believe that that is the plan. They, as I think you guys probably are where they are. They have a bus that they contract with via

[8:07] that takes people up there and back. so yes, the conversation is, do we provide funding to add a stop to that shelter. so yes, there will be some sort of transportation, and the details have not yet been determined. I think. in a perfect world. Maybe maybe it's there and back. But again, we're having a lot of conversations with the neighborhood, the neighborhood, so it may be just adding and stop. But yes, we would provide transportation. Okay? Good. Thanks. It's something that also, I think I forgot to mention some of the community services that are already out there that we're trying to bring into the space or things like Deacon's closet that had been operating Grace common. But now that space is being redeveloped And so we're trying to bring those folks to the day Center. They have a lamps breakfast on Thursday morning community table that serves meals. And so we're we're having this conversations now with service providers.

[9:06] On what can we bring into the space? What would folks be willing to do? some of it is a very nice bit like they're looking for a space, and we're looking for the services. but like the conversations around mental health services and substance use services. Those are 2 to be determined because we would probably add those services in the community. And so there's a cost that comes with that. So we're you're trying to work that out any other questions for me. We're in the Dmc. Isn't. We've discussed this before the Dmc. Is in high support of this. And we'll actually be talking about it later in our session today about some other details that we can do for safety issues and stuff like that. So thank you for all your efforts and sounds like, I guess my final question is like, there's no major hurdles. It's this process now that nothing that's going to stop. It

[10:08] shouldn't be. No, the that site doesn't have to go up for planning board or council. It's a a staff approval, so the shelter will have to submit an operations plan, and as long as it needs solve the things it needs to meet through the the staff, with no reason it won't get approved. So no, it is a bit of it's a process. So we have to go through the good neighbor process. we need to get a contract. We need to start hiring people. That kind of thing is is the process. And in the the renovation we're doing. But no, there should be anything that holds it up. You'll have to get a building permit. for when they redeveloped it, correct. not for this original work. I don't again let me not speak out, because I will not be in charge of doing renovations. But I don't know that anything we're doing is significant enough to require that, but it may be that we'll have to pull it from it. I think you have to get one to do anything, and that takes forever. So best of luck.

[11:11] Okay, thanks. You might know some people in the city. It's only that made it make sense. Oh, great Megan, thank you for joining us today. I do appreciate your time. Thank you. So moving on to the downtown folder partnership on a I see you here, and you and I were changing emails earlier today, I need to get you paint. You need to get some paint. Get that graffiti removed. Thanks so much. So Hi, everybody! I'm honest, Saleem, for those of you. I don't know. I'm the Vice President of Operations and programming for the downtown boulder partnership. and have a little bit from everybody for you, so I will get started. Stop me at any point with questions. Just interrupt me and ask your questions.

[12:10] Our, as most of you know, our CEO chip is leaving us. His last day is July 20. First. we're having a going away from him. It bands on the bricks on July nineteenth. So please come by 5 30 Pm. And and say, Hi and bye, chip The transition plan is well under way. The job is posted through July 20, first. and we're receiving some good candidates so far. we're hoping to make an offer by September first. Terry, Tokata Smith, our Vice President of Marketing Communications, will be our interim, CEO, after Chips departure And on that note, we'll talk about the branding. So our downtown branding campaign is in full swing. And we're seeing really great results with our online campaign, which we like because we can track that information that's really helpful. our engagement on those is well over industry standards. So that is something we always like to see. and that campaign runs through August.

[13:11] and then there's a little bit of a break, and then we get back on air for the holidays. we do things on connected TV, Katie, VR, TV, 52, 80 magazine podcast. Paid social and a variety of other online and digital campaigns. event marketing is busier than ever. I'll talk a little bit more about our events here at the end, but we've been doing all the marketing for all of that as well. Just a few new businesses that are coming soon up west is moving into the 1,400 block of Pearl Street, Mall Teton gravity just opened also on the 1,400 block. saucy cluckers is a new restaurant. They've got kind of odd hours and days, but they're over on Broadway, just south of Pearl and next door has closed and so that's our update on businesses. Any questions from anybody yet.

[14:02] Keep going. Our public policy committee met with Brad Mueller from planning, and we see leadership to learn a little bit more about the process for planning connections. between all of the things they're building up there on the hill and downtown. There's a lot of excitement and anticipation, and we're just watching for the next steps on on all of that our clean and safe program downtown ambassador program is is going really well our current operations. Manager Brandon low is also leaving us. His last day is also July 20. First, we keep joking that he and Chip must be running away together. We we just muted. You just got muted. So now I don't know. It must have been overhearing my joke. we. I just got a confirmation that I'm allowed to share today that our new operations manager her name is Chelsea Blake. She'll be joining us. She starts on July 20 fourth. luckily, I have an amazing team lead in a Lexi Treadway. She's kind of keeping things running in that little transition period.

[15:14] and yeah, we're really looking forward to having Chelsea join us. I think it's going to be great. we are kind of expanded in April our commitment to the hill through a partnership with Cu and one of our leads who's been downtown for a long time with us. James is going to be moving up to the lead. the hill. Basically, we have a full time team lead up there, plus an additional 32 h a week cleaning And between James and Paul, who does the clean. They're doing a great job. mostly, I hear from folks and parking services about it, and they say it's never looking up there. So we're really pleased with what all of that and we have a meeting with C. You and Chris and others. I think the 26 just check in on that program and see how it's going and what else we can do. we're also working with the city with utilities. to talk a little bit more about our standard operating procedure for last lost an abandoned property.

[16:11] We have more and more issues with people leaving like kind of odd, large things like shopping carts, and strangely of electric fireplace out in the middle of the Mall, and not a clear direction or path from the city with can can I just take this like, what do I? What do I do with this? So we're close to finishing that process. I think we'll have some pretty clear direction. about about what we can and cannot do. And and hopefully, we're hoping to kind of ramp up our ability to just get things off them all, and just make that space clean and welcoming which is our goal. we continue, have a lot of concerns on that block in particular, 1,300 block about bathrooms, the electrical outlets. but that is, those are ongoing conversations that we're having And then, on events. bands on the bricks is going strong. We did have to cancel the one right off fourth after the Fourth of July, but it kind of worked out well. The band is available for our rain date, which is August ninth. So we're just extending one more week. this weekend is our Pearl Street arts best. It runs Friday, Saturday and Sunday this year. and that's looking to be a great show this weekend

[17:22] we're doing a lot of extra stuff. in conjecture with community vitality and also through the downtown streets as public spaces program. So alongside community vitality, we're doing an outdoor movie series. We did the first one on the West End in June. It was rainy, but pretty well attended, considering how really it was. We got 50 people out to watch top gun and that was a lot of fun that was in conjunction with the western mile. We're doing another one this week on Thursday, in conjunction with the East end mile. we're going to be showing 6 short films from community filmmakers. We partner with the Boulder County Film Commission, and they got really different films which is really exciting. It's everything from a film that's been going around festivals to

[18:06] little heist movie that some kids that knew this to put together, and it's they're they're all really fun. So if you are available Thursday Night Head to the East End, it's Sixteenth Street, north of Pearl and the filmmakers will be there for Q. A. As well after their movies. So that'll be really in a nice night. starts at. It'll probably 8, 45, then it gets dark enough. I would, I would estimate, between a 30 and 8, 45, and then the Boulder social streets, which is part of the downtown streets. This public space program has been going well, we've had our first big event, Roller Palooza, which was given. It was the first time and everything else. We thought it was really well attended. we were really happy with how it turned out. And we're moving on next week. We're going to be doing dancing in the streets? Which, if you haven't had a chance to go and look, it's folder. Social streets.com. I am every day impressed with our what my team put together for that we've got everything from learning the Lindy hop and salsa to like belly dancing and Persian dance. I mean, it's just

[19:12] cool variety of stuff. People can come and learn these dances and then stick around and dance the night away over there on Thirteenth Street, And then at the end of the month, we're going to be doing picnic on the pavement. which is on July thirtieth and then August fourth, we'll have yappy hour, which we're we're really excited about just because of the name. It's it's fun. And there's a couple of more big events in August as well. the Boulder Soccer Street classic is August thirteenth, and then the Melon and Funk festival is August 20 fifth. I had a question on those events. I know the Dnc. Is this very enthusiastic about all the things that you're doing over by the on thirteenth there. right? Yeah. How is it being measured? Like, you know, you mentioned how the one the movie had 50 people there, and you were happy with that like I can understand, like rain and stuff like that.

[20:11] What analytics are you measuring? And it's always good to set your goals ahead of time, because then, you know, if you met your goal instead of like looking back and saying, Oh, we're happy with that. It's like, we want this to have 75 people, or are there any questionnaires or anything so kind of a alongside on with that program? The city partnered with gal and lead line to do some more data collections. So they've been doing that. I think I remember correctly. I think we already got results back from lead line on what they at roller blues at what they were managed to. you know, glean from people. But they basically they're asking questions. They're trying to figure out where people are coming from. They're trying to ask questions around how people think about using public space like a street. Do they want to see more festivals like that? Do they want to see it used in different ways, some more more straightforward, simple place making, or how do they? How do they see, you know, using those kinds of public spaces. And so they're working on all of those questions and collecting that information as we go. we'll also collect data on how many people come, and it's always really hard to know with an event, I think, with Roller Pelos we estimate there were 250 people.

[21:26] which was kind of what we thought it would be, and part of that is Boulder social streets being brand new. And also it was the first one. So you know, word is spreading slowly to about all of those things. you know the mark when when your marketing only just starts right before something happens. It sometimes takes a little while to get going. so we'll be looking at that data just just what's our estimated attendance? we'll also be looking at mobility data. So we have access to data. That shows us what? Where people coming from, what percentage of them

[22:03] live in the community versus are coming from other places. age, information kind of some demographic information. So we'll look at that as well, and we'll pull together a whole report for the city. I think it's due at the end of November, so there'll be a full report on all of those things. And then a little bit more anecdotally. Our team is looking at. What are the kinds of things that the community seems to really be excited about? People are really excited about roller pollution. But it was a pretty small group, and was it? And you know, I I think it's a longer conversation with, was it a small group because they just didn't find out about it in time. Or it definitely seemed to us like, this is the kind of thing that could be done. More people would probably really enjoy it and show up for it the value proposition versus the cost of it might be something that is a longer conversation. Right it's it was. It's not inexpensive to close the street and to do all of the things I think

[23:01] I don't know. I don't have the final figures on what it costs, but it's it, you know, for 250 people the price per person was pretty high since they close that street every week for the twice a week for the farmers market. I guess I'm intrigued to understand what is that cost? And yeah, and I mean, really, we we sort of conscientiously and thoughtfully have. We've globbed onto the farmer's market closure. All of our events either happen on Friday or on Sunday, and it's because we're closing it and then keeping it close, or we're keeping it close and then doing the event right? it definitely helps with the cost. But it there's still a lot of costs, right? And not necessarily just around the street closure, but just the event itself staffing and everything else right? So I think our full report will include a really detailed version of all of that. So you can really dig into what? What are, what does it cost when you do something like this.

[24:02] you know what, roughly, when that report might come out. So the Boulder social streets one will come to y'all the end of November. Partially, we wanted to hold a little bit because the mobility data is really delayed. So to get that kind of information. And then for the other programs like operate street fast, and the and the cinema stuff. we're working on those kind of as quickly as we can. We would have gotten them done, senior, how do we not? Added both of social streets? But we're, you know, the Operi Street fast. report is probably gonna be done by the end of this month. and it's just interesting. Anything else i' here. I think I'm good. Don't let we're gonna miss him. Thank you all so much, I might say, as a fly on the wall for a little bit, but let me know if you need anything else.

[25:00] Thank you. So, moving right along. We have the consent, agenda. I, personally, didn't have anything in that section of the packet to review or question as Susan or Justin anything nothing there great than moving along to the Fund financials. And I had a question chip between what this would be versus in Section 9, the 2,024 budget which we're where it starts on page 17 and the Pdf. The packet. I assume that's more for the 2024 budget. I didn't really understand how the fun financials differed from this from the Budget section. So the phone financials are the documents that I'm providing on a 5 monthly basis for all of the Dmc. Meetings to show you what the historic has been and where we stand to date for. So for 2023, and then the 2,024 budget proposal that we'll get into here shortly is actually the proposal that's going out for the 2024 budget year. So it's basically out of where we stand today versus where we're moving towards in the future.

[26:20] I just wanna make sure that we saw it in the packet. I don't remember seeing that in the packet is right after the budget. And I'm not. It's the one that's sideways. Yeah, it's a I believe it's page 21. And then the memo before it is the 2024 great. So that's where I did have the numbers don't always match consistently. Between 2,023, I in the page 17 and the 20 in the 2023 in the H. 21. Maybe that's because it's one's budget. One's actual. No, that won't be it. but like purse, operating expenses or personnel, where, like they had different numbers.

[27:10] And I don't know that I need specific. No, it says to that. Not a huge deal, because really I'm more concerned about like what the budget is for the future. But things just didn't always agree otherwise. And there's a chance what you may be seeing and I can dive into this is there? It may be that the revised budget is what's being shown on the phone financial document versus the initial approved. So any of the incumbent carry over that's coming from the next year would cause a discrepancy there. But I have to dive into that and send out some information through this cool. I just remember it was an expense one of the expenses they didn't jive. and I can't remember, without spending more time going side by side. They they didn't. They work the same. Okay, I can take a look at that and get back with you

[28:02] do some analysis of it. Anyone else have anything on fund financials? I had a question about upgrading. This is the funds. the big jump between 2022 and 23. Yeah, so the biggest thing that you're seeing there is the 2,022 estimate is what was actually expense. And then 2,023 approved budget is going to include the assumption that we're using a full allocation of those eco-pass dollars, and where that contract has come in lower than we anticipated. You're starting to see the discrepancy. So we're working on trying to have a plan and of a contingency plan as we move forward, because, unfortunately, we don't get those eco-pass contract dollar amounts after their budget approved. And then we're looking to reapp purpose some of those dollars. So that's the biggest thing that you're seeing. It's only between the actual versus what the budget does that makes sense. That's that's a big number right now. oh, and retiring. And that's on the same. You like to make a huge difference.

[29:17] The on balance. Gonna be good budget states the way it's supposed to. It's gonna be crazy big again, which is nice. I mean, going from 2019 to 2023. It's 10 million dollars. I am always worried that the city is, gonna say. but has that ever happened? Or do you think that would happen? So? I mean, I'll like to speak to this. But my son is because it is a unique no Levy that's associated with the general. Let's spend some money. I'm speaking of the eco-passes, you know. I know that one of our

[30:02] goals is to be mindful that we're working towards less car use and things like that. I assume that any reallocation of the eco-pass budget is going to be considered kind of temporary. You know, we're working towards getting that back into the eco-pass program right? In addition to that building upon the option. So, looking at our, is there a better platform to get out to the public so that they can find those different of the video options, whether it's through. Commutify through different kind of programs that we've nice for keeping that purpose, because I'd say it's part of our budget conversation cool. Well, thank you for providing that I do appreciate it. If there's no other mention here, let's move on to the public hearing on the gateless garage. These additional analysis. We have

[31:04] 45 min allocated for this, and if I do the math throughout the whole you know, time allocated, we are beyond our time allocated for the actual meeting. So if we can do this in like quickly, I don't know that we need to spend that much time. I think we just need to go back to scenario one and 2. I don't think we need to do a lot of discussion on this. Yeah, I think 45 min is more than way more than what we need. So we have Sam Broomberg here I am seeing Aisha Adams. not sure if they're here for the public hearing. But how about first? Will? Sam can do her presentation. We'll ask for any clarifying questions from the Downtown Management Commission, and there are any attendees who are wanting to speak to? the proposed changes. we can look at that. Yeah, 45 min in case a lot of people shut up for a public hearing. but

[32:06] certainly show that up. So Sam, over here. see? Right. Thanks for having me back tonight. if you'll recall the last time we spoke about the gateless transition back on the May 9 we spoke on, may not the main meeting

[33:06] at that time, Dmc. Motion to adopt the staff combination for Kg. To reduce the cost of the first hour, parking in the garages by 49 cents to partially offset the introduction of the new transaction fees of the gateless system, with additional analysis of the implications for also reducing the cost of the 3 for free product fully offset. If the transaction fees for that product. since my last presentation sets, have fully executed a contract with the trouble is not ready to present our findings on the 3 for 3 product subsidy. As a reminder from our last conversation, installation of the new gateless system will result in changes both for customers utilizing the garage as well as for community vitality department operations. There are both savings and expenses associated with the change. Some of the savings include the cost of operating and maintaining the current gates, the physical tickets and RFID cards, the 24 7 on call customer service as well.

[34:07] Some of the expenses associated with the new system include the installation fees, new signage, additional customer service, and enforcement for for education, marketing, and communications and maintenance of our parking guidance system that will be installed that we exchange for users will be the associated transaction fee that travels charges for utilization of their e-based platform. that's detailed on the top of the slide, the fees associated with the transactions for transient or occasional users, and permits. On the left side I have the current pricing in the garage and on the right the pricing with the new travel transaction fees. And this should be a reminder from our last. Oh. At our last discussion in May Staff presented a financial analysis to understand the implications of metropolis transaction be on top of the city's current parking rate structure. The analysis evaluated various options, for just in the price of garage parking to potentially offset a portion of the transaction fees for users

[35:14] at that meeting the Dmc. Motion to lower the cost. The first hour parking with 49 cents, which city staff had recommended as the most revenue mutual option with potential for revenue, growth and future years. Scenario 1. One represents the original stack proposal. Dmc. Then directed Staff to conduct additional analysis on the 3 product, to determine the financial implication of fully subsidizing the transaction be on the product. In addition to the adopted change for the first hour of parking scenario, 2 represents the new proposal with the approved subsidy on the first over parking, and then the first full subsidy on the 3 for 3 product, all being 99 cents, which is the transaction fee. When Staff analyze the financial implications of scenario 2, we determined that it is likely to create a revenue deficit in the first year, however, that that it should close up to the first year with further opportunity forever to growth. In subsequent years.

[36:13] based on discussion, I may staff, are recommending the adoption of scenario to next steps for the project involved, preparing a comprehensive communications plan to notify the public of the coming change, installing and testing their cameras to ensure functionality transition our permit holders onto the new metropolis platform, installing signage in the garages and finally raising the gates and transitioning to the metropolis platform on October first. so the questions for the downtown Management Commission are, Does Dmc. Have any questions or feedback about the proposed next steps for the gateless implementation? And does Dmc. Support Staff's recommendation of the docking scenario to and lowering the cost of the 3 Pm. To 3 Am. Garage, part of by 99 cents

[37:08] at the staff at this time, so I can answer questions. We'll move to the public hearing, and then finally, DM, so you can discuss the 2 by the questions. I would take a motion. So first would we have questions, or would we move to public hearing? If there's any public here first clarifying questions from the Commission in advance of the public hearing. And then, once we've had a chance to hear from anybody who wants to speak on these topics, then you have an opportunity to vote and and and discuss, and let us know what you think. So I know Stephanie had some strong feelings about this. and she's not here right now, so I want to keep her thoughts in mind. But Susan and Justin, do you have any questions?

[38:00] I don't have questions, so thank you for doing this extra book. if there are no questions, and we can move to the public, hearing that there are any members of the public that wish to speak on. the proposed change? listed in the second question for Dmc, please raise your hand. not seeing any hands raised in zoom. they do not. There's not seem to be any desired public comment on this topic. does I? Personally, I was kind of going either way on this one. I I this I did not have a strong opinion on this one.

[39:07] before. We just strictly vote. Because. Susan and Justin, do you have a feeling towards scenario, one or scenario to the original recommendation. Or this update. I mean, I prefer this update. I think that's what we talked that link about before, and I don't think the the analysis has changed that. And for me, at least. So yeah, I agree with you. I felt strongly about this new scenario changing that 3 for 3. So I'm quite happy with it. Great. And so we, they can just move straight into vote to keep things moving here. Does the Dmc port adoption of scenario to This is an I or a and just to be formal in the minutes. If we could have a formal motion. and Sam has suggested a motion on screen. Right now

[40:11] go I because I've only got I'm looking at the version of the packet. So there we go. Dmc. I move that the Dmc. Boost to adopt the staff recommendation for Cajun to reduce the cost of the 3 Pm. To 3 end product and garages by 9. And since, to offset the metropolis, transaction fees. I can roll call. We have a second. So now, just to vote, and we can move on. I, Susan. I I you in favor. Yes, I think we have about a unanimous all right. So much we will have that reflected in the meeting maps, and we will, or with the scenario to pricing.

[41:08] Thanks to the Stafford working on that I do appreciate it. So now we have matters from staff, the first one being the budget. Actually, no, there is a a addition to the agenda. So Chris Hagglin is here before we get into the budget. to provide an update to Dmc online, scooter extension. Yeah, there was an Updated packet like that. But maybe you were. You were quickly Mr. Chair that, and then printed the original agenda. I may have or saved, along with my apologies, or there many pages to it, or is it just in my agenda? Oh, go ahead. There are any documents just okay. Thank you. Just a few slides. I'd like to share

[42:01] and I do need permission to share my screen. All right. Come at it. See it, is it not too many windows up there. It is alright. You see the presentation side now. Alright, thank you. so thank you for adding me to your agenda. my name is Chris Haggon. I'm a principal planner in the Transportation Mobility department, and I'd like to provide you with an Update on the Lime scooter expansion plan that we've been working on So if you remember, back in January of this year

[43:22] city staff presented to City Council on January fifth our evaluation of the Lyme scooter pilot when we adopted the new micro mobility program and in the city of Boulder scooters were included in part of that program, but they were only allowed to operate east of 20 Eighth Street in a one year pilot program. So after that pilot program was finished city staff presented to Council the results of that and following that meeting council supported the expansion citywide of the Lyme Scooter program. and so we are have been in the process over the last several months of

[44:10] basically working with Lyme to determine how we will roll out that expansion city wide. And then how are we going to use the different tools that are available to us to effectively manage both the operation of the scooters and their parking. we know that this is going to be an iterative process. It's going to be a phased process. you know. in the past a lot of these scooter programs were just dumped on cities and they just appeared everywhere. And there was a lot of issues with clutter and and operations. We have been very diligent and working with Lyme over the past several months to develop a plan for how we're going to roll out this this project, and I wanted to share with you kind of what we're proposing at this point for the downtown

[45:03] there are a number of different Geo fencing technologies that are at our disposal to help manage the program, and some of those include no go zones. So these are areas where scooters are not allowed to operate. If a scooter user does cross that Geo fence, the scooter will slowly come to a stop and they will not be allowed to operate. So there are many different areas around the city that are no go zones. for example, the Pearl Street Mall. We don't allow any wheels on the Pearl Street mall. That is a no go zone traditionally, lyme also has no go zones in cemeteries. in some public parks, including like ball fields all our open space and mountain park trails will be excluded from from Lyme use. So they use this technology to say, the this is where scooters cannot go. There are also zones, Geo. Fence zones that are slow zones. These are areas in which the maximum speed of the scooter is reduced from 15 miles an hour to 8 miles an hour And it's a slow transition to that. So we've identified a number of areas where we'd like to see slow zones happen. the most important thing is our mandatory parking zones.

[46:24] These are Geo fenced areas in which, when a scooter user enters the jail fenced area that is a mandatory parking zone. If they try to stop their ride and park their scooter, they will be told that they are within a a geo-fenced area, and they need to park their scooter in a specific location and those are designated parking areas which we we call lime groves. And you can see a picture here of a lime grove on the street. generally a a bright green rectangle with delineators. Sometimes there is vertical signage or for way finding, but for the most part it is paint and delineators. And so we have been looking at. Where are we going to have these mandatory parking zones, and certainly the downtown is going to be a big mandatory parking zone where people will not be allowed to park their scooters anywhere. They will be in desig designated locations. We've

[47:24] identified some areas that we're proposing. And these are gonna go through our permitting process. They are generally associated with the cycle stations. So really to create micro mobility hubs and also transit stations and to make sure that there's an adequate amount of parking areas in each of these mandatory parking zones. another mandatory parking zone in the city will be on University Hill, and then it looks like cu will have their whole main campus, the mandatory parking zone where you'll see lime groves dispersed to manage and control the parking.

[48:07] So for the downtown specifically the Pearl Street mall is a no go. So these 4 rectangles represent the Geo fences that will be put up so that scooters will not be allowed to be to operate at all on the Pearl Street Mall, just as though we allow no no wheels on the Pearl Street Mall, and it's a dismount. But the the technology will enforce and help enforce that slow zones. Right now we've proposed a slow zone on Thirteenth Street. we know there's a lot of pedestrian crossing on Thirteenth Street. It's where we have the contra frog bike Lane and we have some significant vehicle traffic. So we thought if a scooter's operating in this area, this would also be a slow zone. we're also considering any other street that crosses the Pearl Street Mall to be a slow zone. so certainly you can. You can provide your input on that.

[49:09] But right now we thought this would be the most important slow zone due to the amount of of traffic both pedestrian and vehicular and bicycle on the Thirteenth Street area. Now, in terms of the mandatory parking zone. We're creating a very large geographical area. That will be Geo fenced so that anybody ending their trip within this square would be required to park it in a designated parking area. this is done As I said, we'll do this also on a University hill as well, because we know that parking of the scooters and clutter associated with them is one of the number one issues that was discussed with our public engagement and with with city council and our boards and commission. So we want to

[50:04] effectively control that remove the clutter aspect and and really park these nice and neat in areas that will be also multi modal micro mobility hubs. And so for the downtown, right now, we've identified. About 20 line grows the yellow pinpoints where we would want to have a lime grove in. Now, again, you know, this is an iterative process. We're gonna learn by looking at data and understanding where demand is where trips are being stopped and where we need to have these. But at this point. We're we're Lyme has gone out with city staff looked at the whole area of the downtown and determined that these are possible areas where we'd want to paint a lime grove. we are looking at locations that are only above curb. We are not looking at any locations that would be below, curb on the street, or taking a parking space, or anything like that, these would all be above

[51:16] ground. we are still in the process of reviewing those locations. once we have the permit applications and the exact locations and what they look like, we can certainly share that information with the Commission as we go to move forward, and of course, prior to any installation. But for us, the most important thing is that we effectively manage both the operation of the scooters and the parking. So we avoid those issues with the clutter. But we also provide a great new multimodal way to to access businesses in the downtown without driving a single occupant vehicle.

[52:00] just to give you a a little bit of context. currently in the pilot program. They had 288 scooters operating east of 20 Eighth Street with the expansion city wide Their area is about their geographic area is about tripling. And so we are right now negotiating with Lyme. What a a final number of scooters that will be deployed on launch state. So that's an ongoing negotiation. we really want it. Data driven. basically, Lyme has to achieve certain triggers and thresholds in order to increase the size of their fleet, or if they're under performing, we can actually have scooters taken out of the system as well. So those are all in place in the agreement. And then we they are really hoping to have a launch of the city wide expansion to correspond with. see you students coming back in late August. we're not sure if we'll be able to make that based on everything we have to do in terms of actually taking their proposed locations.

[53:23] approving them, and then installing those. So that that certainly is a process that's gonna take a few weeks for the approval and and the the installation of those. But that that's where we are now. And I I really just wanted to provide an update and receive any feedback from the Commission that that we can use as we finalize our plans and and return to you with more details on actual locations. These are really just proposed locations based on their demand. analysis.

[54:00] I have a comment, in terms of the line groups. I would like to see them throughout the entire district. as Anna said, around this building seems important also around boulder high, it seems like the library so you you would propose an expansion of the actual geo-fenced area to make it look even larger than it is now. And there are a lot of road, so I'm wouldn't be opposed to having fewer of them in a larger area. They're not the lime groups. Not all those spots would necessarily be utilized and plan. Those are just places you're looking at at the moment. Yeah, those are places we've identified as having enough room and being located near where we think but they do have to go through the process to be approved by our principal traffic engineer.

[55:11] So all the engineering aspects of it but this is, you know what Lyme has brought to us for their proposal. And now now we're looking at all the specific areas, creating drawings of them, and then they would need to be approved they could also vary in size. just to give you a little bit of context. a rectangle about the size of a of a trad traditional parking spot, would hold generally 15 to 20 lime scooters. If you know, depending on how how well they're parked within that rectangle. so there are some that may be smaller. I don't think we would have anything larger than than you know. What would be kind of a a perking spot size, but some of them will. We'll need to fit them. I think the most important thing we have to realize is that.

[56:03] you know, as people go to end their trips, and they see they're in a mandatory parking zone a lot of times. They'll just go right outside of it and park, so they don't, so they can park it anywhere. And that's what we would really want to controlled, so that along the borders of it. We have sufficient parking that's visible and available, so that, you know we don't get bad parking. But that's kind of my concept with kind of expanding. I I think we need to expand the mandatory parking zone, but then expanded enough so that, like you don't want to just like walk like 20 feet to where you're going. You expand it like, if you're taking it to boulder high, I'd take it like a bubble far enough that like you're going to want to still take it and park it in a right spot, not just park on the border, and wherever you want. So I think that's why you expand the the mandatory parking zone so much that

[57:02] you then done that, parking it in the right spot and not dropping it wherever you want, just, you know, right on the cost. So that's I think you make the mandatory parking zone that much bigger. And I'd say the same thing for this, if you can go to the slow zone one after having enough experiences with these myself, and with bikes and stuff like, I would mind having like no bikes on more sidewalks, and expanding that slow zone to basically match the mandatory parking zone to a degree. There are so many pedestrians down there that I would say that, like you know, I there might be some minor nuance to this. But really, if you're in like the slow zone is Cajun. and I don't know the exact map of Cajid. But like. there's only the benefits are that like, yeah, we got like this micro mobility and stuff. But like the dangers of like having this many people walking and having these things zipping around.

[58:05] you're still able to go. You're stable to take it. You can still park it, but you get slowed down in a wide place. No, that's great feedback. and we kind of considered that for Uny Hill to be kind of make Uni Hill a whole so slow zone as well, you know. I think, like everything I'm looking at here should kind of be a slow zone. But, like all the way down, you know, the slow zone should be all of the bike path, you know, because older highs right there. you know all of the Bike pass should be a slow zone up and down, you know. your, you know. Maybe there's nuances to this, but like that what you're saying, Don. I? Maybe, with the exception of something like Broadway, where there are stop lights. you know. Traffic signals

[59:00] having a sales on Broadway would probably slow down one of our major through ways that's a that they shouldn't be allowed on Broadway, like, in a way like there's so many streets for bikes. No, no bikes, no scooters on Broadway. Yeah. No, I I don't think we'd want anybody riding. Ls, lime scooters on the road on Broadway. Yeah. Sidewalks. Yes, so there are. You know we did. When we went through council. we developed a an iconograph called which wheels go where And it basically is to educate people when and where they can use a scooter. One of those is, you know, scooters are allowed on all our multi-use path systems. they are only allowed on sidewalks if there's not an adjacent on street Bike Lane

[60:00] But for us, you know, it's really about the width of the sidewalk, you know, very narrow side of. We don't want scooters on. If there is an adjacent bike facility on the road. you know a nice wide path like along much of Broadway the sidewalk. Is it? Probably about 12 feet, you know. That would be a, you know, a safe place to ride, because we certainly won't want them on road on Broadway, because there are no bike facilities, you know, through the town on Broadway, through the downtown. It's similar with, like, how how bikes like if there's no one around, or if if roads are, you know, generally the unwritten role of bikes. Or maybe it is written. It's like, if you're on like a residential street, you can go to a breast or 3 abreast, and you can take a block traffic where people can go around you. But it's a slow street. If it's a busy street, you got to go single file. Can you do something like that to with

[61:01] just vehicles in the road, so that I think, which is, may already fall under those rules of being single file and bike lanes, for example, same thing on Bike Pass. I don't want to have to come across 3 of them. Come, zip along and have to like. yeah, I I'm not exactly sure of our rules on the Multi Path system. We certainly allow, you know, 2 people to bike next to each other. you know, and the other thing is, we know there's the level of enforcement on our multi-use path system is is pretty low, almost non-existent. so there's that issue. You know that we always face as well. But I guess I'm talking where the this yeah, yeah, and the wide side walks in the downtown, like on yeah, so like you getting packs. And these coming, yeah, I have a my stepson crashed, wiped out, taken out. Other people like, I'm trying to minimize like the packs of them. Yeah, I I don't. Personally, I don't want any of them anywhere down. That is my bias. So I'm trying to make it so that

[62:09] if they're around they are limited. Going back to the yeah. And so going back to both Susan and Justin had questioned about the proposed spots, and I don't think that we really fully answered it. There there were like 50 spots located there. You're not proposing that they all end up happening. Those are just where out of those 50 that we saw 12 of them. they they were thinking around 20 in the downtown and 12 on Uni Hill. they thought based on. You know what they're seeing in other cities of similar sizes that have mandatory parking zones. you know, you have to have enough to make it convenient, or else people just like you said they just go right outside the Geo fence, and then you've got Clutter all over the place. You. We want them to go into the mandatory parking zone and use the mandatory parking zone areas, the lime groves.

[63:11] you know that that's really the behavior that we want. And so you have to have a a you know, a good amount of them, and located in those areas where you think they're gonna be entering and and then needing to stop and park. So But I think you know, as I said, this is, gonna be an iterate process. We're gonna put some out there, and if they're not utilized we can get rid of them. If we see a bunch of scooters park just on the edge of a Geo fence? then we can say, wow, we probably need a lime growth in this area, so we can get, you know, change that behavior. you know. And and we're gonna do a lot of data collection, a lot of observation to make sure that over time we get that right. We know we're not going to get it right the first time. How much is lyme paying for these parking spots? So they're paying for all the installation. And then, you know, the city receives 15 cents a ride.

[64:07] That is the the agreement. so they get a revocable permit for the space they pay for all the installation maintenance of it, and then the city receives 15 cents a ride. Do they also pay for disassembly? Should they go out of business or move one. Yes, I believe that's in their contract. And that's why we're really trying to keep it minimized to paint and delineators. We have considered the need possible need for some way finding signage. but that, I think, will be a phased approach as well. just like we did for B cycle stations, you know. Occasionally we decided we better put up some signage like, Hey, be cycle stations around the corner this way.

[65:01] And so this is in a public comment. Time. I believe, but we do have a public comment, and since it may not be public comment time, I will ask some of the question on my behalf. so what happens if they do just drop it in a non So if they're in a mandatory parking zone and they park it improperly. they do not end their trip, and they'll they'll continue to get charged. So I think they'll quickly realize that it's not worth it to do that. It doesn't end until it's parked properly in a lime grove. If they're stopping their trip within a mandatory parking zone. so it is more of a punishment than a preventative in that kind of way, because, like, if someone drops it in the middle of a curve cut where someone needs it to get their wheelchair through, or something. It's

[66:01] it's still there. They may be getting charged. They're getting a fine, but like that's that's all they did is, they just have to pay. Say that people, if they want things taken care of quickly and a and efficiently to contact Lyme directly. If there's an improperly parked scooter. If you know a scooter in a tree, you know, or if there's just one that needs to be moved to rebalance they can text line. They can call line. They can send lime an email. They can send a picture text, a picture of to Lyme and line generally. Their response is is a around 20 min to get out and and fix any issue. you know. And we we really want people to contact Lyme directly when they have an issue, they're required to keep track of those, and let us know, of all those incidents

[67:02] that they that they receive. you know we we do have, you know, even during the pilot we did have complaints that would come in They come if they go to directly to Lyme. You know. They they get out there and fix them as as fast as they can. and and that's the best, most efficient way to do it. Some people contact the city, and you know it may take 24 h before the email gets to the right person. And you know by that time that scooters probably been used 3 times. So can we add this to the like, whatever that thing is, the the app that reports potholes. Can we add it to that app so that if it someone, it's already it's there already. Yup, and it it's on our FAQ. Page. we're we're in the process of updating the FAQ. Page. But all how to report an incident. How to report and properly part scooter. Dangerous, you know. Anything like that is is. It's in the app itself for lyme. But it's also in our our inquired Boulder.

[68:04] If someone tries to do an inquire boulder. They'll immediately get a response please. Contact line there. Here are 3 ways to contact line. This is the best way to, you know, most effectively remedy the issue. Is there an evaluation period for this whole program? Yes. So we collect a huge amount of data. Dr. Cog, the Denver Regional Council of governments actually pays for a a system called ride Report, which is continuously collecting data and evaluating performance of the both the Scooter program. And we're soon going to have the cycle on the ride report as well. So this is a great thing that Dr. Cog pays for for our whole, our kind of regional Mo micro mobility program. the contract with Lyme has very specific triggers and thresholds about performance, about responding to issues, about when are.

[69:06] or when they could increase, or when they have to decrease the number of scooters in their fleet. and we also collect data on all injuries involving the scooters. You know, we had a hundred 15,000 rides during the pilot program, and we, we recorded, had 4 reports of of serious injury out of those 115,000 brides But we collect all that information and monitor it. If there are problem people who do routinely drop it somewhere or ride to in a dangerous manner. I guess it's speed limited. But if there are like, can people's accounts be suspended. I think that Lyme does have have that ability to do that. In fact, we have contacted specific users in the past. we did have a gentleman who uses a mobility device, and in his neighborhood he was facing some issues with scooters being parked on the sidewalk, and he couldn't get around them, and we actually figured out which users those were

[70:16] contacted them and asked them to not leave their scooters on, you know where he needs to go to to access Rtd and and his via rides. So we we do have the ability to do that. Other commissioners. Do you have a general pro or con feelings towards Lyme downtown and the big picture. Well, I was on your same side down, but I like the roll out process here. and I think it's worth worth doing. So like everything I'm seeing with the ability to change.

[71:02] Yeah, I agree generally not, Fan, which is why, I'd like to see that. So it's expanded. But you guys have got through all this stuff, really? Well. I is there. How long is this contract, or at what point can we just say, No, you I have. I have a kind of a one strike. You're out kind of approach to this. And so if it's if it's like done, I want to be able to say, No, you're done out of here. Yeah. So when we went through an Rf. Q. Process to identify both B cycle and Lyme as our providers for micro mobility. I believe at the time it was a one. It's a one year contract with up to a 3 year. Renewal time period so like for line, we are in year 2 of that We are negotiating the contract right now, and then. So each year we can. If there are significant issues, safety issues we can. You know, it's only a year long contract.

[72:09] and after 3 years we could do a full evaluation to see whether or not we want to continue our relationship with the with that provider. Let me examine what you just said. Are we in for 3 years, then, or is it in a year by year by year, or you negotiate the whole deal. But yeah, year by year, it's year by year with the option of renewing for 3 years before we have to basically do a new agreement. If we want to. So it allows us to. you know, if they're performing well, we don't have to go through a big contracting process to get them into year 2, and then into year. 3. Are there laws on the books that would if people are doing stupid stuff, you know. So it's not just on the line side. Can you be issued a ticket for any of this? yeah, I mean, if you violate any of our traffic laws, you could certainly receive a citation.

[73:05] I don't know. I I don't think we had any reported citations other than those that may have been associated with the those injury crashes. and but I I don't recall seeing any others. you know. Just kind of related to, you know. reckless operation or anything. I I I don't recall any of seeing any citations for that. But there is the ability to do generally see that highly. right? You do. Yeah. Tracked anyways. is this going to come back to us? I I don't want to say. sounds good. We hope you make all these changes go ahead. Or do we get a second review? Yeah. So I think, prior to launch state and prior to installation of the actual Lyme groves, the painting and the delineators.

[74:05] We can certainly return to this commission and say, you know, here are the 18 locations we settled on, and we've expanded the mandatory parking zone in this way, and you know, and we've created a larger slows on, you know, so we can certainly return prior to launch date, but I'm not sure you know how that will fall with your meetings. it may have to be a you know, a special communication. I'm not sure if you meet monthly and for every other month, and I think we would be okay. This is something I'm passionate about. and I will make time to. If something comes up that's out of schedule, they keep things moving forward us. Now. if we said No, does this stop? Do we have the power to say, this isn't working. We're or pull on the plug. Chris Jones, I don't know if

[75:00] I'm not sure of the the legal authority of the commissions. you do not have that type of authority to say no, but you certainly do have leverage in the sense of communication with Council of what the Downtown Management Commission would recommend for something that would that would influence influence future it. And and I'll just say, you know, I I want. You know your input is valuable. you know. You work and know the business owners and and people who are operating downtown. We want this to be, you know, successful. We want it to be effectively managed. We want it to be safe. you know. So we're looking for your input, especially that we know it's gonna it's gonna take time to get it right. We're not, gonna you know, when we lay out these lime grows the first time

[76:00] we may learn and say, well, we've got to change this one. This one's not working. And so it's that process and and your input and the input, from you know, business community downtown is is going to be critical to that. You know. We want it to help business. We want it to provide a way that people can go and and spend money and spent, get tax revenue for the city, and but do it in a really safe and efficient manner without maybe one last question I have is that the downtown ambassadors do such a great job? Can they be given some sort of special decode past like. say, yeah, mine's 20 min, maybe. that. Ambassadors can like do something. Now, if they just see one, or whatever can can we make it. The ambassadors have some sort of account to move it if they need to. I think we can certainly look into that you know. I think anybody. If they see a scooter knocked over blocking an Ada ramp.

[77:02] you know I I would encourage anybody to just pick it up, and you know, and get it out of the way. So, but if we did have a ambassadors who are specifically looking out for that and also helping people, you know, a lot of users of scooters are visitors. and so helping, being knowledgeable of oh. you're looking for a lime growth. There's one, you know, 2 blocks over that way, that type of information would would be great. since we know that, you know, a high number of users are visitors. Yeah, I could see those ambassadors have a couple of card with, like the parking spots in their pocket to app on their phone or whatever. But yeah, I I agree. If anyone drops one in a bad place, I I will chuck it into the trash clap before. Yeah. But I I really appreciate your time and and consideration input. And you know, we'll we'll get information out any way we can. If it's between meetings we can still provide that in a in some type of communication to you and receive your feedback from it.

[78:10] Great Anything else. Justin and Susan. Okay. thank you. thanks, Chris, for your time. Let's move on to We've done dateless. Now we're at the budget. Yes, thank you. we have Teresa Pinkle here. our senior manager of business services and district vitality to present the staff preliminary budget that we've developed internally. to bring to you today, we hope, is reflective of any of the conversations we've been having related to Dmc's priority specifically for Kg. and the draft of our budget has been prepared internally and moving forward to counsel. But wanna make sure that you have an opportunity to review and approve prior to blind accounts

[79:02] so great. just quickly going through the agenda. We'll touch on kind of the roles, which also priorities in the general district talk to 2,024 budget, both from a community vitality standpoint as well as ages. Specific. one, through any questions, and then look at some suggested motion language as Christmas described. so in this first section, again, I just wanted to highlight the rules, responsibilities of the General Improvement District and for us commissioners looking at what our priorities are the upcoming year. And then key publishments that have been achieved thus far. so quickly on the Gid rolls and responsibilities we have the opportunity to provide parking and related to improvements. and that's one of the big keys that it's providing where you can have access to the districts. Permission of the transportation options. maintain a repair public assets located within the district and then improve the overall health and welfare of the area, so that kind of creates the context for which our budget is built on as you guys provided wonderful

[80:15] feedback through our retreat, we've identified the following Dmc priorities, including making sure that it is safe and welcoming. I'm having post Covid transfer. she partnerships folks space activations. And I'm looking at that long term investment and planning to make sure that this is a great place for men to come. I just wanted to highlight, and we talked to some of these in our last meetings and accomplishments that I think are really important to know. the investor program did hit the end of its pilot phase, and we were successful and extending that because of the great success we saw there. We're excited to see some new improvements coming in on the downtown and and within the Pearl Street Mall. So we've started the installation of new water filling stations. We've had a number of improvements from painting power watching

[81:06] and replacement of bricks that are deteriorating. So just a lot of things that the Department's been working on to make sure that Prostate Mall stays a beautiful asset for many years. So we've also been excited to see second picture. Down on the left there is a rendering of the proposed art for the eleventh garage. So we did come through camera process. So like the artist, for that, that will be really exciting. and we continue to build on partnerships with C. You as was spoken of earlier. we're excited to see new activations coming and new experiments with, how do we activate spaces, make them safe, make our area. And again, making that inaccessible place for the people who are with the bothers, social street activations. And then we're also in our second round of outdoor dining, which has been a great success. It's fun to see people out in those carpets and enjoy their meals.

[82:10] and then we are also under taking a number of garage repairs which really excited to be getting moving forward and keeping those assets in good repair. and as we look at the 24 budget just wanted to send another second. I know we want to budget across the last time, but we'll talk a little bit about the community by T. Any budget, and some of the general overall enhancements that the budget also includes. That's going to be on the department wide level, and then we'll go through, and I know there's some good detail in the packet about capital improvement. And then looking at the specifics for the kitchen. I'll run through this quickly. So we since we did take the time in our last meeting to kind of review. But right now we are in this budget. this is why budget development, and we'll be looking into the review by council on adoption here as we go through the end of the summer into the fall. And again, here we are in July.

[83:12] and just on the heels of having our executive budget team review the process that we're set out. I'll take this over to you. I just wanted to give a little bit of context for the entire community vitality budget. So we have a number of different funds. And this kind of goes to your question, Susan. We have, for dental from the districts that make up the community vitality budgets. So Cajun is one of those 4 which is a dedicated rem, an extreme, unique. No levy And then, outside of that, we've got the University Hill General Improvement District to be tech parking straight out of their junction and then and then within the department. We also, just as of The end of last year. In this year we have the special events and arts and culture. We're groups as part of our department, and those are general fund programs. So we do receive funding the general fund.

[84:09] And then also just wanted to highlight. We do have some other funds that we're looking forward to utilizing for really great purposes, including the art of funds. and then our our parts of culture side there is. That's just kind of a snapshot of the the multiple different funding sources that we have within the department to manage and utilize, to bring about really great things just high level on the revenue side. The majority of the revenue is parking related. So we have management search, chip over not only our pricing garages which is really central to cages, but also the on street parking enforcement piece of that. The revenue piece actually is a general fund revenue, so we don't see that directly. But we can

[85:01] contribute to that property tax. Obviously, from our general permit district mill. That is, obviously, the caged leases that we have through chip over specific ownership tax. And then there's some other revenues and transfers, and on the extent side personnel operating internal services that service and capital transferring just context. The internal services are going to be things like preparing maintenance funds that we're being set aside each year for future replacement, computer replacement fleet services, those types of elements. And then the transfers are going to include our administration cost allocations that we're receiving services from other city departments. So legal support. G, I support those types of things for bundle. just a quick snapshot of the this department. Wide budget. we do have some very slight decrease in our overall operating budget. when you, it's clean capital and part of that has to do with some of the operational changes that we're seeing with gateless and not having certain

[86:12] services needed because of that transition. And then, when we look at capital. We do have some fairly ambitious goals coming up. We're excited to really dig in, I think. see some really great improvements happen. And so when we look. 23 approved capital is about 3.4 million this year, or 2,024 is up to 5.2 million, and so that creates an overall increase of 7 5 to the entire department budget. And that's for all our district. So it includes a 2 million dollar program for the Fourteenth Street law at the University. So it's that particular value is going to be. It's in 2,025. But the 2,024 proposed. That's included all of 2024 projects. And we've got the detail of that here in a minute.

[87:06] and again, these are budget enhancements that are across the entire departments, and not specific, necessarily the cages. But there are implications. we've made a request for repurposing of one of our access services coordinator positions, which is. that's been historically a customer service position. to be able to support all of our great commissions. So not only do we have the 4 General Commission. So we also the Arts Commission, with the inclusion of that work group and looking at some of our needs with special events. We are looking to re purpose. at one time fixed term position or helping to develop and build that special events program. and that would be coming from again. Going back to one of your questions earlier. This is, there is a general phone transfer that comes into cage and that money is used for a number of purposes. about 300,000. Historically, it's been used for supporting the ecosystems within Cajun, and then other funding has been used for other elements. And so we're proposing a a transfer of a certain portion of that for that special events position.

[88:19] again, with our arts and culture work group, the community cultural plan. They're in a cycle ready for a revamp of that. And so that requests in again feedback. From all of these the downtown Ambassador program has been a great success, and we are looking to have that re up again in this New year, and then we also have kind of a great work of and the access management parking strategy and continuing the work that has been done with continued funding, now that we've had some of the great studies. so we dive into the K to by just specific in this. I know it's a little bit small, but it is in your packet.

[89:02] we're looking at a slight decrease overall in revenues, and I just wanted to clarify that this is really more of an alignment with actual and more so than any anything to be concerned about with changes. I think some of the the budgets historically have been a little bit high, and it's kind of bring it back to reality. The good news is we are seeing rebalance in all areas in terms of parking revenue. I'm getting back to that pre-p. But we haven't quite hit that yet. But we do see that gross trend. So that's really good news for the district. on the expense side, as I mentioned. we do see some slight operational decreases due to Early, that this position to gate less. And so the the good news on that is the the intent is to offset some of the transaction piece subsidies that we've talked about with Sam. and over the last 2 meetings we'll even out, and we'll find ourselves in the probably a revenue neutral place with those subsidies with the stateless transition. as was mentioned. We also do see that debt service retiring here in August, so creates a new face and opportunity to look forward to the future, and where we're headed with that

[90:14] I'm gonna pop real quick over to This just gives us a kind of a snapshot of proposal of an expenses. Again, the the majority of the revenue coming into it is related to parking and revenue. The next smallest or the next largest person is your property tax, and then a few other there. And again, the majority of our expenses are coming from operations. So we're up to Chris's question and comments, this is the snapshot of our capital improvement program. through 2,029. So it is 2024 to 2,029 program. All of the lines are highlighted are related to cages. And so it does make up about 95 of our capital. primarily, because that's where our assets primarily. Why, we do have.

[91:12] That's some work. within our you did general improvement district, which is that 2.5 million of reinvestment, the Fourteenth Street lot that's contemplated in 2,025. And then we've got to have some capital planning dollars for our Holder Junction districts as well. And then the 1% for public art supports the community cultures resonance safety tax. that is a point 3% tax. that's been up. And by order, approval, and so making sure that we're able to integrate public art in some of the new capital projects. so the big ones that I would highlight. Here are. We do have They need to do some work in our garages.

[92:01] So that's going to be the majority of it. We've gotten ourselves off to a really good start. There's some different maintenance that we're getting our arms around, and it's going really. Well, the same Julian Hotel has been identified as a really good candidate for a new traffic coding. that's a fairly robust process that will help secure most of the work that we're currently doing this year, so that we're not seeing those repairs over and over. And we also are at the face where we're looking to reduce the fire. Pride, suppression, repair in 1,500 pro garage, as well as some of the biggest ticket items. we also have a couple of staircases that are needing. some of the Tlc. Over at 1,150, and Saint Julian we're also excited to introduce a proposal for power line underground within the district from primarily a safety perspective. And then also aesthetics to make sure that we've got those under control where we can, and there are great opportunities to leverage through. Excel. So it's really great time to be able to, I think, take advantage of the retiring debt and add a little bit more investment to that project is excel.

[93:16] Yeah, I wish I knew the exact number, but they've been setting money aside for some time. but it does require the city to to provide some matching dollars, and so it is in a position where we could leverage those dollars. I see that is half a million every year that that's in cages for maintenance. I mean, once we underground it it it's it's section by there is a a fairly hefty cost to get them underground. but so the intent would be to just tackle a section by section just to be realistic about what we can be accomplished.

[94:00] and the other thing that I will point out. the second, it is important. and I'm excited on the capital and maintenance assessment of assets. Project we are back in 2,017 at the front of the report. It was parking strategy document to to basically inventory all of our garages. we're getting to a quote where we're ready to get that revised and updated kind of create some continuity in our tracking systems to make sure that regular maintenance is happening. And what we're really moving towards is avoiding as much as possible any kind of emergency repairs and really getting us into a good state of repair for our buildings. that's that's requiring less and less of those emergency fixes. And so that's one of the tools that we're using is this new analysis. And then once we identify projects, looking at creating really good relationships, we're we're pulling in both design and contractors. Same time that cmc, g,

[95:04] concept, which basically brings the contractors into the the back to the table. When we start talking about the design of some of our projects, so we don't get halfway through the design of a project. Get to an Rfp. And then find out that the contractor is going to run into these unknowns or hidden issues so really excited to increase the efficiency of our capital projects in particular, with our structures. as we move into some of this kind of the budget highlights for pages. Specifically, as I mentioned, the revenues were in line based on sort actual. We have followed the historic trends that with, in case of permit, increases for parking permits every other year. So this year was a constant year. So 24. The proposals to increase those parking permits $10 from 4 80 to 490 and then we'll see an increase. fortunately the same on our service lots from 2 78 to 2, 85

[96:05] As I mentioned that general time transfer, we'll see like decrease. I do the repurposing of those funds to support our our special events. work group. And again, our tenant spaces. We have primarily on a 3 escalation. So it's like, increase their overall. We're it's been about 172,000 decrease in operations, and that's primarily due to the vendors that we will no longer need, as we transition to gave us some of the maintenance, all of us associated with gates tickets. 24, 7 on call service. and then going back again. So one of the points we talked about a little bit earlier is, we have seen, a discrepancy, and what the actual Ecos contract has turned out to be versus what the historic budget has been. And so we've identified a few elements. right now, based on all of your inputs to really put some focus and energy into, and that includes downtown safety enhancements. And looking at

[97:07] different tree planning and landscaping opportunities for the cage. And then this was mentioned that can unified pilots. So the commutified platform is a multi mobility. tool that could help us reach a greater audience or to provide another avenue to make sure that we're providing those transportation options. So 1 point I wanted to make an anticipated ecopass re purpose. This is something Steffi and I discussed with Chris when we had our opposite month agenda planning meeting. Both Stephanie and I were felt that the Dmc. Would put our money where our mouth was to support safety enhancements, whether it's supporting the day center or anything, and so is that the 200 k. Down. Kind of safety enhancements.

[98:03] Yes. So I just wanted to bring step Susan and Justin up to speed. you know, safety is one of our main priorities. And so we directed, Chris at that meeting to look for ways to allocate budget towards increase safety as 200 k. Make it, dent. What does that get us? So it we are relating that to the suggested support. Not just in that meeting. But we are talking. Previous Commission means around more support for the downtown boulder. And after so It's we didn't want to say specifically downtown. Will our ambassadors, because we want to leave some flexibility and the types of things that we would want to support. But that's that is one the avenue that we could go with a a portion of those dollars. in the event that we spend $200,000 in 3 months in 2,024, then we can always have another conversation about identifying other monies. But based on what I've heard from the downtime or partnership on their needs for additional support for investors. That's something that the the Commission would like to do. This does allow for that, and it leads room for other things to explore.

[99:28] And those things could include some conversations around cameras and in starewells, and so infrastructure type. safety enhancements. there's there are other places that we could go. But this is a a of that conversation. And the meetings that we've had in supporting masters. Great! I thought we were already supporting the ambassadors. So is this. In addition to the support we were already doing the general fund pays for the city's portion of the downtown boulder and past and pastor program caged. This to date has not contributed any dollars to the ambassador program.

[100:10] So does this grow the program? Or does this just in a way, a transfer. It's now not coming out of the general fund. It's coming out of our. So there's no actual increase in funding for safety. This is a grow of the program so essentially the city's contribution depending on what you so right now, the general fund contribution to investors is $372,000 a year depending on where we go with this 200 k, it would be incremental on top of that. Okay, so the general fund amount is staying the same. This would just increase it and communicate. I didn't understand what it was. It's some new more yet another

[101:03] on top of our Td and via, and lines and stuff like what? What is it? Sure. So if I actually, we have been working with them for probably 5 or more years. they're the folks that led the door to downtown program some time ago, where they were subsidized uber lyft trips from hotels around 28 and canyon into downtown. It was targeted primarily at tourists. they've evolved it into a dynamic platform similar to a lot of health insurance or wellness programs where you sign up and you pick the things that you you're willing to do to take better care of your body, and you get incentives. So it is a tool base it it's been built in downtown boulder already. Been rolled out to a number of businesses. and there's been a pilot within cages for a number of years. They are this all rolled out right before the pandemic hit.

[102:06] And so we're as trips are returning, and as our Td and the eco-pass continues to have us realize both cost savings. But those cost savings mean that less people are taking transit. How do we redeploy these resources in a way that that incentivizes folks to ship trips away from single occupant vehicles and commutify is a local company that's been doing this with large companies for some time. Guess as a business owner in cage it. I haven't heard of them for 5 years. Well, now you have wellness programs and stuff like that. So well, your next slide was questions, I think, right?

[103:02] Yeah. So I know I went through a lot of that quickly, but were there any questions or clarification I can make? So look I apologize if I never got this I missed, but I think we had talked about getting a list of all that. So it was a to that we're going. I believe that you send that I did it. I I'm happy to resend it. I'd have just missed that which was definitely a separate email. June 26. Got it okay. and I guess going forward. Is there any? Is there anything budgeted towards either acquiring new assets? For. you know collection of of brands and things like that, or repurposing some of our long standing, they can assets to.

[104:02] So within. K. To the one thing that I will call up highlight is on the up formal commercial capital program. We are in the process of preparing information to go before council. We've been engaged with Cu over the last few months and developing they, they basically pull together a lot of information about how important commercial has rolled out within a single to date and then propose a pilot program for how we could potentially increase that. And so we already have our existing leases within 1,500 per annum, which would be on that email. That was just reference. but so what that program is? so of course, invite you to to listen to that council meeting is the proposal of having a master lease, that the city would hold that occasion with hold, and then allow for affordable tenants spaces within that, so that would be an example of something that's in the pipeline for that.

[105:06] Sure, I'd say that. Yeah, that's our current strategy around. How do we support the downtown business community and and think about some of the challenges that folks have been having with being able to continue doing business now on a broader level. you know they hearken back to the 1960 s. When the plan for downtown was being established, and the the plan for downtown was not just 4 blocks of pedestrian mall. It was an entire downtown plan that identified specific parcels where the city should own. And or it's somebody needs to own, and construct all of the parking requirements for the long term success of the downtown. And that's what established, you know K. Did was established to purchase those those parcels that were all identified in a citywide plan. there are no current citywide plans that suggest that we need to be doing more of that. It doesn't mean that there won't So there might be some opportunities to to have that conversation. I think, particularly around the civic Area master Plan.

[106:16] where there are city owned parcels that are within the cage of boundary that might be really strategic access related locations for making sure that that part of our downtown can be more successful. that means we've been that needs to be part of a bigger conversation. where Cv is as much as we're proud of the work that we do. we're we're not necessarily power to just go out. And and we only deal by parcels or anything like that. But we are the stewards of these resources that you all help advise us on where we should be going, and reinvesting and and making sure that all of our downtown can be as successful as possible. And I see that as an upcoming conversation where they're very well, maybe, and ask through that, that through that process that includes council, many other departments in the community. in the suggestion that maybe agent should take on ownership and and responsibility for the access related

[107:19] elements of the future of the civic area. So nothing certainly programmed. Yet that would probably be the next big opportunity to say, Hey, maybe it makes sense for kids to take ownership of a personal and do something with it that would translate. It's not just the parking garage, because we don't just do parking garages. But a building that happens at parking and city under district owned retail spaces attached to it. And I guess that's what I was wondering about the the 100,000 every year going towards that capital program like what what we're planning on doing with that. Oh, and that's I'm so glad you brought it up. and we are in the process of developing some materials

[108:03] that we're taking to the city Council as the board of Directors of the Central or General Government district. to make sure that in the work plan that we're developing, that we're on it on a path that they would like us to down, which will certainly include conversations with you all before we actually physically start sending those dollars these this $100,000 per year. What is the whole over? from about days Originally, I think she was targeting investment in first, in properties, retail spaces that we already owned that Maybe we're not occupied at the level that we were hoping we don't have a lot of vacancy. I think we've just got one. Yeah, and it's upstairs. And it's not that large. And in second floor spaces around all downtown, you know, are are suffering. We could we have investigated whether or not we would want to put a bathroom in that space so that folks don't have to walk through the parking garage to get to the the the restrooms that the rest of our tenants use in that building.

[109:15] I. We haven't prioritized that, and we could, if the the commission. All said right now that yes, yes, I think that's a valid way to spend our resources to to rough in a bathroom in that space, to make it more viable. but we've been, we haven't. We haven't prioritized that because it's we've been wanting to take this larger approach to why we do what we do, instead of just trying to make that one space more marketable. And I mean that answers another question. I had it. It was referenced doing some renovations to that space. anyway. And what? And I and I, I've we do have another vacancy yet. So there's a vacancy upstairs, and there is the reason they could see at the architecture space. Do we have any updates on whether or not cbries, then, able to record anybody from that space? They're they're actively recruiting. But at this point they haven't had any options that they brought forward to us. But I am helpful that they will

[110:14] gain a little bit more. I know right now we're in the midst of some of our garage repairs. which is kind of made it less of on Friday review. But once we're able to get those construction crews out of that area and definitely something that we that it is on the market is being marketed great any other questions. I have a question. No more garage from Paris after there's some terrible day, you know, and so what we're what we're trying to do right now is kind of bring some reality, cohesiveness to kind of our approach to repair and management. So The hope is that instead of the emergency maintenance pieces that we need. It's going to be more coming in an annual basis through our garage repairs.

[111:05] and and then, as we get a little bit further out we'll be able to reassess it. This is the an annual that gets projected out for 6 years. We're able to make a justice, for we need to. Yeah. see that that particular line item project might retire, but there will be otherwise perfect. I I know the fire department when they come inspect my buildings. They don't like fire suppression stuff because it actually or maybe it's the inspect, the one of the inspectors like we. She didn't have it, because more often it leaks than it helps with any fire. Are we required to have fire suppression? I imagine. at 1,500 per all? I know that it's all in the subterranean levels. and you have the ground level. They we don't. But I'm not sure those logistics of the regulations for that. But there is a system that it's just currently it was evaluated and recommended for replacement.

[112:07] So I imagine that the time of the buildings were constructed, or that one in particular, that it was done because it's required. I don't know that those regulations have changed. and this is replacement, not not putting in a new one. There might be on one of the fact that it's a a garage with vehicles that oftentimes, and we haven't had fires in many of our buildings, not necessarily with a system of vehicles. with folks saving badly, being a public building that is open 24, 7 it's easy for folks to get in and and decide. They want to use it in ways that we're not intended. and we have had issues with leaking and freezing and all of those things. So if we didn't have to do it, I wouldn't mind not having to do it. But I'm not sure that that's a direction that we're able to go.

[113:04] Okay. I just wanted to ask if we could just like we'll just turn the water off and kill the system. we can always post the question. Okay. I do have a meeting with the fire chief, not in the not too distant future. So yeah, I guess it seems easy enough question to ask. But if you want it, that's a different issue. if you think it's worth having. That's that's the real question. Not can we get rid of it? If you know, if we, if you think we need it, then we need it. Any other questions great and so similar to our volunteering We would love to be able to. We don't have a motion if you all are comfortable with recommending for approving the recommended budget. we have some suggestion.

[114:03] approval, language. I move the Commission recommends the approval of the 2,024 Community Valley. But how any proposed budget to include the 2,024? Oh, yeah. Should say 29. Yes. that I'll second that. Let me save her. Very nice sounds. Unanimous. great! Well, we will make sure that is recorded. And passed on to council. With the unanimous approval. With that we can move on to our Commissioner recruitment, update my other colleagues. I have kid issues that I need to deal with. So I need to jet But I did send to Lisa. I'm doing this out of order just to get my quick update. I sent to Lisa my updates for the

[115:01] top 10 our pro top priorities for the our group. I just sent it here I was hoping to just go through it. But I'm I have to go So I sent that to Lisa. I can see that we added one thing to it already. if I we we have no more quorum. that is true where we this is our last item. we can just share. We had one applicant. They were not eligible. So we have 0 applicants for one. they can seat the recruitment is going to reopen. Do we get a date? their council is gonna discuss at their social meeting this Thursday. They're gonna discuss the option to extend, to reopen. And so we can continue to recruit. Those are all of our items. We can bring the top priorities back. At our next meeting. Great I did talk to another commission, and they have some of these presentations that are done live here pre recorded, so that the Commissioners are able to spend more time talking and less time in being presented, to which I love being able to have the live dynamic back and forth.

[116:16] But If these are already being pre recorded, maybe for other commissions, would this be a way to save time from having. Yeah, that people might still need to come for. Q. A. Puts a little bit more on us on the Commissioners to watch those videos in it advance. but I wanted to see if Susan and Justin had any thoughts on try and move maybe more to that direction. so that we could talk more. I would prefer more phone work. But you know, only if that's an easier option for the presenters. Yeah, I would be fine with it. but I I do think the question and answer time is valuable. So, Chris, you you know what's going on in the bigger picture, and with other commissions. I'm always looking for efficiencies. When I saw that we were spending 67 grand for

[117:06] to move one person in to help with all these commissions and stuff. I I'm trying to not make things harder, but also make us more effective because we can. You know, we've cut out the police. We keep running out of time. Sure, I'd say that it's a strategy that makes a ton of sense if we're given the same presentation over and over again. which we've tried not to do. It's something I can take back to the team and make sure that they know that it's an option for them if they want to just record their presentations. I've said it. Both Sam and Teresa probably could have easily done that, and then shared that a little bit in advance. The the key question is, how far in advance do we need to make sure that we're in a position to be ready to do those things. So sometimes the materials that we're sharing are hot off the presses. and so we don't have necessarily the the space in our timelines to get everything prepared and recorded, and to you with enough time to to get your homework done

[118:13] a week. So Certainly something that we can. add to the list of of strategies for getting information across to you all to make sure that everyone's time is getting used efficiently great also, for next time. I think we need to do the voting of our positions. But hopefully we're all there. so we don't vote Stephanie as chair. All right. We will make sure that elections are added to the next agenda. but I do like that. I've seen other commissions that kind of rotate it so. I think there's health in that. Yeah. Normally, when there's a 5 person board and 5 members, each person would get a chance to be

[119:05] charge at least one year. Yeah, essentially. yeah. So that's something to think about as well. Can you serve on both? Well, cool. We adjourn my apologies for having to take off, but life calls alright. Thanks. thanks all bye, bye.