May 20, 2024 — Transportation Advisory Board Retreat

Transcript

Captions from City of Boulder YouTube recording.

[0:02] Warning has to be done. Everyone can renew on vs. My name is Anna Sylvia. I'm in Manu Korean. I serve as that policy advisor here at City Manager's office. and I was asked by Natalie and Bell to comment, spend some time with you. Thank you, for I'm sir, really thankfully. I know for us, Captain, certainly time. But for you you're really taking time out of your day to be here for this very important conversation. So we just we all really appreciate your time. So some introductions and kind of setting up some logistics that I'll let Meredith talk real quick on this. Yes, frequently, I mean the black topped pops in back are both caffeinated coffee and housekeeping. The the west wall back here has 2 restrooms, thank you.

[1:01] and this store will not lock east front to do this. Yeah, front to doors will lock. But this back one you can come and go perfect. Thank you so we'll just do some quick intros and Karen. Hence the M. And Ms, so our goal is to really just one connect with one another and understand the work that we are doing, and so if you can, if you can pull up the presentation, please. Thank you so much. We will talk about and if you can keep it within a 30 s, maybe 1 min window, so that we have enough time for everybody. Share your name, your pronouns if you like the communities that you are a part of and I'll model this for you and and then 2 of your eminem colors and how you're gonna decide that you wanna do next slide, please? When would it does? Yeah. So yeah, with your intros, you're going to choose whatever color you want of your M. And Ms.

[2:02] And you can choose to share any of these. So if you have a green and you choose to share share a green one. You're sharing. The green one is the most memorable childhood past time. Etc. So let me let me pick some for me. So I am the community that I'm a part of. I'm a fourth generation immigrants from Mexico City. So I'm part of the immigrant community. I'm also professional dancer in Denver. We just had a really cool shooting yesterday or photo session and about a chicano life, because we're gonna be performing a piece at all the coffee for housing. So that was something that, as part of my community really fills me favorite pastime. I remember just in Puebla or in the lake sort of a small town outside of Mexico City, Plascala, where my grandma was from going to the rancho outdoors and just grabbing a stick and hitting rocks with it, and just spending hours and hours and hours of the time.

[3:02] And then something that I'm looking forward to this summer. Actually, I don't have a blue one. See? Okay. something that brings me joy, something that brings me joy. I have 3 children, 1311, and 7. They are biracial, and I am really enjoying them watching and push those boundaries with me, really figuring out where they're at and who they are and how they are becoming their own, and sometimes it's fun, and sometimes I like. don't do that. I need to let you do that. So that's me. I'll pass it over to Hi, I'm Teresa Taylor, Tate, I do. We have a list? I forgot what I'm supposed. Oh, communities! Oh, my pronounce she her AI communities that I'm part of. I'm an attorney I'm a parent. I am, Latina and I'm part of the Lgbtq community and

[4:03] I would say, let's see favorite book or podcast it's a little trite. But to kill a mocking bird. But and and I'm gonna go with red something that brings me joy. A really well organized closet with the city attorney's office and the primary attorney for the Transportation Advisory Board and and transportation and mobility staff he sure she her pronouns. I remember also of the parental community attorneys Lgbtq. Community and just the community of boulder. I've been here for a long time. Let's see. So my colors are green. Most vulnerable childhood past times. One is having a yellow steam ray with a sparkly

[5:07] banana seats, having complete freedom to ride around in my little town that I grew up in. Wanted to ride with me up here, so that that's my Noah, and in terms of bigger books it's always the one that I'm reading at the time, and I'm reading Ruth Rico's save me the plums. and it's just a really fun. Read she was the Gourmet magazine editor in Chief, and and they stole her away away from the New York Times. It's just a fun, mindless read which do the work that we do during the day. We're so glad you're here. We just got started. We are doing some quick intros, and Tila will go next, and we will, if you like, and then the communities you're a part of.

[6:10] and then your M. And Ms. Are there for you to pick 2 colors and then to share any of these so pronouns. I am aware of an honest. I'm a lawyer community. I like the being part of the boulder community. I definitely feel like I'm a part of this community. I I would say I'm not a part of the sort of nor divergent special needs parent community, which is a very different kind of group. But that's often top of mind. And of course I'm cyclists here. Both recreational sort of get around town. So that's that's a little in the media as well. I'm also part of a sort of and then singer not professional. But we hold it around. So that's actually one of the little you know meetings. That

[7:00] is another little subset of the groups and activities. And as a part of that, I've kind of inadvertently turned into a bit of a a supporter of the arts. So we tend to host visiting artists at my home here in Boulder, and then I have a a vacation home in Fruda and it's a converted church, and it's actually become an art incubator there. So we host a month long Residency for 4 artists every year. We we do all kinds of fundraising events for the local artists community. And that's been really interesting development, like, but yeah, pretty cool, mostly, mostly visual arts, not so much performing arts, but we have hosted live performances as well, people in their own music. And it's it's a perfect artist community. read something that brings me joy. Octopus. I love octopus has an octopus and a bicycle. I totally own it. Viking, you know, does it, too? But but it's really kind of my thing and orange this podcast, I don't really listen to podcasts very much.

[8:12] I usually do more audio books. and I have no favorites, but but one podcast that has really drawn me in this last year. I think it's called ear hustle, fantastic. And it's a it's a woman and a man he was incarcerated at San Jose. Yeah, no. There you go. Segment prison in Northern California, and she was like the librarian, she would come in and do some literary. You know, programs with the inmates that they got to know each other. And it's this podcast of them, having discussions about what different things are like in prison and out of prison. He's now out. When they started the podcast he was still in. You have guests. They go to other. They go to women's prison. It's fast fascinating. My keys. Dropping ear hustle. Do you wanna come back and go ahead.

[9:09] I have horrible eyes, shy, Joe, but I could go into whatever I can jump. I'm John Oak. I am hard up a sheer rolling out. The disability community border probably will be my community. I don't work. I live up with disability so casual I have to rely on. I should not have a very limited income. But yeah, Ray, I love Ryan knows. Right now there's a ritual teacher. And then podcast I've been listening to I love truth right but morbid.

[10:00] I've really been enjoying that. It's 2 like 27 year old girls, and you can tell they're 27 year old. Do tell morbid, true, crunch you like my partner who watches those right before going to bed. I have nursing kitchen she her pronouns and I the communities I'm part of, let's see. So I also have a child on the spectrum. And I'm a Walker pedestrian advocate. And this really showed up this weekend because I hosted the first half of our walk. 3, 60 slow Marathon. Saturday super. Good. So that's what I mean. I design and lead

[11:06] community walking events. That's what we've been doing for 10 years. So it's been really fun. And yeah. So Karen and I have a lot of I don't know. I guess those are my 2 kind of distinct communities. Think I'm part of a lot of things. I'm part of the business community through my work chamber. The so the reason out there, green one, my most memorable childhood past time, is visiting my grandparents on the Grand Lake of the Cherokees in Oklahoma and water skiing, and I so wish that my son had access to that. But we don't, you know his grandparents, for in cities and other he's having other experiences, but that was my most memorable past. Time was water skiing on the green lake of turkeys. And something that brings me joy. So my son is, Gret is continuing. It's kind of silly to say graduating from for fifth grade, but he's continuing from fifth grade this week, and it brought me so much incredible joy. He's found theater as a favorite thing, and he had a stirring role in the fifth grade, musical, and he is still getting accolades.

[12:17] you know. So it brings me so much joy to see him doing that, enjoying it. And really, getting a lot of positive attention for that. So yeah, thank you. I'm Mike Mills. Key him pronounce. I'm the gay man with the history and of activism and Lcu community going back to the nineties and audio is, when needed, more activism. And I'm a member of community cycles, advocacy committee and older progressives. something that brings me joy is gardening my backyard.

[13:01] let me ask you. I put in some raised beds, so I don't have to step on the gardening space working out well, and I have a drip irrigation system that worked while I was in Europe for 2 months after I retired last years. So happy about that And then I don't have an orange, but I have a brown which isn't on there, so I'm gonna call it orange audio books. I guess one that I I don't know if I enjoy it, but I always have to listen to a podcast amicus, which is slates. So Hi Kass about the Supreme Court and the courts and the rule law with Dalia Lithuan and Mark Joseph Stern and

[14:03] these days it's pretty impressing. But okay, so I am Trinity Bullerton. My phone answer she her. I am a part of Brazilian communities, because through my kids I have found that I like, I find myself involved. And so first of all, I'm parents. I'm a parent of where we are a blended family. So when I met my husband he had 2 kids and I had 3. We don't have any together, but we've grown up together as if they were, you know. So to me, I have 5 kids. We have one that is on the spectrum. He's high functioning. but he still needs assistance. It looks like carbon bill. So I've learned a ton in this past 13 years. And then I have another child that's transitioning. So I'm part of the Lgbtq community through her, and

[15:03] I'm an advocate. I'm a crash survivor, and that has been probably the most resilient that that's made me the most resilient my crash. So in my crash, and understanding how how grateful like, how lucky I am to have survived that. And then all the things I have come after. It brings me great joy to race awareness, and it's also really like cliche, but it does. It does to see change happening, and people opening their minds and thinking in different ways, and stepping outside of themselves and saying, oh, well, now, this this is a good thing, just a good thing sometimes. Thank you. And I'm Valerie Watson, with transportation mobility. Member of the parent community, like many in the room. I'm most certainly a planner. So part of that community and a multimodal enthusiast. I think my favorite book of all time has to be doomed.

[16:03] And Something that brings me joy are the cottonwood trees along the St. Rain River. I know they're so nice. I guess that's what happens when you come from la simple things. Alright, I'm Natalie Sidler. let's see, she her hers. Communities definitely parents. I have 3 little kids. I'm part of the Lgbtq community, Latina. Let's see, I I consider myself like part of boulders like endurance community. I pretty still involved with that, even though I haven't like actually raised the travel in a while.

[17:01] and then so I'm using my brown as a wild. And I was gonna do something I'm looking forward to this summer. I'm taking my kids like solo on a couple of trips, which is my first time doing that which I'm both like nervous and excited about and or my, this is easy, because I'm just. I don't know that I have like a favorite book ever. But I just finished for Book Club, a book called All Fours by Miranda, July. It just came out like 3 days ago, and I it was so good. So I did all weekend. Yeah, I highly written. Well, for like women in their mid, like, it's basically about madam boss. So. Yeah. So that's all I have. Thank you. Meredith, I am actually Nelly Stickler is the executive assistant for anyone who I don't know. Thanks for you. I'm from a small border town at South Texas. I'm part of the lucky community.

[18:09] kind of part of the bowling community that brings me joy. And something. I'm looking forward to the summer. It's sort of rent this season, and I really enjoy going to Colorado Princess so definitely definitely that. Hi! I'm baron, too, and she hurts I'm a parent and a grandparent, and 7 grandkids screening mostly joy. I'm sorry. Oh, that makes me more resilient. But who? Hi, everyone? My name's Ron Facad. I'm a senior transportation engineer with the transportation operation team. I will be a technical host today. My credits are she here? And I would say, my community. I would consider myself in the Juja Mars.

[19:09] and I will combine my blue and the green, my most memorable child. Past time was going camping with my parents, and I'm excited to do that this summer. Nice welcome, everyone. Thank you. You get to know a little bit more about each other. That's our whole community. But sorry. So when it is important to have conversations, too. That's we know where we come from, right, the filter in which we used to make decisions. And I think it's really important. We're gonna move into a section around the types use of power. So one of the things that we wanted to bring in kind of in the center of this conversation, which I will write first before I give you this handout the right use of power if you don't know it. The right use of power is an institute. Here, holder, that comes from the creation of Dr. Cedar Bar Bar bar. So who is she calls herself. She's a middle age white woman therapist so economically able or high income where she created this framework around.

[20:15] How do you use your power and the relationship that you have when it in the in the context of therapy, and that has been morphed into how do you understand your power and the types of power that you have access to in the context of just been relationship and decision making. And whether it's a parent and child relationship. Co-worker, coworker, supervisor supervising, etc. One of the things that we want to talk about today before we do that is for some group norms. So bringing keeping in mind what could come up as we have conversations, not just around hours, of the the things that we're bringing in for ourselves. And so I wanted to quickly cover what some of the 3 points up for you.

[21:04] You feel like it'd be really helpful for us to keep in mind as we engage in conversation with my father today today. and I'm just gonna wheel you here with the phones. So what might be going through divorce that and either accentuate the connections and the the dialogue that we'll be looking into only one quicker one drive weeks. What else? Great handwriting like your handwriting? What do you need from each other? Respect

[22:06] fields. That's again, I think. Great ones. Can you open mind open minded with us? You asks. I'll pair that with curiosity. right? Having an open mind being able to also dive into. But I wonder what this perspective is shaping this one setting but 4. That's anybody. Any ideas from staff schedule schedule like I manage, not being on time, as I'm being on time. But yeah.

[23:02] but being respectful of everybody's time awesome. And these are not these are not solid. We can, we can add to them as we see fit. These are just something that, as we manage, sort of the power dynamics that are in the room, really going back to these is always going to be very helpful. I'm gonna pass around and the City Chinese office will look familiar to you because this training we actually did a pilot with city attorney's office to really understand what is the power that we bring in. So let me go through each of these a very high level, because this is something that we're like to refer back to. As we entered into dialogue with one another. So the types of power that there are, there's 4 types of power that are really to be accessible to each of us. Personal power. So personal power is basically our birthright.

[24:05] the right to be treated with dignity and respect, the right to know that we have a voice that we have in mind. And that we have the ability to always access that powers. For example, some of the how I think about that is Nelson Mandela, right being incarcerated for 27 years, completely isolated, completely taken away from every part of his communities. His activism they put in prison for so long, and yet was able to do so much of the transformation from within a prison cell, right? He had access to his personal power. We also have role power. So role power is gonna be something we'll dive into more today. Role power is positional power. So the thing that you are given from a certain standpoint. So the fact that you are board members. The fact that some of us are staff director, level director,

[25:03] city attorney's office, right or city attorney versus myself as an advisor. Right. So role power is it is separate from additional hours. So it is an enhancer, if you will, to role power and should not be seen as within the individual sort of separate, because we work within the same sphere. Right? We are both accessing role power and personal power. Give you an example. I had a really hard time coming from a blended family. And now, having a a we call him our bonus parent. My children get to have a bonus parent and going home, and me still making decisions of all the things, and him being like. what about me? What about my decision making? Where? Where can I, parent right? And so, being able to give him some of that role power as a bonus parent in my household is really important. So you can think about how those can be assigned.

[26:00] Status power is additional power that is culturally conferred. So what does that mean? It often goes on recognized by those who have it. status power can be the areas of what we would call it privilege, the areas in which we know that if I am walking into this building as an able body person, I don't have to think about how I'm gonna open the door right? As as an immigrant individual coming to the United States having documentation is a huge amount of status power. Just knew. I I never really had to fear the potential of getting deported at any point. And so that's satisfied. I often wouldn't see it, or wouldn't accept it as a status power, but it is something that is there, it's always present. All of these we end up leading to the collective power. So collective power is power that comes from gathering personal rule and status power from multiple sources to effect change towards a common interest. So if you can think of this as sort of like a then diagram.

[27:09] that personal power role power satisfies their own circles, but there will always be some sort of intersection which then would lead to collective power. The really huge thing about collective power is we'll also dive into some of that today of in my understanding is, how do we want to frame our conversation around the level of influence that as a board. you can have in one half with counsel whether that is how much of that collective power is actually available to you. In necessities collaboration, and is centered on shared values. So it is not about my personal powerball for stocks. Power being more important than yours is actually having an awareness, all of that together, to be able to create that collective power and then systemic power. It's not really something that

[28:03] you cannot jump from your personal power to effect systemic power. Systemic power is larger. Systemic power is within all of the institutions that we engage with on a daily basis, the educational system, the medical system, the transportation system meet. You would need to have a mixture of I wish I had the background. So personal role and status power that all comes together to create collective power. The collective power is what gives change and transformation to systemic power. Some of what we have seen through the ages right? And some of what Mike, you explained earlier, being part of that to this community. The reason why I get to do the work that I do here, for the city is an active policy advisors, understanding that I am standing on the shoulder of giants and generations of people before me in this community, in the State and across the nation, that I've done the work so that we could pass on to next generations. Right.

[29:04] I'm gonna pause there for a second, and I'm gonna just check in. How is this landing? Any questions, any deflections. steps of power. What's coming up question that I have up like on the status power. But the culture is concerned. I'm not really sure, like, between that and systemic policy. That's sort of the cultural system that's giving the taking away. I don't know So for systemic power, what really popped up when you were talking about it was like, well look like prison system as well, you know. They do have a couple of scheduling incarcerated but like the lack of criminal history, is the status power, although it's unrecognized. You don't have it like you were talking about like I have documentation. I'm risking this kind of stuff. and so I I don't know. I just like to understand a little bit more about the systemic like cause. That seems like all of all of these others, are things that we have, and we can do in the systemic powers like stuff that's we're subject to. So I'm not sure to have it fits. Really, it's interesting that you thought of it that way. Like I, I thought of it as like, oh, to be able to affect change in systemic power systems. You have to have collective power to get there. But I think you're right like

[30:28] it's like kind of pushing in both directions right like there's the like long time systemic power institutions that are present and pushing. And and we're probably, you know, in some of our work and communities pushing against that. But you have to have collected power to do that, I guess so. So like what you said, just like, you know, for all this work, you know that might that has changed sort of what systemic power is. Sort of. yeah. But is it? I mean, yes, and there's there will always be that tension in a systemic power in which, in which we function, you do need to have all 3, and thank you for sharing that. It's exactly what I would say. The other thing that I would add to that is.

[31:16] people make up the system. People make up the institutions. We are part of an institution. So the policies that I end up reviewing and giving feedback the policies. Laws right? The city attorneys gives legal feedback onto council that end up getting passed and that end up affecting the boulder community. that systemic power. So the reason there's this is sort of the ethical imperative of making sure that we are always aware of the power because we have the ability to affect collective power, influence it, influence one another, and then, because of that, be able to actually create the system within this equity world. You will often, I think. Here is all the system is broken since broken, in my opinion, like systems, not broken systems been designing. It's working the way. What's been designed from the very beginning? How was that designed through personal power and status power? It was white men like leading and setting up the foundations and the standards for how we functioned and how our system function from the very beginning.

[32:21] So now, being aware of this, allows us to think through different ways of engaging with one another in a different different way. Not necessarily. Well, sometimes better. Sometimes it's just. It's a new vision that's a parallel to transportation, because the system has been assigned surrounded like around the car. And it's completely car centric. And so I think now people are starting to open up their minds and change happening. But we have to go back and fix. Yeah, yeah, we. I remember when we first immigrated for sure, we got lost on the bus. It's like you can't get off like in Mexico, right? We just let off. Here is like, you gotta wait. And I remember my mother freaking out. We had to walk back 45 min, and that to be perfectly honest, that puts such a sour mouth on me as a child.

[33:17] and never took the transportation system again until my children were at school, and I was getting out of debt, and I had to so right the the way. So also, culturally, we're asking people when they come to this country sort of shift, or even there's some areas to where New York or Chicago, there is that infrastructure? But it's only within the city. Nothing really extends outward like that. Is that any other? I can't find a boy now I've got she comes. How are like in the advocacy world? We talk about systems, advocacy, how with any card you are to exchange made, you have to go to the system advocacy. So I think, God, it was shadow. When I see that I'm like, you know, it's very similar. Got many different.

[34:19] We have to go today she to fix all the different, absolutely anything else. So what I will hand out is something for you to re, not for you to review right now, but just to pass it around you'll get a chance to do some of it. Parameters during your lunch. That will be working lunch. So that we can try to catch up on time. But this is talking about the role, how we're difference now. everybody. I'm sorry. Everybody has power. Now we are going to talk about in situations where some individuals have up power roles

[35:07] or down our roles. So the most important lesson to learn about this is like, please thank you, Marcus. When we talk about up role power, it means that, for example, as a parent. I have uproar power because I'm not married, because right now all my children are the age of 18. There's gonna be a point in my life where that's gonna Flip. They might have more of power role. And and I will have Downpar Roll, because at some point they might be in charge of taking care of myself. We're deciding my care right as I age one important thing to always know about this. And if there's anything you get out of this is this down power role doesn't not mean no power. It is not an equal. People in downpower role will still have access to their personal power, possibly role power, and even status power. So as a board members, there might be moments where you might feel like you are downpower role because you're not staff

[36:07] right? There might be some decision making that you might not be able to influence at the same level that maybe staff can. And so also the thing that happens with up power role for, simple as staff, we may then have a greater ability or a greater accountability. And so more eyes. Right? There's there's a greater sense of bringing you sort of to the middle of the room and say, Well, why has the city done this this way, or why has staff picking these kind of decisions that's valid. And that is something important that often downpower role folks bring to the table make that perspective. So we'll walk through some of it. But I wanna make sure we move on to the next. We're good. any any anything else. Before we move on. Now we'll go to the rules and procedures. Okay, and I'll pass it over to Sheila. They need to write anything down, or we need to keep notes of anything.

[37:08] Okay, if you need me. I am. I'm here so as part of the materials tab that you present on Friday. Oh, this is good. It's awesome. Was a draft policies and procedures. Document that we worked on a couple of years ago together. And it was modeled after the existing adopted policies and procedures from the planning board. I think we took it from. There was a draft kind of done. Well, it was yeah. It was the transportation ones. They were just never like finalized or signed. Okay? And they were about 20 years old. Yeah, they were about 20 years ago. And so this is when Eric abandon. Brand is a director, and Natalie was in on the process because you were deputy director at the time. and there were. I think this is my first year as chair. So some some differences of opinion about what got on and off the

[38:06] the the schedule and the agenda, and it wasn't at all clear and so that kind of was renewed interest and sort of clearing all of this up. So that's where this draft came from. And we worked on it for several months, and I had several meetings. Natalie and Erica and They got presented a couple of times to Tab, to look at and think about. and we never actually went through with the adoption. I think that there was just no real interest by the current. That current tab towards a bit. So we kind of left it there now that Natalie has gotten her feet under her as director for a bit she raised with me, and I thought it was a good idea that we would maybe revisit looking at that. And consider whether

[39:00] I mean. It's hard for you to know the 3 new ones, because you've been to a meeting now. to to see whether we thought that that might clarify how go forward as as a board. You know, it's kind of interesting, I think, of transportation is a pretty critical board for the city. So it's interesting to me that it hasn't been formalized. I think there's a lot of right now. We're functioning pretty well, and I think Alex's term went pretty smoothly, and so there was less of that friction that led to this kind of. But things change, chairs, change, opinions change, and it might, and some of these are just like how to find. You know how you run a meeting which is already sort of implicit. But I wanted to sort of raise this with the board, because it would be up to us to adopt our own policies and procedures. By no means. Is this a finished draft that you have to

[40:00] be. you know, adopting wholesale. If you have opinions on on whether it should be changed, modify whether it's a good idea, not a good idea, not necessary. I'm open to that. But this is maybe one thing I can tie up before my term ends. If you had any interest. And so I just kind of wanted to raise it. And I also wanted to hear from. I'm surprised you guys were here earlier. Because of. I wanted to actually see if you had any input about. You know why we might want to prove for stupidest adopt it. What what's missing if we don't. Thank you, Taylor, this is Janet with the city attorney's office. I think it's a good idea for the boards to have particularized rules of procedure for your board, because every board is a little bit different and without rules of procedure. Well, we do have rules of procedure. Now, we weren't being like 2,004. But I don't think they're widely circulated. Those are the ones yeah, that we we use this as. And I don't. I don't think that they were

[41:05] really utilized, and I think that in in all frankness one of the reasons that that it we thought it was a good idea, or the staff thought it was a good idea is because there were some questions about practices that the Board had that we thought would be better put in some kind of a procedural framework. So those are addressed throughout throughout. And maybe those issues have been resolved. But as but we know that they have been issues in the past. And so it's helpful to have a document that helps guide us through that yeah and from my perspective. It's another document that helps remind you of the scope of your work right, and cause the scope of your ambition might not be the exact same as the scope of your authority and work. Yeah, from like the staff liaisons perspective. I think it just makes

[42:13] the the monthly interaction between board members and staff just go more smoothly, it becomes a bit more like once. These are kind of our operating norms. It just makes it easier to figure out, you know, because sometimes every now and then the question comes up like, Well, what is an informational packet item? And because each board really does kind of operate differently in this way, like some words have info info items. Some boards don't right? Right? So just those little nuances about tab, I think, are important to include here? And how we you know what's kind of our agenda item, order, and what items are, you know, appropriate what comes forward? Where does that live. How do? How does the director and the chair decide on what items can come forward? So all of those just kind of operating procedures. This helps

[43:02] to me. Just create that, you know, guidance around making it easier to operate together on a month to month basis. So that's why I think it's important and but certainly it would be good for the whole board and all the members to take a look and provide feedback, because at this point, really just Valerie, Janet and I, and have looked at this. So yeah. I don't know if you guys have any feedback, any thoughts, any opinions for the group. If if there are specific sections that you wanna start with diving into well, maybe this will segue into the the other part that I think the city attorney's office wanted to to raise with us. But a lot about the interactions between board and staff are in here. And I I think also.

[44:01] one of the things that kind of happened around the same time was that we started having the information items and information packets post to those like kind of a third flavor of things that gets on the on the agenda. I think I'm still. I'm what I could think. This doesn't quite clear up for me is, when does it get on the agenda versus? Not on the agenda? Yeah, not agenda items, like, okay, yeah, I think that's a good point. I could. Do you want me to speak to that a little bit? Okay. So sorry. So I think what we typically do is if there's something that we want to share with the board. That's really just you know. Sometimes it's like a community vitality item or an open space item that has some impact on transportation, but doesn't necessarily need your feedback at the time. But we want you to be aware of it. That's when we really use information. Item, we've also been using a lot with airport, like as things are kind of happening with the airport. That we don't necessarily need input on. But it's something that you should be aware of.

[45:12] We're putting that in as an info item. So that's really, where is there any another like example of where you, in terms of info info items come up for us. Yeah, maybe things are kind of going directly to council, and we wanna make sure that you all have that information as well. But there's not a stop along the way of Tab. Yeah. so that's really info items. And then there's what we use for kind of matters from staff items. Is, is this helpful like for me to kind of okay so matters from staff items are are usually more just again, like a brief update that we feel like we should verbally share with you. And and there may be even like, you may want to provide some comments back. But we're not looking for input to change the process right? Because at this point we're we're kind of moving forward. And we're just sharing an update. But it's something that you may just want to be able to discuss amongst yourselves for a few minutes, and those are usually shorter items, you know. But

[46:13] take, you know, 1015 min, usually under Madison staff. And then a full agenda item is usually where we're really seeking input or feedback, or some type of action. So. for example, with the cip, right like, that's a really clear example. It's in your charter that you're providing feedback on the cip. And so that comes forward as a as a full agenda item. Iris is obviously another one top of mind that will certainly come forward as an full agenda item, because it's a seat. And you have to for your charter. You need to take action on that and so there will even be a public hearing associated with that same with the cip so those are. Those are really like clear examples. I think, of full agenda items that are easy because they're called out in your charter. There's sometimes things kind of in the gray area that we feel like it's important, kind of publicly on the record to get your input on I can think of like, probably the last time Cb came with like an Npp related item, right? Or I guess it was a ramped full item. But

[47:19] Mpp was part of that residential access management program. so yeah, so that was one where we actually came. And like had a full discussion with you. And you provided input on the record that then that was included in a packet item that went to council. Because it was important that we we felt like it was important that Tab had, like a public. And discussion about that, provided input publicly, so does that. Do you have other thoughts to share on kind of the dis distinguishing between the different items. Yeah. And I I til. I think your question was like, how do we decide right when those things

[48:03] are distinguished? And then calendar. Right? Yeah. So I think that's what those agenda setting meetings are for with the chair and vice chair is to really look at that advanced calendar and see what kind of flavor the items are starting to coalesce as, and then we we make sure the timing works, for you know the needs of the project or the effort. Yeah. yeah. So I'm just wondering, like, well. this is why the matters from staff is usually sort of the regional update. Oh, here's what the county is doing. Here's the thing on, you know this, that it goes statewide level. What's happening because we're merely advisory. We're just a little twinkle in the eye of that from that project. But it does. It should be inform our thinking, you know, when we're talking. How does multi-use paths. you know. feed into this this connection effort. And it's important that we, we are informed and know about. You know what's happening in the broader region. And things like

[49:05] like, we've had several updates to tab as an agenda item, full agenda about like snow removal. And you know those processes. And it's not like we're voting on it or approving it. But it's important that we understand what goes into it. And actually, I think we've helped craft out to the general public right? As we're asking questions. You know, get aired there, and might only otherwise be answered one at a time, to members of the public who bother to write in Mike. Yes, oh, yes, and Janet and Teresa will definitely talk about that. Yeah. yes. I can. I just add a little something. I think. All of the information items are really vital context for everything that we need to think about, because I mean the nature of transportation is, everything is so connected right across from from one project to another, and how everything relates to each other. And so I find really important to have that context about everything else is going on, regardless of whether we wait in under or not. It's really important to have that information.

[50:16] So, yeah, so the information packages in here that in that draft I'm I'm looking at it again for what board members are expected to review the materials in advance of the meeting. That's true for all of our materials, but in particular for information package items. It's kind of important, because if you have questions and they only come up with the meeting. We might not have an answer, or a person able to answer, and that just slows everything down. And so you should be doing your homework. Anyway, you should be doing all of the reading, all of the but for information packets is actually a little bit more important, because, you might have clarification questions. Or you know, other process questions about those and the otherwise will not be expected to have. Like staff member, you know, able to to bounce those. Do you mean that we can request those? Yes, so in it would be super helpful if you ask in writing a couple of days before the meeting. I'm gonna have questions on the information items that you can put out the questions if you want sometimes. That's also very helpful. Yeah.

[51:22] but if you aren't ready to articulate them, then at least giving Staff a heads up, gotcha for those ideas. Good to know that we can. We can yeah, more into it if needed. Okay, great. Yeah. Good time to go into, communicate with each other in terms of open records. I think our plan was, you know. Please read this through. Think about it. I'm looking like the numbers are off. So I'm like. I think this is too drastical on my computer, as I might

[52:06] and just like, compare them. And then so I'll I'll revisit this with you all in a couple of months, probably. I think if we do decide to proceed with adopting it, I think doing so for the end of the year. A fine, fine thing to do. So I just wanted to raise that with you. But if we're ready to move on to broader. I mean is that? Is that part of these there? Yeah. alright. Are we moving on to? Let's move on. Let's do it. Let's do it. Thank you. So good morning. Good morning, Shannon, is your primary contact, and you are in extremely capable affairs with Janet. I I'm really am here for support. And to tag team things, you know. Happy to talk really about. Whatever questions you have. I'm certainly open meetings would be appropriate scope of authority.

[53:03] you know. We'll go over a little bit the guiding principles for interactions some of you just got this recently in your packet. Some of you got it a couple of years back. So we'll just kind of do a little refresher on that but happy to start Mike with with some conversation, because this is really important, and where boards get tripped up is communication among yourselves. And what is permissible under the Colorado open meetings law, and what is not permissible? Can I just ask a quick question, have the new members? Have you all done your forward orientation? Pinged. Mike went. You went to the session the Wednesday night session. Right? Okay. so we some of this. I was virtual. But you all were in person, and you indulged me and let me be virtual background. So so maybe we can start with the framework. And then you can ask some specific questions. Okay, so a framework is this, if you

[54:15] substantive conversations need to happen in public the open meeting, for as a sunshine law, so to shed light on the process, they think about Hamilton. Right? I want to be in the room where it happens. The public wants to be in the room where it happens, and in fact, they still want that, that they've codified it, and it is the law. And so all of our government decision making should happen in public. What does that mean for you? That means that you can communicate with each other, one at a time. and about your particular views. You can't communicate with 3 of you at a time, because that becomes an open meeting.

[55:01] And so one of the cautions I'll give you is about replying all to emails. That's a way people get tripped up very easily. So you don't want to reply all to emails that come to you. Say, for example, and we try to BCC you often. But you don't want to reply all to an email that comes to you from staff giving you information. you can reply individually to staff and you can talk to each other individually about it. But you can't talk as a group. And that also applies to like emails from the public to us agreed. So the public will email you all. I would not reply all I would reply to them to the public member. and then tell me what your convention is. Do you include staff generally. I think that's best, just for our awareness to include me on it, and then I'll share it with Staff as needed. Okay, and that way, too. If you have questions right? Maybe maybe Darcy wants to know. Did anyone reply to this? Yes, yeah, you could. You could chat and staff will have sort of a mental running tally. Yes, someone replied.

[56:13] wide because I think a lot of the email you get is when response is probably sufficient. Right? But it applies to email. It applies to text messages. It applies to phone calls. It applies to coffee. Don't? Yeah. If you're if you want to go get coffee together and talk about your kids and talk about The shame of the nuggets, loss. Feel free. Don't talk about business. Don't talk about city business. Would that apply like? Because we went to Nacto? And it was really tricky, because 4 out of 5 tab members were there. So tell me what that is, and so you can be there together, and and this is a sort of a nuance on it.

[57:08] And I'll I'll tell you the nuance. But then I'll tell you the bigger point that is important. So the nuances of this is, if someone else is hosting the meeting and you're not speaking. then it's probably you're probably not discussing city policy. So my caution to you would be be careful when you're there together, because the temptation is to say that was an amazing session. You know what we should do. Xyz. Hmm! You don't. Wanna you don't wanna do that. I would invite you so my meeting, but I would encourage you to think about. Is there a time to debrief in a public meeting where you could share some ideas? So think about that. But the bigger point I want you to get here is there are some some things that are different that you don't do every day right, like a National Conference. Like, you know, May. Maybe so. Maybe community cycles is interested in having a meeting, and many of you are interested in going reach out to Janet.

[58:07] So when you have those kind of anytime, you have a question by those those unique circumstances. The law changes, and it and it it evolves. The answer we give you today is, is the best information we have at the time, but feel free to check it. So when the first, when the Iris plans were unveiled with that meeting at the school. At 1 point Mike Darcy and I were all in one. So this is hosted by city of Boulder. It's a transportation related thing. We are there, interacting with members of the public. I saved the hell away from you. I did talk to Mike. But I really wasn't sure at that moment. I'm like, okay would be to just do a public notice. Because so what's required.

[59:08] And I was. There was work, I would say best process would be to notice it both ways. The table and we're always learning right. We're always learning. Now, here's the thing. At the end of the day an open meetings. Violation is fixable is fixable. So it happens. I don't want it to happen. I prefer you not use it as an excuse is like, well, it happens, but know that it's fixable and the real risk here, and it's a big risk, and it's an important risk. But the risk is that we lose public confidence in the transparency in government. And that's a big risk, right? And so if you keep that in the forefront, if your question to yourself always is, it might being as transparent as possible. then you're you're usually in pretty good status.

[60:00] So it's just a question on them on that. So my, I work in transformation as part of my work. And then I. And so that project in particular was important to me to go to that from my with my work perspective on. So that's I feel like I was there with that particular. Well, I think it's fine to be talking to Staff. You just other tab membership right? And maybe we said Hi to each other, and those are great times to seek advice from Janet. About the different hats that you're wearing and a situation I'm not in. I'm not at all saying we're implying that you had a conflict of interest there. But but when you work in the industry that you are advising about, you do want to be discussing conflict of interest with Shannon. Okay, yeah. And is there anything you would add to this sort of open meetings? General discussion, Janet.

[61:05] I think I would just reiterate that you don't want to talk about city business. I loved your your example being at the conference, you know. We ought to try that in boulder and having a conversation. Keep your notes, and then bring it up. Put it on the agenda. Talk with Natalie and Taylor about having it added to the agenda so that you can have a full discussion. But it's always best to err on the side of. We need to save this for for a public meeting. and then I wanna warn you a little bit about something called a serial meeting, and a serial meeting happens when let's and it's bad. So a serial meeting is still a meeting, and we can't have a meeting unless it's noticed. and the public isn't invited to at least observe right? So let's for a moment so that I don't define you all. Pretend that the 3 of us are tap board members, and honestly, and I have a a conversation about Iris, and can and Anna Sylvia shares her views with me, and I share my views with her so so far. How are we doing on an open meetings? Law, right, we're green line. We're fine.

[62:19] And then we hang up the phone and I call Janet. And I say, Janet, I wanna talk to you about this Iris. Can newest development. And and what's going on with it. And Janet shares reviews with me, and I share my views with Janet. How are we doing? We're still okay, right? Cause we're talking one on one about our personal views. And Anna Sylvia told me that what she thinks about this is that's a serial meeting. That's a serial meeting, so we can't circumvent the open meetings. Law by having one on one conversations where we're relaying someone else's information, because suddenly, if you count up the number of people in that conversation.

[63:05] it's me, Janet and Anna Sylvia in the conversation, even though she's not there. What about if Til and I get together? We're talking about Iris, and she shares with me her perspective and Darcy's perspective and Mike's perspective on the project. That's fine. That is fine, because she's speaking to a staff member. But going back to your example, if you call up, Janet, and when things you say is that you should talk to Anna Sylvia appropriate. Okay? Referring to, you know, I think then you and Anna Sylvia should chat about your views on this. Gosh. that's okay. just not representing each other's correct. I'm checking time. Nothing. We're gonna type,

[64:06] and I think right to wrap it from what some of our discussion this morning one Darcy, you made me think of the role power right? Where are you stepping into a meeting and mentally is okay. I'm in my job role power right? Whether now that doesn't mean that you're gonna filter things. The time that you invest in this board. It may just not be verbal in that moment, and you and you also have to be aware, like you are a public official. Every time you walk into that. So you know, even if like. So the appearance of information is an important thing from the very beginning, so that you are not put in those awkward situations. Yeah, what role am I playing? You're setting the standard.

[65:06] And so hand in hand with the open meetings. Law is the open records law. So that's anything in writing anything in writing. So that's X, that's an email and notes that you're writing to each other during meetings text that you're sending to. Please don't text each other during meetings. Yep. no backdoor competitions. It's is it transparent? I mean, I come back to that question that you are asking yourself, right, am I being as transparent as possible? So the Open Records Act requires that the city make public, upon request any, any record which is defined as a writing made, maintained or kept

[66:00] for the purpose of basically doing city business. so again, I I heard you pick up the phone with each other. That's a good way to communicate right? Text and emails. Think to yourself, if this was on the front page of the daily camera of the fold. Am I feeling pleased about that? I feel like that's fine. And would Janet be thrilled? Right? So so be careful. Just be careful what you put in writing and know that you can always talk. Yeah to another board member. We're not talking about one of the notes that I'm taking in the middle of the meeting. Correct, although records of my recollection of my follow up, although technically the the the notes you take during a meeting are public records. so there is not a to my knowledge, there's not a retention schedule for those so maintain or destroy those as you

[67:03] as as you do. But if we were to ever come to you with a records request, if you had notes that you took during a meeting related to Can and Iris, and that was the records request. Then you would want to turn those over to our office, and we will look at them and determine. Do they fall within any kind of exception or not? And some things do. Conversations with Janet are gonna fall on an exception. We're gonna talk a little bit about attorney client privilege in a bit. But some things do. But what we ask of you is that you turn everything over that fits what we ask for you. Right? So if if we say we need all communication, all all writings and communic well, we'll pay attention right. But all writings having to do with can. And the iris phase of the project that you're gonna look through everything you have, and you're gonna turn it all over in in 8 years. I've never received a request to do this. It's it is exceedingly rare. It's exceedingly rare, I mean truthfully, the public just doesn't think to ask about boards and commissions that often. But but know that know that it's out there. And it's important.

[68:19] And so I think next, we wanna transition to talk about. So you know, we talked in boards and commissions and training, about general principles that are generally applicable to all boards and commissions. One of the things I mentioned there is that you want to be thinking about what is the scope of authority for your particular board. And so what is the scope of authority for the Transportation Advisory Board? And Janet is gonna chat about that? Thank you. Teresa, and Mike, this plays into your question, what is the city charter? Which, or what is the tab charter of what you speak, which you speak? It's it's actually codified in the boulder, advised code at section 2, dash 3, dash 14.

[69:02] And when you have a chance to look at the materials that Tila sends you your rules of procedure. That's one of the first items that set forth in those. So in in those procedural rules, it talks about what the scope is, what tab is operates to do. But I thought I'd use this opportunity to go with gold was with you. So so Tabs responsibility. Tab is an advisor to city council, but also to the city manager, and generally you're advising city manager through Natalie or through staff and then sometimes even planning board, because there are some things within tabs per view that you provide information to the planning board. What Tab doesn't get involved with is a new review of the city's land use regulations unless you get a specific invitation from city council. And that's happened actually, within the last, definitely within the last 12 months, where they say we would really like to hear what Tab's perspective is on this planning, zoning that we want to implement. And so when they invited you to do that invited Tab. Then you can

[70:16] correspond with city council. You'll have that communication opportunity with city Council to do a recommendation. We can get more into those technicalities meaning you have to take a vote, and that's in the in in a little bit later on, on what your responsibilities are. the land use regulations. So if you see something that's happening with zooming development standards and that's like site access control parking public improvements, you might see a notice. There is a project that's underneath you right now that I'm really interested in, and if I, as a tab member, think that we should make some adjustments to part. to invite, to counsel. You're not going to provide that information counsel as

[71:04] a tab number, but you could go. You can go individually and speak. You identify. If you do want to speak on something that's not within the purview of Tab, you can correspond with city council planning board and say, I'm I am doing this in my personal capacity. I am not representing the views of Transportation Advisory Board, and then it's permissible to do that. As a community member you can show up as a community member and speak exactly. But but you you couldn't do that on something that is within the purview tab. Different rules. And we'll talk about those with discuss these principles. right? So so amongst the things that are within tabs purview are the city transportation and environmental assessment.

[72:01] and then the Cf. The capital improvements. And there's guidance for these materials in something that's called the city plans and projects handbook. It has been redupped. I think it was like 2,003 when it was initially drafted, but but it is current as of 2023 adjustments have been made. I it's 96 pages long, so I didn't print it out for you. But I'm happy, or Natalie and Calorie can provide you with a link to those. But those guidelines show what the the process is for doing an environmental assessment, or for doing for considering capital improvements, projects. So that is within tabs, purview tab reviews, monitors, and proposes changes to the transportation master plan. So I'll have to to defer to Valerie and and Natalie on where we when the last time was that the Tmp. Was

[73:01] with 2019. So I don't know if you have regular updates planned, or you know, some boards. The the older valley can't plan comp plan. They look at every 5 years that do a major rent in change up in in 10 years, so I don't know where you are in schedule. So we're in a bit of a kind of like re envisioning how we, as departments, have plans. There's definitely we're we're definitely going to be moving away from master plans. I imagine we will update our department transportation plan sometime in the next couple of years. The the Comp plan is really going to be our main focus over the next 2 years. And so potentially after that, we would see a transportation plan. Update. But the Comp plan will be, you know, a very important plan that tab is weighing in. I'm sure it'll be coming forward. And but yeah, so we don't. We don't have a regular cadence anymore to department. We can't land for covid

[74:10] But I would say. there are. Like the transportation Master Plan currently has, like a project map that gets amended through certain plan updates. So like the Transit village area plan, you all saw that that came, and I believe you took action when there was an amendment to the to the transportation. master Plan kind of project the map of projects. Essentially so there are moments when something is kind of triggered to update transportation projects or long term transportation projects. I can think of even like sub community plans when Pbs is working plans that would trigger updates potentially to the transportation kind of map of project. So

[75:02] those are the I there, there, I would say, less regular than they used to be, because we were. We just haven't been focusing. We've been focusing getting stuff done. Not really updating plans right now the last several years. But there are moments in time where that does take up a little bit more bandwidth. Does that? Okay? Good. Does anybody have questions about the transportation master plan or the comp plan? Well, in the monitoring bit. So it's not just developing them into the master plan, but also the monitoring bit. And that's why, yeah, we have been getting regular like reports on progress. Where traditionally we have disagreed with how staff is graded itself.

[76:03] Well, I had to really defer to now me on on the plan, but the city is required obviously to to comply with the Ada, with the Americans, with Disabilities Act, and when engineering new plans. that's always a consideration that Staff takes and and the Staff's engineers take when when they're proposing some kind of a new development. We have the city has on board and 88 coordinator. Exactly with whom Staff can coordinate. Do you wanna say, yeah. So we so our 88 coordinators within the risk management office, which is under our finance, arm. But we do work closely with them. obviously on the project level as doing it described. But we also have an Ada transition plan. And do you want to speak a little bit to that, Valerie, just our ad transition plan, and and the way in which we kind of interface with our Ada Coordinator and all that. Yeah. So the the cities. Ada Coordinator is really creating a citywide Ada transition plan, which is a list of actions that different city departments can be taking.

[77:22] Our Department transportation mobility was a little bit ahead of the curve. In that. Before 2019, the Department had started to identify either some of those policies or actions. That that could be formalized for the department. To influence future projects programs. So that is now kind of resurrected in the work plan this year, and we'll be kind of formalizing that in tandem with the work going on at the city wide level. Thank you. An another item that's within the the purview. The Transportation Advisory Board is to work with individual community members, and with transportation mobility staff regarding neighborhood traffic mitigation problems.

[78:10] something that's called out specifically, I I think that funding is an issue for traffic mitigation in in at least neighborhoods. But it is something that you can be, communicate with the neighborhood, with neighborhoods, with individuals or groups. and and you can bring it back to the entire tab into staff. That, and then, for, like like most things, it's subject to to funding and availability. But that's one of the the responsibilities that's called out in in the ordinance, and I'll and I'll just add here, I think this was probably an amendment made to the charter. When are probably the first iteration of the neighborhood management program was developed, which was not the most recent one that we pause, but the one before that which was

[79:02] probably almost 15 years ago. So I mean, it's been a while. That's when the roundabout went in on time. Yeah, so I think that's when this became part of the charter. And and now, you know. this is less of a thing because we just don't have a new traffic mitigation program right now. It's you know, it's on the work plan. It's not funded. Obviously, our focus is on the arterials right now, though, we are also doing neighborhood traffic mitigation as part of the canned contracts. Thanks, Natalie. Another responsibility that's set forth in the in the charter, in the Code is to advise city Council and the planning board concerning alternate transportation programs and to track modal shift goals of the Tmp. So that's it's an ongoing conversation that we Tab has. So you'll see it in your agenda

[80:00] from time to time. That is one of the the responsibilities that the Tab has to advise those 2 ports or the city council on the planning board, and that one was what you were referencing. Well, specifically, it's called out just the report on progress. And we, typically, you know, she's describing it as something Tab doesn't like. Actually, Staff does that? Yeah. And and it. But it's like. it's good here, because what it does is it essentially just? Makes it so that we are reporting on, you know, and evaluating our progress, and then coming back and and having conversation with the board on that and and that's Tabs opportunity to advise council right? And say, You know, we're not on target. We're not meeting our goals. And so yeah, that. But that's the the report on progress. We typically try to do every 2 years. Sometimes it's more like 3 and we'll we'll continue to do that with, even with just our current transportation plan. The metrics that we have in there have been longstanding metrics. But I don't imagine those will change.

[81:08] Another responsibility that the transportation Advisory Committee has is to review and to provide recommendations to the city manager, so that we, through staff generally concerning policy issues on operating programs. What we're talking about in the operating programs are things like traffic engineer parking regulation alternative transportation that would rise bring those areas alike, and that you advise the city manager. So that's something I don't know if you put them on on your regular agendas. But that's within tabs per view is is to look at those operating programs. Yeah, I would say, these are so when I think of like the visions or action plan, and that just a lot of the volume work within that. So, the most recent is we're doing Pic, now. But before that, we're doing speed limit, setting work. Or I guess we're still maybe doing speed limit.

[82:10] but those are definitely more operational programs. Right? That we're bringing for input from you on and and then, obviously, you know, Cv comes on parking matters and then Chris Ackland and Alison kind of on the Tdm side of the house. They're bringing items to you. But those are certainly operating programs. They're not things that you know. It's not like the seat in the cip where there's like formal action to be taken. But we recognize as part of your charter that there's an opportunity for you to review and provide input on and so those things come forward to you. And usually as information or as actual agenda items. tab is charged with providing some or with making some recommendations to city manager into different board, the to the planning board into city council. You have to hold a public hearing before you make a recommendation. So you have a public hearing. You take information from the public, and you're there and

[83:17] feedback get their feedback. Tab would take a vote on a recommendation, then you would take formal action. We're taking formal action. Somebody will make a motion to take formal action on some proposal, and then you'll have a a discussion, and then you'll vote on it. So that's that is required. It's it's a little unusual. It's not in something I've seen with other boards and commissions that that specifically require you to have a public hearing. But Tab does tab special. And the and the last thing is that Tab isn't authorized to issue subpoenas. Some some words can if they've got quasi judicial powers. But Tab does not so no subpoenas. Not that you would need them for anything.

[84:02] Those are the that's the charter. That's what's set forth in the Boulder Advice code that city Council has determined are the processes and and the scope of authority for the Transportation Advisory Board. I think there's a catch all isn't there? I mean, I'm not looking at the language right now, but it's like also on any transportation related matter. Let's see. on any transportation matter except you're right. It's in the very first one Tab Advices City manager. The planning board and the City Council, considering any transportation matter except the land use regulations, and that that are invited. So if you're going to provide this advice, you know you provided to staff for the city manager. If you are presenting something to city council, some kind of you know the the tab wants

[85:02] this council to be aware of this, you would first have a meeting, and make sure that every person make sure that everybody is on the same page you'd have a vote, and if there is somebody, if there's not alignment in the entire group when you do make that recommendation to the city Manager Planning Board City Council. You're also supposed to give them the opposing side. So 3 members supported this. 2 members did not, because whatever so, it's want to be transparent. With what position is. Yeah, that's a good example. So for instance, there's talk about transportation demand management ordinance that's being developed or is discussed. It's on the work plan. Right? It's on the work plan. So if we decide to have a meeting and have a formal presentation to council about our position on that ordinance. This would be that kind of situation we have. Okay, because that would be that would become law. It would. And you know, also have an opportunity. So when when an ordinance is put forward.

[86:09] it'll go to the Transportation Advisory Board first, because one of the things that staff reports to City Council is, what was the Board and Commission feedback? Did you, you know, did if they direct us to have that kind of would bring forward that request. Yeah, so this would be like the and because this is a work plan. Item, I think we've kind of thought through what it would look like. So the project is an update to the parking code and Tdm, because it's one project, and because we know tabs interest in parking right? It'll come forward to tap through the process at all the kind of milestones before we eventually get to council for an adopted change. I imagine there'd probably be like a couple of check ins with tab, the the second to last one before it goes to council, for we would get a formal recommendation.

[87:17] what will probably happen is, we'll probably get a formal recommendation on both the parking and Td. Ordinance changes from you all. probably at the request of council on the parking piece of it right? On the Tdm. Well, technically, we don't need to even get there. We don't even need to get councils, you know request for the parking piece, because that's within their charter to be able. You know it's not land use related. Well, with that fall under Crc. It's the land use regulation. I'm gonna say, it depends. So that's a gray area that maybe we will want council to clearly say they want which they will but but no matter what the Tdm side will need your recommendation on, and then that will go to forward for an ordinance.

[88:08] Does that clarify? Yeah. And then there's also been so occasionally. there will be proposal from staff and tab will usually be like, yep, we're on the same page. That's that's fine or more or less cool. But occasionally we have real differences of opinion. And so I'm remembering when Staff was not wanting to. This is before now. I was in charge. adopt the 20 mile an hour ordinance for the city. And Tap thought it was really important. Often on something like that where we disagree, we would just leave it to Staff to say, you know, Tab voted blah blah blah! Did not, you know, support but I I don't. I think maybe I just called Erin. And I'm like, you know, I want to be actually talk about this like we have a real difference of opinion that I want time on, you know, when that comes to you. Right? And so I did. I I

[89:06] spoke, and then there was another one. That was, it was a rough year. But so yeah, so happened twice in in 1 one year that we that tab had really disagreed with the staff recommendation that was being presented to council sufficiently that we wanted to actually be able to have a person instead of just having staff. Reiterate what the what the tener of the conversation was for the most part, even when we disagree or don't worry, you know, don't strongly support. what this, what Staff wants city Council sign off on will usually, just, you know, leave it to staff to say, yeah, there was disagreement, and you know. 3 3 board members voted they were on 2 of them. We'll just kind of leave it there, but sometimes it requires more of a discussion, and I and I don't think we have a record mechanism. It's definitely not like council inviting us.

[90:05] There's there's a council agenda committee, yeah. And the Council agenda Committee sets. sets the agenda for each council meeting, and so that's a place where, if you and and I would recommend that you do it through the chair, but where you, through the chair, have requested to be able to go to the meeting. Then Erin brings that forward to Cac and says we've had a request from Pat to have some time as well. I've never seen a request like that denied right? But there is a formal process. Well, it's good to know that we can do that if we need to. I have a question, and it's kind of like going back a little bit, and I'm sorry I apologize, but I it just like popped into my head. So we're constantly being invited to working groups as stakeholders in the community, and I can name a couple that Darcy and I are in. I mean, before I show you. Yeah. And so I just wanted to know, like I usually clarify, I'm very, very specific that I'm there representing, like, like my nonprofit, and not the city. But what happens when 3 of us who has to be in a working group is that account? Can't do that, so it can. Alright. I'm the designated Tab person representative to that committee who are there as

[91:23] it could be. Yeah. But what if I wasn't like Mike as part of we need any cycles. somebody else who's not on sorry, Mike. Hypothetical scenario like we can choose 2 of us to show. Alright, thank you. Alright. So I want to talk with you a little bit about attorney client privilege. I'm I'm not gonna pass these out yet, because this is not Attorney plan privilege. I don't want to distract you with different material. So I I touched on this in the orientation. But I just it bears repeating. So

[92:06] information you received from the attorney's office is confidential. It's privileged. There's an attorney client privilege. Our client is the city of Boulder, and so we represent the city of Boulder to the city council, through our boards and commissions, through our staff members you will receive confidential legal advice now on them. It you may not waive the attorney client privilege. So what does that mean to waive the attorney client privilege? It means you can't disclose that confidential information to somebody else and am it's there's there's a sort of an interesting debate about whether this Board could waive the privilege. My position is only city council can wave that privilege. Very seldom is there a reason to wave privilege. It's it would be a really unique circumstance, and we would work through that together if there was a reason to do that.

[93:09] But so what that means is, you don't forward on our emails, and these are all real life examples. I'm sure it was never town that we get continually reminded. You don't want to say, our attorney, said our, our attorney said, but could you paraphrase so if, for example, Janet gave you advice that something is permissible under the code, you could say, I understand that this is permissible under the code. Did you check with your attorneys what I'm telling you is that I understand that this is permissible under the code. So you can paraphrase right? You can. You can say what your understanding is, but what you don't want to do is pass along our confidential legal advice. Because what that means, then, is how we advise this public.

[94:09] And and that could mean everything around that topic of advice. And so it's it's problematic. It's it's problematic. that's the same. Not that they ever would. But if you have, if you get an email from Staff, where they're saying the attorneys are telling us treated as attorney, client, privileged advice, and and please don't forward or disclose it. Janet. Anything to add to that for clarifications or corrections even. Oh, I think I think that that's accurate. I guess what I would do is invite questions if anybody has questions about attorney, client privilege, and sharing that outside of the city organization that's so sharing it outside the city or organization. So I can tell Ryan you are what you told me. You can please include us

[95:02] like, if it's an email, please include us, because that's again, it's an opportunity. So here's sort of what happens right? The game of telephone happens, and sometimes our advice gets a little confused. Or there are. There are nuances that maybe as attorneys, we. we appreciate some fine nuance, but we haven't made it clear to whoever we're advising that it's the nuance that makes this the the situation. It's a particular fact that makes our legal advice. Xyz. If you change this little fact, our advice might be completely different. So can you, can you share within the organization you can. The better practice would be to say the Attr. We've consulted the attorneys about this. and you should you know you should ask Janet what she said? Or you could even say, my understanding is Xyz number one. It's attorney client privilege. So don't share it, Ryan. Right? Because the reminders that oh, what you're hearing, even though you're hearing it from Tila, it's attorney information.

[96:07] And so that's the other risk we run when we when we pass it on that way is that people don't. They don't sort of register that little fear that somehow comes to people when we're talking to them like, oh, the attorneys are talking to us! So so that's should I answer that? Yes, I just wanna make sure that was clear, reproductive source. Yeah. any other questions about assign client privilege. So let's clarify because your client is the city. If I have a problem, say with a staff member, and I call you to complain, you're not actually looking out for my interests necessarily. Well, this one's. This is a tricky example. So again, this is one of those situations where I'm like the facts matter. So here

[97:02] it would depend on what, how it would depend on how that complaint comes in. if you're looking to do a formal inquiry about a code of conduct issue. That's a big deal. And the city attorney's office is authorized under the code to look into potential code of conduct violations. did. That's typically not something. We would recommend that a as a first step, or even a second step. But we can also give you an advisory opinion about whether something might or might not be a code of conduct violation? But it let's say you're just. You're calling to sort of say, like I don't. I don't really think Natalie is hearing me, Janet. And can you help me? we're so we're certainly gonna aid you right? We're we're gonna we're gonna go, Natalie, and say, like, you know, Hey, there seems to be some disconnect. How can I help?

[98:03] How can I help but are we looking out for tabs. Legal interest. It depends. Right. Tab is a city board, and so we represent you as board members. We look out for your interest in that way. But we're always thinking about the bigger city picture and big city liability. So an example that might be like if we feel as if our recommendations, or whatever we're misrepresented council, is that a example of that? Okay, absolutely. Okay. perfectly fine. We have plenty of time. 1145. And we're just getting set.

[99:01] So we have 15 min, 14 min. I'm gonna keep us on track here. I'm sexuality matters a lot to me. I'm an ancient person tried to book so these guiding principles for interaction among Council boards, admissions, and staff members were partly your materials. But I know you've got a lot of zoom right? And so I think, at the risk of well, for forgive me if you've already read this. And you feel like. yeah, I got it. We're just gonna go over it briefly. And so honestly, this is this is to help everybody set some expectations. And we're gonna start with sort of what does Council do? Well, as you know, they set city priorities and policies. and so in general, this this Advisory Board does not set city policy

[100:01] and does not set priorities for the city or staff. That's Council's role. But what Council does want you to do? And this is clear, particularly because of your public hearings function. They want you to be the first step in gathering community feedback, particularly on those difficult and controversial issues. But giving them input about what is, what are, what are you hearing from the community? And you all are out in the community in these skills, recognized in ways that are helpful in terms of gathering that feedback. Certainly, if there is something on a a national, international state, wide or even county level that is, of interest, and and this can happen. Those are for council to take a position on. It is not appropriate or permissible for a board to take a position on that right. We would take one city position. What you can do, though, is suggest to council, and I would do this in a formal way right through a a resolution or a a formal action, but suggest a council. The policy position that this Board would like to see.

[101:13] And so you. You may do that that way. And then, if you happen to be involved in something that's a quasi judicial matter that's not gonna happen often for you all, but more and more. We're seeing things come through the planning board at the Council, and Council says we'd like to know what Tab thinks about this. And so those are areas where it's really important that you not have one on one or outside conversations about this. because counsel is acting as a judge. And so when they're acting as the judge. we have to hear everything in a public setting. And so those are things that Janet can help remind you, this is quasi judicial in nature. That also goes for things that you have an opinion on, that maybe haven't even come before the board. You're not gonna want to be having interaction with council about those in ways that are not public.

[102:09] So what are some public ways you can do that you can send an email that could be included in the pocket. You can come to public hearing and speak during public hearing in your individual capacity, or if you, as a board, have decided a position, you can represent that position. So those are sort of councils, roles, boards, and commissions for so for you all. and this is this touches on what I was just talking about. So if you want to explain or advocate for position to counsel, you're gonna identify yourself as a board member, but you're gonna clarify whether you're speaking in your individual capacity or on behalf of the Board. As Janet mentioned this earlier, and I want to be really clear about something. You only speak on behalf of the board. If the Board is authorized you to do that. so

[103:01] it may be true that all Board members agree with a particular position. but if you're not authorized to to go and represent that position on behalf of the board. That's not. That's not something you're gonna want to do. So it's something you're thinking about in terms of process. Right? Do we want to authorize somebody that goes. Speak about this. Adam. as Janet mentioned. If you disagree about an issue Council wants to be apprised of what were each of the positions. And I think we typically do identify by person, but more than by person. What they're interested in is what was the split and what was the reason, and what was the reason? so you'll want to be representing that and we tend to represent that in minutes, and in our formal actions and budget. So the city manager is responsible for budget recommendations. Budget is not something that is within tabs purview. If you were to have a thought or opinion about the budget. You could share those with the city manager. It would not be appropriate for you to go to city council about that. It would be appropriate for you to go to the city manager, and I frankly would encourage you to do that through Natalie.

[104:22] and if you do plan to address council as a matter of courtesy. You're gonna want to let the city manage and then city staff. This is an important one. so pursue it to our charter, which is, remember the constitution of our city, pursue it to our charter staff, takes direction from the city manager, not from any board or commission, or even city council. So your authority is all derived from city council. Right city Council said. These are a bunch of powers that we have, and here's something we want you to do on behalf of us. City council is under the charter is not permitted to direct staff. What does that look like? So, for example, if you're interested in.

[105:05] forgive me, I'm not going to be able to get transportation examples. I visited Florence, and I think they have an amazing transportation system. And I would like to know all about using waterways in the West as in means of transportation. Third example. But yeah, but there it is right. You can't direct Staff to go. Look into that. You can't direct Staff to go research that for you. If you have a small request that might require some research that could be permissible. Natalie will sort of be the gatekeeper of that. But if it's more than a small amount, then actually, it needs to come through council and be a request that Council would make technically at the city manager right like it would flow to the department. So what does that look like? We would request it through the stick to the Council and counsel. So here you would say, we haven't

[106:03] tell us a great idea waterway. Imagine it water. And then also, what we'll decide is that it's something they want to take up at all. And if so, do they want to direct staff. And and what level of direction do they want to give? staff support City Council? That is the first priority. I'm not saying the top isn't very important. You all are and Supporting Council is is all, all of our main priority, and because that's in service to the body that is making the policy. They're gonna use their very best professional judgment regarding issues and policies. and sometimes you all may not agree with those professional judgments. But but I do ask that you come to this as a from a place of assuming good intent and assuming that you have a team of very skilled professionals.

[107:09] who are, who are exercising their best judgment, find to disagree right? We may disagree, but but if we all come to that with that common understanding, and the staff comes with a common understanding that, you know tires here. They're excited about their advisory capacity. They they wanna make sure that we're moving forward. We're all gonna then be able to be on the same page and work together. Well. if for some reason you all are disagreeing with staff's position. Staff is actually to inform counsel. That doesn't mean that you can't. But Staff should be informing council, which happens, we're very clear about that and so I would say, the even most formal way to do this. Typically, if you all wanted to then address something like that would be to go to Natalie and say, This is one we want to speak on. This is one more we want some time, and we want to be heard, and she would bring that forward.

[108:11] And then this is really more a a guideline for city South. But know that when more than one Border Commission is is weighing in each of those. each of those set of recommendations are gonna be reflected separately. So sometimes, for example, we'll have something that while the parking is gonna be a great example here of something that there will be a variety of words and commissions that weigh in on this, and we will be sure to reflect transportation and Advisory Board Transportation Advisory Board has these thoughts, these reflections, these recommendations? Any questions about the relative rules and obligations and

[109:03] point number 5? What we're advocated to counsel? And is it as important to? Is it always important to identify yourself as a forward member, even if it's totally unrelated to your board. Oh, so that's a great idea. So say, for example, that you want to go talk about the duck races. how I mean that maybe that's transportation. You know. I think Council considers it a courtesy for you to identify yourself as a board member and say that you're not, that you are speaking in your individual capacity, that I I think it just helps them kind of frame. who's in front of them. Okay. yeah. And for the public to understand that as well, you know. Yeah. So I have a mechanics question

[110:05] cause. I'm going back and looking at our draft here. about the board shall take action by voting on motions or its advice, recommendations, findings, and proposals. When do we need to have a public hearing before having a motion and considering it? And when can we just be like, hey? Let's just, you know amongst ourselves. Somebody comes up and we're like, that's a good question. There are things that the the code requires to have a public hearing on but yeah, well, they, the only time the word recommendations actually comes up is review and provide recommendations to the city manager concerning policy issues on the operating programs. So that's your traffic engineering parking. That's when it's required. Okay, if it's I would say. And Theresa, correct me if you have a different perspective, sure, if there's something that's really important to the board for for something else, like we really think that it's important to re in initiate the parking. No neighborhood parking program for to make changes to the Npp.

[111:19] And and we feel so strongly about it that we want to make a recommendation to city Council, and we want to hear what the public has to say. Then you could hold a public hearing on something like that, too. It's not required, but it's something I would say. It's within their purview and any recommendation. But the only recommendation that I'm seeing. Yeah, so that oh, something that's called a recommendation. I understand the distinction again, this is one of those models we're like, there's a little lawyer distinction. I also yeah, I think this is where the charters, very gray like. It's unclear, because we have these other like seats right where the like actual procedure of doing a seat. You know our Cp. Handbook, the City handbook on seats.

[112:07] I believe, says you take it to your boards and council, for you know, for action, right? And so. But but in here it doesn't say, get a recommendation on the seat? Right? It? It's just not. It's not consistent, I guess. Term purpose change. It just says to review right environmental assessments and platform progress. Right? So maybe we should define when when we say that Tab is making a recommendation, they're making a recommendation to council that they do XY or Z. And I think that's what gets kind of muddy. Yeah. so adopt this ordinance change. And so right. I agree with Janet that there are times where you are absolutely required. Yes, and then there are other times where it's permissible. And I think you wanna be clear about whether you held a public hearing or not, when you're providing. Sure any kind of

[113:11] advisory opinion maybe call it right. What I'm concerned about is trying to come up with a statement from Tab, and, you know, like some kind of recommendation weighing in on something, and have it sort of be defective because we didn't have a public here. If if you're going to be speaking for the board. that's something, and you need to check in with and a half. Well, and I'm public hearing on that to be speaking before the board. That's a really good distinction. would you mind if we chew on this? If any distinction you're making? And it is a great area. And so what we can do is provide some guidance about what we think would be best given the parameters that we have.

[114:00] and that gets us to noon. Exactly. So we go ahead over to lunch. You can exit that through that door or these the whole doors, and we'll let you in. But lunch is right on the other side of this. Okay, one of the things that as an activity kind of reflection that will continue merging. Your thought process with what you're doing is to to fill in this activity. And you're eating lunch in terms of your power from your self reflection. So how do you? And it's just you might sorry, just marking a line both when you think around your power decision making thought process.

[115:03] What happens when a decision is made, and you felt like Melanie decision? Where are you at marking yourself in that spectrum? There's no right or wrong answer. This is just you to help understand kind of your your thing. And I have this. I know I give you the role power differentials. I have this one status power differential. If you wanna take that up, you're more than welcome. Just let me go back there.

[136:09] 5 Devin, Dawson, Derek, Slater season people. I'm sorry. Thank you. So, yeah, yeah, yeah, it earth. And you're not too sure. Well, some of these are different. These aren't effective for me. It's a wise truth in harmony like Whoa! I vote they are not mutually exclusive. potentially discipline back token versus waste.

[137:02] That's great. Do I have my work brain on, or do I have my, you know. and that's part of as we navigate. Interesting to me, that say, that's a personal adventure, and for me to use it. The answers would be quite different if I was thinking personal power only, or role power. Only I remember being really surprised that people felt intimidated by my being the city of learning so like. But it's just me. I'm just Theresa. And I had to come to understand, like there was a role power to that.

[138:04] That's something to some people that also. Then what it required for us to remove some of the the labels that we would have with what? What's intimidating the word to me? I was gonna talk to you guys 2 months ago when I was training, intimidating in a good way. And my wife like, do you want to put a coffee? But in my mind right? Intimidation is, I can't talk to you. You're too up here. I can't touch you. Anything you will say will be negated. But to put it in the light of in a good way, what does that mean? What does that mean? There's a degree to which these balances shipped with your

[139:01] experience and that are part of your personality. Right? So like 3 months ago, all the other kind of assessments. You know what I mean, but you know, like I do at the the very last one I mean. I understand that when I have a particular role. I do tend to kind of over identify with that role. So I'm saying, Tab, you know, like I can. Sometimes I'm I do tend to use the roles that I and given or, yeah. yeah, and that's that's really good, especially when it comes to status power and the overlap of that, because sometimes there are people who don't want that. We don't want to lean into it exactly, and that's the.

[140:14] And how do you do that with that? Also? Coming across performative or sort of the savior of whatever. Oh, yeah, I'm over there. I do. Yeah. I mean, I had a lot of similar reflections in like the personal versus roles to, you know, distinguish. I guess I would. I was like noticing like the like. It's all kind of in the middle of.

[141:30] and you're both at the extreme when it comes to how role and status connect. But to me it's important to be strength centered, but also marketer. So I'm like that, both yeah, for truth and harmony. Yeah, both. I did. I baffled by task focus versus relationship focus, because all I can think of is my deficiencies both

[142:11] the other idea behind this self. Reflection, too, is often in the work, and how we serve, regardless of the areas, especially when it comes to decision making that might affect others at once, and being able to just hold the tension when there is tension between both of we want this to happen. And I understand that city process can be this road that seems never ending their extension of that. Yeah, that's the truth versus harmony thing. I mean, people come with really strong feelings and takes on the situation. You know, it must be.

[143:08] Actually, I am in Florida and Company. Yeah, I can relate to that and often vulnerability on up until recently really hasn't seen it some strength, it becomes like well, you're over sharing too much. Yeah, when I find it infrared over your past weekend

[144:01] border, tying possession, fire and a shooting to do less, the public safety listening chat net center for people amazing to see that happening. But there's a lot of busy community and a lot of disruptive public and government and fire and police department. So it would wait to see, to map in 100 days. No, okay. How can we get. you know, our needs, Matt, to question more. What can we do on both getting that feedback before the actual crisis happens. You know, we need to continue the conversation.

[145:05] Okay, I only women. And she would like an older lady hard of hearing like a purple ear thing. and she I like my pleasure. I'm so suspicious of you they need to feel comfortable to tell them that. So that's also the place of for us as city servants to stand in that ground and like we gotta receive it. So we're we're gonna keep finishing up wanna bring us back. So the next in our agenda is really, for the rest of the time we're together is being able to identify what you, as board members think are 2 to 3 major priorities that you would like as a board to focus on this year.

[146:04] And so what we'd like you to do is within that reflection. There's sticky notes in front of you, or you can do it in the paper, whatever is best for you. And on one sticky note, right? Something that for you is how we really have to focus on this. So take a couple of minutes for that reflection. We won't share right now what we're saying, and then I'll collect them, and then we'll start digging into some of those so big in your mind between 2 2 or 3 policies or topics that you feel are really important for Tab to be focusing on. And this is where, as for the inclusion of the transportation departments priorities for the year.

[147:01] We do something like start a zoom. That's not gonna necessarily be a useful priority for us unless you had a secret. Do plan going on that way. You're like, how'd you know you don't need water raises a water bottle and an air going? That's a quick question of staff. How did the how do the state priorities filtered down to us? So so, for instance, you know the law? how? How do we? And somebody asked me this over the weekend like, so what? How does that apply to Boulder? How do we filter that? Yeah, that's a great question. Yeah, and we haven't done that yet. But at a high level. So the parking minimums

[148:04] work that will flow through that work plan. Item, Chris. Because we'll just get, you know, essentially alignment through that and it'll be broader than just the parking minimums that the that the State Bill had because that was limited. So ours will be, you know, specific to our local area. but it will be above and beyond what the State has said, and it's been with I mean, there's other land use bills that it's kind of the same situation like we've already kind of exceeded the minimum standard through the State, whatever the State is passed. and then there are a few other items that Janet did identify for us to look at if there are necessarily any like work plan items that may come out of the state bills that passed like the hands free, like no local device. Item, that there might be something that we may want to consider at a local level. I don't really know enough about it to save.

[149:13] you know, one way or the other right now, but it's on our radar to be looking at those things. Is there anything more to add? There, yeah. And I'm still catching up with what they did. And sometimes, whatever it feels, just like, whatever whatever it ever comes out. Part of this dialogue is to actually kind of extend it out more. Extend the dialogue. I think. 18. Yes.

[150:07] sced our with equity, diversity, inclusion, dues. Just let us know they're going to the move that's yet branded. So it's

[151:41] yeah. One quick one. What guys?

[152:04] Hi. let's see what we got here. So anything that's sort of grouping in, you know. There, we're laughing. That just means that I found some themes. So I'm just gonna read them for you. So first, we have a view around safety. Multi metal infrastructure safe to bite that and disability public safety. Rtd plus rapid transit cams to protect the bike lanes, which kind of goes a little bit, but here to work to support and find further implementation of can sidewalk repairs, Ada. Accessibility. Tdm, ordinance. There's a lot of window pairs. But I mean new T call and implications of bringing transit back to Vi.

[153:12] Cyber members. Eliminate mandatory parking minimums support slash, encourage, partly code changes. parking maximums and new development rule and then assist slash enhance city messaging, messaging, regarding iris and large projects. Safety, Rtd, messaging or communication ad accessibility, which really kind of great, because in the middle of it something that I also know as with Amy and I leading the workaround that we at the city is that transportation has really been one of the very initial departments that has put in the racial equity instrument at play with some projects that has been really outstanding and just a quick overview the racial equity instrument that is a training that we do for all city staff. It's open to anyone. It's part of our 3 core trainings. We do 3. One is advancing racial equity, the rule of government.

[154:15] bias and microaggression training. And then this racial equity instrument that basically guides us through a 6 step process to ensure that any new project policy or program that will staff is thinking about implementing doesn't have any further unintended consequences to some of the communities that have already been excluded, disenfranchised, etc. And so that is that's an instrument that allows the richness of it is the dialogue that happens, based on all of the questions that Staff walks through. I know that's something that Valfus led is amazing. And then these sort of kind of around the new tier be so I don't know what I'm wanting to see there. And this is where we get unscripted. And so which one you might wanna

[155:02] there feels like there's some things around safety can, and parking is because of the majority. Anything would be simple conversation. And then that'd be kind of an initial where we want to start. Okay, let's do that. Okay. I I put eliminated parking minimums. And I am pretty confident that this going to happen with City Council. I thought about these parking maximums, and I don't think I'm there. I I read strong counts doesn't support that. And they see that as a just another regulation that could interfere with development and with the government, you know, substituting their

[156:02] views that might be to over broad. So I'd be interested to hear. and it is is in some ways appealing. But I'm not sure I would agree with that. I put in working exos just just because that's the other sort of side of that. But you're right that it. It's just another regulation, and it's not necessarily important. I mean it. I mean, it can be in some places right? But I think I'm I'd be with you on the strong account side. So, Mallory, Natalie, it's can you let us know, like what what the parking code update and Tdm ordinance is already on priority project your priority. So it's just something to be brought to us. That's right. It's a work plan priority. For staff identified by City Council as what their top. I think it's in their top 10, maybe

[157:05] But you do you wanna it's funny cause each time I get up to this work is really being led out of planning development services department, but we transportation ability will be team members on that that are departmental effort. So there's 2 things happening. Companion pieces. One is an update to the municipal parking and another I guess a more robust Tdm, coordinates and those things would work hand in hand. And you think about maybe a development project that might come to tab that was referred to by council. Now there will in in this work of it. What will be created is you know, more. Just cohesive guidance around those 2 topics. So that not every time there's a development project. You have to reinvent the wheel with a new plan working with that development. So

[158:04] those that's really the kind of scope of work is the creation of those 2 pieces, or the update of of the party code. And then I think when you talk about things like eliminating parking minimums. In that work. Of course, the city staff will be considering. You know, what types of levers do we have right? And things. You can adjust across the board in terms of parking requirements, so that, I think I guess, is the most succinct I could be in terms of the scope. But just wanted to highlight that. You know as your role as staff members. You know, that's something that you would be asked for feedback on along the way, as Staff develops and approach, and a methodology for those things. So when Council asked you to look at this, toward what end? Like they're like, please push it to this direction. That direction. They were. The clearest was around eliminating parking minimums. Okay, that was like they spoke to that quite a bit at the retreat for new development only. Are we talking about retro committing? What was that?

[159:15] Yeah, and I will just add, it's at this point coming to City Council for just a study session on August 8. So we'll be sure to just something that we wanna provide for you all as like an info item or even an agenda item around that time, too. Okay? Yeah. Cause I mean, I think. Jan, I can probably speak to it better than I can. Yeah, exactly. But there. So the the main idea, or one of the main ideas, is that

[160:01] there have been some development reviews and and developers who have changed their their present. They change their plan based on the parking that's available, and they've rely on what the parking has been approved, and so to retroactively apply that to them could be an undo. And I I use the word developer well. So there have been different things knocked around, you know, different proposals and removing parking requirements. I don't know. I I don't think that we've taken a deep dive into that. Yeah, I don't think we have either. But that's, you know, a question that we can bring up as we start to work part of the part of the issue just from a land use. Perspective would be to go back and change all those entitlements that have been granted. That would be a tremendous amount of staff work for no real purpose.

[161:02] Right? I mean, I'm not understanding what a title looks. What? So, for example, if you had let's say you had a shopping center, approved part of what's approved, and that is your parking. And so to change that would have to be go back would be to go back and amend that plans. But they, those, are rights that are already vested with the property. But if that developer then wanted given this new regulation, or, you know, removal of regulation. If they wanted to, then to further develop part of their parking area. That would be a new plan that would go to. So so yeah, so there's there's the room. But it creates the opportunity for that. I guess it does. It's only creates the opportunity potentially to look at at those areas that were designated as parking lots and for developers. Is there some other use? Exactly? Well, and it's like what's happening at diagonal plaza and all that space. Yeah.

[162:07] okay? So then, the question remains like, should this actually be a priority area for tab to focus on? It's something we should watch, you know, we should be really engaged with it. But maybe it's not if it doesn't pass this year. That would be concerning. Well, that's that's for transit. Oriented over the weekend. Some second thing, Dod stuff. And then there's then there's a separate parking lot, right? Which I forget had stuff in a different weather things. She didn't use one pot of high because it was a culinary to see if I can find it. So I imagine, in the study session for council in August. On this project

[163:02] a lot of these questions will get answered around like what the implications are from the State Bill. And how does that fit into the work that we're doing? Specifically also around timeline of this project? This project, I know, is going to take. We. The team is scoped like 12 to 18 months for it. So the actual ordinance change, like updates, won't occur until 2025 but I think if there's this question of what would, what about state legislation? And like? When does that come into effect? How does that impact us immediately? If it does, you know what's our process around that? I think all of that will be answered in the city session. So cause both of you were saying earlier that it's folders right? Because my understanding was that there was a geographic limitation to the State Bill area to which it applies. Okay, now, I don't think parking should be a priority, because we really should focus on Replay Beach. I watch and promoting other forms of transportation. I think that's why the parking conversation comes into play. If we have a lot of public space to go to

[164:25] the cars, and what if we used it for something different? So we could have the money that we're constantly lacking to do some of these other as a priority area focusing on sidewalk conditions transit access. That kind of stuff is perhaps more germane to our capacity. So as the chair tab what I was hoping to get out with this kind of exercise

[165:01] was I don't wanna make sure policies is the right now. I don't know what the mountain is, but 2 or 3 things that we as tab we're sort of keep top of mind as we are. you know, as as things arise. This app brings to us for our meetings, you know, bearing in mind we're purely advisors, right? Pretty clear. We're not putting anything new. On Staff's plate. And I am, you know, personally, quite invested in in making sure that like, I like this list of priorities. I like the direction staff is going in. And so I want to make this sort of work year as successful as possible. And in particular, I'm worried about the speed hump of iris avenues. Because 93 kind of gets under underway. We're probably gonna hear some more, you know. Confused people, despite

[166:02] most decade of work by by staff on Nineteenth Street. We're gonna have to help Staff do the things that they're already planning to. And so when can we as have in our role advising them and interfacing? And I forget the language exactly, but be like the first line of communication with the public. How in that role would be effective? When I hear a lot of confusion about the scope of cam. That's how all the projects that are being all the open houses and surveys and things go together, and so that we can certainly help in that period. Yes. And so yeah, just to talk about Anna specifically. Alex Weinheimer told me one day he was like, and this was shortly after the safe the Pig Street report that we saw so most recent report been had

[167:02] like it was like 47 pages long and buried on page 42 was like. you know, 65% of our Ksi crashes are happening on 12% of our, you know, roadways. And I'm like, dude. You buried the lead here. That's the point of this whole report. We should really be. Stop! Stop nipping around the margins of this and let's focus where the where the classes are and Alex really like that really resonated with him, and he called me is like I I drew new match. Should I give him the staff I'm like, no, they're their own experts. I understand you have special expertise, but you know, don't don't muck with their work. So I took them to city council instead. And he and Ryan too hard really kind of beeped it up. They gave it a very good pitch and they had several members of city council into really recognizing

[168:04] where we were already spending money. Because that's that was Alex's like distilled bit as core. But spending money wisely. You're gonna spend money, let's do in the right place. Let's do our accounts. And so he and Ryan did share their maps and city councils like, we like that map staff, don't you like the map? And they're like, Yeah, we like the map. And so and so council kind of picked up these maps. And we're like, okay, this is the core of your real network. And you know a little bit of back and forth about what should be included, and why and where, which pieces we're missing. We're going to be too hard to to do. So like there's a section of canyon. That's not there. We don't have the crash history on. I'm like, that's interesting and doesn't seem right to me. But whatever but that's how can happen? Yeah, since this is, you know, gonna live on

[169:12] also what we continue to tell the department, and you know, remind ourselves that this is all consistent with decades of transportation. And and the corridors identify. Well, yes, the lead was buried in the safe street or in the draft, the draft, the the the attention to our to our major arterial corridors has always been known that that's what's needed. The what really the pivot was is just how we organize, organize ourselves and structure ourselves to deliver the work more quickly. Because we had been in in a pattern. And historically just. It took us decades to do bit of corridor planning projects that we would, you know, then wait on funding to be able to take to the next

[170:08] phase of work. And what's what changed with this direction from council was really just the way that we structure ourselves into the work. And and that's big like that's huge. And I'm not. I'm not trying to like downplay that. But it's also important to recognize that this work has always been important to us and has always been identified as necessary. And that's important, you know, for the department. Yeah, I think it's really what changed was it. Council finally got it, and it takes a lot of time and money before that staff was sort of expected to just like do everything and so you had just so many plates spending on all these. Jock. 6. But nothing was really prioritized. The way that we're like, if you actually want something to change, and actually wants to treat the problem that now we have data for now we have a better story about why Council got it. And they're like, okay, let's prioritize this. And I think that that's the story that still hasn't quite percolated out to the general public. I think you're right, because mostly so, Whoa.

[171:15] what I think a lot of us tend to hear from community members is the is the safety stuff that has more to do with personal safety in on, you know. neighborhood streets, and like speed on neighborhood streets and things like that, so that the the dissolution of the neighborhood maybe not dissolution. But the deep prioritization of the Neighborhood Street management program is concerning to a lot of people, because that's that shift or that the importance of the prioritization of resources not necessarily super clear. Right? Yeah, well, and it's also quality of life things. And so what do we dress? You know? Yeah, yeah, well, I mean, there are people who back up to Iris blocks away. Yeah. So that's you know. That's part of the messaging that we could do. But I I personally.

[172:11] I'm the I'm the Advanced Support City communication on Iris, just because Iris is the next big thing was coming up. So it's not gonna be the only thing it's not gonna be, you know, whatever is that something that we could do, and that we could actually be very impactful. What you brought up about people not being aware. I I don't think people have a clue. What do we talk about? Can what we're talking about? And they need to, and they need to understand that Iris is part of can. And that has already been a group. You know, it's not like this new thing, but and why? It's all important, right? And and I think the part of it is being able to tell the story that this isn't a new squirrel, right. But actually, it's been on Staff's like radar for forever. They just hadn't been given a a big signal like you would. Now do it. Let's let's get going already.

[173:07] Just have a clarification question, because I've heard, like the the first 3 priorities in Canada, Baseline, Iris, and both Summit. And yet I see Thirtieth Street is happening. Is that? That's exactly because so. But that's well. So that's exactly because these quarter projects have always been on the work plan. Right? But we did them in a very stage kind of traditional course that just took a lot of time. And so so the first phase of thirtieth is getting built, you know, this year, right? And we already have the you know the the next, or we, I guess the first phase of work for the next section. To get into preliminary engineering and then we have funding identified through the big Federal grant to be able to build the next phase. But but we did that corridor study back in 20. Well, nineteenth. Well, no, I think it was 15 or 16, because I came in 14. It was shortly after that.

[174:12] So. But but that gives you an example. That was a 10 years ago. We did a quarter study right, and now we're starting to build the first phase of that project. Well, thirties and Colorad underpass technically, was the first that was identified as part of that quarter study. but the that gives you like. That's why those things are moving forward because they've been on the work plan, right? Like those projects have been in development for years and years. the focus on these 3 quarters is really, like. you know, identifying called out because that work hadn't. There hadn't been aside from Full sun Living Lab and Iris being identified as living lab. Those quarters hadn't been really studied. And so that's why those were identified as priorities, for when can came to be?

[175:02] I have a question, and it's like a parallel question. But is there anything that we can do to expedite the process of how things get approved. And you know all the red tape so things can get going in a quicker way, like, especially when we identify that there's a big problem intersection, right? And that is hypothetically. But there must be something we can do. I mean, I understand that there's places where there is a necessity right? And we do need to have, like the community engagement and all this like very lengthy process. But then there's other places where we're really holding the community as a service by not acting as quickly as possible. So is there anything that we can do to kind of establish something with like with city Council to expedite, to recognize the urgency and then expedite

[176:00] beast objects. Well, I mean, I'd say so. I'd say we're kind of doing that with camp right like, I think the the safe streets report that then leads into the vision. 0 action plan is our mechanism for finding those spot locations or those areas where the data is telling us both retroactively. There's been a crash history or proactively, that there are these risky factors there. And you know, we're using that, you know. Kind of state of the practice approach here. Boulder that is our mechanism for for funneling the resources that we have to those most crucial locations. So you know, I think there's a difference between kind of our work program and and where our analysis leads us and then, maybe where the community might think those places are. Those don't always overlap. Sometimes they do. And that's our high impact network, right? And is there a way that we can remove steps to expedite? Once we have identified these corridors and intersections.

[177:15] I just want, I think, that there's a lot of time that we spend not only in boulder but in general, you know, like, there's a lot of time that's really translates into that's, you know, into not saving people's lives. And I think that that's what we should kind of shift and see how we can. Just, you know, like. why should we have to spend all this time doing this when we know this is what we need, you know, kind of thing. So I don't know. Maybe try to. Yeah, I'd say, I mean, I think we're open to it like, without speaking to like really specific, tangible, you know, projects, it's hard to say. But I think. W. We're hopefully demonstrating that we're open to that when it's possible.

[178:02] I will say you know, what comes to mind is the the death of I think it was Virginia at outline of Boston and and that was a you know. That may be one that comes to mind for you of like. Well, you didn't just change the lighting right away, and it's like for the signal operations right away. And and I know I did say in a meeting that we weren't going to do that because we have kind of a method to determine when it's appropriate to do that. And and the current method says that the current operations are acceptable and appropriate for what's happening at that intersection that may change. We're looking at our signal practices, and that may identify for us that there needs to be a change. So while we're flexible, there are also engineering standards, and we comply with those. And that doesn't mean that we can't use professional judgment at times, and that's what, through the speed, when it's any project. I think we also demonstrate our flexibility because we are using professional judgment to say, well, maybe we don't totally agree with what the model spit out here. There may be some tweaks that we're going to make based on professional judgment. So those are 2 examples I would use as like where we can show flexibility and where we also maybe are less flexible because we really need to

[179:21] trust the guidance that we're using so hopefully. That looks. But I would suggest that I really didn't accumulate need to better understand. You know about how long it needs to do. What do I do like like you said they just hear not picking in there right away. Well, basically they need to undertake. Why, it just takes right. I'm not making them feel that they've missed their chance. So I mean.

[180:14] and this this was true when we both told them. On 20 fifth as part of living labs it was just members of Tab will come to the city meetings and talk we could. We could have public hearings with the understanding. We're not actually going to take a vote on it. We could do more than one public hearing. On this stuff. At tab meetings. We could, I would say we could schedule our own events, but it's all it's like. It always falls on on staff to like. Facilitate that stuff exactly, adding to the workforce. Well, they have you people. We haven't really talked about. Yes, we. We get emails and things from members of the public. But we also will occasionally get requests from journalists who want to write on these projects. Right? Do you have guidance about that?

[181:13] Things to be careful of, things to not do? And if I wanted to encourage us, say, to use our individual voices. Well, for example, Becky Davies was quoted by the older boarding lab ordinance stuff, and like the parking with changes, I mean, you know. So she was clearly speaking, on her own behalf. But you know they do. Members of this committee is board. So yeah, that's that's kind of tricky. Oftentimes what we do is defer to our communications experts. But I can understand in your position it might be challenging to say. our communications. I think that it's important that the city has a unified message. And so if you.

[182:04] if your understanding isn't consistent or or your passion is inconsistent with what the position is that's been taken with the city. It it does put you in kind of a so since we're talking about Iris, let's use this as an example. So Staff will be going through seat process. Well, there are already alternatives out in the public. and we'll be evaluating those alternatives and coming to a proper recommendation, taking those to planning board tab and then council ultimately for approval. So say, as Tab is learning about the alternatives, and maybe a member of the Board has a position on where we should go with the project. and they wanna share that publicly. Whether that's through a letter to the editor I'm and and where this is also, I'm thinking of, like the airport. So there's a planning board member who is very, very interested in an outcome with the airport, and so on her own behalf. She's been writing to

[183:15] you know, letters to the editor about her position on the airport. Is that something 10 members could, I guess. Could they do that in the individual capacity? Okay. but it's not as a board, not taking transition as if something were to come up where you.

[184:06] as you as you go along, keep a conflict of interest in mind, because it could be that something in particular comes up. Maybe something that you wrote about comes for I mean, the thing is, you all aren't decision makers. And so, nonetheless, you could still hold a conflict of interest. But I don't know how to explain it, except to say if your spidey sense is going off that like, Oh, this is this a problem. Call Jenna and ask about the particular fax situation I like, because right now, I'm doing like a tripod travely, the travel today, she for today to really do college of my art. And now I'm gonna wear my oh, it went. And I know that, you know, ease of travel.

[185:05] and I'm like, is that gonna be additional? So I don't. As long as you're speaking as an individual. And you're not saying this is what Tab, because you have a first amendment. Right? So yeah, I'm trying to bring a light and all. But I wanna make sure I'm not. Yeah cautionary new boundary. No, as long as you're speaking in your individual capacity, there shouldn't be a problem at all. Well, I'm gonna come back to something you said right at the end of your remarks just now, and that was like, do you think it's important for the city to speak in unified ports? I also think it's important for the city to actually take opposing viewpoints from their words and commissions like we are hired to, not rub or stamp everything that staff does.

[186:08] and we are not speaking on behalf of the city almost ever I would say we are. Is the city good news? You're part of the city now, right? And so I and it's something that I could think about in in this way is you all make a recommendation to council. It goes up. They don't take your recommendation. They do a different way. you know. Would you do individually have the first amendment right to talk about? But that was different than the recommendation you would, and if you would. I would encourage you to think about. Are we undermining the policy and purpose of city council? If we are out there once a decision has been made. Criticizing that decision.

[187:02] I leave that to your discretion. I lead that to your discretion. Well, for an example like you're part of the community cycles, advocacy ready? Right? And so from that perspective, she might say this was the wrong way to go. I think it's probably, but if Tab were to come out as a board and say, this was the wrong way to go. That would that would be. That would be a difficult position for everyone. Right. I think, for the Council, for Tab, yeah, for staff. And it's challenging because of these different old right? So I mean, in a way, think about it as in your individual capacity. say what you need and what to say. but as a board I would think my my opinion is that I would think that it would have to be something pretty extreme for the board to come out and criticize the city council

[188:00] yeah. and then board disagrees with the staff recommendation to City Council. Let's say that's that's important that you advise. Council of Right. Decision hasn't been made yet. Right? And so wanting right part of what we're doing here as staff and as a advisory board is making sure that the Council is fully apprised of everything that they should be considering in making their decision. Okay, yeah. I just wanna bring attention to time. There's 5 more themes to kind of get through. We have 45 min, which is about like 10 min for each topic. But I just wanna see, do we feel resolve about this? But it doesn't stop here quite yet. grants and staying on top of what? How we can guide staff to to get funding for for cam

[189:04] and also feedback on implementation like I feel like maybe things like Iris have been delayed just because of the long process of community engagement that they not have been really necessary. So I I worry about. You know that happening again with Folsom. So that's something we could talk about. I think there's a big opportunity right now to engage the community through messaging and through our communications team. So perhaps through the city's communication city. Yes. So maybe crafting something to kind of let people know what can is all about what these projects entail, what? Why, things take the time, the time they take, so keep the community feels more part of the process, I mean. So there's there's no lack of detail in these project pages that are sitting on the city website. They aren't anything too exhaustive.

[190:14] awesome. And that might be part of where, like, we're getting in the way, like, you know, we're trying to show how all of the sausages made, maybe making it more digestible. Well, that's my question. Like, Can you? Can we cause like Aisha? You know. communications person right like we can't say to her. how much capacity do we have to ask someone like I should draft something for the public. I don't. She's probably draking stuff all the time. But, you know, can can we offer feedback on that I would love to mention that we need to stop. I've been hearing and expecting people that come especially the minority community cause you're often working, or whatever low income one, when you're offering your public hearing. So get everything like you don't care about everything. Yeah.

[191:23] okay, that's something that Eric Amador did very skillfully with Irish English. There's an like an 85 page report for all the engagements she did last year, I mean, I think. reviewing our communications, you know around the project is probably not a great use of your time. And also would not be a great use of staff time like so already struggles to get my review like we don't need to add more layers of review and that not because of a user because of muted like I, I'm falling behind on getting my reviews.

[192:10] But I think you know what is helpful is that sort of feedback of a public hearing is not gonna get everybody's voices heard right? And so when I think about an opportunity for board members across the city, right? Even beyond just transportation projects. it's like your networks out in the community are are where you? I mean, even when I think about my service on nonprofit boards, so much of my role on that board is to be talking to community about that. The work that that nonprofit does right and helping people understand why it's important and why it's important that they get involved. And and so to me, that's like one of the most critical roles for our board members. especially in the you know, in the realm that you care about around. You know, traffic, safety, and advocacy like

[193:02] to me. Your opportunity is to spread that information out to your networks and out to people in the community, even if aren't in your network right? Because then that will draw them into all of the work that Staff's already doing. We don't need more engagement opportunities. We're doing a hundred things right. But but we need a diverse set of people there to give their voices cause. I can say at our the last public, you know. Open house we had. We had over 200 people show up, and I'll also say a good majority of those perspectives were the same. And so how do we get diverse voices represented in the room? And that's where we, you know, we do our work with the people we know, and the way that we can get the word out across the whole city. But that's why we have board members to help lift up that work into the community and then get people engage. So so that's where I would say, kind of what would we would. A stack would appreciate your focus as opposed to like reviewing the work we're already doing.

[194:04] yeah, can I? Can I give a illustration about? You know, some of us may be involved in school. Pto's or one of our family members is associated with another organization in the community, and transportation might not be the number one thing that that group is thinking about every day. Maybe it's access to healthy food, or maybe it's a place right? But helping to lift up these transportation issues with groups you're already involved with and asking them to help broadcast. Why does this matter to the people in your organization? Why is it to matter to show up to an open house? I think that is a a built in mechanism you already have, as happened. There's just by being part of the community. I mean, that's that's what that's what comes from. Maybe that's what I've heard before is like our role really is to do that is to amplify the opportunities that exist and make sure that our communities and other, you know, people we know are engaged in those conversations. So I think that's that's our number one role.

[195:05] I will. After that I need to start doing any kind of plain language of materials could have to upgrade. Where do we? diverse community, especially when Nick might not be their birth? Anything that right now, that's a huge issue. We're not getting their voices because they don't understand, or acronyms or whatever. So I'm really learning more about it. Plain language. I don't really think I don't report. We can. Maybe I love that. Yeah. And we are thinking a lot about that with the digital accessibility work that we're doing across the city in our training around like plain language I know with, you know, across all of our departments we're thinking about that. How can we do a better job on our websites to make it less start any and and that actually reminds me, like, there was another piece I was going to say like.

[196:09] because I said, You know, it doesn't help to just review separate stuff. But when we are coming into tab and presenting information. And and, Tila, I think of you often doing this like you do provide that feedback of like. Here's how you can say this better, right? And just like, please speak about it right? And and that's helpful. Because then, as we go on and have those, you know, presentations with community members or at council, that that feedback is taken, and it improves kind of the outcome. So it's not like I I didn't mean as I was going back. It was like, Oh, I didn't mean that blanket thing. It's as there's an opportunity community to weigh in when we're coming forward to tab. I think it makes sense that there's that like check. And input and to add to that, I know that you guys do a great job about this, but also having bilingual. Maybe it's worth taking a moment just to review the the funding mechanism. This is all new.

[197:04] Dr. Cobb Tip, is that the main source of funding? Yeah. So we're using a lot of local funding for just city sales and use tax transportation, dedicated funds dollars and then to actually get to implementation. We've relied on grants. So Dr. Tip is one of the mechanisms to do that. That's the Denver Regional Council Governments. Their transportation improvement program is is typically the way and and Garrett's on, I'm sure on can speak to this more detail. But that's the way that we've generally gone after funding to implement the capital projects. It remains. There's a lower advantage. This is for your presentation last meeting. I mean that you know the way that the city and Garrett's department over there leveraging the local tax dollars for, and also Federal grants. And there's so much Federal money that's come out recently for all this stuff. So there's a

[198:12] there's Federal grants. There's the collaborative stuff within the county and everything else. And so, yeah, that was a great, and I think what's important to to highlight is that our local dollars are not near enough to fund and implement new enhancements to the system and maintain that over time. So that's why we have to leverage our local dollars for those grants to have more transformative. That's. And we also have to weigh that against our work plan across all the subject areas that we work on, we have to weigh that against our staffing resources. So grant pursuits additive, we don't always win with other cities. So it's a very complex picture.

[199:00] Could help keep an eye on opportunities and make sure. Oh, we do, I think, and you're certainly welcome to to do that. And and also there's probably nobody closer than our staff to those funding opportunities. I mean, it is. It is part of our job to literally be finding money on the time. So we certain treaty always sends, sends emails, and and that's totally fine. We, I think we usually know about them. Oftentimes. There, you know, there's eligibility criteria related to a lot of these grants. And and right now we're set up with a lot of money coming down the pipeline because of the safe streets for all. Grant that we got the 23 million and and then we have some doctor talk doctor funding available already. That's gonna start flowing. We also are on the wait list for Dr. Tip money so as money becomes available.

[200:02] those project could could get funded and pulled up off the wait list and we have kind of regular like the hip grants, just like state money that we go after. But we're definitely limited in local funding to match these grants, and we're limited in staff resources to do the work right. and and those 2 things you're going to be hearing a lot about in the coming years. We are so so constrained as a city with our financial situation, and even more so in transportation than probably the rest of the city. So those 2 things are gonna continue to really constrain us until we figure out other funding mechanisms. And I'll just tap one more thing onto the end of this is that there is, I think it was their very first packet. When you all were seated as new tabers. We had an exhibit that shows the funding status of the whole cam network. So even though these are realities that we're facing the good news is that we've made a ton of progress just in the last 2 years and securing funding for most of the can. There's still some segments that need to have

[201:09] forward. But we really got to work straight away. When Council made this a priority, because we knew that we didn't have the local dollars to achieve that vision. So we had to start going after the Grants. And we just did really. Well. It's a Testament to the hard work of Staff, who just jumped at it and said, It's we have these opportunities. Now let's go for it, and we just got lucky. And how how successful we were, and what can we do? We bring our communities into these conversations? Maybe if we focus on safety can parking. You know. then how do we make sure that we're bringing the most diverse voices into those opportunities that the city is putting out

[202:03] in our various capacities. And that's just I feel like that's a to do. That's pretty straightforward, right? Great. Do you want to do this to safety without wonderful segue? We yeah, you don't even necessarily have to. He's like a one. To do that we have is use, utilize our our networks and our voicemails, and then, you know, we will be putting a special emphasis on these, these 3 on safety parking. They can make sense to me. pick open to safety around communication to everything else. There's Rtd. Bus rapid transit sidewalk repairs which might accessibility. So I have a number myself for next week's agenda setting me in June.

[203:14] Add meeting, and ask, you know, get a bigger rundown on those changes in state law. Is that going to be too early at least understand what happened? Yeah, we might wanna wait a little bit because we wanna get car. I I think it would be great to have Valerie mentioned like having Carl come, maybe, and giving, and then that gives also January nice and time to think about what? Just implications there are. Yeah, but we will. We can talk about it, get it on the future month. and then maybe just what I'll say with someone. Well. are you guys gonna talk a little bit more about these other buckets that you identify or we're happy. We have 30 min. I would like to understand from staff, I mean. So this is something that's, you know.

[204:01] part of my work work the whole I mean our TV stuff right? And our capacity to influence Rtd. And our capacity to advocate for the return of both services and that kind of stuff. And I think you know I I'm curious about like which hat to wear with Rgd. About. Well. cause for me to compare. For example, I need to write a hub to no, I can go to poultry, but if I do advocate capital I have to take a hop to the downtown station and then do new main station, and I used to live right over by the Public library so I could make it to downtown station.

[205:17] No problem in my power care, but I don't have to operate in. And I noticed this year been very difficult to do advocacy at the capital because of the lack of transportation, and, like, you know they want. They start shattered at 9 Am. So you don't get to them before 9 Am. It kind of screwed. But when they reboot the Border Junction. They took away my advocacy power.

[206:00] There were some buses that were cut during Covid. There used to be yeah before Covid. There was amazing. I know we talked a new lady long when she like parted long months she got out, or something she's like. Don't ever expect that she got any covered again. The largest agent doesn't have the funding, and like I said, it's cycle, you know. They say we don't have funding because of lack of ridership, but rather say, we won't like, because you're unreliable. Yeah. And you know they had that landed Border Junction. And now what I understand is to me it sounds like poor planning because we were the Border Junction station did not fit enough to

[207:04] handle or deploy down flag or that, and that's why they wanna put their money back into the downtown station. But to me I'm like, but why did you wait for money? Oh, this has that example is hugely important to the State, because now, with the passage of 13, I mean, there's, you know. it's an opening for more transit oriented development. But if this, if there's not reliability of transit service, like, you know. Broomfield is dealing with this as well. Right? Lots of Dod with very little T, and it's real problem. But you know I I don't know I need to. That's my, that's my professional service. But we what can we do about that? So so I'll share some thoughts. so I think, for when I think about important areas that tab can can help, state wide trans transit funding is probably one of the areas. And and there's gonna be a theme here because

[208:16] found being just as a whole is probably a priority area. I mean, it's certainly a priority area, I think, for city Council. They have it identified. For the long term. Financial strategy as a work plan item this year to start this year. Citywide and and transportation certainly will be a part of that conversation. I think it. If I were a board member I would be very interested in that work. And then on a State level like, when you think about transit the what you heard Jennifer from? That was it. A long month council member, yeah. And and and that person's right. Rtd does not have the funding to be able to provide the coverage that they used to provide across the district. And and it's nice that their CEO is finally is. There's somebody in that, CEO

[209:17] that's finally willing to say we don't have the money to do this, and we're not going to do it anymore. We need to provide the best service that we can to a limited population. And you'll need to figure out how we're gonna serve the rest of this, you know, constituency and find more money to do that. And so this cycle there, this legislative cycle. There was statewide transit funding in the conversation that there ultimately a bill did come out around State wide transit funding. I'm not sure if the details of what? I think it's very limited. I think it has a lot to do with Fr with front range passenger rail. I don't know what's available at you know, at a local level for transit operations. Oftentimes, you see, transit funding come forward for capital projects that's not helpful when it comes to

[210:07] providing transit service you need operating dollars. But the reality of it is Rt. May get back a route or 2 to Boulder Junction, but any other service that we want, and it would probably be regional. Any other local connections will need to be locally funded, or they'll need to be funded by state wide transit money that flows to local agencies, to be able to provide that funding for whatever reason, nobody's coming out and saying that super clearly yet, but that is the reality. Right? Like Rtd. Has, they have said, they'll never restore the Covid levels. The I think the majority it'll get to is like 85% and that's per their system, often optimization. And that's just the reality of it. So when you think about your role as board members there. There is probably a role to be taking in those State like, you know, the next legislative session is potentially an opportunity where you know

[211:06] A, and this is where it's like, maybe a big ask. But Tab could be talking to other city transportation, you know, elected officials about why, this is an important issue for our region and trying to get coalitions to go to. You know the State to get more funding for transit but those are like to me that, like big picture opportunities around when you know the the the very tactical thing is, there's no transit service at Boulder jumped in. Well, how do we get there? Right? And and it and it is. It's just big like it's a big issue that's not going to be solved just by telling Rtd to provide the bus service because they're not going to do it because they don't have the funding to do it. So. And then, you know, I think the same applies at a more local level around just our local transportation funding, and there's an opportunity, I think, for the Board to get involved there. Because councils doing that work, it's on their priority list. So

[212:00] Danny Kansas is putting together. Do you support our engagement? That yeah, I think that's probably an area where we would want to run the details by like, is there an individual capacity that more members can get involved? Or is that you know something that we would want to say. That board as a whole is being represented there. I I think that would be one. We'd want to run details by Janet to see what would be most appropriate. I'd like to get some more full information. So is this the half, the only sunset full attachment. and it doesn't actually go into Boulder Junction it just

[213:02] to go to the lightroom. Someday this department. Is there anything we can do to help this department get more dollar money dollars in the next budgeting cycle. I think it's the citywide, you know, long term financial strategies place to be thinking about just funding for the city and transportation funding be a part being a part of that. Well, with this, really, we just have Ada accessibility, which in some ways it touches them all the work yeah, across. But I don't know if there was anything specific that you wanted to talk about it. It just discusses. So I think we touched on it a little bit already. And, Natalie, but can you just

[214:03] reaffirm like how 88 considerations are folded into all of the redevelopment. And why? When do we go back and fix the curb cuts versus just stick with new development versus retrofit stuff? Yeah, should we have Garrett pop up for this one. Let's see. He spoke a little bit to this at the last meeting, which I think we need to see the weekend. Have you guys seen the work they've done on more hit as we are seeing? If Garrett's available, I think dreaming brings up a really great point that the payment management program is not just about the roadway surface or the curve whenever we go through and you know, keep the the roadway in a state of good repair. We're also looking at curving gutter. We're looking at programs. We're looking at that. So it's a mechanism that we have as a department. To address a lot of you know, outdated infrastructure city and we'll share it. Online

[215:12] oops. Yes, so I'm here, and I'm guilty of multitasking. So I will ask for you to restate the question. Like solitaire, weren't you? So the the question was, can you just remind us and recap? This again is put sort of Ada considerations. As as a potential priority area for tab. Can you just re remind us how Ada accessibility and compliance kind of fits in with all of the any, any given project or any given process, as we're as we're moving to the city and changing things. Right. And and so to clarify. You're talking about Ada from a a physical infrastructure perspective, because we are learning and continuing to develop our knowledge and understanding of what it means to be compliant with Ada across the entire department. Right? So you're just talking about physical infrastructure.

[216:11] Correct. Okay, yes. So I think that I heard that there was a response from Valerie that in the context of the pavement management program there it we we go, and as part of that upgrade all of the curb ramps that are adjacent to all the paving work. And I would love to tell you it's because we are progressive as a community, but that's actually it's a Federal requirement. Every city, everywhere. Once there, there! That's falls into the term of what the Feds call an alteration to the street. So when you're crack ceiling or chip ceiling, that does not classify as an alteration. But when you're overlaying or repaving, that classifies as an alteration which then triggers, the need to upgrade all the existing infrast infrastructure to become Ada compliant. So the pavement management program does that. Then we also have our multi use path

[217:10] maintenance programs that are also looking to upgrade existing path systems to be compliant with Ada regulation as well as the sidewalk repair program. And I I I spoke to that at our cip meeting the other day. We we have 2 different programs. They're actually 3 want one's sort of reactive where we work with property owners around the city. The other is the one that I talked about that says woefully underfunded, where it's taking us 4 years to do a single area. That's our more proactive program. And then we have the missing links which took the was the the reason we were able to go put in the the sidewalk, missing Link section there at 26 and 27 spruce the last month. So those programs are all looking to be compliant with the Ada. And then, of course, anytime we do a standalone capital project. Anything inside the footprint of that project

[218:09] is considered an alteration. And so that also is going to upgrade the the Ada fac that the facilities to be compliant with Ada and then whenever there's private development also occurring outside the context of the capital improvement program. They, the folks who are responsible for the development in public streets and right away, also have an obligation to upgrade facilities to Ada standards. No. Yes. How does construction an idea requirement? How could you like the 30 pro where I live? I have seen the construction by late there, and I'm like, but who stop? Is that? No.

[219:03] Do? Who? Who's whose job is it to enforce the Ada standards during construction? Beautiful. So that will vary from project to projects when it's a capital projects happening and transportation. We have technicians both in the capital projects team as well as the operations team, whose duty it is to make sure that the both, the permanent as well as the detour routes that are being provided or Ada accessible. the on the private development projects. It's the role of the right away inspectors to perform that role, and they have a tougher time, because they have so many projects that they have to keep an eye on. And so the work that you've been seeing at thirtieth and Perl is a private development projects where we're where it's, it's it's more challenging for them to be able to keep up. But that is the responsibility of the city right away, inspector, to make sure they're keeping the the temporary work zone detours for pedestrians and cyclists in place.

[220:07] Okay, thank you. I did know, Benjamin, that construction groups use often. Rj, we just violated blackish. I go out and like I, I live on riding on the corner. So I'm like home base for the construction. So I listen to beeping from 7 30 Am. Till 5 after day to 5. No. yeah, we often. So the as Garrett said, you know the right away team, there's a lot to. There's a lot of development happening out there. And so, and the right way team is obviously limited and staffing resources. And so a lot of that is reactionary. Right? When there's a violation occurring, somebody usually reports that oftentimes

[221:05] Sue is my eyes out on the road, and she'll call me or texting and be like there's a problem like, and and our right of way team usually addresses it very quickly. My experience with them is they're always very responsive. It's just a matter of knowing that it's happening because we don't have our eyes out there all the time. So it's so, you know. Always feel welcome to pass those along. You can call me, you can use our entire boulder system. Yeah, thank you. Yeah. A million years ago members just have got fancy little name tags with the magnet backing and in terms of me remembering like, when you're on duty, it's actually really helpful. So can I make a formal request. I have one. But can we get one to the rest of our tab members?

[222:10] I got to apologize. Cause I got name plates last. It doesn't make sense. I think we have. Yeah, I guess we can talk about that. Maybe before we break. I don't know how you're timing it out. We kind of took a temperature on this last year with the board, and it seems like everyone's kind of been doing with remote. We're open to other options. If that's the desire of tab

[223:04] the other option would be hybrid. I understand you're not allowed to. That's correct. It would be hybrid. RAM, for instance, has been doing water resources. If I could report that our this news group also supports, they meet over by Alpine ball so monthly. But they're some. I would suggest that for the time being we remain hybrid just because of the travel that well, we'll remain, we can remain remote. Is that what you mean between and

[224:06] low income like, it's actually important to have a virtual option to do better portion. Yeah, thank you so much outside of our normal. so that we could do that with, because that was part of the concluding meeting of kind of a summary, but also any gratitutes that we want to share. For just today I am very impressed by all the different options. You know people are lying. But oh, we're still having a good conversation, I think, and I did not wait.

[225:12] Yeah, thank you for your facility. I enjoy this retreat hibernate. I just appreciate you all taking the time being here, being engaged and attended the whole time. And thank you for what you do. It's important work. And in that note I'm really grateful to live here, and this community and the team and everybody. Because when you go out of this earth little older puzzle, you realize that not everybody's as lucky. And so yeah, it's important to really validate people's work. And

[226:11] I really appreciate your sunshine. Colorado labor department. Good job. Monday, the right care worker work, and usually someone tomorrow, I understand. Yeah. awesome. I am grateful for your openness to my facilitation style, cause you guys, it's a interrupting your own dynamics. So I'm grateful, and that's what I get to do for the work that I do. I interrupt spaces, especially institutions. And then systems just like Teresa said, Thank you for the way you serve. Thank you for keeping us accountable keeping the city accountable, because that's

[227:06] that will serve. That serves our communities right. And often our communities that are often not seen or heard from so appreciate you. I think there's one more cookie dessert. I'll take a virtually like come over here. We can. We could be on that.