February 10, 2022 — Police Oversight Panel Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:08] cool awesome thanks y'all. This is my first fully sharing of a meeting so bear with me feel free to raise the hand or poke me in the chat if i've skipped something or if i've missed something. here to here to hopefully to help and I don't think we have any members of the public, but for anyone who may be watching the video later just. thanking everyone for being here tonight panel members, members of the public, everyone i'd like to start with reading our land acknowledgement. And so we acknowledge the arapaho youth and cheyenne tribes the traditional custodians of the land on which the police oversight panel and boulder police department operate and pay our respects to their elders past and present.

[1:01] No members of the public, so I can just skip over that. For anyone who may be watching this video later just a reminder that you can submit complaints on police complaints for this panel to review. Online at boulder colorado.gov forward slash services or police that's oversight, you can also contact this panel outside of the meeting. We are still working on getting our panel email up and going, but in the meantime, you can email queries to the party J that's Li P ri J at boulder colorado.gov. Please do not submit your complaints through that email, please do that through the online form on the website and I will read through our agenda for tonight. And so we were going to first talk about our upcoming steps with our bylaws and then we're going to run through our committee reports, which include reports from our legacy review committee and our Community outreach and Communications Committee.

[2:07] think you should be here later, and then we will go through our monitors report, which includes upcoming panel meetings, including meeting with the chief of police. Request for legal memo on appealing cases their city manager will discuss the mo you on notification to monitor of critical incidents will discuss our annual report from March 2022. will report on outcomes of our cases will look at our monthly case statistics, then we'll switch to the panel selecting cases for review from our latest month of complaints and finally we'll end the evening with public comment. Any other questions and so actually susie i'll go ahead and hand it over to you. Oh.

[3:00] Public and fellow panel members i'm sorry to say that I am announcing that I am stepping down from the panel. i've recently gone back to school and i'm still working full time and i'm finding it absolutely impossible to balance everything. And I want to make space for someone who can more fully engage with the really important work that needs to be done here so i've decided to step back, but I wanted to just thank everybody for. Their time and their hard work and this whole experience so far was just incredible and amazing and has taught me, so much so just thank you and keep in touch and i'll be definitely keeping up with the panel and you might see me in the public comment sometime so yeah thanks guys. I just want to particularly thank susie for being one of our first co chairs of the one of the first poach co chairs of the panel and really getting us through that first year just just so much thanks and gratitude for you susie Thank you.

[4:12] susie, I just wanted to say, particularly you know your your role as the first Chair, one of the first chairs and helping us get through that first year and supporting me and giving me advice and insight. That was a very valuable contribution you made in that very first year and those first couple of months, so thank you so much, and we all wish you the best. That appreciation and you know those first in person meetings were just had this 10th. atmosphere and we're going to all meeting up you know these big department agencies, for the first time and people, and so I just really appreciate, you know sharing that experience with you. And thank you for your you know your commitment and time.

[5:03] I do want to know, we do have a remaining alternate, and so we will be bringing them on board as soon as we can. elsewise again thanks susie. So next up on our agenda, we have finally made it through our bylaws draft, including all of our recommendations from the from legal counsel and so we are ready for public comment, and so we met last Sunday. For those of you who weren't though there we met finished the bylaws and we set up the plans for public comment, and so we can announce that today on the police oversight animals website. Public come up con official public comment will begin tomorrow will be posting the full provisionally approved by laws to the website, as well as a.

[6:00] comment box for written feedback on the bylaws, we will also have instructions on the website, if you need a translator to help access those bylaws or. Or if you need support giving your feedback in a non written way, we will have both those options available so have those instructions posted panel Members, we will also put out a press release tomorrow announcing yeah joey. that's all I was gonna say yeah that the press release has been provided to the communications team they're all set ready to send it out tomorrow morning. Hopefully that'll drive some traffic to the website I set it up where the comments. From the public will be automatically sent to me and the two co chairs Daniel and Arielle and then as so we'll be able to see them in real time and sort of see you know. You know, are they coming in really heavy at the beginning and then they're tapering off or you know they spiking towards the end of the period. And then, once we gather them all, once we receive them all the Co chairs will share those with the rest of the panel and you all can decide how you want to deal with those comments I think if we get a lot of comments.

[7:13] If we don't get a lot of comments that the comment period will cut off on march 2 if we don't get a lot of comments, I think, by our march 10 meeting, we could be able to approve them. If we get if we get a lot of comments and there are things in there, that you were all really want to work through we may not be able to do it at the March meeting may have to be the APR meaning but we'll just have to wait and see the volume of the comments that we get. yeah and I wanted to note panel Members, I sent you an email earlier in a haze our clothes have finished our we will close the official review on march 2 not on February 11 that was that was in that email, it will officially close on march 2. And, as I said, to though at that point we'll transition to at any point, members of the public can give us feedback on our bylaws by just contacting us through.

[8:03] Through the contact email on the website and the plan is on march 2 I will take all of the comments and assemble them into a document for you all. And for each one of us to review each one of those comments and then cast a virtual vote on whether to consider or dismiss the those comments and we will set up a meeting in advance. To be prepared to to meet to do as many of those as possible and our goal is to have the bylaws approved done ready to go by our April meeting just just one year after restarted. So I want to thank everyone again for all their work that they put into the bylaws this was quite a lift yeah DASA. Week question so. Actually nevermind nevermind just look. So good just answered the question, just like that.

[9:00] yeah. Any other questions about the bylaws. Where they stand now and, of course, all those documents panel members, those are in our sharepoint so at any point, you need to review them. please feel free to I also those sections that the governance committee are going to start working on like guiding principles and some remaining questions Those are all in a separate document now, so we can start working through those and proposing that any changes as amendments. awesome. hey who Martha great timing so switching over to committee reports we have. A report from the legacy review committee. hi yes, so there, what are three Members now. The legacy review committee we did meet briefly to just kind of figure out what we were on in some of the machine vision goals would be.

[10:14] And if I had asked that you could share it that'd be wonderful. covered is passing around my house so. If my voice goes in and out I apologize. But. Somebody can get that shared will reveal it, the one thing we were able to decide on is that I will be the kind of spokesperson for it. For that particular meeting and here is our rough cut that we would like to share with you. So, essentially the blurb that's already in the bylaws was used for that first section.

[11:04] That was an important. mission piece of it. We did add a couple more bullets. and He was the only one we added here. Yes. Okay. Oh, just this one okay. Yes, that's it essentially we're trying to be that. bridge for really getting that. Human items. For impact to the Community members through the creation of this. And as far as rough plan.

[12:00] We were hoping to just be very transparent and involve people, these are just ideas they're not. written in stone, or anything. But we really want to just flesh out the details of specific occurrences that happened and why they shouldn't happen again and that's how we actually get to the root of preventing future harms to Community members. there's also these are just to the ideas that we were considering. given some of the things we've been. intercepting so far in the year within a thing. but also some of the community groups that we might tap into. We we definitely included. are wanting to include the folks who helped draft.

[13:02] The ordering the ordinance because that's how we came to be and, as well as important groups like the naacp our older ultimate a nami bridge house search and we're interested in any others, these were just lungs that came to mind at the time, and then we really wanted to. discuss tonight with the monitor like what what data, do we have access to what is already available to us. Even in the difference between like paper and electronic files like what what do we actually have access to. And then just kind of hone in on a range of items. So that's it in a nutshell. And we're open to feedback. For modification.

[14:04] The only other thing that really came up for us was so that there were a couple a couple big questions right, so if we're looking at. legacy and how the legacy of like boulder Police has impacted the Community or is continuing to impact the Community. First, how like what What information can we get into. Also, how what resources do we have to like have some type of Community forum some type of input so like is it another input form that's online, is it. A session that we have is it you know so kind of what venues do we have for gathering Community input and then also what. Resources do we have in terms of like trend analysis and, like the heavy lifting of the data analysis of looking at. You know Meta Meta data reports is kind of what we were thinking of.

[15:01] A way to connect the numbers to what people are feeling in the Community, and so they can raise up you know we would take categories, at a time, as opposed to specific cases and look at specific trends in reference to those different categories is is the idea and so. that's a lot of different moving parts that's you know our Communications Committee that's. You know, educational outreach there's there's there's a lot of different pieces so. Another important piece that I think. will drive. You is looking at how far back, can we go in terms of looking at data. that's going to be because we're talking about legacy so. At this point in time it's it's a bit different it's a bit premature or difficult to say how far we can go back until we look at the exact data that's available that will drive off and.

[16:03] Look at trends and what has been happening in the Community. I wonder if part of that might be approaching the data in buckets of. Of even just like police chief 10 year to kind of to to go back three police chiefs one police, you know evaluating what has changed since the start of the first police chief to help kind of. don't know frame the big picture, and of course I mean the police chief isn't the be all end all of police leadership, but being at the top there that might help to just. One help to sort of tell the story, but also to help inform that like how far back, do we want to look or how far back, do we want to ask for data. But I really I really appreciate this approach and and the big picture data approach, as we are focused in on the complaints of today is the ordinance outlines, I really I really like this informing our work with.

[17:07] With a view on the big picture, what has happened and looking at all the data points together. And jump in on the question of sort of what data we have access to at this point, you know the ordinance says that you know any data or information that the police department has the panel and the monitor have access to. So it's sort of a question of you all deciding what topics and issues that you want to know more about and like what and sort of framing a question around that data. And then, what we could probably do is like do a preliminary data pool to see you get a sense of like Chico said all what what is what what data is out there for that particular category of. Information or, for that question that you're interested in I can provide that back to you tell you hey we can go this far back it has this level this many levels of.

[18:06] detail it'll provide these data points, and then we can kind of structure, the more specific research question or evaluation question once we know the specific data that we have access to for that particular question but. You know I have direct access to the police departments. You know, like disciplinary database it's called I a pro so anything dealing with complaints or use of force, I have direct access to that I can like run reports to develop some. Real sometimes just like a preliminary picture of you know what the data may tell us just on the sort of top level and that may tell us okay. Is there a problem there that we want to go more deeply into or does this data on on the top level tell us, maybe this isn't a good place to sort of spend our resources, but it can be sort of an evolving process, but the first question is is really like what do you all want to.

[19:12] Research what questions do you all have and then provide those to me, and then I can come back with you come back to you with a sense of what data is out there, but the short answer is anything that the police department has or has produced, we can ultimately get access to. If I can chip in there, I think we. What what we deliberated amongst ourselves, was that this is where I think that we need the community's input. This should be Community driven or what concerns the Community, then we look at all the like methods said, then the various groups or interested parties that we thought would be. would give us the insights of what areas of concern, or what issues concerns and the most if it's driven by the Community, we we just act as a conduit I think it will be a better process.

[20:13] Absolutely that yeah I couldn't agree more. back when I was in Chicago we actually would meet with roundtables we would have like a round table. me meetings with advocates with service providers to help them to get them to help us decide what topics to cover and help us design those those evaluations so there's no reason we couldn't do the very similar thing here I think you're exactly right, you know. it'd be a lot more powerful and we'd make sure that we're speaking to issues that the public actually cares about. Is there anything in particular y'all need from the rest of the panel at the moment or.

[21:03] who's that directly through Daniel sorry. Just that it's a legacy committee. Oh, is. There anything in particular any action items, you would like us to take on in the coming weeks. I think figuring out how we would like to get that Community input in terms of which issues as a target first. You know, like I said, do we do we want to have an online forum, do we want to have. an outline of you know what what our options, what do we want to do. that's the decision goes before us right. I mean, I wonder if it can be a bit of both. If that's like an ongoing call to action on our website, you know that yeah you can fill out a form it'll send into you know the Co chairs and end to end or to joey or directly to.

[22:00] And then, as we start to talk about you know. T shirt welcome to the show, by the way, I. With a I know that outreach and education committee has has been meeting as well, and then maybe there's some in tandem work that can happen there to to work this into our upcoming. Meetings with Community organizers to say what are, what are the things you'd like us to be researching and maybe just keep both both pathways open. Hello everyone, I agree with that is oh sorry about that. So. This is Hello everybody, I would agree with that assessment, I did send around some best practices and. Case studies and all kinds of different ways that current panels, please oversight panels work with Community. As well as some reports on different ways of the outcomes of ways that people were to come into these it so really right now we are cross walking all of that, and really making sure that we are.

[23:08] being mindful of both the immediate needs, but also that ongoing conversation, where we are holding up both transparency and accountability, and so, in addition to. Information that they're going to be sharing with us, we also want to know what information that they want to know about this panel. on an ongoing basis, and so, whether it be quarterly In addition we can have those quarterly meetings with the chief as well, so how are we communicating about that so though I appreciate, you know, having an evaluation or. Those kinds of things, it is our hope that it is included into an over our you know that over a larger plan, where people see how does this. Town Hall or Community forum connect to actual actions. So thank you and I apologize for not being able to I was hoping that I could share that Community outreach and count Communications Committee but.

[24:08] You know the competing priorities and just the depth of what needs to happen here has made it more challenging. So really going to be looking for co chairs and others on the panel and one of the things we also talked about is how do we engage. Community members leaders and organizations who have expertise in this to help us frame, what does Community outreach look like at the aggregate so. appreciate your patience, as we get the bylaws situated, and some of the other foundational work. But know that these are conversations that we do as Chico indicated want Community guidance and support in because they have. pieces of this puzzle as well and that's what makes this panel different and, hopefully, a model for what meaningful ongoing Community engagement and involvement can look like thank you. Thank you ty keisha yeah.

[25:02] legacy Community people any final thoughts questions or charges for us to take away. I think one of the first things you should probably do is just make a decision on how many we would take on a year. So that'll be one of the first thing that help people are pondering and considering. That might be even I wonder. You know, to. To take on one and we have a year under our belt if there's something in particular, we wanted to take on as kind of a trial run of like how much work goes into this, who we can, who we need to collaborate with to make it happen and then yeah I think that's yet to set a goal of the numbers. The number of questions, we can answer and I think it's also something maybe we should discuss in tandem with the report you know the annual reporting.

[26:04] as well to put those answers directly into the Annual Report that's our big our big communications tool. but also to explore other communications tactics, you know if we answer a solid question to put a press release out there about it, too, and sort of make that time to really communicate the answer with our with our community as well. The other thing we were kind of toying with the idea of is that whenever we have the naacp meeting Maybe this could be our first. An opportunity to. Do a trial run we're trying to figure out what this is. Thank you all. So much for this yes joey. Real quick on the just want to follow up on his comments on the Community outreach Committee I did earlier this week, I was corresponding with our support, staff in the communications department and she was asking.

[27:08] What else do we need, and you know she was offering to kind of ramp up and I said no timing is perfect our Communications Committee is just coming together, I think we should actually connect the committee with her. Have a meeting so that the committee can hear from her like the different resources that the city has different options for communications for. sort of visual communications website stuff brochures all that kind of stuff so my thinking is in about not next week, but the week after she's on vacation next week, but when she gets back the following week if we could get something scheduled with the. communications and Community outreach committee with her i'll send out emails to arrange that but I think it could kind of supercharged the outreach committee to get a sense of what resources we have available in the city.

[28:01] Thanks joey and I can mentioned to off of what he was saying something we also heard from amy. offered to make some good connections with us, with the city's Community engagement team Community specialists. To help get an idea of the work they're doing how they can support our work, because, of course, you know a lot of a lot of what we're doing, we should be looking for the helpers to help us get this work done and so yeah I think both of those are good connections for us to make quickly. and healthcare did that work going to I was going to ask if you had anything else for the Community outreach and Communications Committee update just that part of the agenda. or not, at that time, I do think you know, do we have the email for our panel. The dedicated email for our panel, where people can potentially provide any kind of resources or exemplars or recommendations on what they would like to see in a plan right.

[29:02] You know, we were talking about Community input at that email is up and running i'd be or if there's a sub email that can be made around this communication that panel I don't know I don't want to clog up our heart email, but I certainly do want to use this as an opportunity to invite. The knowledge that communities bring both the experiential knowledge, the academic knowledge. To these to this development so that's something I think would be really wonderful we're also looking for folks that are you know just interested in joining our Community, as we find out or around. The scope of who can you know who can serve on the committee outside of the panelists you know we're we're you know not that many panelists. And a variety of different committees, and I think if there's no other committee that really needs that ongoing Community conversation and collaborates it certainly out a Community outreach You know, as I said, I don't have the. bandwidth to to lead this or tear this on my own and so really looking for other panelists I know that others have expressed interest so want to follow up and see where we could work together.

[30:09] But, again, I also wonder if there's an opportunity for our Community Member to also serve you know, in a role and we get more opportunities for them during these development phases, so a lot of opportunities, I think. As the New Year begin i'm also mindful of our meeting schedules our training schedules, our committee schedules and so just trying to align efforts as much as possible, so. that's all I have, for the moment moment i'm happy to open up any other kind of questions that folks may have or welcome, to put it in the chat boxes, we are. You know, really getting that committee up and running, but really inspired by the efforts of the legacy committee and hopeful that. You know, we can have more traction and more to share I was hopeful that we would actually have a draft available for your review, but unfortunately the collapse compilation and meeting schedules one aligning and so.

[31:05] You know that's where we are right now, are there any other panelists that could serve as the co Chair of the communications and outreach committee. and happy to talk offline as well, but. I don't have the bandwidth to do this in later in in addition to the other thing that I have. Totally and that's well yeah let's let's continue that offline, especially because. Wonderful will have a new alternate one about all alternates will be coming on. With susie departure and so that's a great opportunity to for us to look at our committees and say yeah. Oh wonderful yeah. yeah wonderful and joey is there an opportunity for maybe an ad hoc Member from the communications team at the city council or. I would imagine there needs to be some communications across offices as well, so happy to talk offline with you about what is the best method for making sure that we've got some alignment with the department, and of course our city council.

[32:06] Thank you, and the communications folks for the city can help us with that they can kind of find connection point source with with City Council so. we'll make sure to. put that on the agenda with the communication staff, when we meet with them. On your. Budget. i'm sorry. Do we have a budget things cost money. Yes. It costs money to do right the graphics and posting and all of these things and making sure the right reporters and our newspapers and local and regional and national have information we're sharing. You know i'm certainly hoping that it's not the expectation of this committee this panel and our. Net we're going to be doing, you know some of those administrative support so really hopeful again, though I know this is we're getting some compensation it doesn't even begin to meet the the hours that are being put in, so I want to validate the victors and up.

[33:02] Alright we're answer on do we have a. group email that we can share with the public right now. Yes, so that email has been created, we had decided. A couple months ago after it was created, I think there was some interest in the panel it expressed some interest in getting some kind of. public relations training before people started using that email, the idea was we were going to try to do that at the retreat, but now the retreat has been continued to be delayed. So that hasn't been great, but so we may want to if you all still want that training to do that training before you start using that email. With the public, we maybe we just want to throw together a. quick, it would only be like a 2030 minute training, I think, just to make sure you're all comfortable with responding to members of the public but also if you get media inquiries, how to get those how to handle those. So if you maybe we should prioritize that try to get that done with the communications department like within the next couple of weeks, so that we can actually start using that email.

[34:08] In the interim, can I just email you with the subject line. Definitely yeah boulder police oversight panel resources for communicate Community outreach recommendations for Community outreach and we'll just put them all in a folder. And really again that. plan should be reflective of what you all are shared with us and again there'll be opportunities to review, a draft etc, etc, thank you. And on the budget question I didn't want to share sort of the financial picture with y'all so. We have about the whole police oversight operation has about $40,000 in money that is not already sort of signed for either stipends or salaries. The. You know the way the budget is designed right now I the way I had designed, it was to keep about 15,000 in in sort of a bucket for.

[35:04] Outside legal counsel in case something ever happened that we needed legal counsel separate from the city for that the idea is that money would just kind of sit there not spent and only only gets spent if we needed. And then, so that would. Probably another, we talked about sending folks to the conference to the Nicole conference at the end of the year, so if the monitor and to convert to panel Members were to go to that that would be about another 10,000. So that puts us at about 25 so you know we have about 15,000, or so I think you could think of for the retreat and for outreach. You know, which could be printing services, it can be digital services, whatever you all come up with so that's sort of a ballpark figure, but if the committee can maybe come back with like specific ideas and we could put some price tags on those and then develop a.

[36:01] Budget and jump in here on that joy yeah so panel Member, so you know Arielle and I have started. Having conversations with this about this, we have not addressed finances, yet in our bylaws getting the operations was was the top priority for the time being yeah well. Arielle joey and I need to sit down and talk about big picture, with the budget, especially for the coming year. But then i'm also going to take this back to the governance committee Martha and hadassah breast have a really good conversation about how we want budget decisions to be made as a panel. What we want, that process to look like, who we want to have in charge with that so really The co chairs and the monitor owning that process is. is, at least for now intended as an interior measure, so we make sure we're putting that money to good use, of course, while we figure out how we, together as a panel. want to figure out how to allocate that funding so more to come, but also to thank you for raising that early on the need for funding, and I think really any committee legacy committee that goes for you as well.

[37:07] You know, with your pursuits you know, maybe there's you know with communications or needing outside advisors what it is, is to start. going ahead and putting in an estimate of the dollar amount on that and sending that to Arielle and I. Because just having that information is really valuable is to start to look at the big picture and say Oh, I see. You know the outreach committee is going to want to do a lot of printing services for outreach or you know the legacy committee could really use. You know, a statistical consultant once a year, or whatever it is so in the meantime budget questions feel free just to shoot those straight to Arielle and I and then we'll tackle the bigger picture of how we do this long term. As part of the governance committee. Because we have money and we should put it to good use that's some that's what it's there for.

[38:00] cool I, I do have some. General business items for the committee's the first ones i'll be following up with an email with you all, but we have created a document for just tracking attendance at meetings of panel members. Who is in attendance, but also tracking who's expected there and couldn't be there committee members, I will follow up with you about making sure we log the committee meetings attendance as well, so that we can take that into account with our provision in the bylaws about. How many meetings we can miss as panel members The second thing I wanted to bring up was to talk about public access to our committee meetings, so we had all gotten that memo from Aaron PO and Laurel Laurel Samson Oh, forgive me Laurel. about the. The open access laws here in Colorado in boulder, and so our question, and maybe joey you can help define.

[39:07] To define this, we need to decide whether we want to open our committee meetings to the public, which of course is a process, we need to work through get those zoom meetings created post them to our website. Or if we don't want to open them to the public and the limitation, there is if they're not open to the public, my understanding is based on that memo. We have to be very careful about what's discussed in those meetings, the decisions we make in those meetings, because any. Any panel business discussed with three or more members is a meeting that needs to be open to the public, whether that's an email or or a virtual meeting or an in person meeting and so Joe maybe i'll just pass it to you. For what you had said to Arielle and I enter our last meeting.

[40:00] yeah I think you know the. strictest reading of it is what you just said, like. If you're making, I think, is what if you're making a decision take holding a vote on any sort of board business that has to be done in public. The city in general leans to sort of the broadest interpretation possible and their preferences that sort of any. Discussion of board business whether you're voting or not it's probably better to do in public, just to be on the safe side, but I think, ultimately, we should have this conversation with these specific questions with. Aaron and lauren lauren lauren. To make sure you all can get what you need from this process, while still doing it within the expectations and the law here in boulder, so I think it's worth a one on one conversation with the attorneys.

[41:00] To clarify. To make sure we're comfortable and just kind of run the idea by um how you all want to do it and make sure everyone's comfortable with that legally. So for moving forward joey. It seems like we should play it safe and that until we've had that meeting committee meeting should be open to the public. You know I I i'm inclined to. That memo that memo read pretty. Pretty clearly to me that I the safest thing we could do is have our Community meetings, open to the public, and so I wonder if we should proceed in that manner. And perhaps there's future committee meetings where we do decide not to open them to the public for for specific reasons and with specific guidance. But I i'm someone who always placed on the safe side when it comes to these because even even the the appearance or accusation that we might not be above board is enough to slow down.

[42:10] Our work to. To come up the gears in a way that could really distract from the work at hand yeah ah, I see your hand up. Thank you, I actually also had a question around because of the open and I feel comfortable with the direction that we're talking about. My specific question is, should we also be using this city zoom account for these meetings and they are public like I just also want to be mindful about using my own private things for public meetings, I also wanted to get that logistical point clarified as well. So the question was should you be using your own. Personal zoom account. If it's a public meeting I was just wondering, should we be using the video zoom account that we're using for the meeting. Or if it's okay if we're using our personal accounts again for for us it was a private meeting I didn't have concerned, but now that is a publicly meeting, perhaps we should be using the public software for the.

[43:11] Yes, good point, thank you for. permission for saying that I didn't mean to say that, so what you all, can do, because it sits there be public i'll need to post them on the website so. If you could just let me know when you want to schedule that when you all decide to schedule that I don't need to clear or approve you all schedule your meeting you can schedule just let me know i'll create the zoom link. We convert it to a tiny URL then put it up on the website. And then i'll it'll essentially be through my official city zoom account that we would be using for those meetings. Oh perfect perfect Thank you so much. You got any. Other comments feedback questions about this.

[44:03] And retry reputation. Give the. guys me the meeting needs to committee meetings, need to be recorded. I think we might as well yeah if we're doing them public we would just record them, just like we do these yeah. OK. OK, and then is it possible to post the recordings on our way back to transparency communication on our panel page. asked the it guy about that I thought that that would be a nice thing to be able to do currently the website, they cannot do that it was the videos or too much the zoom. decides okay. Too much for them to put on but they. They had that question from other folks, and so they are about how to fix that. Right, maybe a vimeo channel or a candle awesome well, thank you and we can certainly follow up with a constant outreach. yeah. I just I saw you are unmuted.

[45:03] Now okay sorry I didn't mean to put you on the spot. Any other thoughts about so yeah, so we should we should, yes, on the table, we should get a meeting which with Aaron and lauren Thank you. To talk about committee meetings that wouldn't be open to the public does anyone have any particular objections to moving forward with our committee meetings, open to the public, unless we specifically want to make them a private meeting. I just had my Claire occasion question if they're open to the public, does that mean this public comment at the end of it. No, that is not required. Okay. I think some of us, I know at least the governance Committee, I think, is doing a standing. Meetings I think if Maybe other committees could do that that be helpful in terms of getting the zoom stuff set up.

[46:05] yeah I really appreciate that because that's even if you know we decide we don't really need to meet in June it's easier to cancel a meeting and a schedule one, so I do appreciate that Thank you governance committee for for committing that in advance yeah. Great well if there's anything else will reach out to Aaron and lauren committees, as you want to schedule meetings reach out to joey to set up those public. Those public zooms and get them posted as a website and, of course, if you have any other thoughts comments questions feel free to reach out to me anytime elsewise unless there's any other committee business or other panel business i'll hand it over to joey but i'll look for hands first. awesome sauce joey monitoring the report oh sorry yeah but DASA. Sorry, I did just think of one question do we have a.

[47:05] fairly standard like meeting template from the new folder or. What. Do you mean like agenda template. yeah or. there's nothing that's particularly required by the city, you can follow the basic model of the agenda, we use for this meeting, I think that that should be fine but. there's no specific format or requirement for it, just as long as. There for the public. Our own. yeah okay. Thank you. Any other. awesome great job monitors report, thank you. All right, i'll try to be efficient, here I got just a couple of. Quick announcements before I get to the. Case reviews that panel completed over the past month we did have to reschedule the meeting with the chief of police that is now scheduled for February 23.

[48:07] We also scheduled out Thank you all for providing those dates the quarterly meetings with the chief throughout the year, so you should have all those dates that's been sent around. that'll be good, we can count on those one of those meetings dates, I think it was the one in May, the chief was not available before but. They substituted in the deputy chief he's new to town, so I thought, actually, that would be a good opportunity for you all to meet him for him to meet you. Instead of just always having the one face of the department, being the chief. So keep that in your calendar February 23 we should have you know, a couple of panel members at least develop some topics. Some ideas for issues that you all want to discuss with the chief just to make sure we have have a robust conversation with her. And we'll ask her to maybe if she has some questions for you all that she may want to ask you also it's not sort of a inquisition of the chief like it felt kind of like last time.

[49:09] Item be though this is around the question of. The panel had a case about to several months ago, where the outcome was that the department determined was not in concurrence with what the panel had recommended, and so the panel asked if it was possible to appeal. The findings, the decisions to the city manager, so I had a conversation with the city manager about that she didn't. She didn't have a take a position on it one way or another, whether the city manager should have that role or not her suggestion or recommendation was just that the panel go to the City Council if they want to create a process where the. appeal can go to the city manager that would have that that's not currently in the ordinance.

[50:00] So her request was that the panel would take that request to the City Council to have them decide whether to put that in the ordinance and not so. point of clarification, just, we have to move with the city can't hit it with the city manager to discuss it says there is nothing in writing that prevents us from doing it just to have that conversation so again, I just want to do a point of clarification on the specific class. And so just curious if that specific request was considered considered or if the conversation was primarily to meet with them as an appeal process. Now, so the city manager actually asked to meet with the panel just before you all asked me to ask her to meet with all of you so she wants to meet with all of you, so the I had not received any dates from them, yet I did. request that they provide some dates so that she was available. i'd suggest okay awesome. yeah I had suggested Maybe she could come to the public meeting but i'm just waiting to get a response on that, so there will be an in person meeting with the city manager, where you all can talk through that but in specific.

[51:09] To the request around the appeal process. Was the. issue. And i'm wondering as well from from the government governance committee if this is something that we can include, as far as and identifying the regulatory and or legal barriers to people that may be that may in unintentionally exist that limits us to fully do our are providing. yeah and that's exactly where the the conversation went with me and Daniel and Arielle was we should request the memo from. city attorney's to lay out exactly what you just said what of different options the obstacles that need to be considered for West like this, so. That, if you all are in agreement with that i'll make that request to the city attorney's office and provide that memo to you all, as soon as I get that from.

[52:08] joy, just a quick clarification do all of our normal requests need to go through you, or are we as panel or coaches, can we just reach out directly to Aaron, for example, and say hey can we get a memo on this. yeah I mean I don't see why not. I think the intention here is that you know we're all trying to work together, and you know provide whatever the panel needs. So I don't see why you couldn't you know if there was a issue where it came down to like. Something where a request needed to be made by someone who's actually like a city employee can't think of a situation off the top my head where that would be required, but. There might be a situation where the request needs to formally come from someone who is the city staff member just to make it official or something, but I would do that on your behalf of that that was what we needed to do.

[53:07] yeah, not that I have anything in mind was just curious about process. yeah. um next item the mo you for notification to the monitor on critical incidents has now been signed by. Everyone on our side it's been routed to the city manager, who has the final signature on it to make it go into effect, so I should be getting that with it back with him next couple of days. And then, once it sign which it probably has been signed it probably just didn't get hasn't gotten routed back to me yet through the system but. That is essentially part of the, it is a part of the. police departments. Policy and procedure manual now so that will go into the manual as a. As an appendix. The next item on the monitors report is just a notice for the public that the annual report for the police oversight operation will be coming out next month in March.

[54:08] This year I will do more of a breakdown and analysis of the complaints in terms of demographics types of complaints, the outcomes. I did want to ask, I think this time around, you know, last year I did the opening letter in the annual report, I thought this year might be better if it came from the Co chairs. So i'll be connecting with the Co chairs about putting that have been put put a letter together an opening letter, but the annual report will also provide summaries of all of the cases that we had in 2021 and the outcomes. So that the target date for that is around March 15 around that same time will be having an opportunity to provide information to the City Council as well, so that will likely be in writing.

[55:00] We were hoping to do that in person, but their march calendar is packed with bunch of other stuff, and so they asked us to do that in writing tissue is that hand up a new hand up i'm just saying it. Is a new year, I had some questions about. The report and whether or not the outreach and Communications Committee will have an opportunity to review, a draft for external dissemination that's one question and then the other. ones wondering if use public comments that we have it, as far as older residents. To be able to provide it again amplify this report is not just for city council. It is this report is also for for the community at large city council meetings, this is a really powerful place to be able to do that so i'm wondering if we're unable to get on horrible agenda if it will be possible.

[56:01] leverage of the comment to be able to lift this up as my third is the outcomes of this report as the naacp has accurately. identified that there is a need, and what we agree with that there is a need to be able to share far and wide what the scandals worked on the outcome. working on it, though, although I appreciate the opportunity to provide it in writing, we all know that power. to your first point, yes, we will do it just like last year I will send out the annual report, the draft of the report to the entire panel prior to it being finalized and published. was our specific question, it was a little hard to hear that second part of what you were saying.

[57:00] that the question is, if we could not get on the formal agenda can we use public comment as an opportunity to share orally, some of the highlights from the report and folder resident. yeah I think that could be done, the Council also has. Some other meetings. Other than meetings, other than their sort of regular two week every two week meeting. Our fault. there. that's what i'm thinking yeah definitely. yeah I like that direction that sounds fantastic Thank you. Well, but again I think it will be critical, especially because we actually have things to shift around a lot of a lot of dynamic information both of you know as well as the questions that we still have, so I would hate Captain is very powerful addition report Barry Thank you. Well, said yep. Alright, so just the last item here under my report out is the case reviews, that the panel.

[58:06] conducted in January, so we had to just go through what the panel's recommendations were and general nature of the cases were. So for him, I 2020 1047 a complainant alleged that an officer falsely imprisoned him and fabricated evidence against him this case will goes back to. All those recently filed a complaint so back in 2018 and officer at applied for an arrest warrant for an individual who had allegedly violated a temporary protection order. However, the the protection order had not yet been served on the assaulting party, therefore, the restaurant warrant was technically invalid. The assaulting party was arrested on the invalid warrant and lodged in the Denver jail. The panel reviewers sustained the allegation and concluded that the officer did violate department policies specifically general order 313 dash three seat. By failing to confirm that the protection order had been served on the person and causing an invalid warrant to be issued the subject officer is actually no longer a boulder police officer he retired several years ago.

[59:13] Thus, no discipline could be implemented in this case, however, the panel reviewers recommended that the police department provided training reminder to all officers on the importance of confirming the service. Of a protection order before applying for a warrant the department did sustain the allegation but, again, because the officer was no longer with the department, they couldn't implement actual discipline, but they did issue the training reminder to officers, that the panel had recommended. Second case in my. This was an internal complaint that alleged that an officer included language in a police report that did not accurately reflect what witnesses had stated. The panel reviewers concluded that the officer did violate the department's policy on report writing by including language in the report that was not said by the witnesses.

[60:05] The reviewers examine the evidence closely and concluded that the violation did not appear to be malicious nor an intentional effort by the officer to misrepresent the facts of the case, as the officer understood them. The reviewers did sustain the allegation and recommended a one day suspension for the officer that final determination for this case is still pending, and that will be reported out next month. Lastly, the case statistics for the month of January we had three complaints and to Community increase in January, so far, in February we've had two complaints and to Community inquiries and they're currently open investigations that concludes the monitors report, thank you. joey and I want to follow up with that too. We have three. slots still open for current reviews, that we need filled and all that you know now please take a look at that.

[61:03] But as our bylaws say if someone does not sign up for those spoons we are going to choose panel members randomly. to serve on those also, this is a reminder that, in accordance with our bylaws not provisional bylaws I should say. We each need to be doing at least one case review every three months, and we all should have done our first case review by now as well, so if you haven't I will be following up with you directly to make sure you are. signed up in this current review cycle, but again if those slots aren't filled we're going to pull names out of the hats, because we cannot sit on these any longer, we need to get these reviews done. So with that. It is 733 let's go ahead and take our five minute break to be human beings, and I will see everyone back here at 739.

[62:02] or bad. Thanks joey. We are back, and we are recording and I. We do have members of the public with us now, I just want to take take a minute. Since we didn't have anyone at the top of the meeting to take a minute to welcome all members of the public, thank you for being here, thank you for being engaged in this process. Understand it's not always very exciting the civic work as we work through the details of this and that, so thank you for being here and we will be getting to public comment shortly. So next up on our agenda is our panel selection of case reviews just real quick want to make sure everyone had the chance to review. The cases that Joe has sent out to us and so i'll give you all a second to pull those up if you have not yet.

[63:02] And so jumping right in I will read out the last three numbers of each case, as usual, and then we'll just do a show of hands, whether or not to consider it for report, whether or not to review it. We will do all all four and all against and then joining, I will keep track of those for getting those scheduled. So first up on our list is case 052. i'll just give you a second to reef ameliorate yourselves. And a show of hands, those of tho those of you who would those of us who would like to review this case ends up. Those against reviewing this case hands up. 1234 against Thank you.

[64:05] Just Thank you keisha and that confirms that we could have forum to thank you. So we will not review cases 05 to. The second one. joy actually I think you had mentioned something about this case before, is that the that the officer, is no longer with the department is that something we should consider. Is it is this for 12 01 2022 001 No, this is this officer, is still a member of the. Great Okay, thank you, I just thank. You so for cases 001 those who would like to review this case hands up, please. I have two hands three hands for hands that's for.

[65:00] Those opposed to reviewing this case hands up. Thank you, so we will go ahead with reviewing cases 001. Next up is 002. Because I can read out, this is also this is the Rule five police authority and public trust. i'll give you a second. Because we'd like to review this case hands up. was against reviewing this case hands up. To three Okay, we will not thanks, Sir, thank you, shall we will not review 002001, this is the Rule five police already in public trust again give me a second.

[66:13] And hands up to review this case. The wording on this one was super weird and I almost wonder like venn diagram. it's an interesting case. I think the panel will find this one very interesting yeah. And we will add those against reviewing short hands just follow. Thank you very much, we will go ahead with reviewing 0010 that's funny. So we have to repeat, yes, all will need to read out the full numbers in the future, thank you. Yes, just because one of them was, we have to track numbering system for serious misconduct, and then misconduct, and so we usually only have a handful of serious misconduct, but we just got an early this year, so we had to oh ones one of serious misconduct ones regular misconduct.

[67:03] got it i'll make a note we will read out the full case numbers in the future as well as the allegations. Great Thank you joey. Any other. Just quick check in any other panel business questions comments concerns before we turn to public comment. Would it be a pain to just quickly read those now that we've decided to read the case number and the rules that we decided. That was for the public. that's great that's fabulous Thank you so we will review case s m 2022 dash 001 that's a Rule three truthfulness allegation. We will review, am I. Sorry, am I to 022 dash 001 that's a Rule five police authority in public trust allegation.

[68:07] That number was off by one, the second one is Am I dash 002 I believe the way sorry. No you're right i'm sorry my spreadsheet had gotten off track their policies. understood, especially given the longer they. were quick yeah. Are you saying some you're on mute. Oh, I know, there was for. to reveal. Yes, yes, there was. We just went through yeah. I mean yea yea i'm both of the ones that and didn't double 001. Thank you. cool beans.

[69:00] Let me pull up. A stopwatch. For public comment. me just two seconds here. Okay, so far, our public comment, just to for those new to this members of the public will be asked to unmute themselves. The public will get to unimpeded minutes to give us their comments, if there is an interruption or a loss of connection i'll stop the clock to make sure you get your full two minutes. We will give a verbal notice of time 20 seconds to the end, I will also post that stopwatch I will share my screen now, so you can see joy, can I get screen sharing. panel Members, you may offer a short responses at the end of comment go ahead and just shoot me a chat if you'd like to and i'll call on you, at the end of the the feedback Thank you joey.

[70:13] And tonight's stopwatch. is brought to you by Google. org maybe it's not there, we go. So joey if you'd like to welcome our first, if you would like to give feedback one raise your hand in the chat members of the public. not seeing any hands. joey should we just go through it Oh, here we go lens seagull.

[71:04] How many are here, you go how many are here. How many here. How many are here. live there, there are three members of the public with us. Thank you that's nice to know yeah today, I was practically threatened by your people with this patch or wherever I tried to go simply trying to get on. To a place Town Hall for the last three months, three months I tell you. just trying to get on through your regular registration, which I did I followed through I got no link I got no 24 hour notice I got nothing. And then, today, I was told oh my email, I opted out of no I did not, why would I register multiple times for the police town hall if I wanted to opt out with my email if there's some glitch in the system if there's it.

[72:10] People need to refer me to some where I can find to get some help trying to log on to a frigging place town hall. If you can't do that you know you have no trust in me, you know, the police, the oversight committee everything it's just a load of hot hooky it's not you know. What i've heard tonight at this meeting is like boring, and I am not a board person i'm very curious I I heard a little bit about a police protection order and a translation that was taken improperly or questionably I don't know what cases you're talking about. I have 90 seconds. You know I, what do you think you're doing here you're not servicing me i'm scared to death to ride on the creek path because i'll crash into another meth addict you know help me out here, you know, this is not working, this is no police oversight committee.

[73:13] Thank you Lynn for your feedback. panel members Is there anyone who wants to respond. to your hand is raised. Maybe that's an old hand. My apologies that's an old pant. No worries and happens um any other members of the public. If you'd like to give comment just raise your hand. Well, in that case, I think that concludes this evenings meeting. Thank you, members of the public, for being here.

[74:02] panel members any final business. questions. Fantastic Thank you all so much for being here, I just like to end the meeting by recognizing. The world is a little bit. helter skelter right now I recognize how hard it is to be here to show up to do this work and to do it well, and I just really appreciate all of you for for doing so. I was we're a heck of a lot of work, but everything else we do is a heck of a lot of work to and it's emotionally difficult. Sometimes it's even professionally difficult inside just want to express my deep gratitude for all of you being here. it's pretty special. There isn't anything else we'll close out for the evening. yeah victor.

[75:01] Thanks everyone for your time. Thanks thanks everyone. Thanks everybody.