February 27, 2023 — Parks and Recreation Advisory Board Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:00] And us tonight. I'm working. i'm working off of my laptop, and so i'm going off my template, and i'm also losing the screen. So I apologize if I go off screen. I don't mean to. This is our second time that we have a hybrid meeting, so I thank everybody for your patience. and we do have quorum tonight, so we'll get this meeting started. Are we ready to move on to do the motion for the agenda? Alli, or you need some more time. I believe I'm ready. Let's check for so are you ready to? Yeah, I then? Yes, great. Thank you so much for checking Rosa. You're rocking it. Okay? Fantastic. So chuck just really quick. Are you in Alaska? Yes. okay, that's cool. I was just wondering what kind of all over the place today. That's great. All right. Great could I get a motion to approve the agenda?

[1:01] I move to approve the agenda? I'm gonna and that's Elliot. Right? Do I have a session? I Second. Okay, fantastic. Let me scroll down. Okay. We go now to Okay, cool. All right. Alli. I have a future board and tourists. But are we just going to go to public participation? Would that be okay? Sure? Do you want to change the agenda and do public participation, and then a future. No, go. No, I'm sorry. Go ahead and do that. I'm just it's just that. No, please go ahead and do that. I apologize. No, it's okay, lots going on. We are so for future board items. I'm going to talk. There is a lot going on, members of the crab. And certainly our team is aware. With this board and with city council we have a lot of upcoming, really

[2:01] critical conversations as we work to implement the 2,022 parks. Recreation. Plan. So on your document all highlight that just Thursday, and Friday night City council hosted their midterm or treatment, or meaning that this is year 2 of all the current This council's work together. There was a lot of lovely conversation about our work, our action plan. You all got an overview on that January, and they also expressed a lot of interest in the work we're doing to identify funding to address the funding gap and for recreation, with particular interest around how we'll be funding that structure with the aging recreation centers. You all get more of an overview on that at an up on a meeting. so I mean, in addition to what is on your document. I wanted to call out a few things. One is that the study session from the library reallocation. Sorry it's not a study session. It is going to be under matters from the city manager on the March sixteenth meeting. I think it's currently flagged, as during the March ninth meeting. It's been rescheduled for March Sixteenth.

[3:05] I also want to give you a heads up because you'll have one short meeting between now and then on March 20 third City Council is gonna have a study session on downtown streets as public spaces That project connects closely to work we're doing across the downtown area. Certainly the re the civic area Phase 2 project we're we're doing to look at the arboretum, and later in 2,024, the Pearl Street Mall. So all of those are conversations that connect we'll be bringing back to you summaries. You don't need to watch city council for the next indefinite future. But we're going to be there a lot. As we move into April we'll be talking to them. We have a 3 h study session with city staff and boulder, counting commissioners to talk exclusively about homelessness, and I know that's been an item of interest for the prab is that agenda materials are organized, and certainly, as their outcomes will report, back to the crab also wanted to highlight that in March it will be the last meeting for board members, Yougar and Scott. And so at that meeting we will give them their

[4:05] appreciation and recognition. The new Board members will start with our financial study session on April third. So the minute those names are selected which is on March sixteenth. Also, we'll be reaching out to them to see what we can do to get them up to speed on the Budget session. That's the other thing I wanted to flag for you, for your work is board members is that at the next meeting we'll start our march towards 2,024 budget development that'll start with a budget overview that Jackson. And this team will share with you where they share our year on standing from the 2,022 budget and some of the priorities that we've identified, and then we'll walk you through a month by month. In April. We'll start talking about some of the policy issues, probably fee proposals. You have your study session on both the fees and the capital investment strategy. and then in May we expect to get your final direction to be included in the 2,024 budget. So I I know that's all written on your piece of paper. But I I call that out because we're going to be asking a lot of you and board members in the coming months, and I just encourage you to raise your hands to ask questions, to reach out to myself or any number of our team. If we can support you in the role you have to fulfill in these next few months.

[5:12] and that's all I have out of here. Okay, Great. Thank you, Ali. I appreciate that. Next we'll go on to start public participation. and this portion of the meeting is for members of the public to communicate ideas or concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled. Later in the meeting tonight. We have 3 public speakers that that have signed up. and we'll go ahead oops part of me, and during this public participation time the public is encouraged to comment only on the need for parks and recreation programs and facilities as they perceive them. All speakers are limited to 3 min, depending on the nature of of your matter. You may or may not receive a response from the Board after you deliver your comments, but we're always listening to you, and we really appreciate your feedback.

[6:06] So, Secretary of Rosa, if you could present the guidelines on the screen that'd be great. Can you see them on the screen. I do. I do. Oh, yeah. All remarks and testimony shall be limited to matters related to city business. No participant shall make threats or use other forms of intimidation against any person. Obscenity and other speech and behavior that interrupts or otherwise impeach the ability to conduct the meeting are prohibited. and as a reminder. Participants are required to sign up, to speak at 430 on the day of the meeting. using the name they are commonly known by, and individuals must display their whole name before being allowed to speak online currently. Only audio testimony is permitted online. Thank you, Pim. If you can give me a minute to start this. Stop lunch.

[7:02] I sure will. and if we have our first person on deck it would be Patrick O'rourke just 1 s here. of course, Surely we're all we're all patient here. No problem. Okay. Can you see my stock watch on the screen? Yes, okay. I will begin If you would after you call your first public comment. Sure, Patrick O'rourke, Are you there?

[8:12] Okay, now, i'm unmuted. Okay. Great thanks for your Patrick. No. I'm familiar with the hybrid program. I appreciate it. Hello, everybody! My name is Patrick O' i'm the preservation chair for historic holder. and I wanted to touch base with the Parks and Rec board regarding 2 items. Number one is the possibility. Have a civic historic district. and I wanted to go over just a real quickly that the the background on it, then to touch base on the hip back in 2,021 June of 2021 front of the historic. our friends of the band, shell, and historic boulder requested that the Glen hunt into mad shell Boundary be expanded to the original request that was made in 1,995

[9:01] in November of 2,021. The landmarks board initiated, and moved forward to approve that expansion in December and January and it was brought forward to your organization the parks and wreck board in January of 2,022, and if you want to go back to your your files. It's pages 21 to 40, so there's no reason to go over it. I found one more was most interesting, as the half-hour dialogue you had regarding that. and it was very interesting. My observation of the feedback was from the parks and wreck board. If you didn't understand why the historic boulder and the friends of the Bench. I wanted to expand the boundary they wanted to know, or your board wanted to know at that time whether there was a threat of any time going on, which there wasn't. and why, and then also it was recommended by this board the prab Board. that the hip was not completed, and that they thought it was appropriate to wait for the hip to be done.

[10:06] Well, at that time you didn't realize that we were under a timeline for the city council to approve it. which is within 120 days. That recommendation. therefore, it went before the city council, and I wanted to read just one paragraph. and it was the recommendation that the Boulder City Staff gave to the City Council on their June fourteenth meeting. and it reads: Staff recommends City Council not approved the ordinance for the following reasons. While Staff agrees with the landmarks board that the expanded landmark boundary meets the criteria for evaluation. It considers that the area would be more logically included in a civic area historic district to include the band shell. the Boulder Tea house, the city transfer and storage building the atrium in the Penn field. Tate Second Municipal Building.

[11:02] including the expanded area in the context of the historic building or district would provide additional time for staff, the Landmarks Board, and the Parts and Recreation Board to work collaboratively to meet the shared goals for this area. If the city council chooses not to move forward with the expansion of this boundary at this time, historic preservation staff will commit to making development of the civic area, historic district to include the band, shell and all Black 13, a work program priority for the completion in 2,023, and that direction was given to city staff at the City Council meeting at that time, and I think i'm out of time. So thank you, and I just wanted to follow up and touch base on that. Thank you very much, Patrick. Our next speaker is Nicky Mccord.

[12:10] Hello, Thank you. Everyone. My name is Nicky Mccord. Unauthorized people are accessing the North border wreck center during non business hours. This is unsafe for patrons and staff as a patient who uses the North Boulder Rec. Center during the 6 am. Hour. I do not feel safe using the facility. Now that I have this knowledge. the North Fold Direct Center has had 2 publicized gun instances, one in July, 2,022, and one in February, 2,023. The presence of guns on the campus and the knowledge of the building is not being properly secured at night is alarming and dangerous. I'm asking for 2 things to take place, one and audit of the closing procedure of the North Border Rec center. This audit will determine if the individuals responsible for securing the facility at night a following protocol. if not protocol, must be followed for the safety of patrons and staff.

[13:01] Number 2. More than one employee should be responsible for opening the left world or rec center for daily use. If closing procedures are not being followed, it is irresponsible to only have one person responsible for opening the facility. If and when unauthorized individuals are in the building during non business hours. Please let me know when one, both or other safety measures are taken to ensure the safety of the patrons and staff at the North Older Rec Center. Thank you. Thank you very much. Our next public speaker and last comment is from Larry Mckel. Hey, can you hear me. Yes, yes. excellent. Good evening. My name is Larry Mckee. I've been Ebola Resident for 33 plus years. and an average User of city parks and direct services for 20 years and been interacting with the parks and rec staff for the better part of the last 15 years.

[14:08] My points this evening are aquatic user groups are desiring historical operating hour access to the reservoir. We are willing and do pay for services consumed. and the city's calculations presented this later on this evening are skewed to present an erroneous suppression that user groups are subsidized pre-pandemic the reservoir used to open at 5 am. This enabled those motivated enough to get on the water as soon as the sun came up. This enabled band volunteers to establish a swimmer check in and set up an open water swimming course. To start at 6 am. We are only looking for a return to some level of historic reservoir access. We're not looking for excessive out of ours operation Last week City staff presented to 2,023 reservoir rates to adult user groups operating outside of quote normal operating hours.

[15:00] The message presented at the time was the most uncharacteristically inflexible and skewed presentation of data I have experienced in all my years of interacting with city staff. The details of this are in this evening's packet, and you will hear a sanitized version from city staff. Later. a 300% pricing increase. Decision was made in advance of that meeting. The short of what we were told was that the city will not continue to subsidize user groups, and the city doesn't view the user groups as partners in providing any community benefit as an alternative to paying the out of ours price increase. User Groups were given the same options as last year the him in the rowers last year. It is suggested by the city staff to share the cost of early admittance to the reservoir during the summer, and we were willing to do it again in 2,023. We also ended up paying city staff to be present for a full hour of time, despite needing less. No. We also paid the full rate for watercraft permits on-site storage facility access and rental fees.

[16:01] and we supplied our own volunteer safety personnel along with the requisite training to meet or exceed any city requirements. and we have the necessary insurance to back us and cover us. This was the luxury of just doing setup work for a swim that occurs during normal operating hours. As you can hear. we're not against paying for services. Use. What we are against is paying an overpriced rate that's based on a skewed analysis. This brings me back to the 300% increase. Figure the calculation that we used to total operating budget, divided by the total number of operating hours to you, arrive at a uniform blanket dollar value. This is the value applied, and against which we've been adjust to the characterizes receiving a subsidy. No discount is offered, given the early morning hour, and the reduced staff present At that time. The reservoir already acknowledges different usage in the off season and adjust the entrance rate by up to 100%. Prab is also asked for alternative transportation discount which has been enacted

[17:02] when a user group is willing to sell support to the point of supplying equipment, personnel training and insurance coverage to defray our cost at an underutilized hour of the day. Why are we penalized for our efforts? Thank you. Thank you very much. I believe that's it, Rosa. Is that correct? Yes, public on on the 4, 4, 30. Okay. Great. Thank you very much. Did any of the Crab members want to comment on any of these topics. This is Chuck. Sorry. Go ahead. I was just gonna flag that Ellie has a physical hand up, and Chuck has a virtual hand up so that I can see both, and so helping you with. I appreciate that. Thank you very much. I'll just go with Elliot first. sure what this is directed at staff. What is the perhaps role in creating a historic

[18:04] for that first comment? I'm gonna Tina Bruce is our CEO landscape architect who's been involved in all things, sort of properties into specific conversations. Tina, if you could help us with that. Yeah, I mean, our role is really so, as as you guys remember with the band shell when they brought to us. There was some misunderstanding, and also wanting to have some thought process around when it's a parkland. And what's affecting it. So in this case, in particular, our sort of preservation team are actually going to leave the charge of what that looks like, and they're going to basically start out with. Let's look at the area. Let's figure out what a sensible boundary is, and then look at a pros and cons like what are the benefits to doing a historic district? And then you know what are the cost to that same side of the coin, and so we'll bring that information back to you. So what I think I'm hoping we'll have in his personal stack. We'll have an alignment that we like. You've supported, or decide we don't want to move forward with it, whatever that decision is. We would then bring it to the board and get your opinion on that, and then we would actually go out to the community as well, because it's part of that application. There is engagement.

[19:17] And then, as you know, back to recreation, we're very heavy public involvement. So we want them to also fully understand, in lay in terms what the pros and cons to having got it. Would we be taking an action item on that, or just advising it would be an advising so much like with it'll be similar to the process with the the Banshield boundary. But hopefully we're in front of it. You have more information for their Thank you. So that was for I want to double click just for the board's benefit. If you'll think back to the conversation we have in October with the shells and the Maze and the charter, you do not have a mandated role in. When it comes to historic district on parkland there is precedent that you are consulted, and that your input. Is considered so. This is a the prep may be consulted on this and what you know, saying that you will be consulted, Your input will be considered

[20:11] on there. We we are discussing with preservation staff, the planning Design Service Staff. That's what stuff. So I've been. But this show me came last month to present specific area. Update. This effort will be folded into that. So when it out to sync. So, for instance, no decision would be made of. Thanks. Great chuck. I mean. I'd like to find out from a director, Alli Rhodes. If she's familiar with the issue that Nicky Mccord raised about intruders in the North Pole direct Center and potential of them being present when the building is opened again in the morning. Do you know about the system?

[21:00] Yeah, and I appreciate it? Nicky Mccord had emailed the crab and Staff received that email. I believe it was over a week ago, so we were able to verify. First of all, our our protocols do not allow for unauthorized access. They include very specific protocols to ensure that the building is clear when it is closed and alarmed for the evening. And then, since then we've also asked Staff at the North for the Recreation Center to ensure that those protocols are being fall followed, and we believe that they are. We have no evidence to suggest that they are not. They reviewed cameras. There are security cameras inside the facility. And so, Scott, i'm gonna ask Scotch for our deputy director to add in if i'm missing any details. But I believe that's what we've confirmed since being share of this concern. Yeah, there's also a building alarm system, and it has not gone off during the time when it's on it's. We do receive a phone call, and that occurs. and there have not been any, or set off in the building, which means once they want to set. There's not been movement in the building, and we do have a cleaning crew that does come in in the evenings and does cleaning. They disarm it, or we'll rearm the building when they leave.

[22:09] But we do feel safe. That and and confident that the building is not being used and appropriately of your own off hours. Additionally, we have 2 people, one typically a lifeguard or aquatics worker, and a front desk. Member open the building. So in the morning there's not just one person coming in to unlock it. Open the facility. So so it's your always. There's been no event of someone staying overnight in the building. Nothing has been brought to our attention. We have not seen anything on on the cameras for accuracy. I'm aware of an incident over 2 years ago.

[23:02] Is there anything else on this? Did that answer your question? I think Chuck might be frozen. Okay, I was wondering, or he's being very okay. Great. So I have a I have a request for another public speaker who missed the deadline because they were working, and so i'm gonna put it up to the prep to see if they will allow this person to speak, and if they would like to speak regarding the Banshill. Do we take it for a vote? Alli! How does that work?

[24:04] I'm thinking of the board rules. I don't know that it has to be a vote. I think it is. I mean it's not a formal vote for action, but it should be with with the board's approval, because it is a role that that yeah. when we typically say no. But this person was working and has sent an email. they they they have sent 2 emails trying to get in. So i'd hate for this person to have to wait a whole another month. I would offer that your precedence is that you allow my understanding, since the 4 30 role was set is that you have allowed the grace period of one month for a person. But then, after their, if it happens again that you you have told them. You know they're aware of the rules. So I think there is precedent for you to allow Grace for one meeting. Okay. I moved to. I moved to a this person speaking. Thank you. I appreciate that. I I hope i'm let's see if she is still there.

[25:01] Katherine. do you happen to somebody? But you know. is there any opposition to the motion I just made? I know there's a second. Okay. I'm: sorry. I'm, I can see the screen, but I don't see if she's there. I just unmuted her. Okay, Great. All right. Hello! It's your turn. Go right ahead. Okay? Oh, thank you so very much. I just I just couldn't get the scheduling, and I was having trouble signing up. But i'll take just a a very short time to thank Tina and Allie, and just for having the hip meeting that we all went to and reviewed, and it seems to me that that is coming along very nicely, and

[26:03] as far as the band shell is concerned, I just Peter Pollock was the director of planning in the City of Boulder for quite a few years, and Peter in the in the Carnegie Library there are original drawings from Frederick Law Olmsted. of landscape plans that he had, and there is one in March of 1,920 3, I believe. And there is this cryptic note on the drawing that says, please see the attached plant list. and of course there isn't a plant list, and now it's a 100 years old. But somehow Peter Pollock was able to locate this almost 100 year old plant list. and it's very exciting that we can now put the plant list, together with Frederick Law Home, says actual landscape

[27:03] drawing to sign drawing. and I just wanted you guys to know that we we we people hang out at Carnegie Library are very excited by this. and we'll let you know. I mean, I guess my question is. are some of these trees that Frederick, or Homes, that planted in the 19 twenties, or 1,924. Are they still living in well in the park? And so that's my question, and I don't know how we'll find that out, but I just wanted to to know that this is quite a wonderful discovery, and I think, Peter, I think Peter may have found this by going to the Library of Congress. So it's all very exciting for those of us who loves the park and the band. So so thank you very much. Thank you, Katherine.

[28:03] and thank you to the Board for allowing her to comment. Appreciate it. Okay, we will move on 2. A consent agenda. Could I get a motion for approval of the minutes from January 20, third, 2,023, I'm looking. I don't see? Any hand. Okay. that real life. Thank you. We got a sec first from Jason and a second from a chuck. And were there any corrections? I'm: assuming everything was fine. Okay. motion.

[29:00] Okay, Sorry. Everything's so small here. Okay, Hearing the opposition, the motion passes and the minutes are approved. Well, there are no action items tonight. For just a moment Anita Spires spears has a message asking someone to let her into the building. I just showed up, and I need to be made a panelist, so I can turn my Video: on. Thanks. Okay, perfect. great. So we'll now go to matters from the department and give it back over to our director, Alli rhodes for 2,022 annual progress report. Yeah, i'd love to pause. Just talk through the consent agenda and see If any members of the Board have questions or comments on the consent agenda. I see one from Jason. Great. Okay. It was on the consent of J. But it's on the calendar that you? That's that question. I did some of the

[30:07] yeah. This is the waterside chat. I just wanted to see how that when, if there's any report back to the board, it looks like it was on February thirteenth. Sure. Yeah, we have some really productive discussion. We had just close down some of the permit sales for small boats. I believe they have now sold out. and for small aircraft, and had some good feedback from community members that attended the water side chat. I think again, a lot of the discussion was about after our usage of facility, and it just in general, the concern about making sure there is a that we're fully activating is the new facility in that space. But it was a good discussion, and I think there is a a report that we can also share. There's notes that that came out of that meeting that i'd be happy to share as well.

[31:06] Next steps planned, as far as you know, continue to dialogue with the community there. That is, that was our last waterside chat of the year. But certainly we want to keep dialogue going and and moving in the right direction, and and certainly open. And all this. So we're going to encourage community members to to reach out to us. If they have other questions or things, they want us to be be focused on. Okay. Thanks. Yep. Stephanie. Anything on your end to add? No, you got it all anything else on the consent agenda chuck.

[32:02] Thanks. So I, Larry Mikio had a comment about the hourly rate being calculated for access to the Boulder reservoir being based on the a full daytime rate versus reduced costs that might apply during early opening hours with just one or 2 staff members present 250. I wonder if I could get a comment on the relevance and reality of that of his comment. Absolutely. I'm. I'm happy to talk about that as well. And so we did an off season review of all the expenses at the reservoir. We took a look at all the hours of operation for the facility, and we looked at our direct expenses associated with running the reservoir. We understand that there are times early in the morning that that there may not be the level of staffing; that there are at all times during regular operating hours, and so we we certainly heard of the concern about Why wouldn't we?

[33:06] We reduce those costs during early morning access, when all those resources are not directly there. That being said, it is important that that we know that we only included the direct expenses, not indirect expenses. So Stephanie's time, my time, business services, time, and and the other expenses that go alongside providing the the reservoir for access. We're not included in the in the cost associated with the with the number that was presented to the user groups last week. I I will say that we we looked at things extensively, and the the actual subsidation that that we level of subsidy that we provided a year ago was 58 with private access to a facility that's not something that typically would be subsidized for any group of organization. So.

[34:02] moving forward into this summer in 2023, we looked at the exact cost of of what we think the facility is going to to take to run with similar hours of operation, and presented a a a a number that continues to provide a 25% subsidy for private access to the facility, and hopes that we move to a 0 subsequent level in 2,024. So There's a lot of different ways. We can run the numbers and and look at things in. Jackson and his team did a phenomenal job in providing us information. But ultimately one, a group has private access to a facility they should be paying for for that access, and the costs associated with running that facility. So that's the the direction we went. Alley. I don't know if there's anything you'd like. To add on that. I don't think so. I guess i'll let's pause and chuck. See, let's see if that clarified it for you. I yeah, I totally agree with that philosophy. I just want to make sure that

[35:04] the actual cost for charging them are for the actual cost of facility, access at that time of day, and I understand that lots of indirect costs and other hidden costs that are difficult to calculate and have to be spread among all users. and those 2 show, and so should certainly be included in the hourly rate that they are charged. but I also think that they should be paying for full staffing if full staffing is not being provided, so there has to be a balance. right, and it sounds like it's a very hard thing to calculate, and like you said lots of ways to slice and dice the numbers. and I think it should be fairly done, and I i'm sure that you'll do that. I'll call that one comment on that. Thank you, because I I can understand that perception. What! I'll notice that when you look at the hourly cost of the reservoir in the peak of the summer, the hourly cost, I I believe, goes over $600 an hour. That's when we're at our peak of staffing. Now, certainly, there are times in December where that the cost of the reservoir is a $100 an hour, so $300 an hour does not assume peak season staffing, and the full operating cost of the res, for I think it's a fair representation and using the Bpr. Accepted definitions of direct costs. So

[36:16] if we were to just charge a user group for direct costs specifically at 5 am. The staffing that is on site. Then they're not contributing to the operations of the rest of the facility. And then economic term. Well, I it just doesn't work right. So the $300, or I think it's i'm i'm rounding and and inappropriately. I believe that the 2,023 cost is based on the projected budget. And I appreciate the the work that the operations team did with finance to show that our projections have been within 2% to spend every year for the last. I think it's 3 or 4 years that's in the in the end analysis was done here. So the only thing i'll since i'm talking, i'm gonna say One more thing is that we really hope these user groups consider some of the options and and sc out at the reservoir and doing that during regular operating hours is really the most cost effective way to do that.

[37:09] Thank you. Okay. The question on that direct cost so earlier in that part of the when we talked about the direct cost per year, it was 285 I think an hour, you know. 2, 3, 28 this year, and then our last year at 3, 71 projected this year like what? When? Obviously everything it's got more expensive. But you think about kind of goods and services being the bigger driver like, what is the big driver like $100 increase per hour. There's a couple of things I mean. You mentioned good. So fuel, which is one of the cost of doing business out there. The cost of all of our labor have gone up about. When Jackson's next to me, I should let you take that. Take this. You can speak with much more accuracy. I'm gonna we're paying like for it's $12 an hour, so we'd be at the Reservoir this year. We're going to be starting with $17 an hour. So you are seeing the $5 an hour increase per life card

[38:06] we do have. We are working on that like certification. The main costs are going on. Fuel costs are going up. So you you have, like You expect this to a similar trajectory. but that's something that that's I mean, it's impact in our entire industry. Yeah. we just go over. But you're on an annual basis. So that's how we will return with with the 2,024 budget development. Okay. we build a fun financial in 5 years, and I think typically we assume 3 to 5% cost escalation the last 2 years. I mean there's a reason it's the front page of of Time Magazine last week, and the Colorado, you know, fully just reported that in their most recent survey of every single member inflation the number

[39:03] one issue that is on their. So it's. It's a very big deal. It is atypical, and we're watching it closely. 3. Are there any other comments and ally? I apologize. I was scrolling, and so it was the D and C. We're on the top of the next page, so I apologize. I didn't need to cut you off early. Well, I appreciate you to make sure we covered all that it is fine I have. I have less screens here than I have in my phone computer, right? We're all doing our best to keep track of it all. Well, you know what i'm used to having 3 screens up, and i'm working off the one. And so it's. I I guess I should have at the beginning of this meeting and given the dispute, because.

[40:02] you know, this is our second hybrid meeting, and I really appreciate everyone's grace, and especially, you know, Rosa is making sure the technology works, and that there's good food here and there. There's space for everybody, but it takes a village, dear, and thanks for diving up the tech, and, thanks to everybody on the computer for being patient with us as we figure this out. Yeah, thank you. But if there's no other comments and we'll, there are no action items. We can move on to the matters from the department. Is that okay? Now, Ali? Yes, back to you. I don't know who you'd like to have present that, or if it's going to be you on the the 2,022 progress or it's gonna be me and i'm sorry we. I just clicked the link, and I think I need to join the zoom and share my screen. I never. But Darren is going to do it for me. I just

[41:07] thanks for your patience folks. So the link is taking me to the 2021. I wonder if I have a members of the board. I wonder if you could. We could slip it. We're going to do the That's okay with you, Regina. Okay. look at everybody. Just being so nimble and flexible. This is this is part of the recreation in action. So while we're waiting, i'll let you know that here in Fairbanks, Alaska was minus 33 this morning. little Chris. Oh, my goodness. it

[42:00] so did you, bike to? No, because I had knee surgery 2 months ago, so i'm not back in anywhere. Regina Elsin, our senior manager, for natural resources here to present to you guys the state of the urban forest. Most of the time I would be joined by Kathleen Alexander, a forest treatment manager. But unfortunately, Kathleen is unable to be with us this evening that you'll see on the screen. We do have Ellen Cripple. She is our forestry Field Operation Supervisor. She is joining us this evening, and she is very knowledgeable. If you have any questions once we get to the end of our presentation. So i'm just gonna to speak really quickly to you about the contents of the state of the urban forest scrolling through the story map that you had the link to in your packet. So I hope you all were able to check this out.

[43:09] So I believe the last time forestry actually came and presented to Prab was in early 21. So many of you probably were not on the board yet. Just to give you a little bit of background. Boulder forestry is a work group within parks and recreation. They are responsible for the maintenance and management of approximately 50,000 public trees throughout the city of Boulder, that includes trees on our parks, as well as as street, right of way trees between 2,016 and 2,018 Bpr. Actually worked to develop the first folder open for strategic plan, which was then accepted by Prab in 2,018. That really has been our roadmap for ensuring that we have our resilience and sustainable urban canopy well into the future. And the item that we're presenting tonight is the first by annual state of the urban.

[44:04] For us this was an action item called out in the open for a strategic plan. The first was due in 2,020 obviously delayed because of the pandemic. So we are here this evening to share that with you. If you are able to read the report boulders. Urban forest is at the tipping point. Our losses from pests, such as the emerald batch for severe storms and other causes are outpacing our gains from tree growth and planting so. And you can see here in this map the Red. It's the areas of tree canopy loss, since 2,013. You can see areas. The green is the 2,013 canopy, and the red is the lost, since 2,013, since it's acceptance in 2,018, the urban for a strategic plan it's really guided all their forestries work. The actions and priorities have been broken down into 4 different main categories plan, manage.

[45:05] protect, and engage, and I apologize. I'm scrolling kind of quickly through this. Those are not showing up despite delays due to budget and staff reductions. We have made great progress on this urban strategic plan since 2,018. Some of these this progress has included collaboration on data and tools to develop an equitable city-wide planting plan, responding to storm emergencies, which i'm very disappointed that photo is not showing up for you to refresh there. We go baby. Yes. responding to storm emergencies. This picture is from the September, 2020 snow storm response, and the debris removal.

[46:01] as well as the 2,021 marshal wind event we have each year folder forestry has worked to increase the number of street free request that they can fulfill for residents as well as working and partnering with our nonprofits and other partner organizations. community and corporate partners, to support community planting events like this one, the tree give away in 2,019. Well, their forestry continues their response to the emerald ash for infestation. This includes removing infested ash trees. treating significant ash trees throughout the city and releasing Bio controls to help maintain that or lower the Eab population. There is also a public education component of that Eab response. Older forestry is proud to partner with other community organizations to support the health of the urban forest on private property. Specifically, that includes the work of older play, boulder foundations, Tree Trust and the Tree tenders program that was initiated in 2,018 and 2,019.

[47:19] And then also the cool, older campaign. You heard a little bit about as we move into the next 2 years of the implementation of the urban for a strategic plan. There are multiple priorities that all their forestry is pursuing. These include things such as diversifying our tree planting plan as well as working to update our Bpr drama plan to ensure that we are in alignment with the city's new drought restrictions, and being good stewards, our water resources. While also managing and preserving our tree canopy.

[48:03] we are updating our tree inventory in 2,023. That provides us a great management tool and asset management tool. We are also seeking additional resources to be able to continue to manage the emerald ash for, and to make significant gains on the backlog associated with tree plantings and maintenance throughout the city, as well as expanding the commercial tree program outside of the downtown boulder corridor. We're also hoping to work to expand the protections of trees throughout the city, both on private and public lands, we with updates to the boulder, revised code, as well as city policies, and our design and construction standards throughout the city. Well, their forestry will continue to partner with our the play Boulder Foundation Tree Trust, as well as full boulder. Both of those organizations have a focus on the private trees within the city of Boulder. And so how can we engage those private landowners? Help? Manage that portion of our urban can be

[49:21] investments now into Boulder Street canopy will provide our opportunities to move us closer back to the 16% canopy cover that was identified in the urban forest strategic plan and returning to our 2,013 canopy levels is going to require enormous collaboration, both with private and public entities, working together to respond and adapt to our changing climate. and with that quick from through the story map, and I hope you all had some opportunity to read it prior to this. But if you have any questions. Ellen and I are happy to answer any of those.

[50:01] Yes, okay. I 2 questions on the ash, for now this winter has been remarkably cold in the same period of time. Have we do we have any sense of how this winter is going to impact the ash border population? Given that they do respond somewhat to stand periods of call. I will let Ellen take that question. Hi, yeah, thank you. I don't have the specific number of days and temperature that needs to be at for a number of days for the emerald lash, for larva to actually decline in population in the tree given temperatures. But it is much more significant than what we've experienced. There's a lot of cities in the Midwest that also asked that same question. But even given, you know, a couple of weeks prolonged cold spells. Maybe some larva is lost, but not enough to knock back those populations in those Midwest States to a point that we would consider that to be any type of management, tool or look to that and say we're going to have less emergence this year. So I would say we have not

[51:15] gotten near that threshold of decline from temperatures alone. But that's a good question. So you're not banking on the dashboard population going down because of the call from this winter. And so one of the interesting issues I I personally find with the whole urban forestry or canopy initiative is that there are a lot of climate benefits to having an urban canopy. We also are facing a pretty severe water shortage in the State of Colorado in the west at large, and i'm wondering, and obviously it takes water and keep trees alive. How do we balance our urban canopy goals with the need to preserve and conserve water pretty significantly over the next. You know forever. That's a great question, Ellen. I think there's been, You know we work very closely with our climate, initiatives, colleagues, and

[52:16] tackle and kind of think about Russell with that same exact question, because water in the air, Southwest, Western United States, where we are, is, is a huge issue, and especially we hear a lot about the era of a identification, or does notification at the Colorado River Basin. but trees actually in a lot of ways, help soils, retain water and help us maintain some of that water across our landscape. It helps to trees, help to sequester carbon, help cool the areas up to. I think it's close to 8 degrees. It can be up to 8 degrees which can provide a huge benefits, an interest in that cooling of the area. So I think it's definitely

[53:00] definitely the other thing that we look at pretty pretty extensively, and Ellen can probably speak a little bit more to this than I can. but is really looking at our species selection. And so what are those tree species that we are looking and recommending that not only are planted on public property, but what do we recommend for private landowners to plan on their properties that are drop resistant? There are also trees that are more wildfire resistant. And so how can we, you know, make those best recommendations for trees that are going to survive in the long term, because it does take quite a bit of water in the this urban area and this right area that we live for them to become established. Anything you want to add there. I think the only thing I would add is that there was some research done by Colorado State University researchers that showed that large trees in the canopy. Given their large canopy actually shade grass, and other vegetation which actually reduces water use on the landscape. So there is some

[54:04] argument into retaining those larger trees, actually can reduce some of the loss of water per parcel as well. So, just to add to Regina's points, large trees actually do play a a great role in some level of water conservation. Thank you. I saw Pam. And then Jason. Yeah, I I just thought it was really cool that whole basketball component, the 3.3 component with the play, and then the the play boulder and Tree Trust. I was just wondering How do the Where do you? How are you planning to do that like there's a 144 trees here and a 100 something trees when are they gonna get planted. And how? How is that plan? I'm not sure. I know what so pale is talking about. The threes for trees. It's a partnership is fostering with you. Boulder. So for both the men and women's, basketball teams anytime a three-point shot is made they will donate a tree.

[55:11] and I had heard Brian berry is our Lee is of the play foundation. I'm not sure if he's available, he can share more details, but the gist of it is that sometime this spring we will partner with some of the athletes themselves, and do a major tree planting. And so Regina talked earlier about species selection, and I make sure you run the report. How important location is. I don't think we have the details completely figured out at this time, Pam, but it's it's gonna be a joint planting with athletes in places that need Ellen. I don't know if you or I have any other details. I believe. Yeah, it's it's super cool. I don't have any more details on that particular project. Okay? Well, bravo! I liked it. That's

[56:01] yeah. I just I wanted it like I didn't. You know the touch on the that kind of like through that private land. I' to see if there's like a way to deal with the public lands. I don't feel like I have a good sense of like. How can we deal with it on private lines? And you know I know we've probably talked about this for, like other kind of mandatory things people have to do. I mean. you know, if someone says I, can't. You have this big, beautiful for your yard, because it's I I want to try to get this better sense of like the issue, and maybe there are bigger things that can be done or manage our requirements or things that at our that kind of see outside of jurisdiction. But you know, that might just be one more. The voluntary at first might be needed, and maybe that already exists. I don't know. Yeah. So there's right now. A lot of our regulatory requirements on private lands are really associated with development, commercial development, or redevelopment of parcel. So it it's really related to. If you're If the development is coming in through planning and development services, they removing trees. Certain number have to be replanted in mitigation costs and things like that. It's a lot of where our regulations are centered around right now, but as far as your average

[57:11] local private landowner, who just has a home and their parcel and the trees on their property there. Aren't necessarily protections written within our code, and that's really some of the focus of the cool, older initiative is to foster the awareness and the education with our community members about how to take care of it, manage your trees on your private property, and really foster that sense of stewardship for urban canopy, and start there as opposed to starting on the regulatory side, and really wanting to engage with the community to manage the private canopy as has been effective. I I mean Cool Holder is really only launched since about 2020 or so. So it it's still growing. But there are a lot of very active community members that are involved with the Google or initiative as well as the tree tenders. The tree tenders were another great program that we started in 2,020. But again it's

[58:11] very. It's built on the model of, like the master gardeners program of really creating community members that are experts in tree care that can go to their neighbors and their communities, and say, hey, can I help you take care of your trees? So it it's definitely a point. It's something we want to continue to Foster. I'll just add that the the carrot approach is lovely and the urban for strategic plan under that it has the plan. Manage tech on the Protect category is an initiative that isn't in our work plan this year. But to explore how you might enhance private tree protection through the through Covid regulations. It's not on our work plan, but it's something there's there's waxy, and we need to in it for some neighbors it. You know that there we can't be benefits at all us all that people get to choose what happens on their private property. Right? So it's a very tricky conversation, but one that is included in the urban for a strategic plan, Allen. Did you want to have anything on that?

[59:14] No, I thought you were it that. Well. it's going to be very well. So the the Boulders Forestry program seems resource constrained. We have only 7 employees and lots and lots to do so the 2,022 Inflation Reduction Act included 1.5 billiondollars for the Forest Service community in urban forestry program, or something like that. Are there any efforts to tap into those funds. It seems like that could be a tremendous resource for people and trees and everything else you need. Chuck. Absolutely. Yes. we are working very closely with our again our colleagues over in climate initiatives that worked closely with the State Forest Service and their grant applications for some of that Federal funding, and so we are. We are working very closely with them. Hold our forestry as part of what's called the consortium.

[60:20] Okay. completely blinking on the name. Now, there are a couple of different initiatives that hold our forestry is participating in both regionally on the front range, but also across the country, with that like cities like Albuquerque and Philadelphia, and others about how we can kind of create projects and create efforts to kind of access some of that Federal funding that was included in the Inflation Reduction Act. So that is absolutely opportunities that we are looking into thanks. It seems like a investing some staff time, and that might pay some longer-term dividends. So yeah, absolutely

[61:02] that is on our 23 work plan really, really, quickly Sorry to interrupt Mary has been disabled as a panelist. Can someone, Rosa? Can you try to reinstate her, please? Thank you. While world is doing that, I don't. I don't know if I cook somebody. Oh, there she is okay. I see her again. I think she had something to say. I don't at this particular moment, but it was frustrating to not be able to unmute. So hello, Thank you. Okay, Great Sorry about that, Mary. And then we can go on. I don't know if I cut somebody off. So I apologize. Hey. Don't See any other hands in the room? Okay, Well, thank you for that. Did Did we want to go back to ally to the 2022. Or do you feel like You've got your

[62:05] your thing up? I see we're we're ready. Thanks. Thanks. And the flexibility of all of our teammates sharing computers and everyone rolling with us. So the 2,022 progress record. I'm not going to present it screen by screen. And hopefully the link work for you all. And if not, I've re-shared it okay for the proud members, so that we've done a progress report every year since 2,015, and with the after following the acceptance of the 2,014 part of Recreation Master Plan this Year's has a role marked improvement in that we're including the Kpis. The key performance indicators that we're identified with the 2,022 plan and so as we load up. I'm gonna skip reading to you the letter from the director and the like. A protest. a large photo of me. It can be so that's okay. It's. Okay. The screen sharing is not working for us.

[63:06] See, Rosa, everything was perfect for the first hybrid meeting that they thought that we needed to have a little more. There we go there all right. Can I just point out this this. this These pictures are so incredible. Those 2 young women in the middle are incredible members of our expanding yeah camps, Steve Camps team, and they do such a phenomenal job providing services to kids and kids with disabilities, and they make me so proud. So we'll skip the letter from the director. I want to point out this everyday, excellent, setup section. We always include this because we want to remind people, regardless of whatever incredible accomplishments may happen in a given year, because of projects or new programs, that and 80 to 85 of what we do is just operating Boulder Sp to recreation systems. So we have the 3 Recreation Center, 1,860 acres of park land. There's some great stats here on the trees that we take care of the path that we take care of. How many rounds of golf we facilitate.

[64:15] These are the numbers of which I am most proud because this is the work that our team does day in and day out. and then the rest of the report is organized around the key themes of the master plan, and i'll pause here and show you that in each section there's some of the key performance indicators showing you just your over your trends for contacts and our facilities. Look at that growth, recreation, facility, contacts. That's incredible. It shows you that people are getting more comfortable working out inside, and then our team has programs and services available to that which is really exciting financially, provided that number grew substantially, even though we still have limited funding from the health. What do you fund freeze planted? We are doing our best to restore resources there, Chuck, just to to comment about resources, and i'll point out that both financial aid and treat plantings are areas where we are, has been in request for initial funding this part of the library reallocation. Some of the the board had asked how

[65:13] parks and recreation was making work classical. They're all straight from the master plan, and the areas that have already been identified as funding gaps. So if I keep scrolling down, actually, I'm just gonna you all got the summary of our to do list. So i'm not in the January proud meeting. So I won't share that with you. What I we're sharing this whole report with you for your awareness. I know you often have questions about the work happening in the department. There are some incredible successes in here. We are also outlined the challenges. and I just hope I would love you to spend 15 min for viewing this report, so that you know what we're proud of in 2,022 it finishes with our 23 to do list. But again you all got an overview of that.

[66:05] You got an overview of that in the January meeting when we shared our action plan. The next item in the matters from the department is closely tied to this, and it's every year. We also tend to report out very specifically on financial aid, and so that next item gives you even more detail. I want to call out that the subspecies provided for facility entry and the entries themselves through by 70 and 22, and I believe that overall financially visitation continues to be about 10% of our visitation that's. That's the same. Thank you for some 14 Thank you best. and we know that about 15% of the community qualifies for our financial aid. If the program is designed today and so that we're at 14. That's a really good indicator that we are doing everything we can to be accessible.

[67:00] There's one other item. I wanted to call out here again as we're talking about funding in the master plan, we call it a funding gap for financial aid and so these numbers here represent, and the 23 next steps. The request we are making to strengthen financial a and parts of recreation $250,000, but more sustainably fund the existing program. $90,000 would provide ongoing and stable funding for equity. So equity is our 100% free access to parks and recreation facilities. It relies on a grant from the Health Equity Fund that we have to apply for every year. And then we've also asked for $250,000. We would love to implement a sliding scale access. So for folks to make $1 more or or $10,000 more than the income limits that they could qualify for some support. We know that we have that plus effect in our programs. so i'll pause for questions on any of that. How are you? I I just want to say that going through this annual report progress report, it's really well done.

[68:06] The graphics are great, the kind of comparison between 2021 and 22, and make it very clear how we've progressed over year later. It's really well done our team did that in house, so I appreciate your comments, and I don't know if Jonathan Thornton is listening to. He's our communication specialist who's embedded with the parts of recreation, and he team folks in our marketing team, and, in fact, one of our teammates who has an interest in marketing, also help with some of the story about being forward. The annual report and the urban for strategic plan for the state of the Forest Report. We need a good name for that. Yeah. Second on the That's great, really impressive to see all that. So that first page of all the all the different things that it's been accomplished on the sliding scale. It's really glad to see that we talked about that before. Do we have a sense of like.

[69:03] yeah. spreading out the kind of eligibility levels like how people people might be searched. Or if I see financially, I know it's hard to study some of the you know, if you like, what's threshold now like 55,000 or 60,000. Our family for for an individual. It's it's much less for a family. But if you haven't a slight scale, and you go to 75,000, or something like having more. I don't. I know we got some number. So our colleagues and housing and human services have that data about income distribution across the community, and I know we've looked at it when we were building this budget request, but I don't remember it off that we could. We could bring that back to you. So the second question was just about implementation. I know when you've talked to this before it's been an issue of how are we going to verify, you know, income levels, and this is really like beyond our scope. How how does that like? This? Is what this funding, you know, be used to kind of set up a verification system, or how is that? How would that work?

[70:01] I don't know. If you have thoughts off the top? Your head, my my take on it. The way we do it now is that we we use the no wrong door. Right? So, for example, if you have qualified for low income housing with older housing partners. You qualify for equity, and we know that they're doing a very rich job of checking income levels. And so to expand the program. I would assume that we would look to community partners who could provide a similar level of partnership. But that's an assumption we haven't gotten that far. and my questions are based on kind of wanting to screwed out people that it's more when it takes that access. And this issue of like you said, If you make a dollar more than threshold, you're kind of out of luck. Yeah, there's a lot of people that fall in that middle that you know, like marrying, and talked about the middle class, and you know, still need something to some local system. So the questions come from that. Not a No, I hear you. What what I know to be true is that again, since 2,014, when we have this laser focus on access that we have done a lot of work to make sure. Even when we were verifying income in house, we reduced the the payable, I think, from you know, 10 pages to 2. It's available in multiple languages. It's available at the recreation centers and the proof of income. I believe we had continued to streamline until we went to this method where it was the you know the no wrongdoing.

[71:18] If you qualify for Medicaid, Bhp boulders, food tax credit, that's another way. Is that. and there's a fourth one that i'm not remembering John on appointment. Thank you. You're raising great questions, Jason and i'm pretty sure we're taking notes. And so as we build the program. That's what the hope is with the Council study session in April is that we can get an indicator of the political. They're leading, so that we're not. The budget will be approved in October. It would be really nice to have a better runway to develop some of these things if they do fund new programs. That's an entirely new program, right?

[72:02] Thank you. And all right. If there aren't any other questions, our next matter of the department. I am so honored to present to you to your architect, Darren Wagner, who joined our team on holiday. and it's actually Mark, I don't know if you were gonna introduce, we didn't talk about it. It's something great. Real thrill is a unique opportunity to get to develop a part, and I I will call out that we are calling it the Park on Violet. It is not our attention that this car be called Violet Park for board members who've been around for more than a year. You know we did some really great work with the University of Colorado on the importance of part names and the history and the distribution of heart names in Boulder, and we know their stories great older stories that our park names are telling. So my OP. Is that with the community. We can identify a name for this part that that tells a story that maybe isn't being told right now.

[73:08] So with that i'll let Darren. The intent of this item tonight is to let you know the project plan and time wise, and how we hope to shave it. You all have some great conversations about this project that your December retreat, I think tonight about December, November, October fourth quarter, you had a retreat. You have some great conversations about this park. I think it's nice. Presentation will answer some of those questions absolutely. And again, Madam Chair, Thank you for for having me really glad to be presenting to you for the first time tonight. So if there are additional questions that are answered, then certainly this is an opportunity to to talk about those. So just in terms of our outline for tonight. The hope is that you already know the site. But we're going to give you just a very overview introductory overview of the site, as well as some of the context that has been building over the years regarding the planning and initial engagement that has happened in the vicinity of the area.

[74:07] and then give you an idea of how we're designing our own project Approach, as it relates to both design and engagement based on that context and give you a sense of next steps from there. We're just in the final stages now of scoping this project and and really getting excited about launching it officially. So this is this is the opportunity to share with you our thinking before we put in for go public. So really appreciate in advance any thoughts and questions you have on that. So, as Ali said, it is unnamed at this point. It is an 8 acre site in North folder. And so, just by way of introducing the site even to anyone listening online or otherwise, you might not know the location. We're looking at an area an 8 acre area, Long Island avenue between Broadway and 36 there, and it is in it by definition it has been classified as a neighborhood part, which means that it is meant to serve

[75:03] a a, a smaller shed, a smaller part of the city, and and as we, you know, i'll talk a little bit about this, but in particular, you know, we know that the the neighbors to the north and one of Boulder's largest manufacturer, Home Committee communities of older meadows. It'll largely be a a neighborhood park for for those residents, as well as some of the others living nearby. But if you look at the sort of natural setting that this falls within and and try and situate ourselves within that context. We also know that to the northeast and to the east that that we're not far from nave grasslands and working landscapes. They're about in this part of the city. They're about 3,000 acres of working landscapes. They're managed by a different part of the city. And you know that does include an a localized organic farm for for local production and use. It's not far to the west from our existing Foot Hills Community Park. And so you know it sort of starts to start to lay out this spectrum of of where this falls in terms of the different types of natural amenities that the city as a whole provides to the public.

[76:14] And and then, further, beyond foothills, Community Park is that city open space. And so you start to see this sort of cross section of of agricultural working landscapes, a neighborhood part which is meant to serve a local audience. But then, having access to these larger amenities, like the larger community park and the larger open spaces beyond that. And so it's really nice to think about how, as we start engaging with the community, how can we tie these things together and and provide access and be a part of providing access to the outdoors along with the rest of the city. What also transacts the site and and ties. A lot of these things together is for Mount Canyon Creek. So this is a a local watershed of about 10 square miles. It is

[77:01] an important amenity that in in in terms of wildlife movement it serves bears here, Bob Chat. Others that have been recorded in the area, as you know, being a a water way, it it naturally facilitates that kind of wildlife movement and and brings with it a lot of natural values. And it also brings flood rest. So we know back in 2,013, that this area was significantly and invited. and including quite a bit of sedimentation that was left behind. And and you know, having heard comments that it looked like Boulders new beach after the last slide. So we're bringing a lot of context and awareness about what what is going to be needed on this site as we design our approach. And then, as we look at our sort of our human neighbors, not just our natural context. But again I mentioned the the manufactured home community community to the north they're about 638 sites in in that community alone, and to the west of Broadway they're another 68 sites and ponder us and mobile home community.

[78:02] We are, you know, starting to do some analysis in terms of what age ranges as release to children and youth are kind of our target audience, so to speak, and just from an some initial analysis, You know, we start to look at things like having precede elementary only a block away. We have so 7 license child care facilities within a half mile of this area. So we start to think that maybe this is a a lower, an earlier childhood, elementary school age audience. But we don't know that we're going to continue to do some analysis and engagement to better understand the demographics and the interest and the needs. And certainly throughout all of that, we we're looking at something that appeals to all ages. We also know we have. So the stage community, and that further in North Folder that appeals to older adults. So, looking at at providing accessibility and all the ways that we can. It's also immediately adjacent to the future North Older Branch Library. So the groundbreaking for that is tentatively scheduled for April now got pushed back for a couple of reasons. But we've been working really closely with that team.

[79:09] both in terms of understanding the engagement and the analysis that they've done to date, because that serves us really well in terms of really building on the relationships that they've established over time with the community, and understanding what they're looking for, as well as then thinking about the future design of our Park, as it relates to theirs, because they are doing quite a bit of work on their outdoor spaces. and if you haven't seen some designs, you'll see that there is even a slide that takes you from the inside to the outside, and they're looking at outdoor culinary spaces and learning gardens, and nature play in such a way that we want to make sure we tie in with that, and then it's a cohesive experience between both sites. So the other component to this area is that it is so. Libraries also situated within the north boulder Arts district.

[80:01] which is a somewhat newly established entity. But as things start to come online like a new campus for the Border museum of contemporary art and more programming around that it's really becoming more apparent how likely that scene is in that area. And we also, as I mentioned with the the flood components, are it me of having to really figure out with our our friends and the utilities Department, how we're going to address the flood plane needs that have already been identified, and some flood plane planning that has been done and approved and used past things like drop structures and under past improvements, bank stabilization, All of those things we're trying to really understand how we can integrate those into the part design process. We're also really lucky that there's been a lot of youth engagement as part of the North Boulder Branch library process. and even our friends at over journey school of their own accord, decided to do this amazing project, where they took their preschoolers out on site, and and developed a report in terms of what their what their youngsters, you know, want to see, and how they how they experience the site. So we've got a lot of great things to to build on there.

[81:12] We obviously have the Parks and Recreation Department plan. A lot of really keep that important key things in there that we're gonna, you know. Make sure that we bring through into this project whether it's youth, engagement and activities and and a activity theme or the relationship building theme, community health and wellness. A lot of components there will be pulling through. And then we also, as you've heard, reference to a lot. We have our design standards, Manual. and we're really trying to make sure that as we apply these things that we're doing it in light. Of what kinds of activities is the community looking for in this in this site? Particularly so we want to pull data where we have it, and then build on that any engagement to understand that better. So as we build that interdisciplinary approach as it relates to the design components. And and looking out across just the remainder of this year, we're trying to see this as kind of the first phase of this effort. In other words, we really need to continue to to deepen our understanding of the site and the immediate

[82:16] environment, and and run that through sort of an initial feasibility assessment to make sure from the flood plane standpoint, for example, that that we're exploring all the technical options that we have. and really also trying to understand all the components that are really going to make this a lively space. So we have partners, for example, in the transportation and mobility department, who will help us be Help! Help us! Look at the multimodal connections to and from the Park, and how, for example, we can support connections out into open space, so really trying to get all that on the table. And then, in the third quarter of this year, moving into some the development of some site design options. So, looking at the full 8 acres.

[83:00] what are the spatial arrangements that we could consider in terms of future development and programming. And and I want to stress that programming piece, too. So as we start engaging in the community and and doing assessment, we really want this to be a people first process where we're again, saying, what what does the community want to be doing on this site? And then, therefore, how can the facilities and the design support that we're gonna also need to be developing cost estimates. This will in third quarter be our first attempt to putting, you know, legitimate cost estimates together, and then we'll advance those as we move through the process when we have more information. And so in the fourth quarter we're, hoping to end the year with the preferred alternative that we would then bring back to the crab to to consider and then look, starting to look at more detailed sort of pods or locations within the site specific to you know the the of the facilities for the programming that we're looking at, and then it may be at that point, too, especially once we have updated cost estimates that we might have to explore potential facing, especially as we think about the flood plane components. So that's kind of the sketch for for the end through the rest of this year.

[84:13] We're also looking at piloting a a system that has been in operation for a little less than 10 years called sustainable sites, and it's a certification system somewhat similar to lead that some of you may know, as it relates to the the built environment, vertical construction. This one is geared more towards landscape projects and parts projects, and it'll be our first attempt for the city to be piloting that effort. Here we're really excited in terms of how that's going to help us frame conversations and really address some of these larger issues you've been heard about tonight. You know it's really to treat canopy and drought and all of this components we need to keep in mind as we lay in the engagement into the process. We we want to really try and center the marginalized voices from the beginning in in this process, and some of this ties back even to the the master plan themes around the relationship building cultural equity where we know that, for example, in the neighborhood to the north

[85:13] we have a a substantial population that is either monolingual and Spanish or Nepalese, or bilingual in one or both languages. So we want to use the opportunity in the next few months to deepen our relationships with that community. and we're going to be doing that through a number of methods. And and we list those in the memo. But as to reiterate. You know we're working with growing up older to deepen our engagement around youth based on what we've already done so far. We're also going to be hiring 2 paid community connectors who have meaningful relationships with that community. They don't necessarily have to live there. But if they have meaningful connections that they can leverage to help us reach that audience. Then we're we're looking for their help in in honestly we're finding our approach to engagement, and then also conducting engagement. We're all to be working with members of the the community who are experiencing disabilities and looking for ways to to deepen our understanding around how this part.

[86:11] I can serve them as well. And then again, we will. We'll be moving into. Okay, let's let's get the ideas out on the table and and start identifying preferences for how we might activate the site. We really see this engagement, not just as a transactional thing where it's like. Tell us what to think, and then thanks will take your ideas and see in a year. It's more starting even now and thinking about how we're going to activate the site and building those relationships that people have with the with the land itself. And then, as we move towards the end of the year, making sure that our designs are in alignment with the community values that we've heard today. I really, throughout all of this is that you mentioned earlier. We hope to be believing a lot of stories, and having just real, meaningful conversations with people to understand ideas for naming the Park either, and using this opportunity to get those on the table.

[87:01] Something I just want to point out briefly is that, as all of us probably know, somewhere in this engagement timeline, it is going to be the 10 year anniversary of the 2,013 flood. So we're keeping that as in mind as we're designing our activities and and the ways we hope to talk to the community. So next steps we're just. We're about finished with this project scoping, and then we'll issue an Rfp. And bring on some design consultants that are gonna help us move this forward and also looking at hiring those community connectors that I just mentioned. That is a posting that's actually open right now. So you know, encourage If you, If you know anyone with meaningful connections to that community, let me know. I can make sure you have that that posting. They're gonna help us finalize the engagement plan, and then we'll be launching engagement and that side analysis component shortly thereafter. So these are the questions that we had put in the memo, and that can help frame discussion tonight. But I also just want to say thank you again for the opportunity to present this to you and open to really any questions or feedback they have

[88:10] you clarify. When are you going to develop a name through the engagement process. So we also have as a department a naming policy that has to go through its own natural steps. But we're hoping that the the storytelling will get some ideas out on the table, and if we can by the end of the year have some initial prioritized ideas on the table that'd be terrific. Yeah. And in that naming process is it really open? Or are you thinking to reflect a historical story, or the current population that's going to be accessing that, or we have not gotten that far. So if you have any thoughts or guidance, I I welcome that certainly. and i'm sorry if you said this the product does have a global, so, whatever it is, it will come to you for a while. That's what spelled out in the formal part naming policy.

[89:05] When do you anticipate? It'll be before us The name itself. It really depends on what happens right? And I and I say this so I I could off the top of my head in a several different abuse. When When Kenyan Point was renamed an honor of Emma Gomez Martinez, there were community members who stewarded that process. So through this engagement it could be that a group of community members organizes and advocates for a part of the that leads the process it could be that it's led through us and through the part. But I would imagine some time in the next year right? I mean it's really. We don't know, because it really will spend that. I mean, this will be one of in that. First we know of engagement. We'll want to on earth and open this topic with the community. Good. Yeah. I just that's your Your question is so fast because it's like, Who knows what's gonna happen? Right? It's one of those things where we truly are. If you think of our engagement spectrum.

[90:06] this is this is it's it's after consult we are involved. The community gets to the side right, I mean, with your approval. And so we're okay, with whatever the outcome is, knowing that you will approve it. And so, if you think about full spectrum of community engagement? We're way over here. did you say? Sorry parking the park case, you know. Got it names generally, if you wanted to by the end of the schematic design process. So we getting Cds. That's what we thank you. That's it very helpful, calling it good point right? We can to track when hands went up. I don't know if anybody else, but I thank you for the great presentation I didn't catch who was giving a presentation because my internet's cutting in and out. So sorry.

[91:05] Oh, I I i'm sorry i'm Darren, weinner, I am somewhat new to the department. So this is the first time I've been in front of the crab. Nice to meet you. Chuck. Okay, thanks. Yeah. Great presentation, Darren hopefully. I'm. i'm not going to cut in and out as I speak. Can you hear me? Yes, yes. okay, thanks. So I got you asked about 2 of the key issues, and I've got 2 key issues. One is. I think you're going to get a lot of push back from the community about the wildlife corridor Nature of the park and people are used to deer coming down through the park grounds and along the creek. Then there's and I think they'll be upset when the this open landscape is depend. I think you need to think about the wildlife quarter aspects of the site, and that's an important role that it does play.

[92:07] Second thing is this is a very challenging site in terms of access and particular multimodal access. So pilot is a very intimidating street, to cross, especially for kids. It's semi-rural in nature. It's got no narrow shoulders, no, no sidewalks, no curves. a very narrow bridge on the east end of the park, along Vlad. Going over Formal Creek. and no access from the Mall Home Park directly to the Park. So I think there's going to be a very big role for transportation to play here. and I don't know who's going to pay you for all this, but that street needs a complete redevelopment and putting a park. There is going to be attracting kids on bikes and walking in a very dangerous environment. So you need to think very carefully about that. I I appreciate that we do as I, as I mentioned, have staff from transportation and mobility, who are engaged in the project, and and some of the final scoping that we're doing is to confirm what their role and potential funding contributions may be. We are trying to, as I mentioned, to sort of package this in a

[93:12] holistic way, for example that underpass and bridge that are over violent. That's also a significant pinch point for the flood plane, so it's it. It would serve both the flood play and transportation objectives to improve that it's not currently on transportation work plan. So we're looking at ways. We may be able to at least pursue design for that upfront in a collaborative way, and then phase that moving forward, we're not quite sure how that'll look, but in a similar way we're looking for additional grant funding as we go. So we're hoping to assemble that complete approach here soon. Okay, that's great, and I the a link to directly to the Mobile Home Park, if possible, with the community valuable like, I think App Apple Tree Court, or something like that is a

[94:02] That's right? Yeah. Yeah. Yeah, thanks for that, too. So the library is pursuing a pedestrian connection that's going to come around and and terminate on the northwest corner of the park site, on their land near near our site, so that'll be one opportunity on the western side to explore the potential for maybe something low profile in terms of crossing the creek there, whether it's stepping stones or otherwise. so that anyone accessing the library from the western side could also then access it's the park, and then on the eastern side. We have our our property boundary grows up to about halfway through that. I think it's apple wood. I'm not mistaken to that. Hold the back. So we're also gonna be looking at hopefully a bridge across there to provide access from the western side of that community

[95:02] Super, that will be very important to those communities. Thanks. Should I go ahead? Sure. Go ahead. Okay. Did you not see my hand? Probably? No, I I had a question. Okay. Hi, darren! Hi there! Second last time here. But you probably know that we've had a lot of focus in the last 2 years on inclusion and equity. I think it's important almost asap to include some native Americans with blessings and insights. You know, from their perspective given that this was their land before other people moved here a couple 100 years ago. Thanks. Yeah. But thank you for that, Mary and Ali. I'll let you speak to this more. I would say just initially that the city has a formal tribal consultation process in the government to government so sovereign nation around.

[96:09] and they are working on a set of priority projects where they're looking at improvements in a targeted way with tribal members. At this time this project is not one of the projects being pursued in that formal consultation setting. But, Ali, I don't know if you wanted to add anything to that. I think the only thing I would add, I'll just i'll to put a fine point on that. There are. There are properties that are identified where the travel consultations happen, I believe, twice a year, where they there are. Try and summarize what is a complicated thing. There are many, many, many tribes who called the Boulder Valley Home, because the native Americans, and especially in this area. They were nomadic, and they didn't own property. And so the the formal relations we have are with many tribes. and they happen formally twice a year, and so their their time is finite and so formally to Darren's point. This project is not on the list. Their efforts this year are focused on an Osmp property called the Poor Farm. It's the site of 4 chambers, which is where the

[97:14] the people who trained and committed the Sand Creek. The people who trained for and then committed to Sand Creek, mass occurrence. So they're talking about what's the right way to honor that history at that site? So that's their priority this year. Now that doesn't mean that the connections and precedent relationships happening can't help inform this project. And so that is something that Darren and I can follow up on offline to talk about what are ways that we can make sure Native American voices are represented in the community engagement. and there's also just share that there's some leading practices that we look to. If we design is is, we'll find the park. Canada, for example, is doing a really good job of telling the stories of what they call the first nations and their part, design and development.

[98:01] That was a whole lot of words. That's a Really, it's a really complicated topic. But, Mary, we definitely. if we won't, be including this in formal consultation, we'll make sure. If you remember the master plan we did micro engagements, I think, for this part of the micro engagements would be appropriate with some of these under represented voices. Well given, that there are so many animals that use that corridor. I'm just going to push back and say I, I think they need to be a little more involved in cursory and sideline conversations or micro engagements. I, I, my great great grandma, was native American, so I just I feel this pull that they need to be able to represent this almost last parcel in boulder in some way, even if not in a huge speaking voice. But to leave it to a little comment, sir. a little sign where they get to talk about it. It just it. It seems dismissive to me to to have them involved on on the side.

[99:02] So thanks. I'd like to translate the term micro it doesn't mean. Many are small, and I can see how that perception is given. It means targeted and focused in the world of of engagement. And so if you, i'll use the master Plan example. Again, we didn't target in focused outreach with you with older adults, with other. So thanks for letting me clarify by by saying micro engagement, it's not that it would be cursory or on the side will there? I guess that. And then, because I guess I don't feel satisfied. Is there a way that going forward in our city that they will be involved in any and everything that we can get them involved in a they native American people. Yeah, or Mary, I think the most appropriate way to follow up to make sure. I'm, speaking accurately, Would you talk to the

[100:01] my team, maybe, in the city manager's office that are coordinating the tribal relations. My understanding is, they're not an interest in being involved in everything and and every decision that happens. And so it's. It's about being thoughtful about coordination where it matters to them. So let me get some more information and report back to you. That would be great. Thank you. So, Ali, my my question is on the same kind of topic, but not with this park. You had mentioned that all of the park names come through the crab. I don't remember. I mean. I remember a conversation about the park near my house. The people's Park. and it's changing name. But I don't remember that coming to the prep for a vote. But vote did it. or is that just because it's not a new park? It was just changing things. Well, that's an open space property. And so that was facilitated for the trustees that came to this board was Bill Bauer Park in 2,015 when that was developed. Yeah, so it's, it's not.

[101:03] It's not often that or anything happens. Okay, Thank you. I thought I've been here, so I I thought maybe I missed it. Thank you. Thank you for the presentation. I wanted to know more about the community connectors. Are you looking for one that police and one Spanish speaker in an ideal setting? That will be wonderful. We are hiring, too. And we're we're doing this in partnership with our citywide engagement and communications team. They are the ones who've been developing this program and building the relationships, and so on. And so that is our hope. We know that it's a little more difficult right now to engage in the net police community. But we're really hopeful where they they have some relationships with an existing community connector who has been really involved in the process today, who is bilingual and that believes in English, and not sure if he'll be available for this process. But they've engaged him to try and say, is there any way that you could sort of build the capacity among your neighbors and friends within that community to see if they'd be interested in.

[102:07] So for more information, we would ask that team friends and Ryan or yeah, Ryan and I have. Yeah, absolutely. And I certainly the the first thing is up online also. So if we have a means for calling back up with the board. I can send that you send a post to this online for the And did you also mention something about? Well with disabilities. Did I hear that right? Can you tell me a little bit more of how or what groups you are engaging? To? Sure? Sure, Absolutely. I'm actually gonna let Mark answer that question. He's got some great ideas. So we just chat about it today, and it's not like a over the next. It's all disability categories, as it were. So we talked about obviously looking at you for the aging population.

[103:01] This is like all you got places like peak nonprofit that are getting involved. So I think, as we come back to the engagement plan, we'll be doing a better job describing what that looks like, and is all you pointed out that we use. Micro engagement is to have full engagement with that section of the community. So if you have any suggestions, you really wouldn't just wondering if you have been in touch with the intellectual and developmental disabilities and so it's it's not profit-related or Oh, okay, yes. And the ones that you mentioned were it's in the process. Is that what is the other one? Yeah. We also in the past worked with the center for people, with disabilities. They have more requirements in Denver, but still someone here it's actually a tof it down and over it's running monthly. It's called a rolling stroll. We've got about 60 members of that.

[104:06] So that's folks from the community who directly get in touch with that's quite nice, because that's come back correct. We also have participants in our expand program and and the staff and caregivers for them. So, as I said, we're building our engagement like that. So this is great May I? So what the name of that group was? You just mentioned it? But i'm sure, and I can also email it. It's the intellectual and the elemental possibilities. It's It's 5, 34. Thank you. Have you thought about or or reached out to the high schools that have kids, you know, from that neighborhood. I just. I was at a an event at our elementary school with the youth Equity Council, Bsd: They're amazing, and it just, you know, brought to mind how

[105:09] brilliant. And you know high high school students are so smart, and they have time, and they have reasons to engage above and beyond. You know I I just think that's the whole population that could be engaged. or something like this, and they would really like to do it. Yes, yeah, I I have a very soft spot for you engagement. I will say to you that we have our program, the You Services initiative that is active in that neighborhood, both in terms of the recon Wheels program and in working with teams and and younger audiences that live there also. So we've worked. We've talked to them about how we can engage with that Those groups that they already have relationships with, and and really get their thoughts bring up holders going to help us with that. Yeah, that I think language would be less of an issue. And you know, just to the perspective and energy that they would bring really great. Yeah. And then I should also say that

[106:13] having human Services Department has a use opportunities program internship that they're getting back up and running this year. They is, so it's fully paid as no cost to us. So through that we're going to be hiring at least one high school intern to help us on this project. Bills other questions. Thank you so much again. Appreciate it. Any other hands. virtually or physically. Thank you All that was very helpful feedback. We really appreciate it. We will be coming back to you on this part, because you saw on the engage your plan. You'll be coming back to you several times on this, and we might come back a little sooner just to fill in some of the gaps based on your questions, for I, just you an update.

[107:13] All right. Are we moving on to the recreation Center fees? We're gonna. So next, I believe, is the historic places plan. Sorry about that. Yeah. So Tina breaks is gonna provide that update for you all. Hello, I'm Tina Briggs. Let's get back to and recreation. I'm gonna share my screen here and I got the right one. Understand? Alright. hey? Muted? Okay.

[108:07] Yeah, that's correct. Okay. So if you start places plan, we've been working on this for several years. Some of you may know, and some of you are probably really just seen in the consent agenda and short cases. We're kind of rounding. Finally to the final few months of this I wanted to share with you the like, the some of the heavier, like technical pieces, and just make you aware of where they can be found what's actually in them. And if you want to read in them work that you certainly can. I know it's already late tonight, so we won't go to, too, in depth and other properties. But I want to know you. Let you know what's there, and then we can talk about what the next steps are, and when i'll be coming back to you guys again. and what we'll be talking about

[109:05] so really. So we'll start with the project overview. What is it? The process is outreach of how we got where we are today. Look at the methodology, the plan, and then i'm goinging the 10 resources that we have. You might hear a 6. Well. because we've actually the train resources together. So we have 3 retrain resources, and because the direction is so similar, and all of them kind of put them all into that chapter together. So what we'll kind of look at today is the historic context and condition assessment of what's involved in that. And then the recommended actions. We're still doing some work on those. So that is really what we're going to refine over the next month, and then we'll see again in 2 months with that more outlined solid.

[110:02] All right. So the hip is really this technical document right? And and we know some of the properties we have a ton of information on, and some of them we have less information on. So, for example, Columbia Cemetery has an entire book written on it. This document Isn't intended to contain all of that. It's not all the end of the World stories. It's not some of the cool history, right? This is really just intended to give each property that same level of documentation. And then the documentation is put down. It's they wanted to do more, and for me, like tick and and find more information. The are all gonna be there. What we've seen in the past is we don't know what we don't know. So you don't even know what you're gonna be looking for. So that's kind of one of the benefits to looking further. It really is a planning document. So we're looking at each property, and then it's for the upcoming projects. So we're looking at each property, and what needs to happen over the 5 years in the past without your start properties. We've been a little bit more reactive than we'd like to be. I'd like to see this move more into that proactive where we're actually planning this out, and it's going to follow into our cip program and our budget accordingly.

[111:15] and then prioritize within all of the other things that we have in parts of creation. Thinking about one of the other pieces we're still working on. We're finding that we might talk about tonight if there's time or interest is looking at communication. So I think we need to take this plan. We have the standing document piece of it. But then, really getting our community involved in it, I think, is going to be a key piece to that. So how do we educate them. How do we have them? Come in and help us? And then there is the the potential of fundraising right? So the next step is going to. It's a little bit cut up, but maybe

[112:00] it's pretty time to see. But in here, in the memo there actually is a like to a pdf. If you click on it. It really this is showing sort of the 5 steps that we have. Now you can see Covid is in there. There's a bit of a a long gap in one of those. We also have some staffing changes to where we had to kind of readjust, and all our consultants back in to do some of the work that the incoming staff was going to do. So you'll see, as we kind of walk through this, the railroad resources and Columbia Cemetery have track kind of trail behind the rest of the project, but we're catching them up now. So we started with research right, and then we did inventory assessments, and then we did condition assessments. We're working on treatment recommendations, and then bundle Like all that up together. there is a timeline of where we engage the public. So for each individual property we built a draft, and then we met with that with staff and stakeholders.

[113:06] And then we have 8 community members who have to stay with us through this whole process and given detailed information then part of the process. They're reviewing jobs right now and then alongside of that we actually did some of engagement. Early on with the master plan. We kicked them off together. We did a a scavenger hunt not too long ago. and then a public meeting and chair you very along the lines. We also participated in things that our community partners we're hosting. So they did a Frederick by Olmsted talk, so we participated in that. And then recently, the saving Place Conference was here in Boulder, and so we also were able to participate and do staff into Tours up the area right? Remember, the conference was happening. and then, obviously, like Pr. Has been engaged through the process as well as the landmarks for keep them in touch.

[114:04] The historic preservation staff under our plan and Development services. That's also been part of the process. One of the next steps to. As I was talking about us building the treatment recommendations through the next year is, we'll sit down with them for kind of a 2 h workshop, where we just really make sure they're also invested in it, so that when we do go to back to private landmarks, for with those you know that they're really looking at that closely. And then there's alignment between the of the staff and the Okay. Sorry. I can't show the view, and I guess, at the same time. So here's the list of the resources that we're talking about. and that was kind of the fact that the average agent that is 123 years.

[115:05] Okay, so here's what's going to be in the the project? So each each property has its own chapter other than the trains which are we're together, and our story context really tells you about the property shows you where the boundaries what the history of the property is, and that was significance by the significance of what makes that property so special. The condition. Assessment is kind of going to just actually evaluating the resource in particular, so it might be on the house, it might be deciding in the driveway and the windows. but it's also finding a little bit about what the integrity of individual pieces are so. The Pearl Street model is probably the most complicated one. It does have a long history, but it goes into even like what is what's significant and what's significant about it? Right? So, for example. we talked about trees tonight, so we use that as an example. we know that the trees have, it's historic significance. So what does that mean? That actually means not. The actual tree is significant, but it is the placement of the tree.

[116:10] And this sort of the canopy of the tree, whether it's deciduous evergreen, or what you know the in large hand. Me it does then allow for a room. as our climate changes, finding the right trees that have that same integrity and the spacing of the trees is what matters? So it kind of goes. and the that level of detail on, for example, from the street right? We can talk about ball, or is it the color of the paint, or is it the the actual thing. Okay. So then. that's the next slide. So this is a little bit more about each individual property. And again, there are highlights here, and then it also.

[117:02] So it's just an example of this. One is special because of the architect. and then the conditions vary in this one, because there are so many elements to it. Some of the other cover you, you'll see, might say good. This condition just varies, and the re rehabilitation is really kind of the the key to what will happen within this property. It's just from like on this slide that does. It looks like it's the whole property that like given kind of recent conversations and comments on that is, that I guess historically defined her as defined by So this red line right here is the it's like, that is the the boundary. Okay? So yeah, there was a that was the the question that so? This traffic was actually created, because that when we were creating the graphics it was in process, and it does show kind of the entire scenario and the relation to that.

[118:14] The hard work, I'm house is actually connected to each park as well, but the blue line in this case it's like the landmark boundary of that property. You can see there's we would like to the south of it. Map is laid out, and then you'll see overall. This is in good condition Within the assessment there are more specifics on. They're saying overall good. But there are things that we need to address as we look into that, we're working through. Actually what those treatment recommendations like. and older. Fire Station number 2. What you might know is the pottery lab. It's also fairly close.

[119:00] Also rehabilitation, and that one is in good condition. We've put some funding into that over the last few years. and continuing to like what that looks like. And then so for the Harvest House and the pottery lab. They're both both these 2 partners who have all behind missions, we. And then there's a rowdy house. This one is actually found on Belmont City Park. This one is just up, down on it's it's probably, it says, for to good this one doesn't need some work in some investment. We're looking at exactly what that is, and touching costs about what that looks like. You can see that from now on road and then there is a i'm done not too long ago, and that does include this area and ideas and things that could happen in this area. We do have obligation to take care of

[120:03] of this building platform plus is also in Belmont City Park. This is the one when you go to the off of road to the Bike park. This is where we there are some city offices. This was moved in the that month City Park properties, but to keep us aligned with the crew that runs through there. If this one is in good condition, it is highly used. So there are some things that we want to keep in good shape. It's a talk over you. So this one, the chalkboard property is quite large. and this is really good to top and green, and just to give you a little bit of kind of indication, right like the dining call is in here, and the other time is here. Here's the new playground tennis court. So this is overall, like good condition.

[121:01] Most of this is, it's the playground and landscape. There's not as many buildings in this area either from the cemetery. This is the one we have so much information. We really had to pair back what we wanted to add for this, and make sure it was in align with all of the other properties. Last month you probably heard. This is where we worked with historic folder. We do meet the spirits every 2 years, and then we still the proceeds from that. So they provide number $6,000 to the play foundation which basically earmark for future improvements for rehabilitation. This is in good condition. But again, there's lots of different things that have different types of significance and levels. That street mall is probably the most complicated. It is part of a larger historic district. What they've read outline here indicates is the historic district, and then the white area within that

[122:06] it's actually the parks and recreations Maintenance responsibility, so to speak, of that entire area. And this is where you'll kind of see. It goes into like the significance of the brick patterns, what they need, and that sort of thing with smelter is first shelter. This is along the Boulder creek on the west side of the city there are a few pieces that are still visually there. This shows in their condition, but I think kind of this one I know some of the treatment recommendations are mostly education and identification of what they are and what it is. and then we go with the railroad resources. So we have 3 cars. There's a locomotive, a coach in a caboose. They were in Central Park

[123:02] for a long time. They've been moved to the Golden Railroad Museum. and they're being very well cared for there. And So we are working with them, looking at what needs They're actually kind of, you know, more in tune with how and what needs to happen on these. This is a history. So we're working closely with them to look at what that looks like. We do have at least agreement with them that we would like to extend to have the train stay down there. There. They are being kept in really good condition and available for us to look at. There are at least 3 days a year that folks from Bulgar can come down and experience in them 3, and that'll continue throughout the process. And we're gonna we basically kind of share some of the maintenance responsibilities, because, for example, the coach they actually use in their short train guys. So you can actually go in and see what that feels like.

[124:08] So it's more than they would have been able to experience here. That's our property, but they they hosted that they call them training Zoom. Thank you for on it. They've actually doing the fair amount of a maintenance to date. And that's why. Why was it from Park to the you better care for them or what? Yeah. So between graffiti fires all kinds of fun things. it was a move to keep them safe. It's gone, really well, and we've had a relationship with them. David and I have both been down there in the last few months, and in there, in the best condition of that. All right. So just thinking about the future is just looking at the preservation and rehabilitation of that. and then just bring in the community. And that's where we talk about volunteer opportunities, programming activities.

[125:11] education, interpretation, and the fundraising also and running. We have limited resources right so as much as we would love to do a lot of this community facing. I think that's where we sometimes right into those limitations. So tonight might be that you know you guys have priorities with that on on where the resources have the most. So we'll stop there. If you guys have questions when I didn't really talk about didn't have my notes here, but what the next steps are. So the reason that we're doing them for our Prices plan is, we actually have a grant from the State Historic Fund. That's paying for the majority of this plan. Again, it's that proactive document. So once we get to the end of the actual physical document that says, Here's the you know. Here's the properties in the context for history. And then those treatment recommendations

[126:10] rolling that into that cip plan. And then looking at that annually and getting that the treatment recommendation section, the update. So what we probably should add into some of the recommendations is much like the urban for strategic plan that we come back with you 2 years. We give that update as well. It's like, where we're at, how we forward. Right now what we're doing is as each property has its set of treatment recommendations we're prioritizing those within the property, and then we have to look at them as kind of a system, right? And then we'll prioritize them amongst each other, and then get estimates in quotes, and we'll be able to dial into what we ask will be over the last 5 years. Any questions. Yeah.

[127:01] how do we set up for meeting spirits? You would like to act, or you would like to buy tickets. I want to be one of the spirits. I not do that. Yes, they are always looking for good people, and there are a lot of characters buried in Columbia set up. I was funds last time I didn't I didn't know about it. I I one sign up, and what is it. It's every 2 years, so it'll happen again in 2,020. Yeah, it's it's it's a it's a it's a it's a it's a it's a. It's a it's a it's a it's a it's a it's a it's a it's a it's a practicing. Now yeah, historical so that partnership really works like, for the most part parks and recreation helps take care of the logistics, because that's what we're good at, and then they usually kind of target getting folks, and then they help them costumes and the stories and things like that. So i'll definitely

[128:00] Nope. Good. Here something. I was wondering. Maybe some prab meetings in the future could be at some of these historic places that that would be lovely. We would love to return to field trip meetings. We just need the technology to facilitate a hybrid meeting which is a challenge you can tell or working through it. This room, I know. you know, seeing the faces like, and I was just doing a quality check on the bytes and the videos, right? Everyone looks like little amps, and in that TV camera there. So I assume this, too, will improve as we continue to do more hybrid, and it could be that it the recreation, set our side of it. They might get some hybrid technology. I don't know about it historic properties. But it would be lovely. Yeah. So that's actually, you know, one of those things is engaging in activities. Right is

[129:01] things that we know we want to look at doing is web pages right like that's the easy answer to some things. But how do you make that more engaging. And so what you saw tonight are a lot of story maps, right? And so how the kind of the pictures and it scroll through it a little bit different than a you know, Powerpoint presentation. But something like the spirits, too, is that interactive? And how do you kind of wrap those all together. And so we're just. We're looking towards our community to kind of bring up it great. Why is it every other year? It's a fundraiser, and it's a heavy lift. It's really historic boulder envy as a partner. and every other year they also try to do something else like they do a historic house tour, or they've actually done a a tour of the cemetery, and we'll feel on the off year. So they try to mix up.

[130:01] I just wanted to caveat one thing in that doesn't necessarily apply to his historic places. But just so you on prab. No. In the time I've been there we had. But, Pre Covid, I guess we had a lot of tours, and I know we just talked about that, but it was pretty fun. So I suggest that you guys do more of that. It's it's fun. you know. For example, the golf course before it's finished, or some of the historic places do a little, and, as you can imagine, we have to invite the public, which is fun a few people would show up. but it makes it a little more jolly than just coming to a meeting. It's pretty jolly in here, Mary. We just need mobile technology. Yeah. So thank you. I I appreciate that. All right. We have one more about it from the department. Thank you so much for bearing with us as Mark and I have been talking these last couple of weeks. There's so many planes that have been in the hangar that are coming out onto the runway, and you're getting that we're getting organized. Here's the flight plan in the next year there's going to be lots of plans. There are lots of traffic control to make sure that they all do what they're supposed to do, and I just appreciate your patience while we cover a lot of logistics Tonight we have one more matter for the Department to give you an overview on really outside of the urban camp

[131:28] to be what is our most value. Last at our 3 recreation centers, we're going to be talking a lot more about this tonight is a very high level and quick introduction because of some critical milestones that are coming up, and she is going to cover that as well. Yeah. And i'll try. And pretty quick I know it's gonna be late for everybody. But no, that's not for me to. And okay, this

[132:07] all right. There we go. So what we're calling our our our our reck facility funding strategy. So I guess we'll just kind of go long and start with an overview of where this is starting from. So there are 2 different departments that are really involved in this. So there's our facilities like Department, and obviously the Parks and Recreation Department. So they just recently finished the 2021 facilities, Master Plan and kind of the big outcome from that is just the identification of They're looking at 75 different buildings, with 1.8 million square feet. Right? So we work with facilities. And that 75 buildings does include our tree recreation centers in addition. Obviously the 2,022 master plan, which included an indoor recreation, facility, assessment.

[133:01] This is the other that is we know there's aging infrastructure, right? And then we're also keeping our Now, i'm going to start with this seeing a very high level, you know it's probably just thinking about the facilities. Master Plan is looking to all those buildings, and they've put together charts and and done all kinds of analysis that right? So i'll show you anything about what we in the of a facility. But they know that we're hitting that point on a lot of facilities and facilities, especially with the recent escalation, are very, very expensive. So how do we? They're looking at? How and how do they look across their system? Not just parks and recreation. But things like that find also that are coming up and just other buildings. They're worried about how they fund those looking through the next few years, and then our master plan right? We just we're looking at how all our facilities are, how they're functioning. and then i'm sure you've seen some of the things that stuff on your recreation centers on the struggles that we're coming with the like, the actual

[134:07] in that particular. So this is that quick chart that just really shows right. As the building is new, the cost of ownership is low. As it gets towards this end of life it dramatically increases. So what we're looking at is that inflection point? Right of it's about that point where things start to. You know kind of turn over. and then towards the end of the life you're definitely putting more into it. That is for you you should be thinking about. Well, what we're going to be doing with those. There were some descriptions I what new, middle and end of life I mean it in the It's just a kind of quick point is right. Our cell holder, upgrade and ancient center is 50 years old. That put us past that inflection point. We know I've had closures and other things. These folder is 31 years old. So that's right at that inflection point.

[135:06] And then North Folder Recreation Center, because it had a renovation, and and in 2,001 it's 22 years old, with the base of 49 right just taking that. So it is approaching that inflection point that is is the facility that is in the best condition. So the interesting part about this right is. Facilities are kind of the ones who are looking at that larger capital for the building, but They're also working with us very closely, as you can see. There's they have the pillars of asset management. They used to be facilities at that management department. It was changed to facilities and fleet with some reor. and then we have our 6 key beams. They're fairly aligned. Well, they come out slightly differently. So you just see that he lexes, and really we have to blend those and like what that looks like. So we're not only blending

[136:02] what we need, how we're going to finance it. But what timing looks like to so what timeline they might look at is a little bit different than maybe we we need or want as well, and then adding what we would think of as being engagement in there certainly can't think too far ahead on what is going to happen in the Recreation Center for that talking into people, and there's kind of the flip side of do we talk to people too early and get them excited. We don't know if the funding is there yet or not, so it's kind of a little bit of balance that we're walking on right now. You guys see this project through the master plan. So we're really looking at as we're trying things together. How do we look at sort of more innovation, innovative solutions. So the community engagement is really thinking about. How do we start to think about recreations as the recreation centers as system versus individuals? Meanwhile the research part of that is facilities is actually has

[137:03] consult on board, and they're looking at creative solutions for financing. and I will have them in to talk to you guys a little bit more specifically about what that means. But right now they take care of this building, so to speak, and it is a potential of having someone in it invest in having a maintenance contract because we're They're still exploring that, and they don't know what the outcomes are going to be. If it's even feasible, we'll bring you back more information. They find out what those answers really are, and then obviously the policy directions those master plans that came from both facilities and fleet and ourselves. So a little bit more about when I say explore recreation centers as system. That sounds kind of funny. But when we're starting to look at. If we kind of go back to right, environmental sustainability, financial stewardship, social responsibility on their side, you look at energy, for example. And then on our side, we're looking at staffing. We're looking at level of service. And so how do we combine those so we can have efficiencies, financial efficiencies, energy, efficiencies, equity, efficiencies, and still maintain or increase the level of service.

[138:23] So thinking about, for example, when you recreate centers as a system. we hear a lot of times older is who Boulder is. And why Don't? We have that special facility? In some cases we try to do those facilities across the city. But an example of a sort of a centralized or a system would be gymnastics. It's in one location, and it's it does really well. It's a beautiful facility. Now imagine if we try to do gymnastics and all 3 Brexiters, what would that look like?

[139:01] So I think the curiosity is talking to prior and start the conversation with communities. Do we start to look at these as a system and the willingness to have maybe some centralized recreation access. But it might take us a little longer to drive to them. But could they be more special? Can we have, you know, so that's that's sort of where the conversation starts. This is a really high level thing, because what we're talking about is let's talk about first is, are those recreation centers as a system of interest for conversation if the community is grab on board is community on board. So before we even get to the point of planning out a recreation center. What's going to be in a recreation center? We want to dial back to kind of those overall values is what we really want our city to look like. So the first thing in this process is looking at the the planned action reviews. And what that means is, I've been looking at the aquatic facilities plan, and that recreation, facility, assessment, the master plan.

[140:11] And then we're also looking at the actions that are planned in the I'm. Looking at how those blend our first opportunity for community engagement in late March to really start to talk about that high level of discussion. What we want our system to look like long term engaging that interest in that conversation as a system. And then what is kind of pushing us to have that conversation now is that facilities is really starting to do some evaluation of what that could look like in order to figure out how much do they need to even think about financing? So they're you know they're kind of working parallel. But what will be really nice if we want to start talking about this as a system. They've already got some sort of options laid out. Try to just, for example, to even look at this this financial opportunity, so they'll be ready with some of that information in in room.

[141:16] So I would love to have that conversation happens, even knowing we don't have funding planned out yet. So timeline on right like this, thanks to just say, like, when are we going to do the recreation centers? Then right well, really, we have to look at what the outcomes are, or early April to see if that creative financial solution is even an option. If it's not an option, then we have to look at other types of resources to make that happen. Yeah. Okay. So yeah. So when I talk about engagement in March. the things that we're actually gonna do, we don't know yet. So that's why we don't have days on there yet. We're sort of laying out the engagement plan for that right. Now, what we think we'll probably do is some micro engagements, and then more kind of office hours at the recreation centers that are open to the public.

[142:15] It could be a potential public meeting, but we want to also have online versions of that Some folks across the city and in our entire community, right? Because we know they live working here as part of our communities, and we will engage all of those folks some of these isn't just focusing on the back centers. They're looking across the city at all facilities because of this funding situation. So, Webinar, that the big equation to zoom any questions. So how does the decision making process work with 2 departments? You know they they have different goals. Different.

[143:15] Actually, we meet. Is it every month now every 2 weeks? It's it's just excellent collaboration, but like the reason why we bring it. This tonight is because friendly. We started 6 months ago with the background stuff about this initial scope. So yeah, it's a really good collaboration between. And what if there's a point where there's disagreement like, do you guys arm wrestle? Correct something? You said you. You said different departments with different goals. I

[144:03] I would say it differently. We do have different missions. Ours how it will be, and there's to ensure that sustainability, great operations, city facilities, right? But if you all in picture are. I want what's best for this community, and to be good at this will stewards the city dollars, and we operate under the Boulder Valley Comprehensive plan, and this is the city, sustainability, equity, resilience, framework, and so if thumb wrestling, weren't effective, what we would do is let's say the decision point is around. I'm gonna really simplify this. It's around the type of material we use for it moving on below right, and they're recommending Cmu blocks, because that's kind of pulled in temperature the best and whatever. And we'd say, you know you really can't do gymnastics and see any walks, because I'm making all this up right? We would zoom out and say, okay, pros and cons of those. You know, the impact and the benefits on the environment, sustainability versus the impact on programming, and we would make a decision. And i'm confident that we'd be able to do that like a really good local government employees that we are

[145:12] it. Yeah, I guess i'll add one other thing as we charter projects like this, we typically set up decision making framework right, because even if it's not a disagreement between 2 departments. You come up with tensions and projects. You all saw it as we talked about the golf course and the value engineering right? Well, at the end of the day we had the core critical functions that building needed to perform. And so yeah, we take off some of the prettier things we did. It's still performing those core critical functions. It's like, you know, pressing pros and cons what analysis, and also things choosing by advantages. So this like established design processes. Yeah, I think a good example, right is like facility is kind of thinking like. What if what if we did X. And you know they came and asked us, and the answer is.

[146:02] we we're not gonna do any of that until we go to public engagement and then helping them understand our public engagement process. What that looks like and what the timeline is right. And then the understanding of the knowledge is like, oh, okay. So this right like these 3 things will be on a different timeline, right? They have a whole like slew of other buildings that they need to work on, so they'll work with us on that timeline to give them things around. So a lot of it is just conversations, and we all have this one boulder mind right of like. We really want to do the best thing for our community overall. So I think that I it'll always say like we have the most amazing staff who just cares more about the community, and then, you know, then get in their way. So it's it's it's we're fortunate. Is there. This may be too early in the process, but is there, you know there's a lot of usage, and you know, compared to like city building that you maybe have some folks coming, or permanent, or whatever it is. How does that that kind of bring higher on a prioritization scale, or

[147:03] it's too early today. Start talking about how they prioritize. It needs. so I would say. In this case it's not prioritizing the mean right now they're looking at so facilities kind of looking at like the deterioration of buildings. Right? That timeline. What's that? Inflection point? Now? The records are special. Right there, you know they have a a component of community element. That other buildings don't have right. It's not like a normal office building. So in those conversations they just realize it's a different animal. It doesn't make it more important or less important. But it is a different kind of animal. Oh, chuck! Yeah. I was curious. Why, the wreck centers are considered separately from the other capital improvements projects. It seems like we. to our golf course and our reservoir facilities on a regular cycle, but we are now on the place where we don't have money for the South Pole Direct center. And I wonder why that is

[148:06] It's it? Well, Basically, the the extent that all managed, as it were, in terms of the building envelope by facilities. That's what you know, as we manage other facilities across our park system. right in a process internally looking at the facilities across the city, all the different departments to talk about collaboration. an update how we do that to make it more efficient down the road. But yes, for now the the Brexit is still looking for the funding mechanism for those we'll be working with the first. The golf facility was the internal. and I I guess I want to say that a little differently is that while we partner with facilities on all of our vertical assets right, including the golf course and the boulder as well. We cannot achieve major renovations or retrofits to the recreation centers with parks and recreation. Capital. It's not enough money. And so the the capital for the recreation centers has always been a larger conversation.

[149:05] The major renovation of the North Walter Recreation center in 2,001. Similarly, right. So for for all 3 buildings we're talking tens of millions of dollars. Prop. we we might hit 3, not 3 3 digits there on just the 3 recreation centers. We we would never have enough money to do more than replace a boiler, or do the patching and fixing that we've been doing, and so it requires the partnership in the city. Thank you. The other thing. All that is, we have this incredible team of landscape architects that you've met. We don't employ in architect in our department. It doesn't make sense to. And so so we want to partner with them for their expertise. and I could see that this it what I just I want to add one thing to your point about us being behind on the recreation centers. I don't think that's a function of the partnership and the funding. I think it's just a function of us need to do a better job, and it's marks that we'll be doing that moving forward.

[150:03] Yeah, just to get the sense that the things that cost escalate cost escalation. The inflection point understand increasing maintenance cost. That's when facilities really start to see, and then energy efficiency with the rec centers. And they added all that up to do a typical renovation of like a rec center is somewhere between 50, 60 milliondollars at the moment, so times that by 3 Oh, that C. I. P. Budget tax, and you can correct meal through in 2,028. It's probably around 55 million dollars for the whole department. It's like, If you sense of the scale here. Okay, thank you. And that other quick comment is that as we're moving forward in a carbon constrained world, let's say, you know, the idea of 15 min neighborhoods really has real appeal to me. being able to walk to where you want to exercise, and where you want to shop, and where you work, and where the library is, all those things are very important. And so, thinking super carefully about.

[151:02] as you mentioned earlier, how how to allocate. which facility is our hosting which programs, in terms of how it generates trips, and whether it's allowing more people to access programs within 15 min walking of their homes. I think will be super important and thinking outside the box, things like renting spaces for popular programs to keep them near housing. you know. Maybe making use of the Y.M.C.A. Facilities. Things like that, I think, should be part of the discussion moving forward. That's fine, thank you. And partnerships is kind of that conversation, too right? So you know space within our facilities that we have partners that are using, and and what does that look like? So whether it's, you know Pbsd partnerships, cu partnerships. Those are things we're going to look through and explore as well through this process. But I think that gets closer to when we start signing the point that we're at. We're so far away from that, or even knowing when i'm happy and available. And we're just dialing up to kind of where you are talking about in the conversation of that 15 min. You know. What do we want? Accessible within 15 min? And what can we centralize and and kind of make it.

[152:16] or it's the extra trip. you know. So that that's kind of where we're headed. If that makes sense. Yeah, totally right. If there are any other questions. do you guys have a prize for staff? We give 2 presentations one evening that next time in the morning alright? Back to you that we're done with matters from the department. Right? Great. All right. Well, at this point this should we talk to? Do we want to take a 5 min break, or do we want to muscle through?

[153:10] Let's go. That's okay. Muscle through. Let's. Oh, okay, okay, Hold on. Okay, new members on boarding and orientation. So i'm going to talk about the first part I just wanted. I put this on your agenda simply to start just kind of the brain work, the thinking of how we're going to bring in the new members on April 20, fourth. So so just to process our next meeting with Pam and Mary. our last meeting. What's that? Will be on March twentieth? And then we bring in our new members on April 20, fourth, April first.

[154:07] Oh, April third for the study session. Yes, we are going to invite them to the April third study session, but on April 20, fourth, I wanted to see if you see. Prep Group wanted to reintroduce the letter that Mary had put together back in 2,020, where she welcome the new. You all welcome the new members. You gave a little piece about yourselves. and it was about a 2 or 3 page letter, and I attach this. If you guys had a chance to to look at them and want to talk about it. That'd be great. And then I also noted that you also had designated a member of the crab to be a mentor to the incoming member. So if you want to think about who would be up for for that role.

[155:02] and and then so on April 20, fourth. We'll have the member introductions the election of officers and an icebreaker kind of a an act. and i'm wondering, do we want to have that take place before the 6 Pm. Meeting half hour before, while we're eating. So those are things that I just wanted to kinda start. Start you guys thinking on so open to discussion. i'll start on the letter. I think the letter looks great. I just think it needs new information. Yeah, right? So like, I I think Staff can just plug and play on that. If If that's okay, you know, put in the new. put in the make sure that our info is updated and replaced. Charlotte, you know, Rosa, I mean it's just

[156:01] There's a lot of stuff that just can be. Make sure the links go to the right. That's your plan. So if somebody wants to take that on. I can work with the person. What i'm saying is, do we? Was this created by a board member in the past like this is written up by a board member. Okay. Ellie and I hear you proposing that we just update like that. The executive assistant is is Rosa. These are the current board members that the things that are just there and Don't need for input is that your recommendation what's another update? Got it? I yeah, I love your report. That's great. Yeah, If you guys don't mind it can. But I think that members need to send short. Bio catches new new board members, and you just in the short bio sketches to Rosa to include. Yeah. So any 10 sunny you will no longer be the Rookie Board members. If you look on page 30 of the packet, you'll see the bios, and you may remember those so checks, proposing that you email Rosa your bio to be included on this.

[157:10] And will this go out as a E document or it on paper, Rosa. We. i'm sure. Back in the day. It was a paper document, right? It was proposing. Yeah, the documents you don't have the onboarding yet from the City Parks office. We don't know what date that will take place, but we were hoping that we could insert that with Oh. our new members packets. and if it is an E document going forward. When I got on I got a paper mailed to my house. Well, a welcome letter. but it's fine, but then I think the update would need to include.

[158:00] Sorry. So it it would have to include, or would would best include, links to the documents that are noted in the timeline. So like the master plan. Let's see. and I don't know if that is a super high skill to do that, to get the links put into the E documents. So, for example, a new member could just bam click on that and get to the master plan and attachment A. Or somehow. Let's see. I think it's very similar to the product that we share with you all. I said the same thing. Not that we're on that subject yet, but in the Prab Handbook that if it is going to be online that it's very linkable. Yeah.

[159:10] So what about the the ice cream there? The activity, a new member activity. 5, 30 to 6. Yes. yeah. And and that' been April third. very cool. No, it would be on April 20, fourth. Yeah. Because I think we we need the study session as just the study special. I'll actually not introduce That's what we're working out with the first office. We may need to convert that to a regular meeting to do swearing in. And we're waiting for the instructions on that I would encourage you to be cordial, even though it's so. So I know. And Jason have come up with the activity at our retreat in November. Is that something you would like to leave

[160:08] us? Members would love to step up to play and do that. We're happy to. So something to think about. That's why I it on your agenda, so that we construct the right work. I did the mentor program. I think we stick with it. I think it was a good Jason was my mentor, and I was standing, I you know. for it. So. Marian Pam. I think both the letter and the mentor assignments are things that you helped Foster during your 10 years. So one more example of how your legacy will live on. Thank you. So that was it from my a.

[161:00] I go to being there. Sure she they! I feel like I've been doing a lot of talking tonight. So. Chuck, do you want me to handle this, or do you want to take the lead on the handbook discussion for Mary. You're doing it with it. You go ahead. My My connection enough that I keep So I think Last time we talked about how the members of the Board would review the current handbook and then send me and rose up their feedback about how it could be improved either like they picture suggestions, or you know you could actually make edits in the document, and then we can compile that. And then we can prepare a draft revised handbook to the group at the next meeting, and we wanted to make sure that Mary had the chance before her last meeting, to engage in this process.

[162:06] So if you Haven't sent me your proposed thoughts on the Handbook, I've gotten a feedback from a couple of members, not everybody. Just send me a word document with your thoughts. or just an email with your thoughts and make sure to CC. Rosa or send it to Rosa, and then CC. Me. And then she will help me compile the feedback, and then I will meet with Mary. and we will figure out how to do that. And then, as I said, we'll present a finished product or a draft provides in a book to the whole group next time, and we can have a discussion about it at the next meeting, and then we can take that feedback and then bring a final new prep hand to look at the next meeting for approval. like I do a date check with you. So today is Monday, February 20 seventh. Our next meeting is 3 weeks from today, because of the spring breaks. You're proposing that all that's going to happen, and I just want to clarify in the next 3, even the April business meeting. So the it's the it would be the well, I don't know. Like when we're gonna

[163:18] as a group. I think if we were going to talk about it at their last meeting, whatever their last meeting is, we're going to talk about the proposed changes. So that's the 20 that's march 23 weeks from today. Yeah. So then, that would be enough time for us to make sure, I think like if you haven't gotten your feedback, get it to me, you know, as soon as you can. and then we'll take everybody's ideas. 3 weeks should be enough time for Very and I to put our heads together and put something together. and then how how far in advance. Rosa, do you need it for the it's the Wednesday before right the meeting that you send out the packet, so you'd need it like the day before that.

[164:00] So what's the day? Tuesday, the fourteenth is the day it would be great to have whatever it is you want to attach. The package gets created. Wednesday morning, the fifteenth. You get it to the from office. Find it for all that behind the scenes. Patrick. Alright, so let me just put this in like Tuesday to fourteenth. Yeah. Correct. Okay. And so I might recommend you pick a day by when people send you their feedback or forever hold their piece this Friday. Yeah. thank you. And it doesn't have to be super detailed. It could just be like this needs to be approved in the following 3 ways and the feedback I've gotten so far it's really helpful. So

[165:03] that's all. I think I had to that I just regarding this same subject. There's it seems like there's a couple of things that we might want to clarify this meeting for the on the new oncoming people, and one of them is the Green Ways Committee is one that I can think of. I've emailed the people in Greenways, and they didn't have a city staffer. So we had all of one meeting last year, and this year there hasn't been one. So that's one committee coming up number 2. At 1 point. We had all been assigned kind of a city. Oh. I think I got kind of forestry department, but I never really met with anyone, and I think it's very cool to have a the idea of having a proud member that is partnered

[166:00] either for a year, and maybe they move around. And we, you guys can decide this where we can all decide it before Pamela and I leave but to have a little bit more of that personal interaction. You know I I would have loved it to develop a little bit more, and then have had a little bit more involvement with Forestry Department, for example, and I can't remember if there's any other committees or things, but just to have those roles. So they don't come up a year from now and then the new people, and it's kind of like. Oh, I didn't know that was going to be an option just to kind of lay out all the things, all the extra things like. For example, Eliot, I think you and maybe even Tara were on the Master Plan Group. You know that. But that's obviously not going to come up for 4 or 5 years when they do the halfway point thing. Does everybody even know what i'm talking about?

[167:01] Yup, yup! The Greenways thing we talked about, I think, last year. and that sounds exciting so. But is there anything else like that that we can get organized for the new people coming so that ducks in a row. So then, maybe even there is a blurb in the welcome letter that delineates all the opportunities that they might have. you know, choices to to to do a little bit more different things. So something we could do to support this conversation, if you like, is one we can chat with the green waste department. They they're doing a joint board meeting or the Greenways Advisory Committee. I feel like that's gone through an iteration, and I, we can get an update on that. The other thing we can get an update on. If I do believe there's some joint voice board we're coming up on the Holder Junction area of the project that is coming up.

[168:01] And so we could try and gather some information about potential projects where it is on might be appropriate. And then typically every April the Board has revisited. What Mary's talking about is the email assignments where I think there was a period where there were maybe lots of emails coming in, and the Board said, hey, i'll take red. It's all take forestry, and you were so that community members heard from the board. But didn't 7 of you didn't feel the need to respond to every email. And so there was a div being up that happened. And so what I think would make sense is that for an April conversation, when the new members on board food for thought, you might also consider doing it in a different timeline. I think this is where Anita and Sunny could be helpful in their experience. What i'm observed is that first meeting new members are raising their hand for anything right, so it just might be something that's considered as part of perhaps the retreat in October, when when people have their feed under them.

[169:02] I was listening a lot. It's it's a lot. I remember getting the package, and it was a lot of information. It's very on part that a first Member Board members are learning what the Department does the role of the board member. And then and you've been doing it virtually, i'm so impressed with all of you figuring this out without the benefit of meeting in person. And so it's up to you how you want to handle that that. That's if you want that to come back in April with some input from staff. Or you want to talk about Mary. I. You are recommending that it be a March conversation. Oh, I it it's not that I don't care, but I have little investment, but I just don't. You know the things to get dropped. Pamela and I are kind of part of the Old Guard, and so I just don't want

[170:03] big chunks to get dropped off. That's all. No dropping in the big chunks. Yeah, I mean it, unless there's some opportunity between now and the retreat. I would say we could talk about it at the retreat, or a couple of meetings in. or could we? So the list of these things in the can book. So I know i'd be able to. I realize it. Yeah. alli. Would it be possible for Staff to provide a list of potential liaison opportunities as part of this handbook, Redo, or is that something that needs to needs more time to generate. It's not static, right. It's fluid based on the work plan of our department and others on any given year, and so to put it in the documents and get Pdf. In reference. Seems

[171:03] I think you probably want to be a little more. I mean we can make it a part of the conversation for sure. I don't know. I don't think it should be part of the Handbook. If there's an opportunity we don't want to. We want to make sure that there's no opportunity that gets it's, you know, miss. There you go. That's the work. And so, if there's something that that's like comes out, or that there's like at the Greenways Foundation or not the foundation, but the office, whatever that is, the green race thing, if that's something that is a spring opportunity. Then, like we want to know about it, and versus like waiting until after the fact cut forward, the Handbook could. Perhaps there's a page that talks about roles of a crab member. That's something we've talked about. I think Sandra did our lovely job in that presentation last October, where I could see the handbook and new board members benefiting from a page of what is the role of a craft number, and you can talk about the shells and the maze.

[172:01] and you could also have that. There are liaison and and major projects like the master plan will have a liaison, and you could describe these things that will come up in the course of a year, so that they don't get lost, but that it isn't written in concrete what it is that that might look like in any given year right. But how are we going to know what the opportunities are like at all? I think that's the main thing. It's like making sure. Everybody on the right now knows that there is that opportunity, and that makes sense about the hand. But and I think it should be part of that email conversation that happens, and I I think April is too soon, right. Sometime in the summer or the fall there could be a conversation around crab duties. and if you look at page 30 to the last page of our packet, I realized that yeah, 3 years ago I put a little thing called ongoing. It's the last square on the last page. and it says, participate in additional opportunities to be determined. so I didn't even realize that

[173:01] brought it up, but I guess it's been on my mind, I think, because, as you all know and ally, you know, I I thought I would. I thought being on a board would be a much more active thing, and not just as passive of a thing. So I think I just don't want other people to come on, all rearing to go, but right on bushy tailed, and then be like oh, wait! I'm just listening to presentations like, what what do I get to do. We have an our my agenda, and then maybe you all. in addition to the email. I think it's more than just emails. But it's like other. We can kind of have that April to talk about it. May, maybe. Is that sure. Jack? It's up Either we can't, really. That's what the retreat. The

[174:01] maybe I should be in the chat we hear, like every fifth word chuck. Sorry here by the chat function a good time to review annually what the upcoming opportunities are. Can't hear me. Yeah, i'll try that. Chuck is saying. He thinks it would be appropriate to included the annual retreat. and i'm saying that I will have to capture that for the record, because the Chat doesn't get included. So unfortunately it's it's not a good band date Here, here's what i'm hearing that we're going to follow up on what's up until November, and then that's like that. We also like given our last retreat. Maybe that was not. But we didn't do any of that, really. We just kind of talked about long term projects and not It seems like a lot of time to wait.

[175:01] I think I I mean I haven't I second over propose. May I think that's a good time, like enough time for new people to be, you know, up to 2 in, and then, you know, like in time for apartment to cut, gather any and tell it what else is out there, and then we can have that conversation. I think it's up to the board right. This is one of this is an item that you own, and we'll support as best we can. Second that. and while it does take 6 months to get kind of invested and get to know your role, there's also something about capturing the enthusiasm and investment of a new person. You know as well. What is that book by the covey Franklin Covey the first 90 days in any leadership role. You, you just you want to harness your your energy and your focus, and that those first few months.

[176:07] All right. I've got a note that will calendar this, and we have agenda setting on Thursday with the chair and vice chair that we can put this on the calendar for a minute. so that will be good. very mix of background. What's the background award? There you go. all right. I think you have one more item matter from the board, just to your check in on engagement opportunities. It's like Chuck is not able to attend the Thursday Agenda setting me this Thursday this Thursday that meeting is at 1 45 on Thursday, the second. for instance.

[177:04] What time? James meeting Rosa? Yes. I don't have it on my calendar on my work. Calendar. Can you please send it to my work. The email. Okay, Thank you. And I mean, I I I can do it. I want to. Yeah, I don't want to take this one because I I but first yeah. send it to Jason. Okay, I add your work. Address. Thanks. Yeah. perfect. My last one. Another point on that that is from the board. I'm sorry what there is one last bullet point on matters from the board.

[178:03] Yes, I know it's 5 am. Where i'm at. So i'm fading fast. So yeah. okay. I am in Italy. I was gonna say I think I could win the background award if it was. If the sun was out. So matters from the board anybody wants perhaps speaks anybody like to start here. Perfect? Okay, i'm sorry, sonny, go ahead. I just wanted to say that I attended the Valentine's day hard dance with my husband and both of our kids. We loved it. It was so fun. really great events. And I also just wanna shout out to Healy with gymnastics again. It's awesome. But we got a letter today saying that there's going to be a exercise class that

[179:08] the timing works for people who are dropping their kids out of gymnastics, which is something I've been thinking would be so great. And she went my mind. So that was a great little Actually, we could get some exercise with our kids. It's my oh, I didn't get that. Yeah, so it's for like a specific time on Tuesdays 4, 30, and 5, 30 looks good. So yeah, that was cool, and she's the best, I agree. I had a question. The violence bike work is that it was it's closed right? Probably I mean it Typically. it's closed, and you have a trail. Conditions are bad, so mud bikes bikes. by the way, through the winter can cause tons of damage maintenance for us. So it's closed when there's when it's wet.

[180:01] Thanks. There. No Anyone else. Chuck, Mary. Okay, Great? Well, then, everybody's okay. We'll adjourn and forgive me. I don't know what the time is. At 8, 0, one or 901, 902. Okay, great. Then we'll see everybody on March twentieth. Thank you so much. Everybody.