October 24, 2022 — Parks and Recreation Advisory Board Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:10] Go ahead, Pam: Okay, Great? Well, thank you. Everyone for joining us here tonight. Um, I believe we have quorum. I'm not seeing the gallery. But um ally, can you tell me it's for Rosa? Let me change. Oh, great, this Jason. There's Sunny. Okay, all right. I feel like Mr. Rogers, and I see you when I see you. Okay, great, hey? Great um. So I will officially call this meeting to order at six zero One uh would anybody like to make a motion to approve the agenda for tonight Ali Rhodes she/her: I will so move. Oh, can I ask a question of the board first? Ali Rhodes she/her: Um, before you approve the agenda. We have have a request we under matters from the department, both item ten, A and ten B. We have guests from other departments who are joining to present on those items both of those guests. Often

[1:07] Ali Rhodes she/her: um have multiple other uh advisory board and city council meetings in the month, and so we would love it if you would move that item to proceed the item for discussion. And so our proposal. We we would never Ali Rhodes she/her: go out of order without consulting with the board. But our proposal is that items ten A and B move to precede. Item nine a your item for discussion, Ali. Thanks for catching that. I wrote it down on the two sentences below that. So i'm sorry. I think we need a second, and then we can discuss it. Is that correct? Ali Rhodes she/her: Someone needs to make the motion? I cannot. I so move to make the motion. Okay, great. Is everybody okay with us doing that for um for the agenda, moving it up. Great thumbs up perfect. They can.

[2:00] Okay, all right. Great and Rosa, I I don't know if you can track that, too, just in case I i'll write it on my notes. But I don't want to make that mistake again alright, perfect. So thank you for approving the agenda um. We'll move on to future board and items. Now, Ally, I didn't have you down to make up an update that wasn't in the agenda. Did you want? Did you want to make an update? Ali Rhodes she/her: I'm sorry, Pam, i'm not sure. I follow. All right. I got my template screwed up. Anyway, it's public participation, I think. Next, Next, we have future board items and tours. That's what I had, and it said. This item will be presented by the director to highlight the upcoming board activities. Yup: Okay, I can do that. Ali Rhodes she/her: Um. And And since i'm talking, i'll just note that um. I believe Mary's video could be enabled, when one of our behind the scene folks are Rosa, when you have a moment, if you could enable that for Mary, our board member um the things, I I think, are most important to call out actually. Um

[3:08] Ali Rhodes she/her: In November i'm thrilled that we're going to be able to give you an overview of the two thousand and twenty-three budget that city council approved last week with a seven to two vote and so um we'll have an an update from our business services manager, just highlighting some of the positions and programs and enhancements that that budget um appropriate spending for we're pretty excited. And so that just happened last week. We'll give you an item there in November, November. We'll also be bringing you the synthesis. Ali Rhodes she/her: This is the analysis of the research and the engagement we have been doing for the Um Boulder reservoir after action Review. You'll get matters from the department also on the a process for the Pleasant view access update, and that's around um transit access of all kinds biking, walking. We don't have flying there yet. There's lots of flights over it, and there are also vehicles.

[4:02] Ali Rhodes she/her: Um, we have this prep. Retreat. Follow item that is, in italics, because we've not yet received direction from city council. If there will be a letter from members of the boards and commissions. As a reminder. We are in the middle of a two Year City Council term, and their retreat will be different. It's. They have a two year work plan, and so they may be discussing updates to it, and what input there is from boards and commissions we've not yet heard Ali Rhodes she/her: um as we move through the end of the year. The only thing i'll say out loud is note that your meeting is December twelfth, and that was to uh try and protect people's uh time off over the holidays. So it's going to be a Ali Rhodes she/her: quick whirlwind of meetings with your retreat on the seventh, the November meeting, the twenty eighth, and the December meeting on the twelfth, and for now the December meeting is still virtual. Ali Rhodes she/her: Oh, we can talk about that under matters from the board or matters from the department. We have it. We have news and updates.

[5:00] Ali Rhodes she/her: Yeah, sounds good. And this is this portion of the meeting is for members of the public to communicate ideas and concerns to the Board regarding parks and recreation issues for which a public hearing is not scheduled later in the meeting. Uh tonight. There are no public hearings and um! During this public participation the public is encouraged to come up Comment on the need for parks and recreation programs and facilities as you perceive them. All speakers are limited to three minutes, depending on the nature of your matter. You may or may not receive a response from the Board after you deliver your comment. The Board is always listening to you, appreciative of all your feedback. Um and secretary. Um, would you please present the additional guidelines, and then calling our for speaker tonight? Just one second here, just one second. No problem,

[6:17] Ali, can you help me out if you have that up, would you be able to read it Megann Lohman (she/her): for muted Ali Rhodes she/her: so many jokes about a mute button? Um, Ali Rhodes she/her: I will. We'll see who gets it up faster, Rosa or I. But in the meantime I can start talking about it, and the fact that the city worked with community members um several years ago to co-create guidelines for meaningful and more productive civic engagement What that's about is just making sure we have a say space for community members to share a safe safe for our staff and for our Advisory Board members. Ali Rhodes she/her: And so um! What those guidelines do is talk about the way that people can communicate. One thing I know is that people um who are communicating you will not be able to turn on your video, but we will be able to hear you.

[7:10] Ali Rhodes she/her: Do. We have folks signed up for public participation, Rosa. We don't have anybody all right. Well, then, we'll save those guidelines for next meeting, and have this all smoothed out. Ali Rhodes she/her: Um, I think everyone on this call knows that we have really great meaningful public engagement guidelines. I don't see a single member of the public with us tonight, so we'll be will be will be more streamlined next month, and we can move to the next item. Okay, So sorry I do have have it up already. But no public comment. Okay, Okay, great. We'll just move on to the consent agenda. And would anybody like to make a motion to approve the minutes from September twenty sixth i'll move great. May I get a second?

[8:00] I'll Second: Okay, our Jason. Right? Okay this month, and it passes. Um. The next one is Now, this is where I put you, Alli, I added juice. And you were here. Did you want to do. You wanted to skip it and go directly to the Parks and Recreation project updates? Or do you want us to flip and bring the people people up now. Um. Ali Rhodes she/her: My recommendation was to bring them in before our discussion. Item. So that's after on the consent. It was number nine, I believe, on the agenda. Yep. If we should approve the minutes, and if folks have any questions on the consent item, either our project updates, our development update or the operation updates as as always, You've got some incredible city staff and subject matter experts here to answer your questions.

[9:01] I just wanted to say one thing. I thought your um incentive program for your aquatics program and your staffing was. I've never seen anything like it. I was really interesting, and I love seeing how um! How it played out over the last six months, two years. So I thought that was really well done. Ali Rhodes she/her: Thanks for that, Pam. There's several teammates on this um meeting who make helped to make that happen uh folks from across the the Recreation Service area. Megan Loman, Brian Berry Jackson Height really did a great job being thoughtful with this opportunity from the state of what Um, Ali Rhodes she/her: i'll just let you know, and Megan popped on twenty-five thousand dollars, announced on June thirtieth wasn't a lot to make a significant difference in our level of operations, but it did allow us to pilot some programs. So that was pretty exciting, Megan. If you want to add something, please do Megann Lohman (she/her): um. I I think I will just say anytime you're given any amount of money with short notice to try to make something happen. You know you can look at it a couple of ways, and I think I was really proud of how the whole team came together, especially our business services side and our aquatics team uh to try to figure out what would be most meaningful with the really quick, turnaround time, and you know, uh, we, we figured out what worked, and sometimes what maybe could have worked better with slight tweet tweaks in the future. And so it was. Uh it was.

[10:21] Megann Lohman (she/her): We took advantage of the opportunity where, you know, we might not have been able to test some of those things otherwise so really happy about it overall Go ahead, Check. So I really enjoy reading about the Columbia uh Cemetery and the work that you did there. And then I got into the burial index website. I actually had a good time looking around there, looking at the names of the people who've been buried with, how they died, and where they were buried in the park. So I like to commend your staff for coming out with that very valuable resource. Ali Rhodes she/her: Yeah, our Mark Davis and our planning senior managers here. I don't know if you wanted to add anything that but chuck, if you're ever tired of being a climate scientist, we're always looking for great volunteers at at Columbia Cemetery to help with headstone maintenance. We're looking for people to play our spirits that are meet the spirit events so

[11:13] Ali Rhodes she/her: lots of opportunities. Now we act just that we had a new cultural coordinator on board. So we're actually making more progress now with managing those assets. So it's great news, Mark: Welcome to the team. I think this is the first time we've seen your your face so, anyway. Nice to have you on board. Okay, perfect, wonderful. Um. So then um, we may have a motion to approve or we did. Yeah, okay, we're good, all right. The next one we're moving is action. Items, and I have none. So matters for discussion is going to be North Boulder Park Review. But we're going to flip it. Ali Rhodes she/her: And so we're going to give it to Ali and um. Do you want? Who do you want to start with Ali? Which way? So we're gonna We're gonna start with this role overview um from the city attorney, and just to to frame the issue Um! I'll remind members of the board as you've been talking about your retreat, agenda, and even just, you know the the Prep. Um, or the role understanding for New Event Board members. We thought it would be really helpful to hear from the city attorney about the Advisory Board functions and organization. And so i'm really grateful that with us tonight is

[12:27] Ali Rhodes she/her: Sandra Jonas. She is the deputy city attorney. She's been with the city, I think, slightly less than I have. So a really long time, and she's been parks and wreck attorney Ali Rhodes she/her: for a really long time one of the benefits of the City of boulders that we have in House Council. Um, and having a lawyer um on your team and on your side is incredibly beneficial. And i'm really grateful for Sandra. And so with that i'll hand it to her to start the presentation. We have about ten minutes for you, or maybe a little less. And then uh time for questions. Wonderful! Thank you so much, Ally, Can you all hear me?

[13:01] Okay, great um. So uh next slide, please. All right. Um. So we're here tonight to talk about our different roles. Um within the city, and um many of you already know this, but the City Council is the legislative France, the city organization, and they're responsible for passing the city law for setting the policy. Um, then we have the city manager and their departments, and that's similar to the executive branch for uh, the administrative function of uh the organization, and they handle uh the day to day work of the city. And then um! We have boards and commissions which we're going to talk about tonight, and they provide recommendations to Council. We have many, many boards and commissions, and we all provide a really really valuable service to the organization. So thank you so much for your time and um volunteering for this important work.

[14:00] Um, So we're gonna start off talking about sort of the differences between the city charter and the boulder revised code. And um. Some people uh find this a little bit confusing. Um. But basically the city charter provides the framework. Um, and it's the kind of like the high level philosophy. Well, the bolder revised Code or the Brc provides the detail to that framework. Um. So, as an example, Charter Article eleven is applicable to the department of parks and wreck and crab, and, for example, section one hundred and fifty-four defines Park plan and Then we've got section one hundred and fifty-seven that talks about the creation of crabs, Section one hundred and sixty that identifies proud scroll and responsibilities. So there's a lot of really good juicy stuff, and the charter, and then the boulder revised Code um provides more detail based on the charter. So, for example, um brc section two, three, ten states that this. That proud is a seven member board with five year terms,

[15:15] and it also again defines what the Board can and cannot do. So if you think about it in terms of um, the charter being similar to the Us. Constitution, with the folder revised code being similar to the Federal statutes that support and implement the Constitution next slide, please. So let's talk a little bit about, uh, perhaps role of responsibilities. And first of all, i'd like to just mention that. Um there that you will see in in parts of the charter and the code that the use of the term shall, and they use the term may, and that's an important distinction, because it really identifies what the responsibilities are, and where there's discretion.

[16:07] And so one of the um biggest uh responsibilities of crab is related to the disposal of Parklands, and so City Council has authority to dispose of Parkland, but only if they have the affirmative vote of at least four members of Prep City Council also has the authority to acquire Parkland so long as they get a recommendation from Crab and the Planning Board. The recommendations of those boards are not binding on the Council, except that

[17:01] perhaps recommendation concerning expenditures from the permanent parks and Wreck fund shall be binding on council. So as an example, we've got Belmont City Park, and then um, we have some land in area three that was purchased as well. Next, let's talk about uh the appropriation or expenditures for the permanent Parks and Recreation Fund. So expenditures from this fund Um can only be made upon the favorable recommendation of crab and appropriation by council funds cannot be used for any purpose other than the acquisition of Parkland for the permanent improvement of park and recreation facilities. Um, as an example of this. Um, the budget uh it has capital, but it's mostly,

[18:01] but it's also the planning team. So there are uh things in the budget that need to be addressed with respect to the Parks and Recreation Fund. And so that's an example where you might see that. And then the third part. Here is the protection and maintenance of part plans, and that's pretty self explanatory, but it is somewhat unique. Um, This is found in the boulder Revised code. Um, but it's not listed in the charter. So um! It's a little bit unique in in that it was drafted this way and um i'm i'm looking into the reasoning behind how that came about to learn more about that next slide, please. So next we have um. This is another unique responsibility. I think of of crab. So they actually you all actually have the um requirement to approve or deny licenses of permits on parklands And the way this came about is

[19:11] uh charter. One sixty-four gives council authority to approve or deny, permits, or licenses in or on parklands; but it requires the affirmative of at least at least four members of product, oh, several years or many years ago, actually Council delegated some of this authority to prep by giving proud authority to approve or deny any license or permit on Parkland, so long as it did not exceed three years. If the term is for three years for, excuse me over three years, then it has to go to council, and this is found in the Vulnerabilities code under eight, three nash, twenty-three um and then, in addition to that, many years ago, proud, sub delegated its authority to staff, to approve any turn of one year or less

[20:13] for renewals. So this is kind of a unique situation, because um the authority on those particular leases, you know, from one to three years, and then for less than uh for this lesson. Um over a year it goes to staff, and then the second bullet here it has to do with making recommendations to counsel concerning the parts. Direct annual budget. Um. So that's pretty self explanatory as well. Next slide, please. So at the request of Council or the Department, Um may uh prepare and submit recommendations on other parts and recreation matters not, called out,

[21:05] I kind of think of this as the catch all um function and um, and that's pretty self explanatory as well. And then The second part of this is that may request information and recommendations from the Department on other parks and wreck matters. But one thing that you need to know is that charter. One fifty-five says that the Department has discretion on whether or not to um provide those requests on other matters. And so typically um. You know, if there are resource at issues, or if there's capacity on the work um, the Department would have the ability, or they do have the ability to um either grant or deny a request for additional information. Next slide, please.

[22:01] This slide just talks about the things that you all can't do um. You're not able to. The We have some uh boards and commissioners that do have the ability to do that. But, um uh you all don't do pause our judicial hearings, which is kind of a nice thing. And so you don't need to have that subpoena authority. And then the second part of this is at um. You are not allowed to perform any administrative functions unless they are expressly provided in the charter. And so um. So basically, you're not allowed to direct administrative functions. And um, as I mentioned before, these are known as executive functions, the administrative functions and that's uh the responsibility of the city Manager Council is also prohibited from directing um administrative functions.

[23:02] And so as an example, Um probably would not be able to design or deliver programming. But you all can provide input as a board and as solicited by staff Um. And then you all started to make decisions about the hiring performance or firing of employees. Um for performing those functions. All right. Next slide, please. Um. So again, just wanting to mention the distinctions between Shall and May. This has to do with um. The department's role. So we're switching gears a little bit. Um, So the Department shall supervise, administer, and maintain all park property and recreation facilities, execute all programs, plans functions and activities for parents submit to pro written recommendations on those matters, and may, at the request of crap for parents that meant to proud information and recommendations on other matters,

[24:14] and lastly, may request advice on any parts of recreation matter next slide, please. So the Organization Press organization uh require, and other requirements come from charter Section one fifty-eight, one fifty-nine, and the boulder revised. Code, two, three, one and two three ten and, um. As you can see, the members select chair. You all have regular meetings once a month. Special meetings may be called at any time by three members, with at least twenty-four hours notice to other board members, and then four members comes to the form

[25:06] reasonable rules for the conduct of its business. So um! I believe you were provided a link to the proud handbook, and this was created by board members many years ago with uh city attorney's offices input and it is an incredible resource. You are so lucky to have all of these references to the Charter and the code that I mentioned tonight all in one place, but it also provides direction and information about open meetings, laws and meeting procedures, and that sort of thing. Next slide, please. Right? Um. So, as I mentioned, the Board member shall select chair or vice chair and secretary. The department uh, typically uh serves as the Secretary.

[26:03] And then um again. Oh, this looks like it was duplicated. Sorry about that. So we can actually move on all of this stuff. You'll find, as I mentioned in your handicap hammock, And with that i'm going to hand it off to Allie. Ali Rhodes she/her: Thanks for that, Sandra. Um, as she mentioned the how you conduct your business is spelled out in that handbook that was created by Board members. I believe it was an o seven or eight Ali Rhodes she/her: um, And so the agenda committee, the role of that is spelled out as a reminder. Um. The department prepares the future board items and tours that we included in your meeting agenda tonight. We will use that for a conversation that we have with the chair and the vice chair in that we outline the items where we either require by the code that that standard just outlined as a Shall we require the board's. Input. Or we believe that the the the matter that we're being discussed would benefit

[27:04] Ali Rhodes she/her: from your input as Council's appointed representatives on parks and recreation matters. And so we we talk about those items, and that may include prab request to the department. Sometimes some will say I would like to talk about acts, and we say the appropriate way to do that is, submit it to the chair and the vice chair to be discussed at agenda setting um. Ali Rhodes she/her: And then the another thing that is spelled out in your handbook that that I don't want to read to you. But I would encourage you to check out is just how, perhaps, should have conversations about items that are not on the agenda. That's something we've talked about at a high level, and there's just um that handbook spells that out is a way to conduct your business, and if you all um Ali Rhodes she/her: obviously can discuss changes to that handbook. But that's the current mode of operation, and it outlines how to do it in a way that um honors open open uh not open a record. Sorry sunshine laws right about noticing meeting agenda topics and making sure there's board discussion on topics that you choose to explore,

[28:05] Ali Rhodes she/her: and then I think we can go to the next slide. Ali Rhodes she/her: Oh, that was it. I thought I had one more, I guess not Ali Rhodes she/her: so. Um with that, and I just. I guess if we go back to that slide, I that those are on pages fourteen and fifteen of the hand but book, and I find them very helpful. Um! And so with that uh, uh, Sandra and I, if if appropriate, but most likely Sandra are here for questions if you have them. Sorry I was on mute Elliot, and then chuck um! Thanks. That was really helpful and informative. I had two questions. One is, maybe I mis heard you. But are there instances where um the department can decline to provide information

[29:03] or recommendations to the prab that are requested by the crab. Yes, you did here correctly. They have discretion, because, with the because of the use of the word may. It means that the departments they or may not provide that information, and I think that was intended to really be able to take into consideration. Um! The allocation of resources for a department, you know. If if they're not able to handle it, they can decline or delay it to another time, but it provides a little bit of flexibility for the department. Okay, thanks for that. And then the second question was, When was this handbook last updated? Ali Rhodes she/her: I think it's been a long time, I think. Um, it says on the cover. Let me.

[30:00] It's two thousand and eight, and I have to say not much has changed with respect to the charter and the code. Um, but certainly you all have the ability to adjust or amend, or make changes to your internal rules. Um related to how you stuck your meetings and that sort of thing. Um. So that might be something for you all to consider. Okay, Thank you so you mentioned that we don't have um subpoena powers because we don't have any quasi-judicial functions. But I thought that we did have quasi-judicial hearings for disposal of Part Sam, for example, am I incorrect in that? I kind of recall having a quasi judicial hearing in my very first you would have to have a public hearing about about disposal, but it's not quite our judicial nature. So um

[31:05] typically uh, as a new initial hearings are related to a property right, or like, if you think of like a license or or um, that's not a good well. So the the alcohol, the beverage licensing authority has um, cause. I do just for functions, because they're granting a license to serve alcohol which has been considered under the law of property right? Um, or uh, as another example you know, planning more obviously they have. They deal with issues related to property. Um, but the disposal is not a a a per se quasi-judicial hearing Now it It does require a public hearing, though it may have been a property swap or something up by foothills. Community Park. Is that Ali Rhodes she/her: just tickling my memory, Allie. You remember I do, I do, and I believe it was a full public hearing. It was when there was a a disposal of land for an easement. It wasn't actually real parkland, but it was a designated as such. If that's the one you're talking about. It was a couple of years ago it was. It was an item for action and a roll call vote.

[32:14] Ali Rhodes she/her: But I don't recall it being quasi-judicial in nature and andander, maybe, if what I. What I can recall of when I've been a part of quas, I do just little hearings is that the rules of procedure are much more formal and stringent. They require board members to to close if there's been exparte communications, and Ali Rhodes she/her: um I i'm not aware of that ever being a part of our procedure, or there being matters under your jurisdiction that require it. Yeah, I think you covered it really Well, I it's It's a kind of akin to a little Mini trial. Actually. So there's a lot of, you know, due process considerations, and that sort of thing. Well, it's typically related to an applicant due process, right? And um. So. Yep. Thank you for your question,

[33:01] Ali. It looks like you have your hand up again. No, okay. And all the hand, Jason, and Thanks, thanks for that great presentation. Uh, I had a question uh, and I don't know if this is um about feedback or not. But you said there was a line about at the request of Council uh, or the department prop could. Um! What was the what was the um? Sorry I I tried to write hell down. I didn't get it, but it was early on it so because I can. I could just ask my like. So my question is, you know we that we usually, that applies to like the end of the year. Letter like council requests, you know, information from all boards. Um, you know, via letter and the board, you know, provide some feedback. Are there other examples of of kind of that back and forth process? I don't know if that's

[34:05] clear or not, but I and I don't know if this issue falls in that particular category you're describing. Um, I think that it does. But it could also apply to another situation where there might be some timely relevant issue. That's come up that they need um guidance and recommendation from Crab Um. They may just independently reach out and ask for that based on whatever is coming before them, or or something that's arisen in the community that needs that kind of attention from from the Advisory Board. So I think that it it does. It's you. You're right. It does uh relate to the feedback that they ask for from all boards and commissions, but I think that it also could apply to other situations. So the reason i'm asking that is in sorry that wasn't super clear how, how I frame that. But I think you know there one of our you know one of the reasons that we've asked, or that we, I think this is really helpful. Looking up to our treat is kind of figuring out, you know, perhaps role in some of the major issues, you know, facing the city, and so this is helpful and kind of I mean our

[35:14] our retreat in November. Um, I guess I i'd be curious about the reverse. Like, are there are there instances of, you know, a board, you know, providing recommendations without being asked. Um! You know what that could be obviously ignored. But is that it? Is that something that's common, or is that like you know, is that didn't seem like It's prohibited in this case, like here's a clear kind of at the request of council. You know a a board can do this, but can can it be the reverse? Can board provide? You know, thoughts, feedback, anything on on any issue. Um! Without having that request from Council. I I guess it would depend on the item, and and i'll defer to Allie here in a moment, because I know that you all have a couple of items that you have some interest in. That may not um be necessarily coming before this board. Um, but I think that it would depend on the situation. Sometimes

[36:06] there's a role um that may come before this board, but it's a question of timing, and so um, I don't think that um, it's necessarily prohibited. However, um may not be welcome. But what could be ignored, too? I think that's just the question, like you know. Can you know boards this for others like you know, provide kind of proactive, you know, feedback or thoughts, you know, even if not asked, or if it's not necessarily an issue, you know, in front of the board. So, and I don't want to mean to go down a kind of rabbit all here. I just curious like about that particular phrasing of that. Yeah, it's a good question. Um, And you know, Council, they get so much information that um they have. They, of course, prioritize right, you know, in terms of what they need to get through. Um, so

[37:09] Ali Rhodes she/her: I don't know if it's not as for what, what kind of priority it would be given, and I can add something. But i'm curious, Elliot, if your question is similar or separate, because if it's similar, you feel like maybe you should share, and then I can add a thought. Um, I was just gonna offer an example. We've done that pretty recently, when we issued the resolution um as a board. That council then adopted. Um, So that was like a once. That was a one way like. We sent a message to Council about how we felt um in a pretty unique circumstance. But I just wanted to offer that as an example of something we've done yet. Ali Rhodes she/her: Yeah, I was actually thinking of of a similar thing, Jason. You said a keyword in your comment that if we proactively wanted to share feedback with council. We we every single Monday spend about an hour and a half, Sandra and I, the directors from the department City staff, talking about the Council agenda, and so we know what's on the runway for five, six months out, and we try and flag ahead of time. This is a thing the parts and Rec Advisory Board should be weighing in on before it goes to city council.

[38:18] Ali Rhodes she/her: And so it the Ali Rhodes she/her: it would. It would not be our desire for something to get to council, and they'd be like Well, why Hasn't probated on this right. We We try to be pretty thoughtful about that, and you could see. Um. Obviously the budgets are really big and not low hanging fruit example, but in every me, every item that they reviewed for the two thousand and twenty-three budget we shared with them your feedback. Ali Rhodes she/her: Um! Ali Rhodes she/her: What I would add as far as when you're able to you know, talk about things under matters from the Board again. I think pages fourteen and fifteen of the Handbook are really helpful, but I would offer as to when it is Ali Rhodes she/her: relevant and helpful to council, and when it's not really goes back to those slides, So that example that Elliot just gave approving the concept plan for the Boulder reservoir Visitor Service Center, approving the expenditure of the capital, approving the lease with the partner. Those were all prab actions, and I believe that the action you took last summer that resolution, all were in support and defense of those actions. They were in line with your role.

[39:15] Ali Rhodes she/her: Um, if you were to i'm going to make this up, go completely off the rails and say we wanted to write a resolution in support of um. Ali Rhodes she/her: I can't even give a good example, because it'll It'll It' be offensive somehow, if you wanted to write a um a a resolution in support of moon exploration right? Because that was just a topic you felt was appropriate for the Parks and Rec Advisory Board. I think the question I would ask you is that, Are you then seven appointed members by City Council. What makes you different from any other of the one hundred and four thousand community members on that topic? Ali Rhodes she/her: And I think that's a really good litmus test right? Because your purview is. If Sandra has just described it, it's around parks and recreation matter specifically. The shells right, and then the maze is where it is kind of up for discussion. If you were to consult with me and say, Ally, we're feeling really strongly about moon travel, I would say. That's great.

[40:05] Ali Rhodes she/her: The probably the most appropriate path is for you to speak as individual members of the community, because that topic's not relevant to your role as A is is a parks and rec advisory board. Ali Rhodes she/her: If you were to consult me, which you're not required to do, if we had thoughts on my exploration, so. Uh, uh, as I said that. And then Elliott's example of where you know where we've taken proactive action. I think that's really helpful and kind of you know. Good guidance, you know, leading up to our discussion on in November. So thanks, great anybody else, and I can. I ask Elliott to do? Ask because you're thinking that might be a good project for us to work on.

[41:01] Did you mean to direct that to Jason? Uh no, didn't, weren't you? The one that said, Um! How long has it been since we since that was done? And then we heard eight? That's fifteen years uh Sorry I wasn't. Sure, if you're referring to the last at the question, Yeah, no, I mean, I uh, I would just be curious to see whether anybody's thought through uh whether this could use some some updating could be something to look at uh, given that It's been some time. Um, but i'm not. You know, volunteering anybody for extra work or anything I just noting could be something to consider. I don't see any more you have. So, unless anyone else has anything else, it's really been a pleasure being here with you all tonight and again. Thank you so much for your service to the community, and have a great evening.

[42:01] Thank you. Nice to meet you. Yes, of course there's a new button that I've never seen, and it's at the top of my screen, and it says Q. And a, and there's a member of the community who's been wondering when public comment was, and no one has answered, I don't know if I should, or Rosa, or how, where we work that, I guess. Yeah, we've been working on that, Rosa and I. That's okay. But um, since we voted on on the matters from the department. We're going to go through these presentations, and I've asked Rosa if she can let um uh Lynn uh Siegel know that we'll vote on it after, because she missed the public comment. So we're gonna go through the presentations, and then we'll bring it up for a vote after before we go into matters for discussion. Is that okay? Mary? Okay, Okay, sounds good.

[43:01] Great. So um Ally, Did you want to introduce the next presentation? Ali Rhodes she/her: Yeah, I just again. We'll think we have I You folks know I'm. I I maybe call me biased, but we have such smart people across the city, and and i'm really grateful that we have um David D. Kemp and his colleague. I believe Valerie Watson is here. They're both with the transportation and mobility department. They They're here to talk to you about micro mobility, or, in other words, scooters. So uh Dk: thanks for joining us, and the floor is yours great. Thank you so much, Ali, and I really appreciate your time to two to the Parks and Recreation Advisory Board. It's nice to uh virtually meet some of you. I do know a few of you as well. So um again. Nice to be in front of you to talk about micro mobility and specifically Um, our shared um e scooter program. Okay, So um, I promise, Allie, I'd be really quick here. So i'm going to go through these slides, and then we can have a brief discussion in terms of something that we're looking for.

[44:01] All right. So just a a quick um review it, looking at the purpose of why we're doing this micro mobility program. And you know this is, uh, you know, coming out from a perspective where we're trying to provide safe and equitable sustainable forms of transportation, Improving quality of life. Um. Making connections to transit um overall, reducing our traffic congestion and in greenhouse gas emissions, so we see micro mobility as a tool to accomplish a lot of those things. So the evaluation process today uh, so back in October of two thousand and twenty Council gives uh staff direction to go ahead and and add scooters as part of its micro mobility program. And so the past year. Um. Well, two years ago we went through an Rfp process and working with a a group of community stakeholders, and we developed a scope of work and and then August of um twenty one. We selected and initiated the program using um line.

[45:02] And so Lyman is our partner on this. And so over the past year we've been studying it and seeing how it's working um, evaluating it. And so now we're at the point where we are um sharing preliminary findings with all all of our stakeholders before we go to uh City Council here in uh December with our proposed next steps. And so you're on the list. You're important to us. We want to hear some of your input. And so that's why we're here tonight. And so, looking at the evaluation criteria, we came up with this list Um, prior to initiating the program, because these are the things that um we're really studying here. And um just name a few that I think are the most important safety um crash and close calls, equity, mode, shift, and and then community feedback and sustainability. I think those all really kind of rise to the top. Okay, So let's look at the numbers. Here. Um. So again, over the course of the year August twenty-one through August, twenty-two uh we currently have about three hundred E. Scooters that are deployed in East Older. Now, when we got a direction from city council to move forward with this pilot, they said, let's try this out. Let's try it east of Twenty Eighth Street, we said, Sure, let's give it a shot, and so um. Since then we've got again three hundred scooters um east of twenty eighth racking up about one hundred and fifteen

[46:27] thousand trip trips, or one hundred and seventeen thousand seven hundred miles. Um average troops per device per day. One point five. You can kind of go down a list there yourself and and see what the um the major statistics are. But uh, you know the the the approximate greenhouse gas savings metric tons. Eleven point eight. That's something. We're really looking forward are looking to um in terms of um. The um. The greenhouse gas savings, and what is eleven point eight metric tons. Well, um! There's a couple of different ways. You can look at it. But um! I'll give you a simple one, and it's essentially burning. One thousand three hundred and thirty gallons of gasoline.

[47:04] Um! So that's good had a good impact. And then the other piece. Here is um crashes. We were really concerned about the safety and um, of course, one crash is too many. Um! But we haven't seen as many as we thought we were going to um for a number of reason that um, the report will really get into um for why, but we've seen four, two that have occurred on campus. See you East polar campus, and then two that have occurred in the city cities right away. All right. So a quick look at this. This is just a uh kind of a snapshot uh. This is a heat map looking at all the streets um, and paths where e scooters are being ridden, and of course, the the darker color, the purple there denotes um higher activity that's Thirtieth Street kind of running right down the middle there, and you see that it's a major corridor. And then, of course, you got a bold creek path and um, and then a Goose Creek path, and and you know, I guess you could look at this and say they're pretty much going everywhere. People utilize these things for for both for both fun, recreation and transportation purposes. Let's get into that.

[48:09] So let's look at the trip origins here. Um! So again this these uh polygons here uh represent um where people have began their trip, and so the concentration again along that thirtieth uh parallel there. And um, I guess that will be a longitude um. And and So up north, you know, equity being an important part of this, and how well uh these work for um, these underserved community name uh underserved community members. We've um, you know, called out Orchard Grove in San Juan del Centro. These the Parkside villages in Santa Cruz are the other big um piece of this is. Um! How um students are using this, and so East Boulder uh camp. Sorry I see you Bullish. Gee! Campus, and Williams village is is also on the list as sort of a high activity area. But then, of course, a lot of the um economic activity is happening there on Twenty Ninth Street, Mall um, whole foods and target and and whatnot. So

[49:13] okay. So what are we hearing? Uh? So the city administrative questionnaire. We get over one thousand responses. Very good. And then Lyme also did a questionnaire to their customers specifically, and one hundred and seventy-five uh We also heat taken information through our inquiry. Boulder We uh inquire Boulder reports. I'm. Sure we all know what those are. And then again, we've got direct contact with city and also my staff. So what are we hearing? I think you know we're hearing kind of both good and bad. Um, starting with some of the challenges parking issues, blocking or repeating pedestrian travel, abandon these scooters uh people not feeling safe on on a stream more relevant writing a scooter uh people have witnessed unsafe writing behaviors. There's a aesthetic concerns Sometimes they feel like there's there. They represent cup clutter um in the community. But then there's also the appreciation for this new program. Um! It's a new way to get around town. Um, they want to go west of Twenty Eighth Street. They're ready to expand, and uh and so they, you know their trip gets cut short when they're looking to cross over two thousand and eighty-three at the moment. So a lot of the trips that we're seeing are really

[50:19] um North south at this point uh, but folks see that as an alternative to driving it's more convenient. And again, it's a fun way to get to work school shop, and also recreate. Sorry about that. And so you know what we're hearing. That's one thing. And of course we're out in the field. Um, taking a look at what's actually happening as well. So both eyes, you know, here is open and eyes on the ground, and we are seeing a lot of the same things. Um, that um have been reported again, both challenges and opportunities. And then, you know, we we really want to find out. Well, why why are people using these scooters? How are they using them? And again we go back to um

[51:06] thinking about um. Recreation versus utilitarian uses. Uh, both are important, right uh people are looking for fun things to do when they come to boulder um. And so the for fun and recreation is an important piece of our lifestyle here. But then people are also using for these utilitarian purposes like connecting the transit uh getting to school, and then also getting to work and for shopping. Then we take about. We talk about mode shift. So what if these scooters aren't here? These folks um have made their trip, and so this is important to us from a transportation perspective. And so um again, looking at well, you know, our goal is really to start minimizing or reducing uh, seeing the lack of in the vehicle trips. Right. We want to see us cut down those greenhouse gases. And so a big interest for us to move forward with this was to say, Hey, how many uh motor vehicle trips are we

[52:03] decreasing here? And so, as you can see um, there's been a pretty good impact with um people saying they would have driven a car or they would have taken the right healing device like Lift um, but they're also people that would have walked. And so are we stealing away from active transportation travel? Hmm, maybe a little bit, but it seems that with uh options um, you know more sustainable options people will gravitate to, or those two. And so over time we might see that balance out. But I think the convenience factor of being able to get your destination quicker than walking is one of the attractive elements. Okay, let's talk about parks. And so in the very beginning of um, the the pilot program. We work closely with parks and recreation staff to say, Hey, how can we minimize the impact here? We want this to be successful? And um! And what are some ways in which we can? We could do that? And so, um! We said, Well, let's not have them, you know. Be operable in our city parks like on our lawns and whatnot, that we put a lot of investment into and care. And And those things have a potential to really, you know, tear them up, and so um! This is just a couple of mark for the parks that are listed here. There's others

[53:15] um, but we're able to use this technology technology called Geo fencing, because each device has a Gps unit within the within the scooter. And we can program that to say You may operate here, and but you may not operate over here, and we can also do that with parking to. We can designate parking spaces in different areas too. Um. And so over time, and you know, making sure that we stay in close contact with the the maintenance personnel where parks and recreation we've been able to. Um, really not have any major issues to date um with our Parks department. Fortunately. Okay, that's it. Um. So a couple of questions for you is? Um, you know. Have you any any? Do you have any observations from the Apollo program? You'd like to share with me tonight? And then also, do you any suggestions to refine the shared scooter program?

[54:07] We'll open it up for discussion. I'm just looking at the gallery. Uh: thank you for the presentation. I was telling Ally about um. I'm pretty passionate about this subject, so i'm but i'm gonna wait to see if the other Board members have anything to say on it first. Oh, Mary, Great, Go ahead, Mary, and then we'll go to Anita. You're on mute, Mary, Mary. We'll just go to Anita first, and we'll come back to you. Okay, Hi, Anita, You're on mute, too. There we go. I think she, I think, rose to unmuted me.

[55:02] Okay, Mary, go ahead. Go ahead. Okay? Um. So a couple of things I just wanted to know is this: uh, I guess part of me is one train. I think it sounds like the the positives of the program is a great idea. But why is this city um offering this? And why I mean, why isn't this being done by the private sector. I guess that's one question. Secondly, I do like it, but I just It is hideous to have these things strewn about. Um! So that is my my big thing is they'll be just dumped everywhere, and you stepping over them, and if you're on a bike you gotta walk, and I saw that wheelchair picture that's disturbing to me. So those are my two questions. Thanks, good. Well, that's your first one. It really is the private sector who is running the operation. Uh, we just went through the process to um to select the vendor through an Rfp process, and so um staff doesn't put it any time into going out and moving scooters and picking them up. Uh, we work directly with the vendor um to um make changes to it

[56:08] uh to the program, and what's been great about the the vendors that they've been very responsive to a a lot of our concerns. Um, we great, you know, just getting to your second question. We realize this work to do here. It's not a perfect system, whatsoever, and there's some things that need to be fixed, and I think is, you know we continue to hear comments and get feedback like that. Um! This will tie into our proposed next steps and ways in which we can mitigate the issues, and I mean warrants with the benefits. So it's an evolution, if you will, of the program. Uh, why, i'm actually um provides revenue to the city to support um transportation uh plan. Specifically, the shared micro mobility program. So there's a per ride fee um that we charge both the cycle, the bikes and the line. And then we're collecting those funds, and those will be used later on to um support the program in one way or another.

[57:03] I hope that answers your question, Mary. Um, that does. I guess the bigger thing was, Is this common uh, nationally like? Do cities do this? They have a bit of an affiliation with the company, and that's just how it goes, or we unique in that. Yes, they no, it's, it's very common. It's um scooters and bikes or share. My mobility is available in most Us. Cities today. Um and uh, yeah, we have a contract with them to provide that service for our community, Anita, I can't hear you. Is it possible your microphone is not on? You? Might not the mute or unmute, but the actual microphone in windows, or Mac whatever.

[58:06] So Anita says. Uh, she'll pass Anita if you type your question in, I can read that if any I mean I have comments to, but I want it. I'll give it perfect, Jason. I'll pass it to you and then check Great thanks. Um, yeah, thanks, David. That was that was great presentation. Um, I've written it before they're super fun uh two. Two questions more kind of industry questions. I don't know if you're able to answer. Those are there. Is there a um a model out there that does um kind of a front and back end docking like, So you don't have the issue of just leaving him on the street. Um, more like the biking model where you, you know, pick up the bike at a station you return to a station like That's that. Seems like that's you know. There are more stations to to check them out to return on like we wouldn't have that issue. I don't know if there is a company that does that. I Every time I've seen a scooter They've always just been

[59:00] kind of thrown all over the place, and I've never seen them where you return it. Um, but just a question. Do you find if you're aware of a company that does do that. Yes, and in line does have that capability. At this point in the beginning of the program, Council asks that we um experiment with the true dockless system, and we're coming to find out that potentially a hybrid both docked and dockless system might do the trick. Um. And so, um, you know, currently, there are some designated um scooter parking places on. We actually places in the city that we're also looking at. But because we have this Gps device, we have the ability to ge offense. And essentially what that does is um not allow a user to end the ride unless they're in a specific area, and that's that um virtual parking area. But then we can also demarcate physically on the ground a space by which they have to park um within that box, if you will, so that the technology is there. The other interesting piece is electrical infrastructure. So how do we

[60:06] at some point determine a way in which there is a a a rack, and also the where the scooters can be docked, and then plugged in for recharging, thereby um eliminating some of the needed trips to go around and recharge the batteries. Each of the scooters have a swappable battery at this point, which is is more efficient. Um! But the electrical infrastructure is something else that I think you're interested in. Okay, great and just, you know, It seems to me like they they look so damaged when they're thrown all over the place, and like that's got to be, you know, costly as well as you know. Like not having them return to a dock, or is it just thrown on the street, and since you get run over, i'm sure the replacement costs are much higher, and you know damage and other kind of repair. So that's something that if it's not factor in it seems like it should be, you know, interestingly enough. It's not typically the user that um mistreats the scooter. It's third-party vandalism. And so then, when the scooters are you know thrown in ditches or um put up in trees, there's been a variety of crazy or creative things that have been done, and it's unfortunate. Um, you know, over the past year the the we've lost thirteen scooters in the community. Um,

[61:18] because of vandalism, really, but fortunately the scooters are made of modular parts, and so um! They can replace parts that are broken. And then also, there's a ninety, ninety, six percent uh recycling rate for the scooters as well, some really in that, too, which is going into the landfill. Yeah, Great thanks for that. Looks like there's a bunch of questions in the chat. So go on mute. Here, Go ahead, Chuck, Hey, Jack! Thanks, um! So when you're looking at the greenhouse gas emissions for the program. Are you accounting for the maintenance vehicles? I have to go by and replace batteries and pick them up and move them back.

[62:03] Or is it not strictly the writing? Yeah, that's strictly the the writing at this point. And so it's based upon a twenty five percent formula that um. Twenty-five percent of all trips Um would have replaced a um a motor vehicle trip and that was um done by line a study they did in two thousand and nineteen, which was a statistically significant study. And And so we're using that number to come up with the eventual greenhouse gas savings on that I'm. One does does want to move to a um a zero operation where they are using um going more electric vehicles and bikes to move scooters and batteries around. But we're not there yet. Okay, thanks. And my perspective is that anything that gets people out of the cars, which is by far the most hazardous uh method of transportation is a good overall for the city and for the people using the using the

[63:05] transit. Um where I've seen vehicles of the the scooters uh left lying on the ground is typically right. At twenty-three. I think they go along. The brakes come on It quits on them, and they go. Ah! And throw it down right. Um! But you often I've seen them parked neatly as well, and so I think that there's a mix of frustration, and people treat him as they should be treated. So I I definitely would like to see it expand beyond, he said. Twenty-eight to what to where we get a lot more use. We'd have one more. One point five uses per day. Thanks a lot, Chuck, Ali. I wanna make sure I respect your time here today. I know there's a lot of questions, and so if there, if I can take more, i'm happy to do that. Um! But if you want to send me the questions. I can also follow up with the response, so we'll leave that option. I am not in charge of the prab, so i'll refer to our our chair, Pam, and she had it Go for it, Pam.

[64:08] No, cause I want to say something, so I don't want to cut it. We still have any I need. Those questions are still in the chat, too. Yeah, I've got. I've got three questions from Anita. So what happens when someone um when there's someone in a wheelchair, somebody with eighty eight issues that can't cross that can't pass um in the because of scooters in the way, What do you do? We've experienced that? Um that very situation. And um well, we've had a couple of reports. Um, but we know it's happened, you know. We can imagine It's happened more frequently, and then just a couple of reports we've got, You know the At this point the the wheelchair users is forced to contend with that scooter, and and has to make um it move one way or another, where they're knocking it over and just moving it to the side. They do bowl um. They are in kickstands. Um! And so it's a great challenge, and it's it's one of the um. I think the

[65:01] the the the the biggest challenges we have with the program. And so, you know, looking at how we can um move to that designated parking program, I think it's um. What would it alleviate? At least most of the issues, But probably not all of them. Okay, what are the eight groups of um, Most of the other people using them. Oh, okay. So according to Lyme Um, and and and there um questionnaire that they administered to their customers thirty, one years old is the average age, and there are twenty, five percent above the age of forty. Five. Thank you. Uh. Are there discounts for low income residents? If so, what are they? Yes, mine has a program called buying access, and um folks can sign up with that. They have to show. There's a show documentation which can be it um a dissuasion for it, um, or in an obstacle. However, um they

[66:12] basically fifty percent off. He tried. And so it comes down to about seven cents a minute. Wire on the scooter. Great, thank you. And then how can you control the clutter around the city being left anywhere and everywhere? Well, again, I think it's, you know. Um taking a little bit more action on the Geo fencing and then getting back to, you know, relying on more of the designated parking um areas. And so one approach might be, if uh so, let's say we're looking at, you know, east of Twenty Eighth Street in in the zoom. We're currently, and it might be that we look at the activity centers. You know more. Twenty nine street models that we say to to have a free floating model might work pretty good here. But as we encroach into some of the neighborhoods, that's why we where we want to, we might want to have some more designated parking areas, so they don't end up on the sidewalk and sort of it's kind of left everywhere. So working to bring a little bit more order um to the overall

[67:10] program. Be cycle, you know, of course, with the stocks, and it doesn't have the same problems, and you working very well. So how can we make these scooters? We're more like. Be cycle if you could, if you can imagine that. But um! But there's benefits right. There's pros and cons. Uh, I should say to um having the dockless versus the dock model Um! And so we have to work through, and you know which is more appropriate. Where? Sure? Okay, those were. Those were. Thanks, Anita, for me. Tk: Um, I. This is nothing personal. I just want to say, because I told. Ally, I said, i'm cause i'm really passionate. I don't like them. I don't like them at all. I I I think i'm a nimby. I don't want them in my backyard. I don't like I think our city is so beautiful, and I walk to Alpine Market probably three or four times a week, and I step over them. I'm walking over them. I see the I I've seen accidents, so I What I want to ask you. Dk: is,

[68:15] how does the route accident get reported because I noticed you only had four. So what happens if, like college kids are drinking and they they get in an accident and they don't. They just walk away and they dump them. Is that reported like, Can you track them? Do you have little sensors on the on the a lot of the crashes um do get reported through line. Actually, they can recognize when their scooter has been in a in a crash, and it's laying on a period of time idle and other times. People will also report it and say, Um! I crashed the scooter. Um, but a lot of the crashes that have been reported. There's about thirteen reported crashes that were not serious, so there was a minor injury like a twisting

[69:03] um right. And so the the the crash reports that I'm shared with you. The four are are severe injury crashes. Those are the ones that we're really most concerned about. If the if the police are called, and that ambulance is coming. That person is incapacitated. Uh, that's a big red flag for us. And so um! Those are the I guess the most important crashes that we're tracking. But um! We'll admit that. Yes, we do. You know there's gotta be other crashes that have taken place on these that are unreported. Um, I think that happens a lot with all kinds of modes, right whether you're on a he scooter, or even if you're driving, I guess, is the insurance piece of that. But um a lot of unreported incidents um happen within the city, regardless of mode. Um, But again focusing on those severe injury collisions is what we're most concerned about. Okay? Well, I thought your presentation was great, and I liked how authentic it was. I appreciated the the truth. You know it it, you know, having everything there so but um! I would totally support it if they had little stations. I just think it looks nicer.

[70:07] I appreciate that input. Thank you. Um Dk: I i'm sorry if this was written in your report that you put in our um in our agenda. I may have missed it. Why did the city want you? Said the city council wanted to try stationless first. Why was that? I think it was in the spirit of just true experimentation, not knowing um. You know what challenges and benefits it could bring, or opportunities it could bring. And so, when we follow up with our report back to City Council. We can talk about um again what those opportunities are with those challenges, and then our recommendations, I should say our proposed next steps, for how we um um work towards continuous improvement.

[71:02] And I just wanted to say for um Anita, our member who can't her mute is, is not working. She also agrees with Pam that she's not a not a huge fan at this point, I understand, and I take nothing personally on this at all. Um, what whatsoever. So um I'm, we're being. We have a great non bias position on this. We're collecting the data. We're getting the input, we're going to take it back and uh, and then present to to our Transportation Advisory Board and our Council our proposed next steps to formalize the program perfect, and Dk: just for the record. I need to. Um um Read all of Anita's comments. So just give me a second, please. I just need to go back up. Um If they are mostly used for recreation, why not have stations like bicycles? And you answered that plus all the accidents and inconveniences that are not reported. I agree with you, Pam. I'm not happy with them so far,

[72:04] and especially oh, especially for the recording. I don't know what that means, Anita. But um um, Anyway, those are her comments. Let me know if I miss something, Anita. I think we might have gotten it. Oh, we're good. Okay, We're good, all right. Great. We covered everything. Anyone else. Pretty cakes. Well, thank you for coming. We appreciate it. Ali. Do you want to introduce the next speaker. Ali Rhodes she/her: I can do that. And in fact, i'm so excited because you mentioned that you haven't got to spend a lot of time with our new planning senior manager, Mark Davison, and so I am actually going to toss it straight to him because he's going to introduce the members of his team. We're going to go back in the agenda to our items for discussion. And uh, i'm really glad that you get to see a couple of incredible concepts that We're done in house by our team, so i'll let Mark introduce his his teammates, and how they're going to handle this item,

[73:21] Ali Rhodes she/her: and and specifically the perhaps role in this item that we're consulting you on. Thanks, Ali: And yeah, really excited about this item. It's North Boulder Park, and we want to talk about some of the community engagement that we've had over recent months, and also obviously input from Pr. I think when I first started here that was the initial input I heard from you, anyway, and Doug is going to be leading this. He's a senior landscape architect, and he's going to be just talking you through the process that led to the alternative. You see tonight, and the input we're looking for is feedback on the two alternatives to understand frankly which one is preferred. And you know honestly, when you look at alternatives as often a mix and match between the two as well as we get to decision making,

[74:03] and with that i'll pass you over to Doug. Great. Thank you, Mark, and I'm going to attempt to share my screen here, and can everyone see my screen? It should be a bluebeam. Pva. Pdf: Excuse me. Okay, Great Um, Thank you. Uh, Mark. And thank you, Allison. Um, you know, just really quickly. As I was putting this presentation together this morning. Um! I opened up an old template, and from A from a past proud presentation, and the date on it was October twenty second, two thousand and eighteen so almost four years to the day where I've done a presentation, a formal presentation to the prab. Um! I just thought that was funny. Um, I've been, and so involved in the construction of the older reservoir and Scott Carpenter Park. That um I just well, I've done a lot of consent agenda items. This is the first time in quite a while that I've been able to um present to prab, and definitely the first time I've had the opportunity to meet you guys virtually and talk with you. So i'm i'm excited about that. And um thank you. Um. So tonight, um as Mark said, I would like to go over with the prab a couple of different

[75:26] different alternatives that we have put together for uh site. The site plan out at North Boulder Park. Um, I'm going to do the majority of the presentation. Try and keep it to, you know. Quick! Seven to ten minutes, hopefully, and then allow the majority of the time for um. We do have some questions of the crab, and then just also, if you have any uh questions and comments. Um, excuse me for me. Um. So just a quick presentation with some background, analysis and review of the site plan called concept alternatives questions, and then next steps.

[76:08] No, sorry. My: okay. Um. So the the project background. Um. This project was originally supposed to happen in two thousand and twenty-two um, but due to some staffing capacity, capacity, and the need to finish off some other projects. Uh, this is going to be a project that happens in two thousand and twenty-three, and it is a park uh refurbishment. Um, as you all know it's been and it's in the um the crab packet um The parks department does a refresh of uh park every year. Um! That gives us an opportunity, and especially out here at North Boulder Park, to go and replace playground equipment that has um gone past its uh life cycle. And for North Boulder Park that playground equipment was installed in um the nineteen nineties. And so uh it's reached the end of its uh life cycle, and we're at a point where um probably past a point where we can't find replacement parts for the the playground equipment out there, so it just needs to be replaced.

[77:20] Um! Little bit of history. The original playground design for the project for the park was done in one thousand nine hundred and sixty eight. The shelter was actually installed in the one thousand nine hundred and fiftys, but the playground itself was in one thousand nine hundred and sixty-eight um, and it included different playground bays. Um! That's this image right down here in the lower left hand side. It had what they called playground bays. Um, and they had a lot of uh wood structures in them. Uh for for climbing um. So that was a one thousand nine hundred and sixty-eight plan. Um In one thousand nine hundred and eighty-four. There was another um refresh of the park that was done in this area. Focus this refresh focused on uh, including some fitness equipment. Uh So if you're familiar with the park prior to two thousand and fourteen, this plate, this uh fitness equipment was immediately to the west, a little bit north and west of the shelter,

[78:22] and it in it was actually designed as a fitness equipment for um. The disabled community. And so that's what this equipment is. Here on the left and right hand side of this image, and this was the actual playground. Or, excuse me the fitness equipment that was out there prior to two thousand and fourteen in two thousand and fourteen uh We came back um, and did some work out in North Folder Park, and this was primarily the result of funding that we received as part of the two thousand and eleven capital improvement bond uh that bond gave our department give the department money to address critical infrastructure deficiencies, and um deferred maintenance items in our parks and recreation facilities. And so in two thousand and fourteen

[79:09] uh One of the things that we did was remove this fitness equipment, but the the major work that we did out there was addressing some pretty significant Um Ada or Americans with Disabilities act issues so that, uh funding allowed us to get into compliance with the Ada and the the um. The majority of the work was focused on concrete work. It's really glitzy and glamorous, but concrete work right around the around the existing shelter that being said, we did have the opportunity to do some outreach to the community and ask them. Well, okay, we are here. What are some other things that we could do to um make the park and playground area better. Uh one of the things that we did was um provide a new basketball court. We had. It's a ping pong table

[80:02] out there, and we did provide some uh eighty. I'm sorry some port in place or rubberized surfacing around one of the pieces of playground equipment to get better accessibility to that piece of playground equipment. Um. And this is in two thousand and fourteen, where we also added the fitness equipment which is to the south of the existing uh playground. Um, at the time, in two thousand and fourteen Um, we decided as a as a department uh, or Work group that the existing, the playground equipment that was out there the time um didn't necessarily need to be replaced. We knew that it was approaching the end of its useful life. But we uh decided that we wanted to focus on uh some of the other things out there, because we knew that the cost to replace that equipment would be pretty large, and we wanted to focus on other things, and then come back as part of a cip to another cip project to address the the replacement of the playground equipment. So so that is where we are right now.

[81:04] Um! What I can say is for the two thousand and twenty-three plan. Just generally the things that we want to focus on are, and this is, you know, somewhat standard for a lot of the playgrounds playground replacement projects that we do. But you know, obviously we want to make things um um, you know, specific to uh North Boulder Park in this case. So, um, we're gonna provide accessible equipment that can be used by children. Age two to five and five to twelve, and for children of all physical and mental mental abilities. Uh, this is a great opportunity for us to introduce and incorporate. Nature based play opportunities. Um. And there's a variety of play equipment that we'll use focusing on the development of uh motor skills for all different ages. Um! We heard from the community that shade wasn't a was an important thing to incorporate out at the playground, either through,

[82:01] you know, incorporated on the playground. It's set to play equipment itself, shelters or using trees. Um. We are um proposing to include area for teens, um, and fitness equipment. We heard from the prab, and I would say that what you heard from the prab was also echoed by the community about um. The need to address some of the issues with the existing fitness equipment out there, and not just not necessarily get rid of it, but find, uh, better, you know, find more appropriate equipment, and find a better place for it uh one of the things that we're also doing is shelter renovations to the existing shelter. There were some things that we were able to do in two thousand and twenty-two to the shelter, such as fix some fix the roof, do some repainting. Um, but we are. We also have the opportunity and things. Something that we're going to do is uh make the existing uh restrooms a year round. Restrooms and uh universe make those universal restrooms as well.

[83:03] And then, just lastly, in terms of history, in two thousand and eighteen uh, we did install a small bike top track um to the north and a little bit east of the existing playground, and that was uh made possible by some funding uh that came through some through um and some artwork that actually wasn't installed. But um! We were able to do this uh Todd track because of that funding opportunity. Okay. So this is the the dry slide that I have, and the apologies for all of the the words, but just getting into the um. You know the analysis, the meat and bone need some bones of um of the project so and how we arrived the decisions that we did so initially. I'll say the focus for this project was the replacement of that existing playground equipment, and and it still is. Um. However, as we got more engaged in the planning for the project and the the public engagement that we went through uh, we realized that it needed to be more, and wanted to be more than just the playground than just a playground replacement. And so, in addition, in addition to you know, some of the comments and feedback that we were getting from the public. We also knew that we had a a new updated master plan,

[84:23] a as well as um ongoing planning associated with the implementation of the Alpine Balsam area plan that really made us want to take a more holistic or comprehensive look at the areas around uh the the playground and around the shelter, and not just to limit ourselves to um. The The playground replacement itself as an example for the Alpine balson plan, and how that kind of came into play. If you look at the area plan for Alpine bals, and one of the things that it says is that the level of service? Um, you know, if with the increase in population because of this future development, the levels of service aren't really impacted. However, given the

[85:10] the um heavy use that the park and playground See, right now. It was recommended that we consider providing additional amenities at the at the Park, and so I think that's um you'll see, is reflected in the in the alternatives. The site plan alternatives that we've come up with. So again, for these reasons. Um, we develop site plans that go beyond the limits of the playground. Do they incorporate natural elements and natural play opportunities, outdoor fitness, opportunities for team friendly activities and gathering and an expand expanded shelter space. Um, Okay, um. So Oops Sorry. So um for community feedback. This is a two part process uh just to to solicit feedback on user preferences for playground themes and styles.

[86:03] We had an online questionnaire that we put out to the public, and we also had two in-person meetings, and that those in person meetings we had uh what we just called a kin kid friendly questionnaire that we um allowed the the playground users to fill out during one of those two sessions, and I think um, we had pretty good um a pretty good turnout, and a lot of really good feedback that we got from both the online questionnaire as well as the two in person. In public meetings i'd say that there was consistency and feedback from the online questionnaire results and comments. Um, the in-person meetings, staff and what we heard from the Perhaps so across all of those different opportunities for feedback, I would say that there was. There were very consistent um themes that we heard, and ultimately this feedback was used in the development of the two site. Plan alternatives for uh North Boulder Park.

[87:00] Um! So I will take just a second or two to go over a summary of the questionnaire. Um, this was in your feed. It was. It was in your crab packet. Excuse me, um. Natural playground elements or natural materials received high level of interest. Natural materials are preferred for the play environment. Uh, there was a high level of interest from everyone Um for water play opportunities. Um, moving and manipulating the play environment also received a lot of interest. Opportunities for climbing ranked very high, as we here, with a lot of from a lot of our uh during a lot of our public outreach and engagement. That regular swings are are always a must. Um. They're used by both age groups, two to five and five to twelve, and you know older than that as well. The The teams use teenagers to use the swings quite a bit, too. We did hear that there is a a want or need or desire for um more, a wide, a variety of swing types. So that's something that we we looked at as well High level of interest in tall slides being able to um climb up tall, climb up high. Excuse me, and slide

[88:12] um Shade, as we always know, is very critical in our when we think about playground redesigns. Um, an interesting one that I found um was so. You know that we always provide or try to provide two to five and five to twelve playground equipment. One of the things that we heard was that in that two to five age range that um! The kids are really looking for a a wider variety of, you know, experiences in that age range, you know. They they outgrow a lot of that, you know, even on the younger end of that they outgrow that two to five stuff and start to migrate to the five to twelve. And I think honestly, that That's probably a lot of what we saw out at North Boulder Park with kids going over and using the uh fitness equipment that is immediately adjacent to the the playground. So um! I think that's what's going on there, and I found that to be an interesting uh comment that came back during our engagement

[89:11] we heard that the P. Gravel has to go. I think that that's consistent from the public to our operation stuff. It is just a really big um maintenance nightmare to have to uh deal with uh replacing that surfacing or um, you know, maintaining that over, you know, a period of time, fitness, equipment is a safety concern for kids, and should be um removed. We did here from the public as well as the prab that um all there are safety concerns that some of the equipment out there is used. Primarily the stationary equipment is used, and so what I think we heard, and what we learned is that we can't wholesale. We don't want to wholesale. Get rid of the the fitness equipment out there, but that there are um better options for fitness equipment out there, and I think the other challenge is to find a good location, for we did have some comments about um,

[90:09] not necessarily wanting to put something new right back in that same location, and I would agree. I don't necessarily think that makes sense. It's just a matter of finding the correct. And uh, you know the best space for new equipment. Um: And so yeah, that's that last bullet point down there. And then just some fun drawings from the kids that we got over on the right hand side here, like I said, we did do a kid friendly um questionnaire during our in-person sessions, and we had them. We provide a lot of the same imagery that was in the You know the regular questionnaire, you know. Circle, What? Uh what you'd love to see in your playground, and then we gave them an opportunity to um. Just draw what they would like to have in their playground, and I think a lot of you know what you just heard me Kind of cover in the summary is very apparent in in these drawings, and these are select images. But I would say that the other ones are very consistent with what you're seeing here, too. So that was

[91:07] a lot of fun and a good, you know, four or five hours that myself and one of the other planning staff got to spend out with the with the with the kids and other playground users um in in July. Um, i'm actually going to go through these last. These two slides here pretty quickly. This was just this. These are the two concept alternatives that we provided in your proud packet Alternative A, and then alternative B, and go to this slide Here one of the benefits of having the agenda kind of jumbled around a little bit. It gave me a chance to kind of go over my presentation in my head a little bit, and I realized that I would love to have these two plans side by side, so they're a little bit small, but I think, as I get into this next point, it's probably a little bit more helpful to have them side by side, so you can start to see where some of the similarities, or where some of the differences are in this plan. So

[92:07] um, if you do have any questions about what some of the numbers are again, it's in your as the attachments enf in your prad packet where I can quickly try and go over that, or cover that um as well, or find that out for you as well. So generally in both the plans. You have um active and passive areas, and within the active areas you have um the space for the two to five playground, and that is primarily the area that is the large area just to the weather, the immediate east of the shelter. So in concept a it's here in concept, the obviously same location. Um, We tried to keep the same footprint that the playground currently is in um. It did increase in size a little bit down here on the south side to accommodate um as much as we can. We were trying to accommodate what we heard from the the playground users and the public and the prov. And so um as i'm sure you all know, playground equipment just takes up a lot of space, especially when you provide some of the swings, and so it it did increase the size of the playground slightly in this area, but I think that

[93:17] we are able then to not change it dramatically, but provide a lot more of what we heard the community wanted, and the other thing is that we, I think we are able to do so without impacting a lot of the the mature trees that are out at North Boulder Park, we we we realize and recognize what a tremendous asset those trees are for the park, and so anything that we can do to work in around the trees and not impact them. That was definitely what we were going for um especially We know that they provide such great opportunities for shade, and there's not much better that you can do for shave than trees. So we're trying to minimize those impacts. Um:

[94:01] Similar Similarly to you know, a lot of our playground designs, part of our design standard manuals. The things we like to provide are climbing, sliding, balancing opportunities for bouncing, interacting with other playground users. Um. So I think a lot of the equipment that you see in both of these alternatives accomplish that. Uh, we also have opportunities for sand, play, and fleet free play materials and swings um free play. I'm sorry free materials if you don't know um, You know we're considering that just you know, do we have the opportunity to bring some loose materials like sticks or logs out to the playground. So you know, giving kids an opportunity to just build a small fort or just interact with those interact with the playground materials, maybe in a different way something that's not quite so prescribed as some of the the playground equipment that we have. Um, I think the the big differences, if you will, between the the the actual playground areas. The two to twelve playground areas between these plans are that um in alternative A which and it doesn't necessarily come across in the plan, but you can see in some of the imagery that there are. The The equipment is more standard, if you will, similar to what you see in a lot of our playgrounds more metal plastic

[95:26] um, And in alternative B. What you're seeing is more uh natural wood materials for the main playground pieces. Um! And I I will. I will just say that I We wanted to put both options and alternatives out there in terms of the materiality of that playground equipment to to get feedback from the prab uh. The feedback that we got, as you saw from the community, I think, is they? There is a preference to having more, you know, wherever possible, more natural materials. And so um, I think that's what you're seeing what we try to to provide in alternative. The

[96:08] okay um. The next area is uh water play features. So in both all alternatives we did provide some opportunities for water play in concepts. A. This is the area with the ten next to it, up in the upper right, left hand corner of the playground, and then an alternative B. It's this area eleven down here kind of in the area where that existing plate or fitness equipment is. Um. We do recognize that. Um, The use of water is, you know we need to be very sensitive with the use of water in um, you know, if we are going to do something like including a water play feature. Um! What we're talking about here is nowhere near close to the Splash pad that you see out at Scott Carpenter Park. Uh. The idea is that this is all you know similar. More in line with, I would say what you're seeing in on the Pearl Street Mall, with small pop jets, low volume, water, pop jets, or even something like masters. They do have um equipment out there. That is, you know, a better just mystery, and not even

[97:17] um as high volume as uh what you'd see from the Pop Jets a lot of the the vendors that do provide water, play equipment. Um. Have the option of smart controllers which um can um. You can dial in the the amount of um, the duration of the use, and that is definitely something that we would want to take advantage of if we, you know, do move forward with water, play at at North Boulder Park. So again, just highlighting. We, we do understand the sensitivity. Um, for you know, water use with with water play features. Um. The other active area is the fitness area. Um in alternative A.

[98:04] The fitness area is shown to the north and west of the existing shelter, and that's this layout here at Number Eleven, and what we're showing here is that the type of equipment, if you look at the proposed um materials on the on the actual sheets in your proud packet is something more along the lines of what you'd see for a for a park, or it's kind of a Ninja warrior obstacle course, type, features, um, And the reason I included this is because of my um conversations that I've had with growing up older. And some, you know research that I've done that says, you know, if you want to we we're trying to make this as multi-purpose and multi-use as possible, and one of the you know teams do actually have an interest in this type of fitness equipment. And so we wanted to get,

[99:03] You know, the perhaps thoughts on you know Ninja Warrior Park or type equipment um for that. For that reason. It's also something that we would, you know, think, would be used by, You know the public to us to to for adults as well to a certain extent. Um in alternative B. What you're seeing is a fitness area shown to the immediate north of the existing shelter. And this fitness equipment is what I've learned through conversations with our recreation Staff is considered to be more functional equipment. Um, I didn't. I had to ask them. I had no idea what the difference was. But this type of equipment is what you'd find. Um is is the more stationary type equipment. The the pull up bars um the uh the benches, and unlike the park, or where you're probably only gonna want to have one person on it at a time. This does give you the opportunity to have multiple people on this functional equipment, maybe a little bit less appealing, for you know, teams, but you know, would still have an interest. Would,

[100:14] I think they would still be interested in it. I will try to um. Let me try this. I know I can do it this way. It's going to get a little pixelated, but I can definitely do that, and and I would it. What I would say um is that you're You're probably going to see better information on the um. The the two attachments e. Enough that I sent in that are in the prab packet. Those are um. The those actually have three D images, or just regular pictures of of what I'm talking about right here, and I can pull those up once I, you know, finish the presentation so you can have a better idea of what what I'm talking about. What I will say is, I actually think that

[101:10] we can accomplish both things in terms of having equipment that's appealing and interesting to adults as well as appealing and interesting to your teams by just working with the vendors. I think that we can still get this functional equipment. Um, that the adults that adults might use more and have opportunities for incorporating some of the independent pieces from the Park or Ninja warrior type stuff that would still be that that would appeal more to the team. So I think it's that this one truly is um just being able to work with our vendor a little bit more about specking the right type of equipment that goes out there. I think one of the you know, regardless. I think one of the great things is that you know. This equipment, you know, gives us the opportunity to accomplish one of the um things that we heard in the in the master plan is providing more outdoor recreation, fitness, space, and I think you know our recreation staff are, you know, would be very excited about having this type of equipment out there, because it does give them the opportunity to

[102:20] um program this um much more obviously than they, you know, then, is done with the equipment that's out there right now. So that's something that I think is is really really appealing. Um, Okay, So That's the fitness area. Just quickly. The the passive recreation areas would be the shelter and the the burns or open space. And for the shelter I think what we are trying to do in both of these alternatives is um make a better outdoor shelter space and expanded shelter Space that gives, you know, capitalizes on views out to the flat irons, which are, you know, down, you know, this way. Um

[103:06] give. You know some better um uh visibility, if you will, to the the The Diamond Fields out there. So those you know what we can do in that regard is the same for both, and I think it's just gonna be a little bit more exploration. Exactly. You know what this looks like, I think what you're seeing here is, you know, providing some shade with the with the shelter, but we could provide also provide additional uh barbecues and picnic tables out there to enhance that that outdoor shelter space. Um, let's see, as I said, for the shelter we are going to be providing um renovations to the the restrooms to make them year round, and we've already done some other things to the the shelters, some other improvements to the shelter, and then

[104:01] almost there. But the the burns and the open turf areas. Uh, we think that, you know. Obviously, Burns have kind of. They kind of serve a dual purpose. There's There's definitely a a play value to having Burns kids love to roll and sled down burns and um. So that's an opportunity for us to, you know. Think about. How can we incorporate more natural elements or nature based elements into our designs, and so firms are are always um of it. The rooms are always an interest to, you know. Kids and and other playground users. One of the things that we are looking at. Um, it's gonna just take a little bit more work with, you know, working with some of our civil engineers. But, you know, do we have the opportunity to to to incorporate Burns and help out with some drainage? We know from talking with our operations staff that there are a lot of drainage issues at North Boulder Park. Um, We experience drainage issues with um, you know, light to moderate and obviously heavy rainfall events. But you know the water comes down

[105:09] of Dellwood, comes into the park and actually washes away a lot of the playground surfacing material that we have in here. And so we started to think about, you know. Are there opportunities to incorporate Burns to help deal with that? And so that's gonna take a little bit more work and investigation to figure out exactly um how this can work. I've had some preliminary conversations with the civil engineer, and you know what we're showing here definitely doesn't, have there? There are no fatal flaws or deal breakers. It's just a matter of, you know, getting into the the the nitty gritty of you know. Okay, Well, how high does that Berm? Have to be to accomplish what you want? Or are we going to go into the existing storm sewer. So way into the the weeds there. But I think that you know, with a little more investigation, you know we can figure out if we have the opportunity to incorporate firms to again. Both help out with drainage, but also add some play value out at the Park

[106:07] Uh, and then the last area of the plans. It it doesn't necessarily show up um as a number on the plans, if you will. But um, we want to include team spaces, team friendly spaces. Um! Out at North Boulder Park we leave that. We heard that this was um, you know. I want to need a necessity from you know the the update to the the master plan. Um! It's echoed through a lot of the work that growing up boulder has done with us over the years. Um, and so on your sheets. You see that there are some opportunities or ideas that we believe um through again talking with growing up older. Have the opportunity to have, you know, have the opportunity to be um interesting play spaces or gathering spaces for um teams in the community.

[107:01] So okay, so I do that. That's um the majority of the presentation I I did want to take. Sorry if I want a little over time there, but um! We do have some questions that I had put together for the proud that we'd love to get your comments and feedback on, as well as take any questions from you. And so I I think you know, Allison, if you are right, it or um share if you're okay with it, Jack, I just like to pose some of these questions to the proud um, and starting off with the active play areas for the two to five and five to twelve playground is uh, does the proud have a preference or any comments on the type of playground equipment that should be included? Um, in the playground replacements, And before we start what you would that would you mind if I just read and need is questions on the side first before we go into that? Because if we it's going to be too complicated for me to transcribe both. Um.

[108:02] So, Anita um. Her question is, can you please let us know how you asked the community, how, when, how, and when was the outreach done? Was it done by flyers links to a site? If so, where were they placed? Was any type of communication translated into Spanish. Second question is, I'm. Very concerned about the universal restrooms. Could we add a family restroom for families adult with children? And then the third question is any consideration for adding a zip line like at Niwat or Lions Park? Okay, Um, And if you're going to these are in the chat. So i'm going to go off. So how we ask the community for feedback. Um We, as I said, we did online surveys and we did um

[109:00] to in-person meetings they were. We did a half mile notification with postcards, letting people know about the online survey and we on this on the postcards. We let them know as well about the two in-person meetings that we were going to be having um. All of the information was put online and the meetings and the online survey were fired in the park. I can't say that I know specifically where the where the flyers went up. I know they were around in and around the shelter and around the playground. I don't know that we went so far as to place anything on the southern part of the park, but I know that they were in and around the shelter and around the playground. Um! So yes, there were flyers. Yes, there were links to the the the website.

[110:05] Um, and i'll. I'll also add that you know we are in the process of actually getting these plans online as well to get feedback on these two plans as well, and I believe that the plan is to keep those up through the seventh of November to get comments and feedback, and you know similar. Now we're taking comments from the prab will take the comments from the feedback, and you know, as we're able to incorporate those into that feedback into the the next um, then into the final plan that we put together. Um was any type of um where flyers translated into Spanish I This was a a time we did. We did not do that. Um! We did not translate these ones into Spanish um concern about the universal restrooms. Um! Can we add a family restroom restrooms for families, adults with children.

[111:03] That's That's something that I I think we can look into. I think it's probably a um a matter of uh how much space we have. Um! But I think that's something that i'll. I'll need to look into with our operation Staff, and see exactly you know what's involved in providing a you a a family restroom. I I think that. Um you The the with the universal restrooms is that they um they're not necessarily. They're not gender-specific. So a family could use those restrooms. Ali Rhodes she/her: I want to jump in here, and just maybe clarify what we're what that is. I believe and tell me if i'm wrong. What I believe is being explored here is what I think. When people hear universal restrooms, maybe they pick an open or one door. You go in, and and everyone is in there. What I believe is outlined for the North older park shelter is that they would be

[112:07] Ali Rhodes she/her: a facility that is open for whoever chooses to use it regardless their gender family status. Whatever you go in, you lock the door. There's a sync. There's a toilet, and there will be one that is Ada accessible, is it? Can you? Is that accurate? I I would say that's accurate, and maybe it's just I I know I use the the the term universal, and maybe i'm not using it correctly. It's meant to be, you know, very similar to the public restrooms that we now have over at Scott Carpenter. Um some of the restrooms that we have at um the Boulder reservoir where, um you know you, you're you're able to go in, and there's I mean they're They're very similar to what we have at those two facilities, and we say that there are these types of amenities in there. Um in one restroom, and this you know, different types of memories and in another restroom. So

[113:02] yeah, Doug, there was a question about. Can we look for November seventh? Consider uh translating into Spanish the alternatives um, which I think would be possible? Absolutely um. Was there any consideration for adding a zip line like the one at Niwa and lions, I would say it is. It is definitely something that we heard a lot of um positive feedback on um. I know that, you know. Growing up boulder every time they do. Hey? Um! Every time they do outreach for this type of you know, playground work. They always get comments about um want and need for um zip lines for this park. It really boil down to a matter of size. Um zip lines take up a lot of space, and so we quickly ran out of space. Um, out there. And it was we, one of those cases where again, we didn't want to necessarily. Um take up a lot of

[114:11] um open turf areas, because we know that those open turf areas are are also used by the public. We there's a lot of um. I think it's there's a Nordic group that uses the area out there, so we are trying to be uh cognizant of the space that that they use as well. Um, I think it's something that we can absolutely continue to um explore. But again, we just need to be careful about the amount of space that it takes up. Okay, thank you, Doug. You can proceed with your questions, and I can certainly follow up with any of those things if I didn't answer them um appropriately. So yeah, I think the the first question that we had for the prab was in regard to the two to five and five to twelve playground space, and if there was, were any comments or preference on the material use for the majority of the the structures, and primarily it usually boils down to the larger

[115:11] two to five or five to twelve playground structures. Is there a preference for um wood or metals in plastic, which again, is how we, showing them an alternative, be an alternative, a respectively anyone. My preferences would go ahead. Chat. I agree, I think natural natural materials would be definitely preferred. I didn't see in your selection of um play structure types that you had. By the way, I love the outreach and having the kids circle the all the things they like to look at, especially, I think kids that circles every one of them

[116:02] like to do um didn't see any uh examples of tunnels. For example, I think those will be very popular, and I don't know if you can incorporate that into a natural player is the other thing was, it'd be great to have more benches for adults to sit and sit on. All their kids are fine, and I know there was a lot of comment about, I think, because of your July outreach we need more shade. Everything gets hot, and I wonder if There are some opportunities, for example, in the space just to the east of the um shelter there are some small trees or bushes. I wonder if there's space there for a larger shade tree that could grow and shade the playground. Better. Okay, right next to Number Ten, there on that, just to the west of Number Ten. Yeah, you have. You have two small trees, but they're not providing any shade to the, to the place structures. Another place you might look for more shade is between the diamond field and the sidewalk on the south edge. If there's a little strip of uh,

[117:02] yeah, I wonder if there's opportunity for more shade there, because that's really exposed to the southern sun in the summer, and I just like to see more shade everywhere in any of these alternatives great. Thank you. Could I ask you to read all the questions you're going to ask, so I can know when mine will slot in, please. Um. So we just at we just um went over a preference on playground materiality. Uh the next set of questions I have are around active play, which is in the outdoor fitness areas. Um! Does the crab have a preferred location for the fitness equipment as shown in either concept A or B. Does the proud have a preference for the type of fitness, equipment, obstacle course, which is shown in alternative, A or functional fitness which is in alternative. B

[118:08] Um. I will add to that one That particular question I like, I said during the presentation. I do feel like this is an area where it I believe it truly is just working with um a vendor to figure out the most appropriate type um of equipment out there, and I think that can be a blend between, you know, obstacle, type, obstacle, course, type, stuff and more functional fitness, um equipment. And then team friendly spaces does prab have any comments or questions about providing team friendly spaces. So those are the only questions that I had for A. And so we Okay. So um, Doug, I I don't want to blind side you um. With this comment, however, it has been really an a a a hope of mine in my tenure on the crab to push the understanding that we have an aging population, and I feel a little shocked

[119:15] that there is not more talk of, and um kind of query to the you know, middle and older age population, I mean. Obviously, we're not going to kick the kids out, and we're not going to make it a grown up park only, but It seems a real miss in two thousand and twenty-two by that opportunity, and I could say more. But I I just wanted to know um. Why, you know, integrating older people from you know forties, forties and up um given what we know about Boulder's population was not looked at. Thank you. Yeah, I I I appreciate your I appreciate the comments, and it's, you know definitely. Not um,

[120:03] definitely, not something. We are, you know, specifically trying to avoid um in in coming up with the you know, with the alternatives. I I have heard um, you know, through, you know, just to research that there there is a little bit of overlap, you know, with the you know, some of the fitness, equipment, um, or with the with individuals that use the fitness equipment out there, and the age ranges that that equipment can span. I I have heard that there is some overlap in that um, you know, and in in the age ranges or groups of people that do use that can use that fitness equipment. But I do think it. You know you are corrected as something that we can, you know, and should definitely be more careful of when we're looking at these designs, and I think it's they can go back and see if there are ways of integrating that into this, into these plans I wanted to add anything to that. Or

[121:01] yeah. No, I just say, and while the other aspect of it isn't it because there's also potential for programming out there, and the governing spaces that we deal with a wide range. We also find with nature play compared to standard play equipment, that grandparents and adults interact with their young as opposed to kind of sitting separately, because there's an an active interaction there that can happen which is also helpful from mental and physical perspective. And the reality here is, it is a replacement project, not a new project. That which is why they could sort of focus they on that replacement school which was really with the play area. And then, considering the fitness equipment, chuck so. Oh, oh, sorry, Mary, go ahead. Well, I just. I feel like for me that that um conversation isn't entirely over. I I just using the word play can reference. Someone from, you know, Toddler to the cradle to grave, as we nurses say. And so, just even as you're presenting it, Doug. I mean not to be all,

[122:04] you know, walking on egg shells, but just using just as we're all trying to use inclusive jargon kids and teens and play like that that makes play in a in a, you know kind of a narrow um channel, and we we all want to play, and we all want to interact together in different ways. And so I encourage for both this project a Re. Looking at it as well as any future projects which I've been saying for four and a half years, which is that you also do the kind of outreach that you've done to older people. Because I think honestly, some people don't know what they don't know if they were given the opportunity. I'd have loved to to weigh in on that and say some of the fun thing I love South full of cell phone direct center because you got all the those cool. They're stationary. Um, you know ways that you can that you can exercise as an adult, and there's a lot of people out there almost all the time, except for when I walk at ten Pm. There's always grown ups working out on that stuff.

[123:04] Thank you. Thanks, Mary Chuck. All right. That's a really really good point. And uh, I definitely appreciate it, seeing as I've now surpassed the age of sixty, and I would in that vein I would definitely push toward more functional fitness rather than you know. Obstacle course, Ninja kind of stuff um for those of you who aren't familiar with North Boulder Park. I little block away from it. So it's it's my park Right, um! There are yoga classes going on in and surrounding this area. There's a this group of Latino women who come out and and to exercise, and then go running up and down the alleys, and there's um people put up um, you know the the ropes and do the the ah, I wire stuff, and then there's a group of circus performers kind of. They come out and practice circus skills on Fridays evenings. There's volleyball all weekend. There's ultimate frisbee games going on. It's just an amazing part there's the skiing and winter that goes all the loops all around the the park.

[124:11] And so this really serves a huge variety of people and all different kinds of demographics in both age and culture. So I think it's really important to to make sure all those voices are heard, not just for this playground replacement, which I think is great, and on the right track. But for the broader uses of the park, especially as we move forward with Alpine balson, I imagine that there'll be more substantial conversations about renovations and changes to the park. Moving forward. Um, I I think you're head of the right direction here with with a lot of these with providing space for teams, but also providing fitness, equipment, and other gathering places that, as Mary said, older people can use and and feel welcomed, and and uh, have things to do that engage them. Thank you.

[125:02] Thank you. Check, Mary. I I appreciate you bringing that up to, because that was that was my this, my park, too. So this is my home park. I live down the street from from this park as well as Chuck and um, but my comments were, and i'm fifty. So what I do is I I that is my track. So I was one of the comments that I like the mile marker idea, you know, to put up there for me, you know, counting, and you know, maybe some educational things around. You know the park would be great, and I like the functional fitness as well, and my idea for shade. Um! I I really don't want more structures in the park. I was wondering, Is there any way we could advocate for more um mature trees to be built to be put in as shade instant instead, because I was thinking about the hacky sackers and in in summertime, and they're wire things. I think that's really cool.

[126:00] I I I think any opportunities that we have for introducing, you know. More landscaping with trees is, you know, definitely appropriate. I mean just in this plan. It. It's only two, admittedly. But you know, proposing some new trees down here in this area is what I'm, you know doesn't show up. I didn't call them out specifically, but getting some new plantings down in this area to provide, You know more shade, you know, for whatever we do on the uh, you know, for this expanded shelter area. Um, I do think, you know, we can look at opportunities for getting some shade trees down in here. I think the one thing we just trees are the best at providing shade. It's just that they they do take a while to grow, even, you know, mature trees. We we we really don't, you know, working with our Forestry tap, forestry staff. We typically don't put in anything over a two to two and a half inch caliper tree. Um, just because they have a tendency not to grow well after that, and this is actually a pretty challenging site to grow trees on. There are two trees. When we did the renovation back in two thousand and fourteen. There were two trees that we put on a firm out here that that didn't make it so it. It can be a little bit rough of an area.

[127:17] Um, but you know Yes, I think any opportunity that we have to provide to use trees to provide shade is something that we want to take advantage of for sure. So we'll continue to look at opportunities to provide more shade of trees out there. Anyone else? I Okay. Yeah, um. I do just want to make sure, if at all possible, to get some feedback from the problem. If you, if there's a preferred area for the location of the fitness equipment. So again, in in these two alternatives

[128:01] one fitness area is shown to the north and west of the shelter, and I I will say, Well, actually, we we We talked about it Um, or I mentioned it in the presentation earlier. This is actually the location where that um where the one thousand nine hundred and eighty-four fitness equipment was installed, and again, when we came in in two thousand and fourteen, we removed that, and it's just an open turf area right now, and I do understand from talking um with members of the community that this area does get very well used primarily because it is well shaded with these trees right here. But there. Um! You know their meetups out here. I think there's a couple of you over classes that need out here. And so um, I do want to be careful and get perhaps feedback, and you know the community feedback on, you know, putting something like fitness equipment in that area. And then so there is this option and this other alternative for providing it to the north of the shelter. But again, this does. Now again, as you see, start to eat into some existing open turf area which does get used as well. So just curious if there are any thoughts on the location for the the fitness equipment

[129:15] uh Ninth is here, and this is Del Wood up top. Okay, Ali, Do you know, Do you know where the um when i'm walking. I see this bike tour people the e bikes they park like the big fat tire you bike tour. They park somewhere around here right. They don't. I feel like they're right next to the proposed um a Ali Rhodes she/her: goodness area i'm not aware of any E-bike providers with a commercial use permit in that park and haven't seen them. I wonder if um Ali Rhodes she/her: i'm usually there at six, thirty in the morning or five o'clock at night for a little league, and I I haven't seen that. Um the the spaces where I could see them doing it. I i'm moving my mouse like you all can see my mouse. You can't. Um! There's a large concrete pad just north of the the little League field, and that that I would guess It's right there

[130:09] that's where they meet. Thank you. Thank you. Is there any reason that we can't have both the par core and the um I mean, I know that's not either of these designs, but and the stationary equipment I mean I I don't have I? I don't believe that there's any reason why we couldn't short of, you know, just we being careful of the budget for the you know budget for the project um, and making sure that we get comments and feedback from the community on on it. But I don't believe that there's you know, any reason why There, there couldn't be those two spaces other than again. I mean, we're we're getting into just taking up more of the open turf out there, which I I I want to be careful of that just because it is, it is usable space just for um

[131:03] open play, you know, playing tag and and granted there's a lot of open space at North Boulder Park admittedly. But um, the these areas in particular, where you know where we would be showing them they they are used so. But it Yeah. And Chuck, did you have a comment? I thought there were lots of comments from the public about, and trying to keep the um adult exercise equipment away from the playground, and I think those that that's very good advice. Um, if you want to avoid having small kids jump on the stuff and potentially get her. So I would suggest keeping a dull equipment over where eleven is on option. A. I think, speaking to Mary's point about having both park core and the and adult fitness equipment. The parkware takes a lot of space, and I think you could. You could have any two of the three of

[132:05] team gathering space, adult exercise, equipment and park. But I don't think you can have all three, probably without a big expansion of the of the program. Um, regarding the e bikes, I think that they tend together in a parking area and the the Seventh and Del Wood, and they usually park on the street. Okay. But they begin their tours from that corner, and they have one at ten, thirty and one at one thirty. Yeah, I love watching them come up four streets. It says two participants raise the hand. Is that so? There's Chuck. I don't see the I don't see the second person, Jason Mary Sunny. Any I need to give a questions already,

[133:02] Elliot. So do you feel like you got enough information from us, Doug, or did we not answer your your last question that you asked? No, no, you you know you. You've definitely given a lot of great feedback. I appreciate it. Um again, leaving the opportunity open for question more. Any more questions, you know, from the crab for for me or other members of staff. Um. But then, if not, then the next steps really are to um move to completing a final site plan based on the feedback uh today, and any feedback that we get uh from the community once we get this up online and then in first quarter next year. The plan is to uh develop our construction documents off of the You know, the the the site plan that we put together and go into the construction phase, and then hope and have the park open to the public, and the fourth quarter of twenty-three!

[134:02] That's fantastic. What a great presentation. Did you please? Um, Doug Just read and need it last comment When you get a minute. Thanks. Uh, yes, I will. Ali Rhodes she/her: She's double clicking on the preference to separate the adult equipment from youth equipment. A hundred percent agreed to have the adult equipment further away from the playground kids play Their parents often don't supervise them. It would make parents life easier. Thank you. I agree, consistent with what we heard from. Obviously the proud. But the when we did our um online surveys and um in-person meetings. So sorry i'm just gonna i'm just put it her other comments. And Anita prefers natural materials. As Well, they are least toxic. Her preference is the obstacle course, and she would like to see a lot more benches.

[135:05] Thank you. One of the you know. I absolutely, will, you know, look at more opportunities for benches. I think one of the things that doesn't come through necessarily in in these three d plans, or i'm sorry d plans, and these um the two dimensional plans is, you know we. I think we are looking, you know, wherever possible, to incorporate. You know rocks, and where necessary, or where we need them. You know small seat walls, and so anything from a rock to a seat wall can be used as as a bench, but definitely we'll, you know. Look at more opportunities to provide bench seating out there, too, so great. All right. Well, um! That's all I had for the presentation. But if there are any other comments uh, please do let us know. Thank you. Thank you.

[136:01] Thank you, Doug. Great um! With that we'll move on to um matters from the board members, and we our first one, is Crab Retreat planning. So, Jason, do you have a update for us? I'm sorry, Madam Chair, we had one more item from the department. If Ali Rhodes she/her: the item on the the capital investment strategy update that item, it's it's represented by members of the Bpr team. So we left that one as is on the agenda. I got myself confused. I thought, Okay, sorry about that. No worries Ali Rhodes she/her: as long as we can do it We're all good, and it to win it, Ali Rhodes she/her: and they'll be brief. They're They're They're very streamlined and ready to roll. Uh this item is going to be covered by your new best friend, Mark Davis and Bpr. Planning manager. Thank you, Ali: And yeah, it's. I was trying to track it myself. It's a bit like Pin the donkey with the agenda at night in the tail of the donkey. Yeah, i'll dive in, and i'll keep this brief, because I know we're a little bit behind tonight. But um! Let me just share my screen

[137:13] hopefully. That's coming up for everybody. Great um. So tonight. We're just going to chat about the idea of updating our capital improvement strategy for the Department and I'm going to cut the three main topics. They what that approach will look like. How uh emerging asset management system will feed into that strategy. I'll just drop in on a few projects we're thinking about in twenty-three, twenty-four, that it's kind of been approved by crab in twenty-three, and then once we're looking at in twenty four, and then at the end i'll just It's gonna uh talk about. Sorry next steps in terms of the schedule for perhaps involvement. Just first off before I dive in what? I also acknowledged that how he's Role and Jackson Height, how senior business services manager who's supported this. And if that basically work with me on the presentation tonight,

[138:14] so the first topic to cover is, I give update in this cat with an investment approach it. The reason, I say, update is as crowd members may be aware, the last time we did. This was two thousand and sixteen, where we looked out from the until two thousand and twenty-six. And a question you might ask is. Why we're doing this in twenty-two we're not waiting till two thousand and twenty-six and there's a couple of reasons. One is you'll see in the next slide. We're looking at a little bit of catch up in terms of our couple of investment program. We've got a little bit behind in a few projects. I'll explain the reasons. And then there's other factors that have come into a play and emerged since two thousand and sixteen that make us want to look at our long term investment and work with Pr on what that looks like. So yeah, it really it's. I say, twenty, twenty, in fact, it's really two thousand and nineteen, with a few projects like the Boulder Creek Management Plan, Violet Park, Bill Street, Civic Area. We're really hoping to have started those two years ago. But at this point we're really thinking about how we move them forward in the next few years,

[139:14] and you can see there. Why are we behind? I've listed a few bullets describing that I would point out a major. One is the Covid slow down uh that. Also frankly led to delays in the deployment of our B have our asset management system. And then there's more pragmatic items like we've had delays with permitting on projects when and it doesn't just slow that particular project. It then has a knock on effect with other projects, and then some of the emerging merchant items that make us also want to rethink. Our approach in two thousand and twenty-two. Twenty-three is that first bullet major cost escalations we see fifty, sixty, seventy percent overruns on the way uh projects have originally been bus budget estimated, complete, compared to when we're having to send out, for instance, moving towards construction. And that's not just us. It's across the city, and it's across the Us.

[140:03] The good news is in the third bullet. I'm happy to announce, and you'll be in reducing this four years with recently hired to senior landscape architects to support this work, and that means we can actually hopefully accelerate some of those projects with behind. On. And then the last bullet probably is the critical one. We've got policy guidance from our twenty-two master plan, which i'll get to in a moment next being a bit about what that means so to talk about. What a capital investment strategy is. It's really informed by three items. It is that master plan and the detail on that i'll get to in a minute. It's also this asset management program which you've heard about beehive. It started three years ago. We've made some great progress, and we want to move into a phase two, and again i'll chat about that more. Another slides. And then this current planning efforts to inform how we think about a sort of long term capital investment strategy, and also a short term. And the great example is Don't tonight talking about site plan for not all the park that gets to some of the detail in terms of the investment strategy compared to some of the higher scale master plan uh information we use,

[141:08] And then what we're hoping is as we come back to you in twenty-three and have more involvement with prep and input from you will be sort of three focus areas. It is. What is that long term investment strategy? What are the details in terms of the projects we want to really move forward in twenty-four, twenty-four partially moving into twenty-five. And the reason, I say detail is, as you know, the long term investment strategy, the more you go out the twenty-nine the less certainly is on the types of projects you're doing so. You have to know where you want to go, but you also have to have more detail for the projects in front of you. And then the third point is really to understand what projects with deferring. And if this maintenance backpack, and that's generally like an underfundedly need. And how could we fund those? And I'll get to that in a moment. So what you're seeing here is uh you're gonna see two slides from the master plan is towards the back end of the master plan, and it really gets into describing uh cip projects that the master plan is specifically guiding assigned to

[142:07] frankly implement over the next few years. The good news is we've got some really good start and a investment strategy. The reason I've highlighted the red box is that that's fiscally constrained. And what that means is that's our current level of funding for projects. And the reason I say that, and highlight that is, that is sort of gives an example of how much we can do on a project in terms of action and vision. This is where we really have to be a little bit more innovative. If we can get more funding for whatever reason, into the department from our traditional funding sources. That's great. But if you look at why the revenue streams There's traditional approaches like grants. For instance, a violet park has three quarters of a Million Land and Water Fund Grant to help support that project which can move it towards action. And then other examples of thinking about uh sort of more innovative approaches. For instance, at the moment you see that

[143:03] in the Uh plan alternatives we're looking at playgrounds. How can we work with local groups to help fund those who have stakeholders in the park itself. And then the other idea is really thinking about. Uh, for instance, when we're looking at the court, study the third line in here in facilities funding and uh focus areas. And that would be working with, say, the pickle ball and the tennis community together to say, Hey, can you help us move us to some of the action and vision aspects of these projects through like a public private partnership on those I'd also mentioned the recreation centers have come up that's uh something. We'll be discussing more with you in two thousand and twenty-three. But you know, as they come to the end of their life. Cycle is the private business partnerships we can do along with public at funding to think about how we can do replacement of those large facilities which have a large cost associated with them. So in terms of the budget itself. This is kind of what we'll be looking at in two thousand and twenty-three working with. We've really got thirty-five million in our cip and you can see here how it's currently allocated

[144:06] and and the good uses, you know, in terms of that master plan, Major theme of Take care of what we call it, really is, as you can see, focused on maintenance and enhancement with a small amount for you. And as we go through the project next year and update our strategy, we'll really try to get that. Keeping that balance in mind where new is understanding like community needs, and putting things on the ground, like you know, the growth in tennis and pickle ball over the last few years coming out of Covid versus maintenance of objects like where we're looking for replacement or updating items Frankly, like the North Border Project, you have a major funding sources. Our Ccrs tax, and you'll see there. We've got forty-five million The difference with the cip, and the Ccrs is the Ccrs is directed towards specific projects, and otherwise The cip has a little bit more flexibility. I know, as a board you recommend it, and it goes to council every year

[145:03] as part of the strategy we do see changes obviously would come back about the cip and see, Hey, this This project has an increased budget, and we're thinking of this year for this project or this new project emerged, so we obviously get approval for you. But it does have that flexibility, whereas the Ccrs currently is really focused on um three main projects. That's the Boulder Creek uh Path Pacific area, and the Pell Street Mall. And there is additional funding in there to think about the wreck centers. But, like I said, that's something we'll be coming back to you and Early Jeremy to talk more about. So, after talking about our overview of how we'll look at the capital investment strategy. I just want to touch base on our asset management system, and i'm not going to go into detail on the asset management system. I just want to talk about how it helps inform the Cis. And basically this really questions we want to ask as we move into phase two, and what I mean by that is, we've committed to a phase, two for our asset management system, beehive in two thousand and twenty-three to really update it. Answering some of these questions, What do we own? What's it worth What are the infrastructure funding gaps?

[146:08] And then the last bullet is a really interesting one. What's the true lifecycle cost of an asset? And this is when we get really strategic to me as a department we're going to be sales as proud. And the example i'll give is, Let's just look at courts across our system. Currently we uh mostly do replacement of surface, you know, replaying lines, and that is a typical maintenance cost that over twenty years at the the reality is because the call services are built on place, so that I've a lot that turns out to be a lot of maintenance. If we look at true lifecycle cost, we might look at a new type of cold surface uh post, tense out concrete service. They'll have a higher up from cost, but a pension potentially a lower, long term maintenance cost. So when we're starting to come back in two thousand and twenty-three. To discuss this, we're going to be talking about is it worth having a higher investment upfront for a lower maintenance cost over time, which therefore reduces the total cost,

[147:03] and that that's when we get into some of the intricacies and the complexity of this decision making to get the best investment strategy we can, And just to show you how we're starting to catch up on the asset management system, and how that can help inform the cip. I just want to show it. This is a a prototype dashboard we've been working on, and I want to give our Gis specialist, Christy Spielman, a credit here done a lot of work in the centre of scheme. You're seeing North Boulder Park. It's kind of the topic of the day tonight, and you're seeing all the assets listed for the park on that map. They've recently been reinvented to understand. If there's been any new additions on the right. You're seeing a dashboard that shows the actual types of assets, and how many there are for the park on the left. You starting to see some of the analysis? What is the condition? Is it good for a poor good, hey? We need to come back inspectively. That say, we might need to do a minor maintenance of major maintenance fixed poor. We might be looking at enhancement or replacement. So that's that sort of information for one part, and you can imagine that going across the system that will help us prioritize criticality of need. That then informs what we need to invest in across this park system.

[148:15] So the last topic I want to cover before jump into the schedule is diving into one of our major focus for twenty-three, twenty-four, and some of these items you're already familiar with. And the main thing I just want to mention before I dive into the projects is, we're working on a couple of ways to share this information, and obviously in the past, a lot of the way we did work was frankly putting it on paper, relying on institutional memory to understand the condition of our assets in the system and the types of new assets and plans that were coming into the system. It it was an okay way to do it, but over time it it. If someone leaves, or frankly, it's the system gets more complex, it's hard to track. So these two. This is a dashboard from Gis. The next item is a map in Gis that emerges from beehive,

[149:01] and what I just want to say here is, we'll come back to in two thousand and twenty-three. We want to be able to provide really uh lot of clarity simple ways to explain some of the complexity of the system. So we can better understand the data to help us have these data driven decision making that can occur, and the fact that it's in these databases. Now, is it over years as we get trends and patents will be able to also make better decisions. So in this dashboard What you're looking at is an example of twenty six projects that are in the works for two thousand three hundred and twenty, four on the top. Right you see the type of category it's in for the city by categories for cip enhancement maintenance, new planning on the right bottom. Right? You see the project type. And that is like, Is it a planning study, a site, plan and individual asset replacement? And then on the left, you starting to see the just, basically the park and the year it's going to start, and then eventually will be hopefully by twenty-five. Have some more accurate budget numbers to put in there for you.

[150:03] And then this last slide before going to next steps. Is really this a gis mapping development that starts to display the maps? Sorry the parks and the facilities that are in the capital investment program uh based upon the types of planning we're doing, and what I mean by that is, it's kind of the scale of effort for the capital process. The top left red. For example. You'll see that system-wide plan. So that's something like the hip plan. The historic places plan. They'll be coming to you in December that talks about cultural assets across the system. The next thing in green is, you see, Park plans, and this is something you touched on earlier as a board, you know. Hey? Can we look at all age ranges? Well, when we're looking at talks as a whole, we will be looking at all range. It all ranges of ages, all activities, and what needs to be done to update the park in the orange, which is like what you saw tonight. North Boulder Park. This is a site plan. It's just a geographic specific area within the park. It's got a few assets that we need to replace. It's got a somewhat restricted school,

[151:03] and then the last part in the cream color is individual assets, like courts or aquatics or parking lots, mobility and access, where we funded those types of assets across the system, and we'll prioritize what needs replacement. In this case it will be using our beehive system to inform that. So you just get a sense there. Some of the projects coming forward the civic area, Violet Park pleasant for you. There's some of the major Park plans for thinking about. We mentioned North Boulder Park, but we've got the flood. Ions golf course. Terms of the replacement of the facility. He's pulled a community center, and then, in terms of uh assets themselves, there's just some of the smaller assets that need replace, and you can see a spread out system. The thing I like about this type of mapping as well as it helps us think about equity as we and other factors as we go into capital investment strategies, not just things like conditional cost. So with that, i'll just give you the schedule and we're gonna be working through the end of the year to really put together the analysis update our condition assessment costing how we basically pull all the different items tonight I've described together,

[152:13] and the goal is that we can come back to you, March, for study session to really get some good input on this. And like, I said, with some really good information data for you to make those decisions to get that input from you. And then in April, similar to that two thousand and sixteen two thousand and twenty-six plan. We'll be bringing a plan to you, then to review, based upon the input received from yourselves to put together that strategic uh investment uh plan. From there you'll see the typical sort of cip process that that Jackson has typically led, and moves forward in terms of approving the Cip for the next year, and having that six year outlook which is, which is informed by the strategic plan, and I've just put the November eight them on there in twenty-three. Just so you can see that The idea here is that, hey? We're not just going to put this plan on a shelf of like six, seven years, and then come back. We'll be. We'll be coming back in November, similar to now, but next November we'll be seeing. Here's the progress we've made, and here's some tweaks we might want to consider for the following year.

[153:11] So with that that's the end of the presentation. I'll just leave it open for any questions you might have. Thank you. I don't see any questions, but I want to just give you uh some kudos uh mark, because I've worked in so many cities, and we're always just five years behind. You know what I mean. They were very, very thoughtful presentation, very thoughtful. Um,

[154:00] just the whole thing, you know, getting us prepared. I mean, I really just think that our department is just really top notch to be prepared for something like this. I appreciate that. And I do want to give credit to people who could be form. You put, for instance, that strategic plan together. And then input from like Jackson Alli and the family leadership team like Dennis and operations. I feel quite lucky to work here so far. Great check. So i'm reading the materials and the I think, went out before the meeting. I was having a hard time understanding what the Cis is, but I think I get it now. It's that goes on under the hood that lead to our cip every year. Right? You know the the evaluation of our resources, and what you know the the long-term strategy that ultimately will lead to a clear Cib plan that we approve every year for the next six years is that a good summary. Yeah, excellent Chuck, and I think is the asset management system comes online, and we've got, like I said earlier, better tools to display and share the data. It helps hopefully improve the informed decision making.

[155:08] It's great. Thanks very much. Thank you for joining us and thank you for the presentation. Ali, Did you want to? Are we? Okay, to move on All right now, back to matters from the Board Members private treat planning. So we'll go to Jason. Okay, thanks, Pam Um. We went to this uh the last me, but I think they might have. There might have only been four of us there so happy to go through this again. We've made some changes, Ellie and I working with Alley um to what we had last time. So I if it's okay, Pam, I can just walk through it again, and then we can highlight some of the

[156:01] updates, or what's what's best. And for some reason I was thinking, November seems so far away, and then all of a sudden, i'm like this is in like a week and a half, two weeks. So uh it's just around the corner. But um, Yeah. Uh, anyway, you know, if we can, if it's in the packet, obviously. But uh, we had a just kind of brief welcome icebreaker um last year we did a trivia which we have some version of that it uh the halfway point, but just a chance for people to kind of um, you know. Obviously we have some new Board members uh will be in person, will be. Many of us will be meeting for the first time uh. So a chance to kind of introduce ourselves. Talk about our our lives, our families, our work. Um! And maybe uh, we just had kind of a prompt question here a prompting question uh people could talk about their favorite uh Boulder Parker facility. And why?

[157:06] Um, just as a way to kind of tie it back to to our work on the board. Um! And then, you know, we we kind of uh design this around in la It feel free to weigh in on on things here since we work together. Um, you know a lot of a lot of folks have, I think. One thing we've taken over the last definitely over the last few months over the last year is um, you know, Board members interest in a lot of the issues there. One of the major issues that may not be central to kind of our day to day or monthly meetings, but are really central to uh parks. Into it, you know, central issues facing the city. Um. And so uh, without getting to very specific issues, particular issues that are um on the ballot this year we kind of categorize two. We put two different categories uh future development and public safety, and so kind of using the the framing from the city attorney or deputy attorney earlier today. Um just wanted to get into a discussion on um. You know what are what kind of what's what the department's role, what

[158:14] the board's role is in in dealing with some of these major issues in the city. Um, I can just read it specifically. We'd like to understand the impact of these issues on on the Parks direct Department, the property facilities, budget, and perhaps role in these issues. Um opportunities for the Board uh limitations for the Board, which we kind of got into a little bit um, and how best prep can be informed and kept up to speed on these issues. So um that we have is kind of our first discussion. Item. Um, thirty minutes for that. That should be a good, interesting discussion uh to break it up a little bit. Have a little fun. Uh we loved what Pam had planned last year for those of us over here, Sunny, and and you know we'd had a great trivia game which we'd like to to do again. Um, So some kind of

[159:03] some kind of fun activity where we we um he goes to questions about ourselves. Um some questions about parks, just just something that's fun for all of us. And then, uh, moving to discussion, I have number two. We titled this. How can we leverage our role to impact the issues in boulder. Um, And this is kind of just the next step from the first conversation. Um, you know. Again, I can read these uh following up on our first discussion, we'd like to spend some time discussing this next steps, for have to take. Be more active um in these in some of these major issues facing the city. Um, you want to talk through kind of what we're currently doing, which is the annual letter. Um talking through. You know we usually kind of highlight some of our attendance, at events. Um! And then just what more we could be doing so trying to, you know, expand on. You know how we're involved where we're involved, you know, maybe potentially thinking outside the box. I'm not just doing necessarily the same things every year, but looking into some other ideas for

[160:04] um us as board members, and collectively as a board to to get involved um, and be involved in some of the major issues in the city. So um, we listed some potential questions. Here. Is there a more effective way, more effective, a regular way for us to communicate the Council. Besides the annual letter Um! Should we have goals around public events? Can we have a master calendar of the city in Apr events. Should we have a liaison with the city council? Let's see. How can we? He? We work more closely with other boards on intersectional issues. I know, Mary, you talked about the you're in the the work you did on green ways. You know kind of what other opportunities might we have along those lines. Um! And how can perhaps best be informed about future events? Um potential separate emails about this, maybe a separate agenda Item: I know ally's done a lot to to highlight that upfront. Maybe there's a better place, and these are all things we just, you know, questions potential questions to lead our discussion. Um,

[161:08] not just. We don't have answers to these. These are things we can talk about as a group. So um! And then uh, just kind of uh, we thought this would be a fun Section Um, people bringing burning questions they might have about older parks or the department uh to this, and we could put Allie, and maybe other numbers of staff on the on the hot seat. To answer these questions. Um, I mentioned this last meeting. This is where this came from is. I was at the we call this the Rock Park, but a Rappo Ridge park, and two of my three kids were at the bottom of the huge pile of rocks, and all of a sudden I I was just thinking of myself. I really hope that there's a lot of engineering, and you know other kinds of work done uh regularly to make sure this is safe. And so that was that was that kind of prompt my brain question. Um Ally answered it. Last meeting,

[162:00] I think you said annual reviews and regular kind of engineering checks. Um, but just an idea for kind of things that um you we may think of in our in our daily lives there. It's a good opportunity to ask um staff to these questions. Fun questions, you know. Serious questions, maybe, but I thought that'd be a good way to to uh to close our union. I mean our retreat. So Um, yeah, that's about it. I think that we'd have a kind of closing reflection. Time to talk about next steps um, you know, to to wrap up our discussion. And yeah, I think That's it, Ellie. I don't know if you wanna add anything else to what I've said, but feel free to work on this together. No, I think that's pretty pretty good overview. Um, I did have a question now, just on the the uh agenda document itself. Can we clarify the address because it seems like it's looks like two, five, two zero street. Um! I just want to make sure people know where to go.

[163:06] Good point. I think I Ali Rhodes she/her: add to that, and I. It looks like I didn't do it correctly. So that's going to be an amazing retreat. We'll all just go to our own special spot in boulder um just to clarify out loud. We will clarify the address, but we're going to the open space mountain parks Hub. It's basically fifty-five and um Ali Rhodes she/her: I think it's Flat Iron Parkway. It's just if you are driving north on Fifty Fifth. You're gonna pass the Society and turn right at that second light. We'll we'll get this corrected and emailed to you all with the correct address for the Hub: Ali Rhodes she/her: Um. Ali Rhodes she/her: And if you all want to, I mean, in fact, it should be. Yeah, I'm: pretty sure. We've sent you all an appointment. Let me just pull it up real quick and make sure it has the correct address. Okay, I think it does. Ali Rhodes she/her: Um, since since i'm talking, can I also just say out loud, I feel the need. If I if I say out loud, more plan for this. It won't happen. My husband is burning the New York Marathon the name of We're taking the kids to New York. We're seeing Hamilton. We're doing the parks. It's going to be amazing. I I fly back on Monday. I'm flying back before the family. But because one of my colleagues just got to spend two unexpected days in Orlando due to flight issues. I just.

[164:19] Ali Rhodes she/her: I want the Board to be prepared. I will have a backup plan. I intend to be there, but we'll have a plan in case you know life. Ali Rhodes she/her: So I had. I didn't honestly if I had been thinking and had my head on straight. When this was all being coordinated, I might have suggested I I wouldn't have put that date out as a as an option, right because it just I. I certainly want to make sure that I am at your retreat, but I am also going to be there to support my husband. At his third running the New York Marathon. So Ali Rhodes she/her: now that I've talked about it, and our team will have a plan, it will all be lovely.

[165:01] You're on mute now. Ali Rhodes she/her: Thanks, Mary. I was just pulling up uh I don't see an appointment on our calendars for the seventh, and so we'll get an appointment out, and we'll make sure it has the address in it, and we'll also. If this is your retreat agenda's final, we'll get that on there. Do we know it. All seven of us are available that day. Ali Rhodes she/her: Uh, I remember it was the date that had the most responses in the Doodle poll, but if I recall correctly. There were two folks who did not respond, so it doesn't hurt to get a gut check, and I have it pulled up here. It looks like Anita accepted. Uh, Chuck, You have not accepted yet. How are you accepted, Mary Jason Sunny? You have not accepted yet, And, Pam, you have accepted

[166:04] Ali Rhodes she/her: Rosa. There is an appointment. I don't know why I didn't see it on my calendar. Thank you. I'll. I'll be there. I'm not sure why it wasn't accepted. But I don't know where that thing is to accept it now. So i'm officially accepting it. Now I can know what might have happened. Do you ever clicked except um accept and do not send a response. Ali Rhodes she/her: If you do that, you might think you're saving an email to the person you're responding, but it actually they cannot track your response. And so, if you collect, accept, or decline and do not send a response to the meeting organizer doesn't know that you didn't that you accepted, or to so I may ask a question. Oh, yes, please chat so. This is a publicly notice meeting, and do we have to follow the the rules of order,

[167:01] parliamentary rules for procedure, et cetera, for this upcoming money? Or is it more casual? Do we relax those ones? Ali Rhodes she/her: All of it is relaxed, and there is no public comment also for a study session, Ali Rhodes she/her: and it has to be publicly noticed because you're going to be gathering, And that's actually on our list for this week is just to confirm with the clerk's office Given that members of the public won't be there um in person. We need to make sure we we do everything uh to comply with all the sunshine laws, and and also but I believe you're allowed to be very relaxed Ali Rhodes she/her: and appropriate. Ali Rhodes she/her: Well, hopefully appropriate. I just have to say it out loud. Now, i'm protected. You can make whatever choices you make. Okay, great, alright, fantastic. Well before we move on to the next item, which is proud matters. Um, we have um had a a um member of the public in the queue. Um that came in after public comments, so I would need a vote from the Board to allow this person to speak if that would work for you all.

[168:09] Can I? Um? Can I get a vote? Um! I need a majority of vote to allow this person to have three minutes to speak? Can I say a comment, though it's Mary Scott. Okay, hi it it just I I obviously we're here for the public representing um, And if we're gonna do this each time. If this should come up a couple of times here. Okay, that's fine. Um. But it just seems like, you know, making exceptions beyond an occasional here and there starts to get out of kind of the planned agenda. So I just wanted to say that, like what if five people wanted to come at the end, because, you know, they missed. I'm not blaming anyone, but I just wanted to throw that out. Sure. Well, every one of us has a vote. So do we need to roll. Call it ally, or is it just a thumbs up, or you know I can

[169:04] definitely not. A roll call vote just means majority, sure. Yeah, sure. So what we have a process for registering in advance of the meeting, so that you're on the list for public engagement. And um. This person who, I think, is is in seal right? Um has provided commentary at the last three at least uh crab meetings. I don't believe she's followed the procedure in any of these any of these meetings. So um regardless of how we go today, I would like to say that we can't allow this to continue, and every member of the public needs to follow the procedures that we've set in place, that most people seem to be able to find and follow um in order for them to engage in public comment appropriately.

[170:01] Okay, So um, I have one. No, I here one, two, three, Okay. So at this time. Um, i'm so sorry uh Lynn. It's not gonna be allowed for you to speak at this time, so we hope to hear from you, for at the next crab meeting, and I hope that you can register on time. Um! And so with that we'll move on to prep matters, and certainly we could take an email right. Of course, of course, absolutely. Does anybody have anything they want to share in Pr. Matters that they've done that They've seen that they've experienced in the last month, or everyone just tired and ready to go home. All right. Great well with that um our next Very excited. You're right, Jason. It's really literally around the corner. The retreat. Um, and I will be. I have a huge I just found out I have a huge event that morning

[171:08] in California that I need to be at. So I will also be on a plane coming back. And so, you know, hopefully, there's no snowstorm that day. Um, but um! I should be landing in Denver around three o'clock, so I should be there on time. But um with that, and then our next um. Virtual meeting will be on the twenty eighth. So if I could get a motion to adjourn motion to attribute Mary, can I get a second? Second. Okay, Thank you, Elliot. All of you have a great evening. Thank you so much, Allen. Your team. They did a lot of work today for tonight. We appreciate it. Good night, everyone,