May 17, 2023 — Boulder Junction Access District Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:02] We are recording welcome to the Boulder Junction Access District Joint Commission meeting. It is Wednesday. March, seventeenth, 2023, seventeenth, 2023, and I will call Roll Sue prent everybody. Jennifer, Shriver Jennifer is here is C. I see her on the list, but I don't see her on camera. Jennifer. Are you? Can you hear us?

[1:00] Are you able to respond? And, Rebecca do a show? I'm. Here. you Brian cook. Hi! Present. Hey. Kevin! Nap! It's not present and Robin awesome. Thank you. And I will pass it over to our chair. Yeah, we do have a quorum for both the parking and tedium as long as Ryan 6 around. I do have only like 30, maybe close to an hour minutes available today. So anything at the beginning that would require the right. Sounds like a plan Who would like to take? They don't have

[2:01] happen here, so would you like to? But sorry I have a question, Chris, how do. We have quorum for for parking Robin Robinson? Okay, Sorry I can, but I like Ryan. I'm trying to get out kind of early, but I can share. I have an event. I got scheduled to tape on it all right. but we will try to move quickly through the agenda. Okay, Great? Yeah. We did Roll call approval of the March fifteenth minutes. I move to accept the minutes second. Does anyone have discussion of the minutes?

[3:02] No. Okay. Then a motion to approve the minutes all in favor. I Okay. that looks like everybody. So I won't. Ask a name, base a post. Okay. Going back to this would be easier if I 2 monitors elections. So i'm assuming what does that mean, Chris? So in our regular business rhythm, Typically, at our main meeting, we would have new commission members. Since we did not have any applicants. We do not have any new commissioners, but we still wanted to give the option to do elections. If we there was a desire to change the chair and Vice chair alternatively, there is going to be another advertisement for vacancies on all of the city's Board of the Commissions, and so we would hope that by the July or the very latest

[4:10] October Commission meetings we would have new commissioners, and we could hold elections that entirely up to you. We just wanted to put on the agenda, maybe, since we don't have a lot of time as long as so you're happy to continue serving as a chair with Brian and Jennifer is vice chairs on perspective commissions. Then we can move forward and and either be happy with this slate, or postpone to a future date. Yeah, let's I I would suggest we wait until to see if we get more members. as you suggest in October. If there is no objection, then we will reflect that in the minutes and plan for that the October at the latest, or when we we have the a new slate of commissioners.

[5:11] Okay, Great. Any objection. seeing that? Okay, next time is public participation? Not sure if there's a run from the public here, Jessica Hernandez. But I don't know. I believe, that everyone that we have here is to support various agenda items unless anybody speaks or who shown up in attendees. Okay. Okay. So yeah, Christine is one of our new community vitality staff members. So listening and all of those discussion. okay. moving on record speed consent agenda. So there's first the consent agenda, and then there's the

[6:02] to June and the other questions, post by commission. Okay. So we only have to Okay, the consent agenda, or we don't have to do anything. No, no formal vote required. There are no action items in it other than making sure you're all up to speed on various things going on in the department. If you have any questions rapidly to entertain them. Otherwise, we can move on to the formal agenda items. Okay, Are there any questions on the consent agenda or the fund? Financials back? No. Okay. And then matters from staff. Chris Evelyn. I love it. So, moving right along, you're gonna may be permanent chair if you're not more careful. All right. Looking for Chris, I would ask. I know that you know we have a presentation because we are forward on time. If we can move as quickly as possible. That would be very helpful. But thank you, Chris Jessica and others who are here to talk about cursing management.

[7:16] Yes, thank you, and and we can certainly go through. You know we we've presented some information provided an IP in the past to this commission. So things should be moving pretty smoothly, Jess, would you be able to put up the share and do the Powerpoint. I I literally just walked in the door from the Necto Conference. But thank you for your time. We're here today to talk about curbside management. This is a project we've been working on for the last 2 years. We've gone to all the boards and commissions. and we are scheduled to go to tab in June and have Tab do a motion to advise the city manager to use our curbside implementation guidebook to guide the city's practices of designated curbside uses in the city, but we wanted to provide you with kind of a final update, and then, after tab, we will complete the implementation guidebook and be able to share that as well.

[8:21] So just as a reminder. Curbside management is essentially looking at how the city uses the curve which isn't physical terms is that you know piece of public right of way adjacent to the sidewalk and the curb, and what we want to do is manage the curve because there are a number of different uses on the curb, and we know quite recently there's been changes into into the demand of the curve based on some changes. Commerce next slide, please. So you know, the curb is really important to manage, because it is that front door. It's that transition zone between many different modes connecting to different transportation options, you know, other than you know the streets themselves. The curve may be the the next largest public resource, and, as I said, there are a number of different competing demands for that curb, and new ones that have kind of emerged, you know, through the through, the Covid pandemic, and and how we reacted

[9:23] to that, but also just as how commerce is change. You know, when you think about transportation network Companies like Uber and Lyft increases in package delivery from Amazon ups Fedex all those things. and we do want to manage the curve to help achieve some of the our community goals by making it safe, efficient, and to meet all those demands. So you know, we have a number of different city goals from vision 0 to reducing travel, delay, and emissions. making more people centered place, making economic vitality and and being a responsible govern governors of of city tax dollars. So you know, in terms of just a couple of these like Vision 0. We've seen a lot of unsafe activities around the pick up and drop off of passengers from Tncs stopping in the middle of the road, blocking traffic people getting off on both sides of a car, you know, in a traveling and traffic. So we're working on setting up designated areas in our mobile

[10:26] or busy commercial areas where Uber and Lift will have to pick up and drop off people not just wherever they want. We want to provide these flexible loading zones that are meeting the demand of delivery. So we Don't, have double parking and and travel delay associated with that. I think one of the real benefits of this project that we've been working on with the help of fear, and peers and and and their other sub consultants has been developing a set of standardized operating procedures that staff can follow if they have a request for a curbside change. Looking at data, understanding the surrounding area. We know that not all curbside

[11:10] demands can be met on a single block face. So we really have to have a systematic network approach for how we meet the the various demands at the curb. We also have a new coming up the expansion of of our E scooter program, and looking at, Where do we effectively park these scooters? Sometimes there may be room on the sidewalks, like we currently have for b cycle stations. Other times we may be looking at, moving them down off the curve into the public right of way. So there's a lot of changes that are happening that we that we need to set up these procedures for how we evaluate situations, and then have our pro principal traffic engineer Make those decisions next site, please. You know this is the curbside management is just one of the many cogs and the complex gears of of city plans. You know we've got the Border Valley Comprehensive plan transportation master plan, the amps or the access management, parking strategies, plans, and curbside manages is just one of those many different beers that we're working on, like.

[12:17] you know we're working on the neighborhood parking permit program. We just implemented performance based pricing and a number of our districts. We're evaluating the Chatauqua program now and curbside is just one of those. We just kinda show you the full context of how that is. and then i'll pass it on to Jessica from consort, which is one of our consultants working on this project. Okay, thanks, Chris and everybody. I'm going to go through quickly. So just feel free to raise a hand or stop me if i'm going too quickly, or you have a specific question. So, starting off this project, what we did is, look at what the existing curb. Uses are right now and then. What's what are some of them that might be proposed? And I think a lot of people know. You just saw that flex zone sign flexible loading zone sign that Chris showed on that last slide. This one of the proposed

[13:12] uses, also parklets and public outdoor seating public outdoor dining and car share parking. It's another thing that we've been looking at. To really understand where these uses might be prioritized. We decided that it would be helpful to look at streets, and so, understanding by street type what uses would be most appropriate for the streets. So we looked at land use overlaid with the different street functional classifications. And so you can see along the top of this matrix, right here, there's the street classifications, arterials, collectors, and then on the side are are different land uses. And using that data, we came up with 4 different types of streets, and you can see this on the right commercial center, residential quarter, industrial corridor and Neighborhood avenue, and 2 types of alleys.

[14:04] This is a map of that kind of manifest those different street types our street typology. and then using that for every street type, we also developed what we call a curb hierarchy. And this is where we talk about. We can actually say which which curb uses are the most appropriate for these different streets, and which one should be prioritized. So you can see on the far left here. There's Commercial center, and that's those are. Those are the downtown streets that are either in on the on the this, this line, right here inside of the managed districts like Boulder Junction or outside of managed districts, and they're pretty similar with this access for people so bike parking bus stops, passenger, pick up and drop off, being what we would want to prioritize. But you know. inside of a managed district, maybe a little bit more of that place making so trees or parklets, and then outside of because there is a little bit more money because it's a bid or a gid, and then outside, maybe having a little bit more commerce.

[15:15] So then we started to look at what? How could we start to shift towards this vision and towards this street typology, curb hierarchy. And so, for example, in a commercial center right now, if these are existing uses. So this blue here is vehicle, storage, private private vehicle, parking, basically and then the pink is that access for people the kind of those you know. Bus stops bike parking yellow is that commerce? And then and then the green is that activation. Remembering that we had prioritized the the access for people at the top, shifting more towards that. And even though even though access or or vehicle storage is the is. The lowest. Priority is still is going to make up the highest use on most of the streets.

[16:05] So we also took a look at allies. and and really determine that all these kind of can provide 2 uses. They can either be the place where those uses that you don't want front and center on your main streets. You can locate those in alleys, or they can be used for activation. So a place that it might be really nice to go and sit, or eat, or or walk around. I think a lot of people hopefully have seen them in Long Lawn and Fort Collins. There's some cities around here that have already really started to activate their allies. You'll see murals on the side. They'll be really clean. And so this is a vision that that that boulder is starting to look towards, and we started to map out, you know, did a really high level look at where those where those activated alleys might be. But we've also recommended that there' be a future Access alley access plan as well to look deeper into it. Another thing that we did through this project was to kind of to help the ramp process to look at where managed parking should or should be located, if it's not already so really looking at those paid areas to kind of define a process to

[17:14] either clean up some of the boundaries. Sometimes the paid parking boundary might be a little bit inconsistent, or figure out where there is not paid parking, but that should be shifted towards paid parking. So we developed a process for that. That's really consistent with a lot of the other ramp processes. and we have identified and developed ordinance language to help with policies to support this guidance. So the first thing is, you know, just referencing, using the guidebook in in the different ordinances. That's the first bullet. Also talking about how the city manager can actually make determinations about when to change different curb uses.

[18:00] The we also helped with the performance based, parking, pricing. changing with the ordinance that says that instead of actually, if if there's lower utilization of a street rather than lowering the price for that street actually being able to adjust the supply to make the demand higher. And this and our and the curb use. This guidebook really gives a lot of opportunities to use it, to instruct on what what other types of curb uses could be prioritized instead of vehicle storage. and the last is to give pretty clarification for developers, and how to use this guidance, and and to understand when the city may come in. If a developer is changing, land uses when the city might come in to look at Re. Look at the land, you the curbside uses in reaction to those new land uses, and understanding that it might not always be parking right outside of your front door. We did do. Some pilot projects. The flexible loading zone was one i'm not sure how many of you actually saw the signs or or parked in them, but it was a pretty successful pilot. We got a lot of information out of it.

[19:10] The goal was to take all of these different types of short term uses that are at the curb, so that could be uber lift, you know. Drop off, pick up, or you know, a personal vehicle dropping off their child, or or picking up somebody doing a a quick curbside pick up. Either you know, food or or something that you've bought. That became so much more a part of our our society after, you know, during Covid, and is stuck with us. And so, having these areas where they can be used by these multiple different uses, including commercial loading, and drop off, and so that you didn't have loading zones sitting just really having the curbside be used at its highest and best, most efficient use. Some of the findings were that we did see a reduction in collisions there. You know the data is pretty short, the unlimited. But even in that short amount of data we did see some some reduction. We did see a really big range of vehicle types that we're using it. You can see these pie charts on the right that show.

[20:13] you know private vehicles. But look at the number of Tncs, the Uber and lifts that we're using them some delivery vehicles. And then how long these different types of vehicles we're, we're using them. There's a really high productivity. It was they were really well utilized. So the takeaway is that these are going to become a a new curbside. Use moving forward. There are some adjustments like some better signage and some better communication, and adjusting to 15 min instead of 10 min. I'm going to ask a question here because you use the same colors on these 2 pie charts. They do not correspond correct. they do not correspond. They don't correspond to like Tnc. Not Dnc. Is being blue in the same one.

[21:09] So we also defined, you know, when when are these changes going to be implemented? And and what would, what would actually spark a change? And so there are these few 4 categories, and I'm gonna go through each of them that might that might spark a change in the different curbside uses. So the first one is when there is development, and I mentioned that earlier that if there is some change in development, then the city would look at what the existing curbside uses are, and see if there. If an adjustment needs to be made. the second is capital projects, and this is one where you can really see efficiencies in that, you know. If you're looking at the curbside uses at the same time as the capital project is being developed or or going on, you, there's a big cost. Savings there.

[22:01] Proactive changes is something that the city is going to be. Look at looking at, and the different levers that might start a proactive change or areas where there's a lot of crashes where you're hearing a lot of complaints from the community citations. A lot of a lot of reasons for enforcing people. They're not already following the rules that are there, and low or high utilization in particular, that low utilization piece where you know, maybe that with the performance based pricing, it's an area where there is lower demand, and we might want to try to support increasing the demand. This is what we call reactive changes. But this is what Chris was talking about earlier with one of the one of the results of this project that I think is going to be used a lot by staff, and this is really for every curbside use. If there's a request from the public, and that could come from a business that could come from a resident for a change in curb use or a new curb use. There's now a very

[23:04] laid out process that is, data driven for staff to go through. And so we have these sheets where it's kind of a flow chart, and you have a score for how to make a decision on whether a curb you should be changed from the from the request from the public. And we recently did one. And so i'm gonna go through that really quickly, just to kind of show you how it works. We got a request in the downtown from a restaurant that was hoping to have 3 flexible loading zones placed outside of their restaurant in a place where there was currently none. And so we went through the process. And so the first question is, is there another good loading zone or flexible loading done in the block, including the alleys? And there was one, but it was across the street. So in that case you can see the points over here, and it might be small. So i'll just tell you who the yes is. The one is 1 point, and with a No, it's 2 points. Are there any other uses in addition to the business that's requesting the flexible loading zone. So

[24:12] other other restaurants, other other retail businesses that might be selling clothes, that you would go and pick up a really quick package. And so it got a score of 3. Yes, there are more than 3 businesses. Is there a crash, history, high ticketing of loading vehicles, anecdotal evidence of non compliant loading activity, passenger pickup drop off unintended vehicles, and we have seen a lot of double parking and a lot of passenger pick up and drop off. And so this one got 5 points for yes, and then is the flexible loading zone located on a corridor that's current, or proposed for a bicycle facility. and that's a no and that gets 5 points. And the reason is that these flex loading zones, where you have really high turnover, you don't have to have a lot of this conflicts with a bike lane, for example.

[25:03] And so you can see the score was the highest of all of the different categories, and what we did is we came up with a range for all of these scores. So if it scores in this highest range, then it's just. Yes, it should be implemented if it's in the mid range, then it's most likely. But Staff would really need to think about it and make it determination based on the context. And if it scores really low, then it's not appropriate. So once this decision has been made, then we've also developed curb guidance that shows, for for in this case it's a commercial center, one of those commercial corridors, and and it's we have developed guidance. That shows. you know, only half of the block. 40 to 60 should be vehicle parking. But you should really be focusing on these access for people or access for commercial. I'm sorry access for commerce uses. and then it shows how it should be distributed. So in this case, for example, these this color right here, this brownish color is flex zones, which is what we've been talking about. and our recommendation is to try to put 2 flex zones or 2 parking spaces that are both designated flexible loading zones together where possible, because that can accommodate a longer vehicle, a longer commercial loading vehicle.

[26:23] and then for implementation, we've also developed what we're calling cut. She. So they kind of these one page guidance, design guidance that tells you more about how it should be implemented. So in this case, if you're implementing a flex zone, what are the this on the bottom right is what what departments need to help, and what are their roles and responsibilities, some some guidance and and considerations for how you would design it as part of this project. We've also been working on helping to make some communication materials, and so this is. This is in draft and in progress. But one of the things that we have been asked even through the pilot is, you know, that loading zone, that flexible loading zones seem to be empty more than a vehicle parking space.

[27:12] But what we know is that even if it's empty even for just a quarter or even a half of the time it's actually turned over a lot more people or gave given a lot more people and uses access to the curb because cars are only staying there, or commercial vehicles for a shorter period of time. And so we we're trying to make some guidance and some handouts for staff to be able to use to explain this, so comparing in a course of an hour, let's say, a flexible loading zone is compared to a private parking space. It can support 4 times as many people or goods, 2, 2 and a half times as much good floating. And so that's one handout that we're making. and then another one is talking about. What is a flexible loading zone, and how should you use it? What are the benefits of it? You know the same. You know that in the short time it promotes high turnover; that it can be used very productively as different uses or different demands shift throughout the day or the week, and then

[28:12] you know how you would use it, and then you know what you might do. Resonance and visitors might grab a cup of coffee right shared drivers might drop off, drop off passengers or wait, and I should say that 1 one of the things that we notice is that there were a lot of vehicles that did use the parking spaces and didn't get out of their cars. And so our understanding from doing some of our intercept intercept surveys later is that it was Tnc's that we're using it instead of driving around waiting for the next ride. It gave them a spot to sit and dwell, which really increases safety. It's environmental benefits. And then, also, if people wanted to, you know, look for their destination instead of looking at their cell phone as they're driving around. They had a quick place to be able to pull over. Will there be any idling guidelines?

[29:00] The new State any spots doesn't? Turn off your vehicle. Yeah, I I You know that that is actually something that we have not look at specifically, but it it's a great question, and I I will definitely ask. I I don't think currently. The city has anti idling guidelines anywhere. I may be wrong, but I don't. I don't know about that. But let me do some research. Yeah, regardless of us in the city. Why, they maybe it's something that could be applied to the specific type. Right? So yeah, yeah, Exactly. No, that that is a great point. So about implementation. It's not going to be something that happens all at once. You know it's going to be with those proactive where there are a lot of crashes where there have been a lot of citizen complaints that would be proactive really based on when funding is available, and then prioritizing. You know those commercial.

[30:10] this commercial centers, the commercial corridors that's in in the you know, the downtown Uni Hill. But then you know some of the areas that are outside of those commercial districts as well, like the steel yards or Alpine balsam. and then the other types of uses that would be prioritized to be looked at and implemented. To these are the flex loading zones, passenger loading zones, really just trying to to make sure that those are efficiently placed. reactive as as getting these requests, like Chris's team just got recently from that restaurant. And then again, as data evaluation moves on and everything will be communicated to the public and getting continued feedback.

[31:00] Yeah. So i'll take over from here. So yeah, this is definitely going to be an iterative process. You know. There may be some some changes that happen, you know, in a phased approach. Certainly we have a number of loading zones that are currently time restricted. There are loading zone from 7 to 10 am. For example. Well, we know from our pilot projects you make those a 20 four-seven loading zone, and they are going to be used, and they're going to be used throughout the day by multiple different uses. You know whether it's food and and beverage Delivery in the morning. Fedex ups Amazon deliveries all day long, and then uber lyft all night long. You know we've just seen that that these loading zones are used and they're needed, and they prevent a lot of traffic delay, double parking, and increase safety. So there may be some quick changes related to that. But I think some of the other changes are going to, you know. Come at a slow rate based on request based on opportunity I will ensure, as I've told the downtown Management Commission and the UN Hill Commission that you know. If if we're making changes in Boulder Junction.

[32:10] we're going to come to this board and get feedback. We do have a request right now, with the 30 and 30 pearl project about creating a flexible loading zone near one of their facilities, where they have a number of people that have disabilities, and require a lot more access to like para transit and via. And so, looking at creating a spot there where via vehicles, you know, can come and and pick up and drop off. People is just an one example. So we're We're already seeing it. It's been great to be able to test. You know some of these plans that that we've put in place, you know, and and and see what the the answers are with our tools that we've come up. But we've we've gone to the commissions. This is our last stop on the commissions. We have an access Allies meeting.

[33:02] Actually, I think it's Friday and access allies is our community working group that has met with the staff team throughout this time. So we're gonna go to them. And then in June we're gonna ask Tab to look at the curbside management implementation guidebook. see if there requires any changes or or updates or edits to that. And then we're essentially gonna ask Tab to make a motion to advise the city manager to use the guidebook in the future. When looking at curbside uses in the city, we'll inform council of that decision from Tab in an information packet following that meeting. Maybe not as soon as June fifteenth. We may need to, you know, make a few adjustments in the guide based on their feedback. But we plan on alerting City council of that, and then city councils. Opportunity really weigh in on this is when we bring to them any changes in ordinance, language, or city manager rules. But under the boulder revised code. The authority is given to the city manager to make changes to curbside uses. So those are kind of the next steps. We hope that once we get those ordinance changes.

[34:20] we'll begin using that implementation guidebook definitely in 2024 if not before that time to help us start making some of these changes to make our curbside work more effectively. and I think that it concludes our presentation. So thank you for your time. Happy to take any questions. How do you reconcile the fact that in those managed districts that access for people is the highest priority, but still most of the space is going to storage of cars.

[35:04] Yeah. Well, I I think we we understand that people drive. People come down. Park businesses depend on people coming, and still most people arrive in cars, you know. We may have goals to reduce that number and and mode, shift and change travel behavior, but the fact is that that people still arrive in vehicles, but at the same time we have. We have a vision that of making slow it, you know, incremental changes to the curbside and curbside uses. So you know, when I think about the performance based pricing and we look at areas of very high parking demand, we are looking at increasing pricing to help manage that demand. There may be a couple of blocks away, block faces that have under utilize parking. Well, there may be an opportunity, then either to change some of the uses on the highly utilized, knowing that

[36:06] that people now park in other areas or change some uses on those underutilized areas to meet other demands, such as you know, access for people or place making. You know. I think what will be really interesting is, you know, the dad. The city is looking at a downtown public spaces project. There's also going to be a future downtown mobility study, and I think that will really help shed light on. You know. How are we going to be transforming that the city, you know we've the decision was made to open up West Pearl to vehicle traffic again. And but what other opportunities and other places do we have to continue making, you know, place, making, having parklets, having outdoor dining, those types of things so hopefully that answers your question. Since you brought up West for all right. There, there's still very narrow sidewalks there, so has any consideration been given to, you know, as part of curve management, you know, moving the curb.

[37:12] Yeah, not Not any discussions that we've had. Essentially, you know, that is, an you know, part of a different work program. not my work program, and I think the decisions are being made way above my my station. So we we Haven't looked specifically at that. But certainly, you know, those are things that I think they're gonna look at as part of that downtown public spaces project and the and the downtown mobility study. Because, yeah, I mean that that's part of the thing. When I think about the the scooters expansion, you know, Council said, Yes, let's expand. Scooters. Well, there are places like West per with narrow side of ox, where there's no room to put a scooter corral, and if you want to manage scooter parking and not have the clutter, which is usually one of the number One complaints. Well, we've got to figure out. Where else can we put that, and that could be below the curb

[38:10] and creating those th those types of corral, because there is already so much pedestrian activity and a lot of infrastructure on the sidewalk. So, but I think West Perl will be tackled, you know. in in a different work effort. Other than this, I I hope that our curbside policies and practices that we've created helps inform that. But that it certainly is a a different process. Alright, Thank you, Chris. You're welcome. Okay, any other questions. Thanks. Krist and Jessica for presentation. And next is it's part of the agenda. Okay, and a branding way finding Reagan.

[39:03] Thanks. So so my updates will be super brief. And actually the came a. We, finding a branding update should be renamed to just hold our junction. we finding a branding Project Ka was our design firm that we worked with previously, and that contract is closed out. So, just to reiterate this project is related to the way finding and branding signage that are rolling out in this year in an effort to reinforce and raise awareness of older junction as a district as well as the various access access options available within the district, and this will put a mix of gateway, pedestrian, directional and destination based signage. So we have selected a vendor out of well in Colorado, called E. 3 signs to fabricate and install the way finding signage. They've worked with several municipalities and have a lot of experience with this type of work. So we're confident and working with them and looking forward to that. We have an almost finalist agreement, you know. A kick off meeting with them actually this Friday.

[40:14] among other city stakeholders, to discuss the timeline and some immediate next steps, including obtaining, permitting, through goals to install the signage. and all those according to plan with herbiting and approval processes we should see we finding signage beginning to be installed hopefully by late summer. and if anyone would like a refresh on those designs. Can't remember what the design documents look like. I'm happy to send them to your wire. Have they to send them any questions. Great. Thank you so much. Next up is Bt. C. Activation Series. It says Lane. But i'm guessing it's actually Karen.

[41:06] So I was actually yeah, I can provide, and, like Karen, feel free to chime in. But this is related to the funding that community vitality provided. Hold our transportation connections at the beginning of this year to organize and hold a series of activation. Events in Boulder Junction really to just promote and celebrate the district, raise awareness of the various access access options and the benefits to employ some residents of the district, and really need to get more visitors and put traffic into the area. So the recap will be a series of 5 events to have already occurred. so there will be 3 more. The next one will be up by home, happy hour, aligning the summer by to work day, which will take place on June 20, eighth, or 4 to 7 Pm. At Zeal Restaurant. I will have Lisa the flyer for that.

[42:02] And then, secondly, mark your calendars for September fourteenth, which will be the day of the largest event out of the series. We're still mailing down a name for the event. But essentially it'll be a really large community by celebration of Holder Junction, and everything has to offer. It'll be held in depos where it'll have food tracks, slide music likely of your wine garden activities, so it'll be a really fun Celebration, September fourteenth. You what sign It'll likely be in the evening, I imagine. 4 to 7 Pm: but more details to come, and we'll definitely send you all the Okay, seeing that questions on that. I'm sorry. What was the attendance of that last event? Because I do know that Boom did not send out any notices until

[43:02] multiple reminders. The day of the last events of the clean air months of that, so I believe there were about 50 to 60 attendees. Unfortunately, the weather was not ideal. It started down, pouring right around the time of the event. So I think the due to 60 K. And I know you're online. So for me, if i'm wrong. He is 60, can you? If you can hear me? 15 to 60 with the approximate count that we had? Yeah. and we did. We did send emails we could to advance to all the property managers and the Hr context that we had at the that the various employers beforehand, and then also right before the event as well. Yeah. So maybe you want to just send a note either to me or to the Board.

[44:01] you know, a several days before, if you, if you sent something to doing properties and I can let you know whether or not residents have gotten it. Okay, that sounds great thanks. And if and if anybody else has any feedback for us to, as we plan for the next events, that's great as well. But thanks. thanks, Chris. Okay. Thank you. Guys. Next up is Chris Jones of Twain. It's 24 budget preview. Yes, and I'm: Thank you so much, Sue. I am presenting for for reset was on a much deserved vacation, and I'm going to try to fly through this just because I want to make sure we get enough time to keep question at the end. But we are beginning our 2024 budget cycle. So typically the the processes we the department comes up with the proposed budget that includes new requests and

[45:04] proposals for the 6 year Capital Improvement Plan. We do this for all the districts that we serve, as well as our use of the general funds. This is our regular business cycle. You can see you at the top right. We meet with missions annually to discuss your priorities and also discuss them in the context of the council priorities that we change through their retreat process, but then goes into the development of our annual work plans in the department, and then further financial projections and strategic planning that leads to the budget development process that we're in right now that the Department holds together that feeds into the city Wide budget That council then reviews and adopts it's a. It's our regular process that the timeline has been adjusted in the past couple of years using our new open Gov.

[46:09] Platform. So right now we're in our process of developing our internal budget that will then work to share across the organization. We are not yet at a place where we can share it with the Commission to get approved prior to the Council approval. So what I do want to communicate is we are using the priorities that we've discussed with the Commission through your retreat process and a regular conversations with you all to the guide. Our ongoing budget asks specifically for the Boulder Junction districts, so i'm not gonna read through these priorities but once. You know that that as you've been seeing with the work that we've been delivering from the K. A. A way finding and branding. That was a like that was a priority that you all identified a number of years ago. We identified budgets to make sure we could follow through that on that commitment

[47:07] the Boulder Junction base 2, which was, you know the priority had been t back Phase 2. The planning department is moving forward with that, of course. Unfortunately, they did not check with us before they scheduled their session, their open house this afternoon. So maybe that's why we're gonna get done really early, so you all can get over and participate with their event at the junkyard social. But again, we continue to want to enhance transactions in the district partnering with our TV whenever possible. But as of late we've partnered a lot with the Boulder transportation connections to communicate all the great options that are available in the over junction area and get more people to sign up for them. So that relates to our other priorities around neighborhood that community collaborations. We'd love to see more from folks like still yards, but also conversations about. Where do we go next? With these districts? There's been a lot of conversations, and the commissions about, maybe reducing the mill Levy to better match the services that are being provided currently to through the Boulder Junction face to conversation. Maybe there will be a change in the overall

[48:24] format and design of the special district of the general Permit district in the Boulder Junction area that will translate to some different melody obligations that could reduce that property text button regardless through these conversations we're having with planning. We're gonna continue to to push for our long term capital plan, understanding what the obligations will be of the funds that are building, then building up, associated with the districts versus other capital campaigns that might be developed to support infrastructure expansions

[49:00] in the the Beej area east of the railroad tracks. But, as I said, these are the current priorities that we're looking to, to help form our budgets to with the proposal to you all at our next meeting, which is the big question for you all because of our budget cycle and the patents of these meetings. We are not scheduled to have a regularly a scheduled meeting with older junction commissions until July, which is too late for our budget process before we have put the city of my budget together and bound to council. So we are proposing that there is a joint, our sort of combined commission budget meeting, not just with you all, but also with the downtown Management Commission and the University Hill Commercial Area Management Commission in June proposed for oh, do you have a date yet? We don't have a date yet.

[50:02] The joint budget meeting either the thirteenth and 14 somewhere around 1213, 14. What is in a pull up? So if the Commission supports this. We would like you all to join in a joint commission meeting. We've already met with the other commissions there on board, so we're wanting direction from you all. If we get a thumbs up, we will include you in that joint commission meeting, so i'll approve the various budgets together. At the same time. Brian. what you need a quorum. I don't if it's that week I don't know if I could attend, so I I don't know if you'd need a quorum there. If that would just be informational. we would need a quorum for a formal motion to approve the preliminary budget. Yeah, I can't. I'm away till the fourteenth 2, so so we'll we're targets of the app. Well, it's good feedback that that week might not be good. We'll do a doodle poll to understand what the capabilities are at the other commissions.

[51:11] because we have not narrowed in on a specific date. Yet that's where we're targeting. So this is the feedback and helpful. Is there anybody who's not who would much rather have a standalone meeting and does not want to meet with the Joint Commission? All right, then we'll continue to work to to find a date that can work, or a otherwise we might end up having to go through another, maybe a very short budget meeting with you all at a time that that works for these commissions. Okay. but just real quick. This is the timeline. Here we are reviewing the the priorities in our budget process. In June we'll bring the the formal

[52:01] draft budget to all, and then at the end of June we submit those approved commission budgets in the department budget to the the Budget Office, and then we'll turn it into an internal review before we go to Council on September. and then Council will presumably adopt in October. So with that i'll stop sharing my screen. Any questions on our budget process. All right. Well your hand down. Get your hand down. Get your hands up. Thanks last, but not least, they said. You want to share some updates on our second round of Mr. Absolutely based Chris Mid-year, Commissioner, Recruitment. So the City Clerk's office will be accepting another round of commission applications starting. May 29 through July second

[53:05] interviews with the candidates will be conducted on July eleventh, and 12, and then at the third new commissioners will be appointed, so nothing has been posted on the city's website. Yet the past practice has been and continue to be, that candidates will apply through the website. So we are hopeful that we will get plenty of interest in Tdm and parking, and we'll keep you updated. We will also plan to again reach out to the property managers in the area and let them know, and our our partners at the older transportation connections Folks have been building these connections with residents. Property owners in the area will want to make sure they are aware of this opportunity to join these commissions.

[54:00] so that concludes matters from staff. Okay. So then, we have economic status of the Bjet parking district and the future. I don't know what that is. Ice. Oh, Ryan, go ahead. I was just gonna say, I think if Kevin had wanted to discuss that, maybe we just postpone until he's present. Okay. And then the second one where it's be jad. These 2 multi-board working group. I've not got an invite to that. Yeah, have you, Ryan? I only heard confirmation that they would put me on the list when it went out. That's all I got. I haven't heard anything about that. Is there any way, Chris, you can check with this? Yes, I. We have some strongly worded conversations to have regarding their double booking of this afternoon and getting some updates on that process. But

[55:08] I know the group that Kevin Cross lined up forward to maybe like general public or something. They have Matt at least once, so i'm not sure why our group has not with the planning team. And hopefully, it is a minute. Okay. Okay, today that looks like it. They may have anything else we're going to finish in an hour. We have 2 min. just a quick ask. You know there's a lot of these meetings where we have presentations given to us live during the meeting, and I was wondering if we could get more of those included in the packet that we get beforehand. Certainly, at the at the very least, we can make sure you have them for reference after. Preferably it

[56:03] possibly memo form at the very least. The thing with the Powerpoint is Sometimes they're they're not prepared as far in advance as the packets are, so thanks for the request, and we will certainly get you as much information ahead, and I I did think that there was supposed to be a packet or the Herb side management. and it seems that that was not in your packet. No, it was not. That would be I i'm not sure what where that landed, so there should have been a packet, because I think that was probably your meteor presentation a lot of information. So I certain I apologize that there was not a them out associated with that. Maybe they were relying on their previous I could, cause there was, I think, it turned last. There was a meaty folder or curbside management. Memo. I don't know why there was not this time. Yeah, but there was a lot of new stuff in that

[57:05] that she presented. and then one follow up from that related to to the packets and timing, and whenever we can get them, you know, before soon after, can we send out the minutes earlier, like sooner after meetings, because then, when we start looking at it 2 months from now, then it's like. Yeah, I think that was right, but it's definitely pressure. Sure, at least I can discuss it. We do have a number of commissions that the all means within the same span of time. but I I think we could get them to. Certainly before your packet goes out for your following meeting 70, not immediately after the meetings, but maybe within a number of weeks after the meetings we can get you a draft. It might

[58:02] be different from what you know, depending on what happens after review. It might be different from what you see in your final packet, if we catch something between the draft that we send you and the actual formal packet, but I think we could probably get you something certainly earlier than your next packet. Alright. Thank you. Right? Yeah. Sorry. I almost forgot. Chris and I got a direct email about someone having trouble with the kiosk at the parking garage in Boulder Junction. I just wanted to know. Do does the city hear from other people that that's a challenging experience to use. I'm just kind of curious. you know, if if this is particular to, maybe the one person, or if this is something that is more of an ongoing challenge. I I know that i'm not sure if it's going to be the same gateless technology that's going to be installed in the other district so

[59:02] just wanted to know if that was something we hear about frequently. Thanks for the question it's frequently certainly not the word I would use, I would say for first time users. The garage can be very confusing is the way that you you typically pay those base stations is you pay for your time before you have to get how long you're going to be in the garage, and this is a pay after. So we still here occasionally, but also acknowledged that that we've contracted out all of the owners of the garage. There are 5 owners, and then contracted out to these folks. This is part of the charge of the association dicing up the way binding and the the informational signage in the garage to be more user friendly certainly was not surprising to get the complaint, but

[60:00] i'd say that that we have a ton of folks who are using the garage, and they are paying for their parking. And this particular instance, if you you basically don't pay, you are going to get a ticket and hard to understand for sure what their experience was, and why they weren't able to to manage that through the kiosk. But I certainly agree that it's not the most user friendly experience, especially your first time. Jennifer and he had your hands up, or was that mistake? No, I'll go ahead and and and share, because that happened to me, too. As a commissioner, I figured I would understand the parking. And yeah, I it just I didn't get where to pay or what to do. So i'm glad to hear that they are looking at how to better communicate or manage that. I did end up getting a parking ticket. That was, you know.

[61:02] a complete drag, and I just didn't get what to do like. I always pay for parking, but the pay as you leave. I think. Anyhow, it just it didn't make sense, so I do think that's an important thing to improve. I appreciate that it was a first time use issue. and I I I always think we we want more first time users. We want more people who are not familiar, so I don't know if the the new system, or if we can encourage the I guess it's some kind of ho that's managing this, if we can provide them some feedback. Absolutely. Yeah, we have forwarded the correspondence on to them for their appreciation and understanding that this needs to be the improvement. We are not duplicating the Boulder Junction system in the downtown garages, but we did include an add alternative in our contract that the owners Association good.

[62:06] Choose to to work with them, to maybe overall redo the the people Square garage to this new system. Great, Thank you, Chris. Anything else. It is a hands up online from one single. Oh, she She had an echo. Okay. Motion to adjourn. So moved. Second. Okay. Thanks, Everybody see you next time, maybe, I guess, to see you in June for the budget. Yes, thanks for running to a great meeting. Thank you, Jim. Nice and fast. Bye, bye.

[63:06] see you.