January 25, 2023 — Boulder Arts Commission Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:01] Hello, and welcome to the January 20 fifth meeting of the Boulder Arts Commission Before we get started. I'd like to read a land acknowledgment. The city of Boulder Arts Commission acknowledges the city of Boulder is on the ancestral homelands and unseeded territory of indigenous peoples who have traverse lived in and stewarded plants in the Boulder Valley. Since time immemorial those indigenous nations include the Arapaho, Cheyenne, Kiowa, Sue dudes, and others our benefit from this land came at a dire cost to the indigenous people, and we give thanks to them. Are there any changes to the agenda for tonight? One that I showed during matters great. Thank you. All right. There, let's see. Is there

[1:01] we need. Is there a motion to approve the agenda? Thank you. Is there a second all in favor. Okay. okay. for approval of the minutes from the November meeting. And just to be clear, we did not have a December meeting, so we're just looking at the November minutes. Are there any changes or additions to the minutes? Is there a second? Oh, yeah, thank you. Any discussion great, All in favor? Great. Thank you that passes unanimously. Thank you, everybody. Matt. Is there any public participation to me? We have no one sign up. Okay, Great. Thank you.

[2:00] So without any further ado. Let's get into it. Ladies and gentlemen, we'll start with number for the Grants program. Let's. Do you? Wanna Sure Not 1 s? Just not share my screen Here. There we go. So thank you all for reviewing the documents that I sent to you by email in advance of the meetings. The first one for discussion. Oh, my God! It's reversed on the agenda. Sorry. Evan. for this one. Okay. The first for discussion, our grant reports. So we have 2 reports that are new this month the rate of older youth, orchestras, and modest theatre. And then we have responses from Betsy about previous questions that we sent in November. So for these reports you have the option to approve all of the reports

[3:04] through individual reports. approve individual reports with outstanding questions. not approved individual reports and cancel the final 20% or postpone of Google on individual reports pending the answers to any specific questions. Thank you. Let's see, how do we feel about perhaps doing one and 2 together and separating number 3, So I guess we'll start with a motion, and then we can have discussion. Is there a motion to approve one and 2? That would be the greater role the youth, orchestra, and modus we might make the through greater folding orchestrate and notice any discussion. I'm just really minor comments. So the greater folder youth orchestra I wanted to comment. It was really exciting to read about and see pictures of the Fiddler group. I don't know if you all saw pictures of the little kids only to you to instrument. But i'm like, Hi! It's so cute.

[4:09] and then it's also really fantastic to you. To the Student Leadership Council is providing a proof of kind of pipeline for the Board of Directors. I thought that was an excellent use of an example of the community cultural plant, and really developing talent here in the city. And then for motive, Theeder. It's just a big congratulations on increasing holders capacity to initiate civic dialogue, awareness, and participation. Their entire Grant report really spoke to those, and I was just so grateful to be part of the city that that taught service, and it feeds into this amazing work. I think anyone else i'll. I'll just put in my 2 cents. I think. Motives kicking butt. I just love everything they're doing. It's just it blows me away. Yeah, exactly. Exactly. They keep like reinventing and inventing new things, and it's just wonderful

[5:03] witnessing that. I guess that's they're learning. We get better better and better stuff. It's unbelievable. So just thank you to modus. And of course, all the other Grant recipients. But I just wanted to, with special shout out to both for doing such a nice, nice job. Anybody else. all right, all those in favor of the motion on the table. Great are we looking at people on the screen, or this? We don't have more of you not signed in yet? Okay. Great. Thank you. That was, I believe, unanimous. So thank you. Everybody looking at Number 3. Let's see. Do Where do we want to start with that one. Do we want to start with a motion, or is anybody real hot to get into a discussion before the motion? I would just be curious to hear. You know I I know that you had the initial questions, so I just wanted to hear whether you take care of what they got like. Those were addressed.

[6:09] But I did a really good job, all very thorough overview of addressing pretty much everything that we covered in the meeting. So I really appreciate that there on this there, as well as the inclusion of the link to the familiar service, so we could see what we're talking about that was very helpful with somebody. I did not. I feel comfortable, I think, going into a motion, hearing that so with somebody like to make a motion. And again it's those various options that are. I've read through heather's and just kind of slow down thought about it. he said. The phrase, especially when households of color opt out and returning surveys. This was the thing, I think that.

[7:00] And you know we reacted to as a commission that's not intended to the place delay on anyone instead of first to Benz he is difficult to get an accurate perception of the size of non-wife. This is something that heather has brought up in the past. In fact, other arts organizations have brought up in the past that we're they're expected to produce a lot of data, but they don't how to get the data, and and if people don't respond to surveys, then they really can't get the data right. and I don't think that any harm was intended. I don't think. I think, that it just came out from. and I think that this I certainly understood that you should make every effort you can to get this a diverse survey responses as possible. But sometimes it is very hard. and the way it was word, it just sounds like there was some blame attached, right? And I think that heather is find there was no intention there, so i'm i'm perfectly

[8:06] okay, with approving, All right, so that I much is the final payment for this. Oh, what would happen if I respond? How do we do it? What's that call would be on us responding to a statement or an action before you move on to the next thing. So you know, because there's a so you motion right. That's waiting for a second. Right? So yeah, call Queen. One would just said so that you don't move on from the topic before fuck, Mr. My new word for today awesome. Also, I think Robert, from Robert's rules would just be kissing you all in terms of what Commissioner Staff means. That just said I. Also.

[9:02] I always say this. I'm so grateful. We're on the Commission together. So I think we really balance each other out, because I actually kind of would even call to what Bruce mentioned earlier about Motives theater and their fantastic report where they have the data. So there, yes, we can be forgiven. We can be understanding and compassionate to other organizations. But if someone's keeping it out of the park, and they're doing what we ask, and they have that that in the back of that? Can we not expect that from everyone who is also receiving similar amounts, and even greater amounts of money over time? And the other piece, there is exactly what she said. I don't think that the language was intentional. but unconscious bias which i'm not saying, that's what this is. Unconscious Bias essential racism. You know any other term you want to use in 123, we, as the boulder ours and culture commission, have a duty and responsibility to not aid that whatever we can do to stop that and call it out is important, and I think it's part of our responsibilities as in by city Council. So, although i'm grateful to hear your perspective on that, I do think it's a call to Betsy and all organizations, that if you say something that smells like racism. We're gonna call it out.

[10:12] even in in this case it doesn't seem like that was the intention, and that was on the route. But try harder, do better be better. Boulder. Thank you. I just have an observation that I would add to it, and I think that there is this dimension, and possibly distinction between what these 2 organizations are measuring where one is doing for a house audience, and the other is doing actors who were involved in programming or artists for involved in program. It was like much different rate and ability to get demographic data from those 2 audiences, and I don't think that No, we necessarily gonna expect there to be apple sales comparison on those 2. So just I just want to draw that distinction because he there is

[11:07] making notes that they have a difficulty having audiences particularly respond to surveys and and to your point. You know, maybe there are different metrics that can be also measured. Aside from audiences, I just. I just think that when we are comparing reports we should be clear that we are looking to compare apples to. Yeah. Yeah, I mean, I wonder if the the Arts Commission it will staff could help come up with like best practices. Okay. yeah, you know, especially when it when it we're we're always as commissioners. We're always looking for. You know how much participation, how many people of color showed up to this event. Yeah, so maybe we can help people with, you know. Here's Here's some tips on trying to collect data. I don't know

[12:05] I I it's a great idea. And I wonder if folks from, and other organizations like motives have best practices. They wouldn't mind sharing the other grand recipients, or just our entire community. I don't think it's a stretch too far to ask someone who just received a you know Geos Grant, that help out a little bit in that way. Yeah, I don't think there's any need to reinvent the wheel. There's gotta be like cool ways. People are doing this thinking outside the box and let's do it. Let's try this and see if that works. So I I think if we could survey some other places that are doing it well, even just local organizations that are doing it. Well, maybe we can figure out and and help our organizations by giving them some tips and tricks. Do you want to? Oh, like you don't the option. Okay, let's see. So any other. So your your word there. If we get back to that, I think it's second. So you have an motion. Now you get a second yeah, Any more discussion.

[13:06] Hey? All those in favor You any a post. any extensions? Alright? Yeah, All right. Thank you very much. So I appreciate the action there, and just wanted to say that we takes back to staff meeting and see if perhaps the upcoming cultural summits leadership on it. It'd be good topic. you know. I think you're right. There are people who are doing great work in this area. It's a lot of existing, you know strategies, tactics that we can share It's resources, and learning from each other. I think it's good to, but we'll make it that i'm going to ask Lauren to speak as well. I can use a fiscal hand now. But hey, also we sponsor the Board of County Excellence to host their Mississippi Art series, which is excellent, and I believe that I know that it's one of the topics for this year, because they've all out. I don't think it's been published yet, but it's one of the topics that they're going to be hosting about this year.

[14:17] The Art and cultural office, I assume, is still a member of the Americans for the arts, so maybe they have some best practices. We could take a look at, kind of see what they're what people and other places are doing. Yeah, and just find out what works best. And yeah, that's great. Thank you. Okay, Lauren, what else you got church next? We have. Okay. Next, we have the deadline extension request. So pro music. This is another piece that was included in your Oh. Hi, Maria! This was another piece you received for email. And I brought this to the Commission, which is our practice, that after 2 extensions, then we bring it back to the question for your Google. So

[15:08] This is the probe. Music, arts, education, brand for diverse performances, and you have the option to approve the extension request, to not approve the extension, request, and cancel the final 20, or postpone approval of the extension, sending any answers to specific questions. She was not able to join us tonight. She's having a concert right now, so I can send along any questions that you haven't there are any I i'll I'll start so help me to understand what's really happening here, because it seemed like there was over a year in between the last request in this current request. So a whole year. and then she's been sick this last month. So what about the other 11 months in terms of getting stuff done? I i'm just

[16:02] is there more to the picture that meets the I anything we need to know. Here. You did look at an extension request for this Grant that she rocks the commission in September. or a report that she brought September, to which it was like, oh, I'm gonna be doing more work. But this is my like partial report. You guys run for that. And I just said, okay, i'm gonna go. We'll just extend that which we granted you all granted an extension, and we don't the formal y all. So the arts commission. So this is so. She was approved, and I believe is in September. and it sounds like she's just having challenges because they have not been able to 3 high after Covid not been able to rehire an executive director. something that they're working on, and I know that who, since it is an arts education, Grant, and they were working in schools. They had massive challenges, as all of our arts education grantees have, and lots of organizations and artists and individuals, because of the not being able to get into schools, and then

[17:08] so much turnover who you talk to at the schools right? And we have a better pathway. Now, right, we have a great connection at the district level, but I get the feeling that it's just some like logistical. And then that Covid piece like. just really that's with her timing of things, and they're she's like hosting concerts this weekend tonight. So they're obviously still doing work. It's all of this That's the kind of sense that I get. I think that one of the issues was that pro music of wanted to change their grants. They wanted to. They, because they hadn't been able to be with like you and work with those students. They wanted to do an online education program. and we push back on that. And so we' this was an education for an app where you can work with students. Schools have opened up. What can you do to work with the new students. So what I hear in her most recent letter is

[18:07] unfortunately, I could do it in December. You know I don't have support for the organization at this moment. I'd like to work with the new students, because I think that's happening now, and I also where the Us. Is just opened up about the schools. Yeah, that was through an email I received recently. So it I think things are starting to come together. So for me that can actually work with those students. That's what it sounds like over the next couple of months, and then finish their So it sounds like, maybe we all come together. That's kind of hope it will all come together in the next couple of months. The intention of the grant. actually, you know, ending, you know, wrapping it up nicely, so I was happy to hear that we I just I don't. I hope we don't hear again that's what i'm trying to avoid. I know I don't want to like. Make an old tomato. That's just

[19:03] like so. But how are you? How many times, how many times you need to hear about this right right? Well, I don't know how I don't know what you would ask for other than we look forward to hearing about your collaboration. And what does that look like now? Yeah, I mean I we this is from several years ago. couple of years ago. So I I think it. You know I don't want to do tough love, but I wanna just move on to like new people and their grants. What if we do like? Okay, we look forward to hearing from you on May 20 fifth, and this will be your last extension. We'd like to hear the details how you worked, how you were able to call out like at collaborating. So I think that reinforces that we're still asking you to do this, you know.

[20:02] Yeah, you don't have much time now. But we're asking you to do this right? I mean, I would feel comfortable with that. But okay, does that need to be put in the form of a motion. No, I think you could just say that's a notes staff to correct that you you capture that the old playbacks. But I guess the point is to just to underline that we expect you to work with us, and we look forward to hearing about you. Okay. So if I could make a suggestion. Perhaps we could carry forward a practice from the pandemic where we were expecting a lot of these, and what we decided to do was to assign a Commissioner to be copied on that email. And another thing we say in the email is, what can we do to be supported when we are getting this done all time.

[21:02] and you know that might just be a measure of good will. But they might come back and say, actually, here's where i'm having a like we could, You know a couple of solutions through that one? Okay. So you'll see see the the liaison right? I was just thinking that I want my lead on list right, but I don't want to right now, because that in the moment all right, so would anybody like to make a motion of one of those 3 options I move to approve the pro music extension. Hey there! A second Any further discussion. hey? All those in favor? Oh, so you also have Maria, but she can't be seen because of this. So if you want to turn on your

[22:01] Okay, so that was, was that a okay, so the vote is unanimous. Thank you, everybody. Right? Let's see. There's Florence. I'm: sure. Here are you excited? So it matters from Commissioners. So we'll add ebony as like letter, c. Unless you want to go from. So the use of our but grant funds. So, as we all know. Council, it's trying to help us give out additional funds. and we spent a lot of discussion about how those funds should be used.

[23:02] so i'd like to ask to kind of walk us through where we're at with that great. So we'll briefly just summarize within the package that staff has been working for council over the years on the distribution of the Federal grant. This latest conversation of the Senator out there meeting on December first, when Staff made a proposal for additional funding to go to through the Arts grants program and ask for clarification on their priorities. There was a couple of responses to that. They were interested in the affordability of venues. They rich in the artists in our community, and in fact, they're still not recovering at the same rate as the rest of the economy. And then a few commission up the account with people, express an interest in supporting some nonprofit organizations, especially once they have gotten spoken during the meeting with a very

[24:06] words about the situation that they are in. So what has happened in the course that conversation is that Council asks that the staff recommendation of $150,000 actually be expanded from whatever source to a total of $250,000. Part of the staff recommendation is that we, the that works for the already mentioned to decide how that gets divided in keeping in mind to counsel priorities. And so the plan is is after this conversation tonight. We're going to capture the kind of what you say in a memo that goes back to Council for what's called an adjustment to base. It's a a budget adjustment that's happening in next month. and Councils motion will be the final approval for staff to spend. Okay.

[25:01] When I looked at the video, thank you for that, including the video of that. And my my kind of sense was that that the Council was leaning more toward Geos funding within an extra $100,000. Was that your sense also, or I? I? I counted 2 council people who spoke up, and specifically said that no one spoke against that. But we weren't able to establish a majority that said that versus some of the other issues that you know, and and part of that just might be an artifact of the of the snap recommendations. They are in everything like, you know, but I think our initial recommendation was the to focus on the the venues and the Rehires correct. Yeah. So what options do we have to vote on tonight?

[26:00] So I don't know. Actually, I wondered. Could we ask for good. I I would be interested in supporting the 5 organizations that. And I believe if you refresh our memories, this 192,000. Yeah. So in looking at, do we have Lauren? Do you have like a a slide to put up that has all this stuff? Oh, okay. yeah. So if if I may so. Yes, we had identified at the request of a Council member 5 organizations that you had all voted on that scored reasonably well. But we're not able to receive funding because the budget was high enough to all of those. Yeah. And so those 5 organizations. If if I remember how this works correctly. It was 10, no, I'm not going to say this right there was. There was some from each category, one category 2, but we calculated that out it would take $192,000

[27:15] to fund all 5 of those organizations for the remaining 2 years of the Gos cycle. We have done this previous. Yes. done this after the first Geos year we're it's given us more money, and you put it towards us. They They simply wanted it to how far, with the additional $100,000, we decided to put that all towards us. How far would that go down the list We would have to re-examine that I would say that we would have to come back to you to make some choices, so we could go by scores, and I think that alone is not going to be to it. So we'd have to come back to you at the February meeting with a list for you to make a function on if we were to do that.

[28:09] Oh. just off the top of my head That equals, you know, 2 large organizations, right? So that's the sort of scale we do with us that is correct. The 2,000 It could be, then, a portion that for one. the other int intentions pointing artists, and it's not a right. It could be. Well, yeah, it's in the Grants program. We call it an incentive. But so why would it be a venue, you know, it would be any money right? And then 2 would be

[29:03] so. One thing i'll say just to a slight redirection on that is, you basically are with with a a a rematch making recommendation. Staff will then take that. What we may make a different recommendation is, the separate condition may be different. But we'll include your advice with Yeah, when I wanna hear Caroline, and then I want to hear the staff recommend. Okay. I have a I have a full of self issue with going redirecting money out of the $150,000 that we've already talked about putting towards venues and and re hiring artists. We made that decision based on councils, priorities, very clear priorities. So those are the 2 things that we put money to work. and also what I heard them talking about in that in that meeting was asking you questions about. Well, we give you extra money that will immediately go to like filling the few like you're gonna. You're still gonna have not enough money from this priorities. We've said

[30:14] so. I am really hesitant to redirect any and that that $150,000, and I personally would be more. And if, unless I hear something different, if i'm still open, but in my mind that additional $100,000 as much as the need for that. Our operating support is, it's in my mind, in line with Councils vision, and you know the needs of the money to to put it into those 2 programs. But I would love to care what I do. Second, Caroline and i'm probably leaning in that direction as well. I'd like to be. But when you give Geos grants they support ours.

[31:00] So it is. Yeah. So I also wondered by other question. Was. Is there any chance that so you can definitely make that recommendation? You know I I the Budget Office, I can't say. But what I do know is that you know, Council, directed the Budget Office. Look at all sources for public. So I think that there's an an increase in ability for staff to respond. But if you were to all, not provide not an agreement to a statement like you know, you prefer the fully Funds that 192,000, and then you'd send artists fund then that's what we're going by now. 4 450 cash. So how much would that

[32:01] they had an additional 100,000. So, Kathleen, with the numbers. I mean, if you were to say, there's the 250 artists and venues great, and we need a digital 192,000. That would be 400. You could also say, like you were just mentioning 250,000 150,000dollars to our venues, a 100,000 general operates, for we need another 92 to fill that. Those are those are options you have to speak to. so that recommendations. So I actually don't know what the staff recommendation might be, because we still need to talk to a bunch of us. They're actually waiting for this meeting to make any calls on that. What I can say is that we have no trouble carrying forward with staff or commission made last time, which is responding directly to the majority of Council. We're gonna with this venues and to the artists retiring Grant and we'll work with the other commission on what those amounts are.

[33:05] What is it that the budgeting offices? Well, it it just because our recommendation was going to be work with you to to understand that they're hoping you does, to hear your thoughts and suggestions. and so that we can crowd that that recommendation. But we'll also put those into the That's what we I would love to see if there's you know what it would look like, just as an option to take the the additional 100,000, and put that into the, you know, into some amount of the tos over 2 years. Okay. you know. Maybe you could help the best of both worlds. I know it's not going to reach everybody that was above the line. But you know. Yeah, i'm everybody ever. But yeah, you're right. Even if it should one or 2 of those that's that's better than 0 or more.

[34:06] Yeah, it seems like a reasonable middle ground. Maria. Anything I am supportive of trying to fund some of those dos grants, because I I felt like as we were going through this, some of the same type of organizations. We were not getting funded, and I felt like it was a lot of the music organizations, so i'd like to make sure, and I feel like if we pick up some Geos funding that will help distribute this more across the community. Could we get a refresher? On which of organizations we're talking about? And then I, and then I can't remember the so is that in order like from so for

[35:00] you'd have to look at you know that would be there. It's like it's for you. I'm confused. I thought you just said that we were supposed to this money towards then he was an artist, and not that you that that is what I was saying. I I, my follow up, was. I would be interested to see what it like. What the possibility is. I'm still open to that. But i'm definitely still needed to work, because it was Councils directive that that we should keep it at us. But I just feel like I don't have full information and maybe better. But i'm so. So at that meeting that and I did hear concern for a

[36:03] hundreds of people are served. Thousands of people attend their their productions. They are, you know, they both have national reputation. I'm. Just looking at the overall importance of these organizations, and in fact that the Geos Grant will help their sustainability, and also you know that. So so what I heard from Council people is that? Oh, yes, we want you to do. You know venues and hiring brands, but also we do something about you. I mean that's maybe that's I was looking to hear that. But I did hear that. So yeah, I I I don't want to say, just because I was counting voices that your questions don't matter. Okay, respond to Kathleen again. Yes, I yes, and so I hear you and I agree about some of your points. I also wonder.

[37:04] Older by and full of harmonic. We're able to great in that national recognition, and serve so many people because of continued support from Bac and other organizations. So, by serving the venue and artist re hiring for those small organizations. Maybe they could one. They grow to be as big, as influential as folder, ballet and molar, so serving someone who's kind of David and Black, a little bit serving the big guy who's already big versus helping the little guy get bigger. I just wonder you know what our as was mentioned earlier. What our city council's goals with that I don't know. I think we're supposed to focus on that. I'll. I'll put another point in there, too older ballet and boulder, so on on it. Those are the classic arts, you know, when they're in there, competing with other types of art that I kind of feel like they shouldn't have to be competing with.

[38:03] you know, saying. Do you want to sustain classical ballet? Or do we want to support this? Whatever new contemporary, whatever it's like comparing apples and oranges, and saying which, one which tree we're going to water, you know. So I have an answer to a previous question. Thanks, Laura together, but the 5 or conversations with people to ballet credible, or it's good new. Well. where do we want to go From here. We need to get a nodding approval. It's not a formal. so it seems pretty clear. There's kind of 2 2 choices. I make another suggestion, please. You could say both. You know you say we have a priority, and we refer this, and if that's not possible, we

[39:05] to justice. for I would be, would be to alright. to gratefully, to to express our and also request more money. Would that be our? How was that worked in the past? And the Commission goes back and asked for more money after getting more money that originally asked for it. Like it that out. Well for the Commission, we don't get it much. Yeah. So now you also have kind of had this, you know, that. Remember the sugar tax 5 million dollars last year. We have one that my best. The arts are, you know. There's all kinds of alright it's our so I suppose.

[40:01] and we were to the commission right for our. I I will just make a nod to what I heard in the the Council meeting about how to call it in this Council. And there are, you know, health and basic needs are not getting fully funded, either, you know. So it's not just ours. Everything's important. And yeah. also rounding back 2 steps. I'll let the call out that Georgia made a fantastic point that maybe should be further looked into during the next. What's that wonderful meeting we have in October that 6 h we need to retreat. I think that's definitely something that should be possibly considered for a tree. Item about doesn't make sense for the classical ours compared to modus or the dream. Those are like you, said Apple's. Hmm.

[41:00] So, Matt, what you just to go back to your suggestion that we could ask for both. What were you thinking that we met with them? So what what I believe I heard the conversation turning to was there's an idea that additional funding be added, for let's say that 92,000 plus the extra 100. So that was so cool. 342,000, and you would be able to tell council with that funding. We can address your concerns about Venues and the artist. as was described in the staff recommendation, and have enough funding to the last 2 years for those 5. After that, if that's not possible. Here's what we recommend to do with it.

[42:00] and and you know that you can say, either. We recommend it's just artist venues, but I think there's a couple of people saying maybe some us funding in there as well. That would be up to you. Now. also, I think, Claudia, she email us a while back, saying that A. As an organization would be grateful even for a partial Claudia. So. but be an option to Oh, you're pulling a Kathleen? I'll make another another pitch for she's talking. Can I make? Can you hear me? Okay, Sorry. Can you hear me now? Yeah, I say, you know, when Matt Matt, I think you made a really compelling argument about I think it was an October's meeting about the the power of dos grants to really support organizations in the community, and I I think that stuck with me. And so I think

[43:09] I think a portion of this should be. You know the foundation of it. Should Gdos grants. I like the secondary tier being the the venue and the the rehiring grants, but I think the foundation should be dos. And I think again, Matt is based on what you all you presented to us. Maybe that was November's meeting. Very good. Yeah. So it does appear like we're almost evenly. We haven't pulled everybody. But it seems, generally speaking. we we're almost we could be evenly divided on how to approach this. Does anybody want to try to sway the other side, as it were? Where do you fall? I'm kind of I like meeting in the middle, using the original for the originally stated purpose, and then the extra amount for a tos. I don't think it has to be all one for the other. It seems like there is

[44:06] all things can be accomplished. Are you okay with that for even? Yes, I'm. Always okay with those people more money definitely they could say is, No, exactly when you're gone. All right. Well. let's let's start, maybe with there with with what you just kind of put on the table. Who kind of is leaning that way of giving the remainder to Geos asking first for more money. It's okay with that, that that's from what? If not, then then portioning that to G. OS. But we wouldn't be specific, about which

[45:08] what I heard correctly you later, if I can send it back to you. It is your proposal is, ask for more funding, and then $150,000 you divided between then you and artists, and the 192,000 to go to to us. And if that's not possible. $150,000 to venues and artists, 100. Yeah, and you might want to do a strong pool. Yeah. So I I personally like that. So how do we all feel? Yeah. Yeah, Maria. Okay. Hey, Georgia! So good job it's for sure. The only one we did weigh it all that you agree to. No, i'm sorry I thought I I said something that's who did, too. Yeah. So I support the

[46:08] so just to wrap this up if it's okay, what i'll do is i'll listen back to this recording. Try and capture that into a few sentences. Share with you, Bruce. You may be a thumbs up with what we said and get that over the Budget office. Okay, so we all feel good. Agendas might get moved in city council. I don't want to promise that 100% yet, but if it all goes according to plan, we will produce some memo. We'll let you know where that gets published, and when the meetings are there, there's gonna be actions and council and public hearings, and then, assuming that is indeed a before our February meeting, I will bring this back to you if it happens to leak over. My.

[47:03] Thank you, Matt. All right, that we all feel good that it's a nice feeling. All right. Let's see here France criteria for residents headquarters to walk us through that. Let me work. and then it up on the screen, too. Well, just for the purposes of the company. Yeah, I tried Kathy to go, but it was there. Everyone we never mind. Just

[48:03] so. If I hold a focus. Is that still out of the Grants? All the folks just tied into the old man. Okay, so I wanted that if you would give us a little context, you know, would you mind giving slow context when I I just as a prefix to that When I join the Commission in 2,016, the cultural plan is fairly new, right or the just in past. We certainly for the first the cultural fan actually focuses on boulder for the arts focuses on our budget. It could be. That's already over the next couple of years. We sort of allowed some possibility, and encouraged folks from outside of all to to apply for our grants. And so that was kind of

[49:04] for me the door in the first couple of years, and then in my find things started should be the pandemic where they wanted to take care of it. So in my mind I definitely weighted the the grants of bolder folks who lived in older or more heavily, even if it wasn't gos, because we didn't require anybody to us applicants to be, or in the but to be a resident right? So that wasn't an issue, and we we have older focus so we can sort of say, yeah, they have a lot of times they don't fill in Denver. They work is that, in fact, they have a lot of tries to that community and etc. So i'm going to bump them up and scoring. But then for me it's really changed over the P. And and we also the last couple of years. I mean

[50:00] it's not every meeting that every other meeting, and it just kept coming up. It was either with an application, or with whatever. So someone actually live here, or they work. You just digitally. Have, you know, you know, if they're actually older group. So i'm glad that we made changes. but I also want to ask whether we went too far. and if we did what we do about it. Excellent. Thank you. Yeah. Before I do that we we can see, Maria, what we're doing this in case like just the second little square. There it's like, oh, bye, bye, it can see you again. Yeah. So that that that was accurate. I would just add a little flavor to the what set in the cultural plan is that what the community really asked for was a couple of things the 2 which are pertinent are Yes, we definitely want to support

[51:00] our artists, our nonprofit organizations, and the market for their work, and and the economy that springs from the work that they do in the participation. They, you know, sort of foster the other thing that was clear is that people said it said they wanted this to be. We. We want to project Holders creative identity out to the rest of the world. We want this to be a great place where people want to come and make their art, and we want to sort of playing in the world of the cultural center, then play in the the same game as the total centers of the world, because this is an international arts Hub: right? So with all that mind the you know, the old way of doing it was very open. In 2,017. We had a folder focus scoring in order to solve a little problem which was there. There was no one had applied for New York City. But we imagine this happening right, and so we wanted to wait for the Commission to give extra weight to those organizations

[52:05] that we're able to be here right now. The definition of we here, back then it was a little different right, because there was an admission in the culture, planning, and discussions that you know the in in the county and across the region, the market, and the artist that you know. It's a poorest border, and there's a lot of exchange, and that was reinforced with the art of census, and show that a lot of our forms of separate dance interestingly, do make a majority of their income from outside of the city on it. Right? So with all of that in mind, the bolder focus got refined up until we made the change last year right? So that is, on a track that we think is still a very good one. and does a lot of the things that we talk about. And the the reason I wanted to linger on that story for a second is because what the bolder focus

[53:00] scoring and what was in the culture plan it's meant to do is the same goal as what we're talking about with the new role it's like. Our goal is to make things better for people in this place right? And so we're just using slightly different tactics to full. But for problems that have the same goal, you know. So it interestingly, it's not. as you know, with staff brought the recommendation to keep going with the old. We refined this into a new that wasn't like a contradiction of staff. It was just an evolution that that we saw right, but not without confidence. So what has been happening is exactly what we expected. that there are a handful of organizations that are no longer eligible, that we've been funding for a while, and we heard from them. I think we've heard from a total of 3 by staff. Is that accurate now? Oh. so I want to make it clear that that is not an error in the language that is not confusion about the language, and that is not an error in scoring right, like everything, is very clear or clear, perhaps, that it's ever been

[54:10] but very restrictive. And so the reason that we're getting complaints about this new rule is because there are organizations that no longer fit that right? So we need to be able to like, have that conversation with that context. So what we can do about it. To answer. The second part of your question is. first of all, nothing right now. So we we had discussions before about some of these things that come up. We have gotten legal advice, and it's also just a the whole thing to to not change things midstream. We already have a location in that are affected by this, plus the fact that we're we've built a lot of trust in the community and consistency, and so we are recommending that no changes be made until the 2,024 cycle.

[55:02] So with that in mind we can definitely work on how to go back to the old language, improve the new language, or find something individual. But that would be something that we would start talking about in August. One thing that we can do right now, Lauren, who is been already talking with all of these groups, and this you know very good. With outreach we can get a little bit more proactive about that. The extra rule that you put in there that partnerships were allowed is the map in. and so we can. We've already been telling people about that, and for some people that doesn't help for some people it might. But we can actually like, reach out to have a conversation with them, proposed markers. They might reach out to. you know. Maybe people don't understand that the venue that they've rented to do a performance could be a partner. You know, an artist that they're employing who is an older, could be a partner. So there's a lot of ways that we can.

[56:08] you know, address some concerns. so that would be. You know the one thing that we couldn't do between now and the did. I answer all of your questions you get to the people You there aren't clear that they could, partner. or they're just assuming that they don't all. I think it would be a shame, and we saw a big drop in applications. On the other hand, I think that I mean, I think that we did the right thing. But I think there's also unintended consequences. Alright. right? So yeah, so I just wondered in your conversations with

[57:02] organizations. Are they getting it the big part here, I mean, as they seeing a, and they do this because the first part is the what's the data show? Was there a drop significant drop in in applications? We don't know yet? So the first application. Well sorry. The community projects for organizations which is generally our biggest category. That's not due to February. We don't have to us the cycle, so I try to give them more time. So i'm not sure about that that one yet. Correctly. I've spoken to a few people. The organizations actually like some to to talk about how they would work out. But through our new system. professional development grants which are individual artists because this pertains to individual artists. Also. we're giving similar numbers of applications when I can tell it's first come for. Serve right, so we tend to get them towards the beginning. But I've spoken with

[58:02] their 8 applicants is still going 3 of them about this, and how to work with this. So you know. if they're working at you, or like how to work with them Menu framework. Right? So I think my concern would be the organizations like artists that we've never worked with before, and that Aren't used to, or comfortable reaching out to us to talk about, because we hear from like lots and lots of organizations that are comfortable with this, and they they They can talk to us an artist, right? But it would be the people that would be the new applicants that I don't reach out to you us yet, I think, with these, and we're not going to know, because we're not going to read it. or and this, or potentially misunderstand it. And just say, Well, I just can't applies that, you know. And you know, when I think of partnering with a boulder based artist organization. Personally, I don't see that as a hardship.

[59:02] I I think we need to help them to some extent, maybe by having a link like right there on the website, a link where it says that to a list of organizations that have indicated interest that they love to talk to people that are looking for a partner. Sure, we'll talk to you about partnering and hosting your thing. You know, whatever that that collaboration is. But I think it's a it's a wonderful thing, because now we're furthering that whole concept of collaborating which is set yeah to me, very big. And in art that concept. So I I love that we're in actually incorporating it. And now that was one of the first things that we said in the first meeting we ran this through collaboration what we do about it, and she also taught me about the data. That suggestion is that doable in our Grant cycle. Right now.

[60:02] I was just thinking about how to do that logistically, which is my email, right? Like, okay, how do I do that? I think it would. I mean, certainly it's possible. It just depends on how fast I can get organizations and and individual artists to respond to that, and what we would tell them, and what a partnership looks like. I mean anybody that's asked that I've spoken to. I've tried to talk through them with like, okay. So you you have exhibitions of zoomable or or you as a professor. It's you like. Come on right like. How can we use the past that you already have? Have it super individualized? So I also just don't want to put a burden on to organizations to to say like we're going to have all these people reaching out to you from everywhere. Right? You know what I think. Maybe one thing we can do is but you on the graph paperwork, the website what at least, you know, we want. We want to encourage and support you, and we can. Now my collaboration. So call war. And yeah, I guess I was just trying to make it so. Everything wasn't just contact or in contact there, you know, with direct self direct people to these these sources.

[61:12] Well, yeah, well, i'm just thinking I think it might be just in this case faster and sometimes easier, because I think some some people, artists and organizations are maybe like oh, does that? How does partnering? That's the other thing right that we're talking through like, what do you consider partnership? What do you consider collaboration like? How do you even define what's there? So it is actually. they should just reach out in general to be sure that whatever partnership that they're building, it's not, you know. Oh, i'm just gonna like. and it could be a Pdf: that we that they can download or look at that. That's all this stuff. And you know again, just trying to reduce the number of emails you're getting about those. One of the things I heard you say was that your concern for right now is that the newer, unfunded, ungranted organization Certainly, then recognize that this collaboration is possible. So maybe that's like an intermediary step this year, while we develop a list or something easy to get. People is just

[62:16] like, you know a link like, or I don't know how hard it would be to do one of those little surveys in the beginning. Do you qualify? Do you do. You have a an address, and if they say no, just pop them up and on to a list on the page of those. Have you considered, you know, doing your research and trying to integrate with the older organization without giving them the time. The contacts from right right. But maybe that's like a way to address your initial. and they know that's a road for work right like. How do you make sure that they're reading it, and like because some, you know, there's a different interpretation of what Parker means, right?

[63:03] I just know for a lot of granting organizations. They have that little yeah, all about it. Yeah, I don't think we have that right now. I have a couple of questions. Oh, okay, okay, Sorry When when you're partnering. If if someone, for instance, were to to pull a a. a permit to do something in a public space and boulder, would that count as partnering. you know? So if they had a you know there's the one group that does the mobile theater. and they're pulling permits. I assume, to do their performances. Does that count as partnering? We like the parks and bracket They? No, I don't think so, Maria. I think that strikes me more as standard business procedure. and the you know the city to approve a permit really wouldn't participate in any way. You know

[64:01] it. It it's it's just a a review and checking a box and releasing a permit. Yeah, so I wouldn't be that as much a collaboration as taking over our commission money. I guess it's really important that we make some. We define these things. But you know what's the difference between partnering and streaming? What's the difference between partnering and sponsor it. You know there's all these little nuances. So I I think it helps us to really get into that and provide definitions, although it's like Maria Re. Did you have anything else? I think the other thing, and I I know we're classic at word smithing, but I think there's a really interesting difference between the old text and the new text. The the old text. If I were an artist replying for this, it's open to all, and i'm like great keep reading the new text. The first sentence I would read that first sentence that i'd say, i'm stopping here. I don't qualify.

[65:02] So I I wonder, too, if we ever go back and revisit the text to put a more, you know. Put the more the parameters at the bottom and more of an entry statement towards the top. If that makes sense, do you guys. Does that make sense more and looks like. Oh, yeah, I could turn my camera on somewhere. You can see me. So not just. And I. There is text. I apologize. We cropped up a bunch of the beginning, but I do really like the idea of some kind of Intro line. That's i'm trying to remember what's right before that. Yeah. Okay. Great. What do you see now? I mean, that's actually increasing that partnership. or what? What is that? What follow us as well. So I haven't looked. I mean. I can say what I know because of who I've spoken to, and I recommended because we ask after this section. We give very specific things like

[66:02] you have to give us a bill or a you know, like there's a list of what people can offer. So I said, if you are not like the institution that's buying like zoom a holder, for example. Then please get a letter from them that says we are a partner, and then attach that with resumable their plus their proof. I mean we that they exist here, but it's more just to keep it consistent. I'm not. I haven't looked at the other applications. It right, because we're not in that Eligibility Review. Time just yet, and i'm curious to see what comes up when we need to start getting my community product. That sense. That's one of the things you might suggest. If you had a phone conversation with somebody who was trying to figure out whether they were eligible. They might say. just a letter from the organization that you know hosting you. Yeah. One call out on that note, and this is the techie and me coming out a little bit. It might be potentially at the beginning of those calls. Start with. Do you mind if this conversation is recorded, and you know, getting that out of the way, so that you can then chop up the best of those different comments, because you don't have the same conversation 17 to 70 times, so you can chop up the best of those different conversations blended into one, and then say, oh, do you want to call me before we schedule? Listen to this recording, and then that might eliminate also Also, i'm thinking about single point of failure. You're awesome. I hope you live to be 100 ninety-

[67:28] 7 in the event that you are sick? One day yeah. we are lost. So how do we ensure that we have a a backstop? Sure, I mean, I do think that the idea of having a call with a Grant manager, and this is for any organization like I do this to when I'm applying for my other hobbies is that you're getting some. You're saying like this is exactly my question, my concern, my interest. And so it's super normal for any brand entity to have somebody that's back there just answering your questions right?

[68:00] So I I mean, I like that. I mean, we do have a facts pay each right like an Fq. Page. But reading is always not. Everybody's like strong to. but the I do so like having that. Please just reach out to me, and we'll talk it through, because, you know, I can give the background of like the commission like. You can watch these meetings and hear what they're talking about, and I hear their interests, and like like this meeting. Specifically, I I will guide some people to listen to this. Of what's the context behind these decisions? Right? That doesn't really answer the question. But i'm just saying I I could actually prefer to talk to people instead of having like a for the 7 to 70. So i'm not 70. But we're getting there. Yeah, I mean, you could give the argument that on the website you could almost have like a workflow thing. So it says, do you live outside of the city of alder you. This is what you need to do.

[69:02] Do you live inside the city of Boulder? Then this is what you need to do, and we start off just kind of being inclusive. It's that gonna be great for visual learners, too, I mean, I I I hear what other people are saying like you start to read that as I I can't do that. we're trying to remove that barrier. So if we immediately say, if you look outside of boulder, all you need to do is this: this is great. Yeah, Just an idea. We'll report that we are almost out of our Grant writing fund applications we had. I got the seventh day, and we only have 8 this year. So we are getting a lot of new applicants, so that's good. I do think we're gonna we are getting an applicants. Yeah, that's the other ones that I know have come in. So at this point. Is there anything that we, as Commissioner should be doing to encourage these partnerships. For example, if one of our

[70:06] we have a conversation with them like you make an applicant, so we're asking to partner with you, which i'm hoping you allow that. But at least let me know if you have any questions. We're just encouraging people to have some kind of bolder connection. but they don't have actual office headquarters. You know we we have, you know. focusing what we're doing, the folder focus. But we want to allow other people to apply, but they need to have a partnership with you. They're asking you to you, should. That's that's a good idea. You may choose to. You need to be proactive, you know. Reach out to all your ways on organizations to just say, Look! It's the rule we really would love for you to step up. I think I would add to that Right? It's it's we're.

[71:00] We'll talk about this more of the Grant writing our Grant training. But to get you all lined up, what partnership means. But you could say like you want this to be acceptable. We want it to be defined broadly, and so you should talk to Warren if you're interested in collaborating, and if you come across organizations that are outside of the little that might be interested. So you like. Yeah, you probably could do this talk to one. Yeah, that kind of communication would be great. All right. Let's see any other discussion, for do we need to vote, Matt. Or where do we stand? No, let's just mark it down to talk about August. Okay. that seems so far away that it's gonna be here like 2 weeks. All right, Ebony. Well, thank you so much for the for us. I am so honored at home. Oh, my gosh! You can't see it. I'm scared of that is probably a fun napkin.

[72:09] Thank you so much that the first thing I have to start with. Thank you so much for the opportunity to work with you. All this is gonna be a little dramatic. But first off, Thank you, City Council. It's been an honor to serve my city, using my experience and service design across the tech and nonprofit sectors. Next, I'd like to thank the lies on organizations. I've gotten the chance to work with it genuinely brings me joy to make introductions and to strengthen community tides and create new neighborhood opportunities. Chris, Lisa and Lauren. Thank you for showing me what a well oil machine looks like in the face of extreme and unforeseen circumstances that arise in this serving the city as grand as Boulder Matt, Thank you for giving me a Phd. Of civic leadership to my fellow Commissioners. Thank you for the chance to revolutionize the elementary requirements to be more. You inclusive and collaboration, focus and addition to improving a list of older counties, multicultural organizations. Thanks for that one. And finally, thank you to Kathleen for teaching me what it means to be a commissioner. You and I are

[73:10] completely opposed. I'm. Almost because well, you taught me what it means to be respectfully in this conversation what it means to even have that perspective that you bring a lot of times, and I wouldn't be a good commissioner if you hadn't been on this. So thank you so much for for what you've done, and i'm looking forward to helping build a better boulder from afar. I'm moving to the East coast to help my family, and some troubling times that we're having my email addresses on the Bac website. So please reach out if there's any way I can help you or anyone listening, or anyone on the Commission in my last week as a boulder. Ours and Culture Commissioner. Thank you again, and I really appreciate this opportunity. Thank you. I I I think I speak for all my general Commissioners. When I say you will be missed you, you bring a a vibrant, energetic voice to the Arts commission.

[74:07] and I, though I might not agree with you on everything, and, damn! I love to hear your side, because it makes me think about stuff usually in a very different way. And that's what this is all about. Right. So so thank you for for every all your time that you've put in. I I I was gonna add, yeah, thank you so much. I also feel like I've learned so much by work with you, and really inspired by your engagement community. Everything I go to. You're at out there talking to people about how to improve arts and the city. I'm getting on this really talking a lot about how to look through the ones of inclusion, for in different ways that I wouldn't normally think of, and the wisdom of

[75:02] it's been really an honor. Oh, I I i'm sad that you're raising us. Yeah. I really appreciate it. Thank you for all your contributions. I think on. and I that's a lot to accomplish in time. Sure and done it with humor and energy. And you are a great advocate. So you have to get for the art center. On being so. Thank you. Yeah. And I wish you the best. Sorry that your family is going through a hard time. I thought you were just gonna like join us by. We do need to kind of dedicate that time to my family. But I will still be cheering on boulder so hardcore, so i'll watch out. I might be attending meetings as a as a

[76:09] and like grind through the financials of these like what we do next year without you. Thank you so much, for this. Is this your husband? Well, this is my last commission meeting, but I can't wait to see all of you on February first at the year ahead. Okay. Yeah. Okay. Well, thank you very much. Ebony for everything. You've been contributed to the Arts Commission communities. Better for it. Moving on. Matt, what do you got for us? All right? So while you're thinking about your questions on the demo and the step updates. I want to throw it over to Warren to talk about a few events coming up because we're ready to go

[77:10] this way, Too excited there. Oh, okay. I just wanted to get these on to your calendars if they're not already these the training as far as it's right after this meeting, because when I plan that we weren't having meetings the last day of the month just yet, so it should not take 2 h. But we will talk to the Grant program Talk through. Send us some stuff, how it how to access your I mean. A lot of you have gone through this process already. However, I really like you to join me through it. And then we have an important discussion as part of this about the scoring system and the rubric, and how we all. or really how all of you, all the Commission are thinking about the rubric and thinking about the scoring. So it is an important session to join it's on zoom. So let me know. Whenever you want me to send you the or i'll just send the zoom information to everybody. I will be recording it, but it's a lot better discussion if it's not just to people talking, so

[78:13] please let me know if you have any questions about that, and see you tomorrow your head that I did not pay up. I need to advertise it. It's gonna be super fun at our gallery. What's that? It's just right on Broadway and Pearl. So yeah. okay, yes. So we'll have organizations and artists giving their 1 min presentation. They'll be bar like a paid bar, some snacks so, and our gallery has some really cool workup right now. So i'm happy to be having it there. One band.

[79:02] This just was confirmed today. The media and the arts panel. So Folder Arts Week create folders and the organizing together with us because we can't support journalists. But it is for trellis from different local outlets that will be on a panel in the town. So talking about how we, you know what local organizations and artists need to do to be able to best connect with the local outlets. Essentially they will be moderating. It will just be cool. Panel also, like Saxon for purchase, and then we'll do our take. Put on your calendar. It's going to be super super fine this our tenth year. It's crazy, the Exc. I mean. There's lots of exciting things the manager are the up on prostate or on. Yes, the frustrate. This year there is a deadline. If you want to get into a print, we're doing a print pull out kind of like what this does with older weekly. So there'll be like a printed thing of events the deadline for that is in March. So

[80:09] So if you want to tell you of these on organizations that define to get into the prints media, it's for 20 s. It's so close to mine after that. But and we're giving up 16 sponsorships Friday. or from our office for both our 2 and march 27. This is deadline to get into the and to able to weekly full. I like a pull out. You know what i'm talking about like like a little magazine. Insert that people can carry around and go to. I think it's gonna be. That's like i'm excited for that one this year. It's like, I do kind of push. Yeah. It's it the Arts and Culture Office that's putting on the Media Channel, and this that. So the Folder County Arts Alliance boulder.

[81:02] Technically, we can't like engage that closely with journalists. So we're supporting what I'm. Seeing the the relationship between government in the media, each is sort of out in ours like it gets more of a practice than a rule. But yeah, they're going to pay journalists to avoid the section of conflict there. Enough. alright. Thank you. What was the deadline for the pull out. March 20 s. Are we all gonna wear the same caller at the year ahead? Are we doing anything cute somewhere to all sequence. And okay. we're streaming it to hold your board. Meeting there we are streaming it. It'll be streaming it. It'll be streaming it. It'll be streamed on. It'll be streamed on to it's Youtube. So i'll be posting about that to where people can watch it on what they want.

[82:12] I'll be wearing this suit. Okay. Alright, Sorry to move us on from that. Are there any questions about the manage memo? I had a question, Matt. Yeah. I think you mentioned that the public Arts accessibility signage is on. Hold. I'm just curious on some background on that, and maybe I've missed it in the previous meeting. No, you didn't. The reasons on hold is until we hire a new public, our administrator. We want them to pick it back up. So the we have funding in place. We have a plan in place. We just need someone from it

[83:01] great, and can give us an update on how that's going. The search. Yeah, it's great. We had a lot of candidates. We had this 49, I think 40, 49 candidates. For the position we've narrowed that down to 8, and we're setting up interviews hopefully. The week of March 6 we're hoping to have someone in place by I'm: Sorry. February sixth. We need to have someone in place at the earliest march first. so we'll probably introduce them to you at our screen. We did have a comment, a question to comment how we come to the No, that's not so excited about it. If anyone has any other questions, shoot me an email. So next on matters from Staff Lauren has some. You proposals for you to.

[84:00] So you saw the application in your pocket. This is this is the background slide that I got for you, and then just ask any questions. And then also I do have some most of my wish for you, which i'll spend in a second. So this is a new partnership with the detail. Maybe shove to us to be. We can run a similar if we were a program that we do with Mac the editorial. so it's one you would per month that they will organize, which is different from Mackey. There is just kind of whenever they need Most of the other aspects that are very similar to the arrangement with Mac. Yet before I ask this, it is a formula review, and the administrative approval also that we do with Becky Auditorium. Do you have any questions about this partnership agreement. Thank you for the civic minded responding to the venue crisis right now, and using their asset. Your facility for the good of the community at a time it's really needed. So we definitely need to add them on the back.

[85:01] This is it. you know. Please. It is the actual way they would not charge for the menu. Or are they getting a discount like? I think they are doing like Matthew, where they won't leave the the actual pay be. And then, if there's staff needed, or tech staff, or then the organization would be, or individual be responsible for staffing right venue rental funds when we have to supplement that cost. Yes. and i'll I'll put one more thing out, which is, we're talking with colleagues in our department in Chris Jones. It's suggested that free parking might be able to. That's that's not be great. How would you do free parking? We have to our codes that we can print out as part of the program. So

[86:01] in Russia. So it's there only events where they could use parking, not on the weekends, because parking is for anything in the town during the week a 15 per 15 and pro garage can easily accommodate. Okay. that's a technical question. Harping back to our conversation about eligibility requirements. If this would be considered a partnership with a local organization, we just eliminate the general eligibility requirement. What would they automatically be eligible? I mean. that would be up to the Commission, I mean, like I would say, yeah, I'm, i'm going to. I'm going to. I'm going to

[87:01] grant to say, like, if you get a note from E town. Yeah, I'm. Just saying that there's a bullet here that that your eligibility requirements that you need general eligibility requirements which would then like to go back to that. We'll put a note in. and they sign up saying, like, if you're outside of older. we consider a letter from E. Town saying you booked this guy as a partnership with eligibility. Requirements are independent of the they're they're separate and independent of the headquarters. and so each of us got it. This is fine. We got it. Okay, Gotcha: yeah. Gotcha. Okay. Okay. I just can say thank you. And that and the whole staff for allowing this possibility. It's like It's not right here like Why, how do we put it these out? I guess it only Mackey right.

[88:04] and i'm just hoping this maybe pays the way for other. That's my question. Where did you listen them, or did they just approach us? They purchased so the agreement with Mackey is from it's an old city agreement, because we, I believe you help them, bill in front of you, right? So that yeah, renovate it. So that agreement just is something that came through that agreement. Timeline. We haven't solicited anybody for this. But I think you town recognize how that's been you and I. I think it was actually after that the new panel that happened there right the research panel discussion. They realized how important it is and how hard it is for organizations and individuals to get space. So they came to us and said, hey, can you help us with this? Because because it's definitely a recognize like number. Yeah. So i'm wondering if we could do

[89:00] any kind of outreach to try to get more, you know, like roots music to be able to get them to sign up for this thing. I mean, I could think of 100 places in town. Yeah, I'd I'd love to see lots of places. What? Yeah. Yeah. The the only thing I would ask, though, is if we do solicit. And I think we should do this with Mackey, and if if we approve that. I think it's only fair to give organizations a real. I mean the sense of how much this free thing will cost them right. They're all set to you. Just send them up for failure. So for Mackey, we all know that the $1,000 covers the rental, but you have to use this, this, this and this, which is another, you know. Let's say a couple of $1,000. Is that realistic couple of even even more so.

[90:05] I think E. Town could help out by listing, then use free. But we do require that you use this, this, this approximate cost to do this, and then, if we get a few more places, then people can compare apples to apples. I don't know where the potatoes in came. Yes. so 2 points that are kind of arising from here is particularly well located in terms of you know I can have to versus you want to bring in, and who maybe use bus primarily and don't have our love but for given free parking, great, great. But some people really only go by bus. So if we're gonna start soliciting? Can we make sure that we're not only soliciting folks who are way out in the world of older counties who don't have any buses near them. So to the point where we're actually disenfranchising some folks whose tax dollars are going to support that Endeavor the other bob that's coming out for me

[91:01] is making it very, very, very clear that each I will not have a a hand up or a extra incentive when it comes to their grant applications, because i'm worried that there's going to be supposed to be like oh, B. A/C. Is soliciting. Let me go ahead and sign up. We're friends now. I'm pretty sure i'm going to get that. Grant so how do we make sure that that's very clear? This is something that you're doing out of the kindness of your heart, not something that you're going to expect $300,000 over the next 40 years. For Yeah. absolutely. And conversely, when I I think of solicit. So I purposely, if I go to an event, I buy my own tickets. I don't ask for free space. We pay for any events, face any band, any anything. I also worry that when I call people and say, hey, are you up to this to like? Oh, the city that gives us $50,000 asking for this thing. Maybe we should do it right like my concern is, we don't want to abuse the kind of position that we have with anybody right? So I would love. I think it's a really extremely generous of you town, and it's like i'm very, very happy to help with it. It's very minimal and all right.

[92:04] But i'm worried about so like that power dynamic thing, you know. there's some sort of quid pro quo. Yeah. or even the proceeds with quote protocol, because that's another piece of like the we represent the city. Yeah. And I think it's for all of you. If you were if you were to reach out to the people making great decisions. So we got it. We got to think about how how we reach out. I think it is important that we celebrate in town and say, like I don't stop Peters, but we'll just have to. and I also think you this will help you. and to know that they had wonderful of arts. Performance is going on, and that they were filling their all. They're always looking for good

[93:01] good good shows, too. to that. Yeah, no. And I just think that there's so many places that would value something like this. You know the spark place where we had our retreat. I I wonder if they even know that they could offer that. So I think we should try to put. Maybe you know, a older kind of Arts Alliance puts it out there for us rather than they've come from us, and also think of reaching out to the for profit. Then use my other goods to absolutely, absolutely. I mean, can you imagine a world where Chautauqua Auditorium is available once a month for free to artists? Yes, that would be amazing. But we have. We have to. We have to make the change. We we have to start that ball rolling, and I think it's doable.

[94:02] but you know we we aspire to get to that point, but you know it out is great. You know it's wonderful that they've offered to do this. Now let's try to get more ebony. One other note pulling off Bruce is beautiful speech. I'm wondering what it is Any chance. I could just be like a 2 sentence piece of the FAQ, where it just have a very, very high level if you want it to be part of the way. But the the person you'll reach out to these are like the requirements, and you know, not too, in depth, but exactly what you're gonna say. We're not actively soliciting, but we're providing information even that you wanted to offer. I think a lot of organizations. They have the want to do it. They don't know how to get there. You know we have so many venues, so let's give them the opportunity to bring more people into their space. It's it's a win. Win. Do we need to vote?

[95:03] There is. That's why I'm sitting here. It's a motion that we do that you would have seen with the rest of the Grant program, and this is just so. It can be delegated to staff like Mackey the Venues, the professional. So we're just doing this to make sure that they're all following the same. We might not sense on that. Okay. So the the structure of the application, the you know, all of that is the responsibility of staff. So we take your recognition. What I'm hearing from everyone is that you dors this shooting forward, and the application looks good. Right? So that's one thing. The vote is actually about specifically that delegation of the of the decision. So just a little okay. with somebody like to make a motion. I move the final approval of the Is there a second any discussion?

[96:04] Okay. Oh, I'm: sorry, Maria. You there. Oh, okay. give it this, Maria. So there she is. and off. Let's see. I just want to be sure i'm not missing you, Maria. If you had anything to to add. not hearing anything. we will. Let's see. So we have a motion about the table. All those in favor. Right? I believe the motion passes you. Thank you, Maria. Great thanks. So to close out this meeting on a. So for the Okay. Since we added a

[97:01] to our number moving from 5 to 7, I have been misinterpreting the sunshine. So there's there's language, and the city China that talks about a majority being a quorum, and that was the language that we were using previous. But I was advised by our attorneys that this actually State law around what that means that I need to correct. So here's the rule is that any more than 2 commissioners in a meeting and an email chain, or any other correspondence talking about city businesses considered meeting business. Okay, so what that means is that first of all. If 3 of you show up, you have something to be clear in the path to the 3, because i'll talk about majority of 4. Right? So okay, it's 2. If 3 of you show up to an artist's event.

[98:00] well. or you know. find each other at a coffee shop. You cannot discuss business right you need to. And one of the attorneys that advised us is you to actually get together and say, hey, we're going to sit down on a cup of people. We're not going to talk about this. That's all agree on that. That is fine right. But if an email goes out to 2 of you. It's fine. that's consider city business. Let me know, and we'll put it in the packet. It's publicly noticed. and then any event like for your head or I don't think all of you will be there. But if you know there's an actual event that we're sponsoring, and there's board that 2 of you 3 or more of you are at that event. We have to publicly notice it in the paper in the news from City Hall section. and we need to allow the to observe the meeting. I need to that recording.

[99:01] and it's. For if it's been planned in advance, correct, you know, and then any subcommittee of the Arts Commission that can form. Oh. so could you conceivably do 3 and publicly notice that I I believe there'd be a mechanism I'd have to check with the city clerk and city attorney's office. Walk that room because there are restrictions in the further about how the Commission can work for things, and the Council as well. So there's a protocol to go through. So. but 2 People's. so. Okay. right. Chris, do you have anything you want to ask a question. So if we, if it's 2 Commissioners and you, is that still public record? Okay. So so just to be clear, so we're on the same page. because I see Kathleen and a lot of events I go to, and you know we we talk about the art on the wall.

[100:06] As soon as the Third Commissioner comes over. We can talk about the art on the wall. We just can't talk about Arts commissioned business. Correct? Yeah. So I just want to be clear that we can all talk and see each other in our small city, but it doesn't have to leave. I just want to be sure everybody. Yeah, I want to be sure. Everybody clearly understands that it one of the doesn't have to walk away. I just to add to that. So that area where this has become an issue, is it? It's there is a meeting where 2 of you are invited to discuss. You know something, maybe, with us. Who's planning to write a grant, or is interested in in what happens with the Arts Commission. And then, for some reason, another commissioner got that. Then you have to decide who's leaving. And so and that is happening with us and other commissions. So just being, you know, acknowledging that those situations do happen so the minute that you, you know, if you acknowledged that this is going to be discussed, and there's

[101:14] more than 2 commissioners there that you need to expect that one of them needs a conversation. Yup. Cool. Thank you for the clarification, Matt. Did you? Let's see. Does that conclude your then? What are we getting another? Yes, so we'll submit the reservation which we're talking about a second. And so, Kathleen, see Bmt and the option 2, one. Where are we in that process? Still thinking nomination use applications. And

[102:02] yeah, I think we have to. If you know anybody, things have been given application. How many people have applied so far for the Arts Commission all right. The last time I received an update, now that that was about a week ago there weren't any, but it was really stressed to me that most wait till the Us. And it really was stressed me, because that's the case with most of the other commissions. They might have gotten one here and there, maybe at the most it was 2. So it should be helpful. You know that doesn't indicate how many people started application. But Didn't: yeah. So you know, I I venture to say all of us are somewhat active on some social media channels. Perhaps you know, if you can post something just to try to get more people applying if if Lauren wants to. If somebody wants to send the Commissioners like a 50 word thing that we can just copy and paste. You can also.

[103:07] Yeah, it's not like the best thing to do. So yeah, it'll help my on your staff alright. folks that you know, in the community who are. you know, would like to. I have this one of I have it in the email, but I have a little. I have a little flier than it has, like a little info thing that's from the front door. Okay? Amazing. Yeah. And we also have a which we'll send you the link to. Yeah, I guess I I am trying to push the concept of where Arts Commissioners. many of our friends, no works commissioners. I want to get people to apply for the Arts Commission. Not the All. You know the dozen other, you know. That's one of the people, too, but that's worry about the the Arts Commission, especially when I hear at least to say that

[104:02] Yeah, I that way. If they have a question, how have you like being on the Arts Commission, and to be to be fair every time we do something like that. It's smart exposure for the work the Arts Commission is doing, and the Arts and Culture Office is doing so. We need to let people know. You know these grants are available. Our being an Arts Commissioner is like one cool way to be involved, and I would note that we are working on our synergies between the Arts Commission and the downtown Management Commission and the University of the Commercial Area Management Commission and the former Junction Access District Commission, all of which have several things. So if you do have some folks, while I understand and appreciate your your priorities, your commission would not find you also upering up those as other options. Fair enough. Thank you. Crazy. That's a very good point. Thank you for for mentioning that.

[105:01] Let's see. So before we adjourn. Is there anything else anybody wants to talk about? I have a non business thing just to follow up from last time, because I never found time to come to the office and pick up the It's just, you know. Let me know when you did. You get your part of your deputy to bring back to? Can you bring it to February first? Yes, yeah, I'll do that, and it's somebody. Do you want? Can you get a tube to put them in? It's probably a good idea. So they don't get things up during the event. Yeah, yeah, that's a great idea. I'll do that. Okay, especially because Wendy. I'm: sorry. Oh, good. It's it's a lovely thing that I will send you. Thanks to them. Second.

[106:01] you know it's kind of a. This will be like a world record before before we go. We never get this opportunity, because it's always like the midnight. Is there anything any of us are doing in our personal or professional lives that you want to share? Take a second just to let people know you know performance coming up, or anything. I have one march. That's I think, March sixteenth, but i'm not sure yet, but i'll send when I have the actual details. It's going to be an aviate cool. Yeah, and it's it a. And that's the perfect venue for what we were just talking about. So they have a hypothesis to the organizer. They're just kind of hard to get it all right. But yeah, and I appreciate your saying that that is not usually a fee, but that's good. Help them get the work. Anything else.

[107:03] Same with the group called Tabulate. We have 2 concerts actually President's day weekend. I hope some people are here to up to it in in February. So the Friday night and the the Friday night and the Sunday afternoon first, and it's. It's an interesting program. It's some classical, but also spiritual and other songs that deal with struggle. So where is it? It's First Congregational Church, which is just across the Oh, amazing. Okay, yeah. And I guess the other thing is that I am going to continue to work with create Walter. Which way, after I leave that commission. The idea of an arts and culture complex, and what we could do as we work toward that vision. What we could do in the interim to provide more space for artists to work

[108:02] with. Have, you know, a rehearsal value space, and there are some possibilities. So we're helping to really pursue that conversation. So that's it. You You can always contact me or Deborah Maldon, or we're helping to be able to raise somebody. you know, make this vision works. And and just to add on to that. there's this grand plan to try to make something really cool and big. But there's also some intermediate things that they're trying to do as well to get to that point. And that stuff is something that really interests me. Turning some of the city owned properties into something to do with the arts, whether it's when themoca moves, and there's that space

[109:02] there, you This high school spaces come up the senior center space to come up. So it's really cool things that create boulders trying to trying to make happen. And I would encourage you all to to be aware of them if they're not already. I was really excited to hear that they were a kitchen was a part of the the the the call marriers, because I actually just recently met with some folks that living in the mobile home communities, and a lot of the women are housekeepers, and they don't want to do any more. Their bodies are tired, they I love cooking, and they see you know Mexican food all around town, but it's not their Mexican food. Hopefully. These curt Yes. oh. creative part of our lives.

[110:00] Anyone else One more bit February is this team. So 2 Wednesdays from now from 9 am. To 10 am not in standard time. Oh, my gosh! Thank you, Caroline, for writing it down. So to where I'm. Senior director of Global community engagement, we're hosting our second Annual Forward Motor Company Fund Fellowship Center. It should be a pretty good sh that we've got really good young global entrepreneurs from Mexico, South Africa, Kenya. China main one of the country. We probably gotta go in there, but it's only an hour, but it's one of the most inspirational hours of your year hopefully. So if you have a chance to attend the Board Motor Company. But Fellowship Summit, hosted by Watson Institute, if you Google, that you'll get there, and i'll see you there. Anyone else on I'm. I got handed our adaptive dance program. I did. I did 10 weeks last

[111:02] all. It was really amazing, and I have it going on now some days at 1 30. So it's for middle school age. Children like about that age range with a physical and cognitive. It's free because it's a paid for by a grant. So yeah, Jerry. Yes, I older badly on Sunday. Is that 1 3 for an hour? You know what's anyone? I've never gotten to work with this group of people before. I guess. Yeah, we have a lot of time. Cool anyone else. Alright. Let's look at Maria making sure she doesn't have right now. All right. Well, thank you, everybody. Let's see Top 7, 36,

[112:07] right Good luck! How many everybody.