November 8, 2022 — Downtown Management Commission Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[25:13] Is it takes out like I said, a lot of the manual back end process. And when we talk about the the driving in and driving out, it also takes out the gates gates, break machines, break ticket spitters, get jammed credit card jams, etc. Etc. We've dealt with that a lot, even when we do our overlays. I mentioned that we acquired a parking company. We set up our metropolis cameras, and had it run side by side with a a gated system and our metropolis camera system the one that we're talking about installing for the city of boulder outperformed the Gating situation with a I want to say several fact. Additional transactions recorded as of the gate system. When you can imagine a situation where somebody pops a gate, and you have no idea how many views left at that point, or someone breaks the gate at 10 o'clock at night and then traffic doesn't doesn't slow down no one stops to pay or anything that goes along with

[26:16] That until someone comes to fix it so, even with broken gates or high functioning gates, our system still captures that you can drive in. You can drive out the system after you're in our ecosystem. Venz itself allows us to take payment, and then pass that payment along to the appropriate person. It also improves the administration, and I've got Evan on the call, and Evan has lived this world a lot more than I do. But, Evan, do you want to talk about what it looks like for? Permitting, because I think that's going to be a big factor for the user experience when it comes to city of Boulder Yeah, absolutely. Thanks. Mike. Hope everyone's doing well today. Regarding the perme I know in our previous discussion this is kind of a hot topic, and you know what that really looks like for everybody so it's a very seamless process, and we've really moved towards a a self-service model if you will so tenants.

[27:07] Of office buildings, real retail partners of Pearl Street have the opportunity to sign up on our network. And there's there's 2 ways to do this number one. If they're an individual. Parker. They visit Metropolitan I/O and they select the garage they want to park in, and they can become a monthly subscriber at the snap of snap at your fingers that quickly the second Option is an enterprise onboarding and what that Consists of, let's say, retailer, a wants to cover the parking for the employees. They would onboard those employees through a redemption code or an email invite those employees would then enter their basic information as you would see on that video that Mike showed just a minute ago and you know it's very quick it's it's literally a name a phone number and

[28:02] a in a license plate once they do that they they can park in the garages. We have the ability to offer a permit for a single garage. We can offer a permit for 2, 3, 4, 5, different garages also works for surface lots as well. And this works on a monthly basis. So you can cancel throughout the month and pay the pro-rated charge. You can join whatever throughout the month, so on, so forth. So you know the benefits to this, is it's very seamless, you know. You're not having to wait on an access card or order access cards anymore. That is all. Been eliminated, so, as Mike was saying, it's it's a really a 45 s onboarding and a drive-in drive out experience, you know. And we do have a question if we're sorry to interrupt. We also have the ability. And I know this came up as well to Yeah, Yeah. But can. Is there the ability for a shared permit

[29:04] Keep. Can you elaborate a little bit more? What you mean by shared Sure the office that I used to work in we had X number of permits. We get through the building owner, then through the city, and we had some people that didn't use their permit every day. So, and especially now, with fewer people in the office, one person would use it Monday and other person would use it. Tuesday, and it's same permit. It's only being used once at a time, but it just gives the buyer of the permit Yeah, absolutely. So we we call that a carpool or a hybrid feature. And really what that consists of, we would say if you have an enterprise account, you can onboard let's say 50 people to your enterprise accounts, and let's say you know you pay. For 25 spaces, so 25 people could utilize that garage on a daily basis if you were to exceed that that 20 fifth person that 26 person would then just be billed the daily rate to park in that garage so there is the option to onboard more

[30:08] More subscribers to your account than than actual passes. So we do have that ability and basically you know it's it's set auditing and we're able to. See, you know, like I just said if that 26 person comes in retailer, a gets billed back, you know $3. If they come in after 3 Pm. That's great. Thank you. Absolutely. As long as west, asking questions which lots, of we think, are this for the parking garage. Where are we using this folder We are not using anywhere in boulder yet we are contemplating it for all of the downtown cage to own garages Courageous. Thank you. So Evan talked a little bit about the ability to validate. So suite holders or office buildings, or even merchants that have some sort of lease arrangement with the city, or whatever that looks like we can custom validations through QR codes and apply those to the various rates that are out there we are also nimble I guess

[31:08] Enough, or flexible enough to do dynamic pricing. So if you have a big event in maybe it's graduation weekend, and we need to to up that for that weekend and return everything back to normal on Monday we can do that but our validations are done with a. Simple QR code that would be specific to those line items. Those enterprise accounts, if you will, so that they can apply that accordingly, and then we can track that with a significant amount of analytics behind that. So there's that we can then take that data, pass it along to. I don't know the downtown partnership, and they can see how many people are visiting where they're visiting phone who is validating the most where's the foot traffic coming from and those are things that would come Out, and reports from our our validation reports that we provide every month as part of our reporting Enforcement. Evan or Matt. You want to take this and talk about this Yeah, I'll talk about enforcement. So we have the ability to offer automated enforcement and we talked a little bit about this on the previous meeting.

[32:04] As well. But really what this consists of, if a transient barker pulls into the facility, and they they do not go through the registration process that we talked about earlier, and they drive out of the facility they are then issued a citation and this is been skip trace through the Colorado, Dmb. And they receive a notice that looks identical to what is on this screen here, and it's got a timestamp of when they entered. When they exited. There's also a picture of their vehicle, and then it it lays out the information as well. So, you know we'll say, Hey! Your original fare was $3. You were now paying, you know, $25 for not registering. There's also the ability here to to collect the original parking fee. If maybe it's a you know, an honest, honest mistake. By a first time, visitor, you know you have the ability to say, Okay, well, we'll wait to $25, you know.

[33:01] Please scan this QR. Code register as a member, and submit the $3 parking fair that you skipped out on previously so the what what we kind of recommend as well with the automated enforcement is on foot enforcement and that is really just notifying people that You know. Hey? We were in this garage, and we noticed your car was flagged. Please scan this QR. Code before exiting, so that you don't receive the citation. The mail things like that. So these are tracked on a weekly basis that citations are. They go out on a weekly basis, skip traced on a weekly basis as well Yeah, it's really just showing the the robustness of our system in order to capture revenue for you. We have the ability to do that we want people to have a parking experience that is remarkable, but we also want to recognize that this is a asset in a lot of cases, and we can do as much or as little enforcement as the city of boulder wants we want to make sure that you feel good with The patrons are feeling good about partnering with us as we take this type of product forward to more than 450 sites, and really separate it from other places out.

[34:08] There, but just showing the ability to do that out there. I talked a lot about stats. You will get a ton of stats with our offering so that you all can make good decisions, whether it's real time, occupancy, for pricing enhancements that we spoke about or which garages are being utilized by these people on these Days, etc. And where you might be at a 75% occupancy versus a 30% occupancy. We can track trends and provide those analytics with micro and macro level, so that people I'm sorry. No, I'm been Okay. So. But we're data rich. Right? What's cool about our product in my opinion, is that it's next generation and our user adoption has been quite significant. And as we we have a local team here, it doesn't cost of this very low capital expense, but and I don't know that the slides in here, and if I'm skipping head I apologize ellie but a year ago we had right around 1 million users

[35:16] That were unique users not repeat users, and in over a year we generated another. 1 point, 5 1 point, 6 million, unique users who have adopted the metropolis system who are using it frequently, and that is not repeat uses. P. Individual people that have signed up given us 45 s of their life, not taking any room on their iphone or their smartphone device, using our Web-based app and been able to experience metropolis parking and that continues to grow I don't know a lot of other Industries, particularly in the parking and mobility space, where you can say in under a year you got a 1 million and a half people to adopt your technology, and then come back and use it and use it in because you like the experience that you're getting that it once you come back and it says hey, Don, po

[36:11] Welcome back to 1, 2, 3, Arapaho, or I forget what garages are down there. You know how long are you parking today? Right? That is pretty remarkable and very different, and I think that would set Boulder apart from a lot of the other municipalities out there as far as the parking experience goes, we're talking about our next gen technology we have tons of Local and regional support. Should we need it to assist with operations, and give you all the best possible experience for the city of Boulder is residents. It's business owners, and what is from what I'm hearing earlier the visitors there, so they will continue to to pour into the economy. There Yes, ma'am. Michael, I have a question for you. So if the city goes with the automatic endorsement, that means a letter is generated and sent.

[37:04] What about collections? Who is responsible for following up on? Yes, sir. Evan. Yeah, yeah, so we have the ability to to handle the citations going out. The collections as well, or if you would like that to be on your platform, we can also enable with that as well. So really you know it's it's your's decision but we do have the ability to handle this citations. Going out plus the collection. Process as well. Do you see that being folded into the regular, I I was talking about collections who's responsible for all up on people that don't pay after recitation so yeah, right now we have city re enforcement operation is the general fund. Operation so our intent. Would be not to have city running enforcement in the so you'd want to rely on a outside vendor to to do that as they've described.

[38:08] Yeah. And that's what we're currently doing at the deepest. Further off. We do have gave us using a different system but the enforcement is saying so. Yeah, and that's well within our scope. It would be to get access, and that is, that's all. Correct. In negotiation. It sounds seems like we could determine and partner with them of being either very friendly or very. You know, we're sure. Yeah. Yeah, we have we have the data. Capabilities, and I'm sure Evan and Ron talked about this in our last call with what we call the bandit list. You know, if if someone makes an honest mistake, sure. But if someone's a habitual abuser of the the parking system we've captured every transaction that they've come and going with right and those were the ones, you may want to enforce a little bit heavier going hey? You've been here 5 times, and we've we've we've talked to you twice. Right. We've we've let you know what's going on here.

[39:00] You're either ignoring it on purpose, or have no desire to to pay which which one are we talking about here? And then we can enforce heavy, earning gosh! If you wanted to. In some markets. They ask us to boot or toe cars. I don't think we need to get to that point, but we certainly can handle the billing point What is the So you sorry you had mentioned having somebody on premise to help assist people with the to our codes. I guess that would be somebody that wouldn't be somebody through your company. It would be somebody. We employee is the city to be. I guess, in attendance, parking lot, attendant of of sorts at my understanding Right in our proposal. We originally had talked about providing the city of Boulder a technology manager that's dedicated to the city, and he would be responsible of training your team and providing the tools needed to to help facilitate the onboarding

[40:07] In the same token, we've come to discover that if people need more labor, for whatever reason that we can hire it for them, but the way that it's scoped we believe it'll be highly effective with the current proposal but if there's a desire for whatever reason to add real resources it is, we can completely handle that And then kind of a logistics question as well is, Do you have capacity to give updates for the like? If the parking garage is full to transmit that signage that we have incorporated with our parking process We we do. We have the ability to to integrate with you know what whatever virtual display you you have out there. So we we have real time, occupancy as Mike highlighted you know you'll be able to see that through a dashboard.

[41:05] You know attendance in the garages. If they are in there they can see it through the ipad as well, but we we can incorporate where you know if if we say we get down to you know 5 maybe you close it off to to trans is, that at that time, and it's only monthly Parkers coming in so like, I said, we do have the ability to integrate with yeah, correct Yeah and and for clarity transient in our world means daily parkers that are coming that are not monthly parking. Thank you. We're not talking about homeless population or anything so we're we're looking through there. It's a where we could find a better definition for it. But but yes, logistically, we can change that. We can do that dynamic pricing, and we can fully integrate with any digital signage that you have out there What is the budget for this? How do you lose charge Great question. So we charge a ser software as a service fee that is highlighted in the proposal that has been presented to the group.

[42:04] I want to say a week or 2 ago, and then we make money off of our transaction fees that are so. That is, if you've ever taken an uber, and it varies day on day to day market to market, and you'll see a nominal transaction fee in the uber that is tacked on to the parking fee and that is where we make our spread it is a nominal fee. That is so. If you say it's 3 bucks for parking, it'll end up being 4, you know, just for a an example, with that, and that's where we would or in our keep it fuel. So am I to understand that it's a buck per transaction. Then That would be. Yes, that's fair. And so it doesn't slide based on how long like. If someone's there for half an hour versus 8 h, it's a buck Correct right? So it's not. It's it's the bare minimums like, because it's just the way, though it's the way it's it's built out currently what we do have the ability to do for people is is there's a grace period that you want

[43:10] to establish, so that if people are running in and out, whether it's 15 min or 20 min, we have the ability to do that by garage for our daily partners Yeah, right. Now we are looking at changing fees and also encouraging people to park in the parking garages right now this will make the parking garages have a Be in addition to all the Us. The street parking. And so I just wonder if the Dmc. Thinks about the Surcharge for where we're running people to park in the first place I'm pushing people to park in the garages. But the parking garages now cost more than the street So I would I would offer that we've not offered the contract to you metropolis, and there would be a lot of negotiation that would take place prior to signing a contract that could include rolling in the fee whatever it.

[44:12] Is into our our rate, so that the end user doesn't necessarily experience. Sure. This is a possibility the end user would not experience a change in there hourly rate. But it would roll into what they're currently charging, and I would also offer the folks who are using Park Mobile on Street are charged to 45 cent transaction fee. Right now. So while we do have a dollar 50 per hour on street, it's going up to $2 folks who use part mobile are paying the 45 cent transaction be on top of whatever their hourly rate is on street so again. It's not. It's not for certain the approach that we'll take yet if we want to move forward with Metropolitan, and we would want to see ways to to level that out of what we're charging on street for sure to not move away from our desire to make

[45:13] garages are more most affordable option for partners downtown Or we split it like we make it 45 cents in the cities, but 55 cents in the so it matches Park Mobile, or something. There's a there's options. It sounds like Exactly that's Yeah, there. There's lots of ways, and I mean I I can't understate or overstate our commitment to the City of Boulder. There. There are ways to get to get around this. To get this done, we have seen client adoption. Look at I mean the 45 cents like I completely forgot about that until you just said that, and I use it all the time. When I'm traveling, the same is with an uber. I'm not looking at the line items for what I'm being charged on neighborhood. Oh, it cost me 15 bucks to get across town, or 1680, or whatever it was, and then I expense it. So I'm I'm not the most average part used case in there, but I think the the barrier To entry's been been breached in another of in a bunch of other ways where people are getting fees tacked onto things, but to your point Chris

[46:17] Yes, it's something that we we are open to discussion. We want to make the right decision. We we want to be here for a while. This is not day, a a one month decision where we're trying to get everything squared away and then call it good. So Are we able to know when I think of like downtown employees versus visitors? Are we able to chart different rates like for someone who's a waiter, versus a customer Depending on the enterprise agreement. Sure, right. So it's all about what we want to onboard, and that would be through the different and and I'm gonna use the word. Tenants, that are associated with it. We can have different rates for tenants that has built in on the back end now depending on who's paying their parking you know that's what very easy if there's a validation.

[47:07] Code for say employee that would go to set restaurant for the rate for the waiter. That would be something that we could have for argument's sake, 2 validation codes, right one for the employee, and one for the person that's eating there that is something that we've done where people have had validation codes for am and Pm shifts Of people visiting different establishments because of the search pricing associated with so lots of flexibility in that world Did I answer your question, Don Yes, thank you. Justin, Susan, anything else. Do you have do track data on how often like the rate of incidence for honest mistake, parking and leaving alright alright? Are you noticing like a large amount of people actually incurring citations?

[48:04] Versus. I don't know exactly, but I'm trying that Are people honest? Is that what you're? Is that what you're asking about? Let let's think. Oh, I I just wanna know like, are you seeing like 50% of the people that are in spaces with the system? Are you seeing like a percentage of people that are not scanning the QR. Code, not reading signage things like that like. Are are you getting a large amount of people noticing everything and scanning and doing all the steps or just kind of running in parking not seeing a gate? And then. Yeah, so I I was in Evan feel free to jump in. Okay. I would say that it's less than 5% overall and the the offset revenue wise, and one of our case studies that we had done was that the revenue that we lost out on from that percentage was far less than the revenue the same facility was losing

[49:16] Sure. When the gate was stuck in the opposition or an indeterminate amount of time, so there is some goodness left in this world. I still believe in people, you know, and with a proper amount of signage. And yes, there's a learning curve to the onboarding to a degree. But the QR code is so prevalent in our lives nowadays that that is really sped things up It is signage part of your installation, like cause. Do you kind of come with all this stuff to make it helpful? Or is that something that your clients have generated on their own We do have a signage program. I don't know how many spaces or signs, or what that looks like based on the prof Iran you look like you're about to talk so. I'm sure it's part of the proposal i'd be surprised if it wasn't Okay. Yeah, well, it was. It was, I believe we included it in our in our proposal.

[50:02] Yeah, yeah, so we want to have a similar look, because much like when you go to your you know you might hate stare of Starbucks, but like they have a very consistent product. When you go to Starbucks, you know you can count on a certain level of consistency when people see the metropolis sign and they're familiar to it. They will then park in a metropolis enabled garage because they go. This is easy. I've done this. So our signage plays a big role in that, and making sure that we have that consistency and people can recognize it About vandalism of equipment, I guess primarily cameras Yeah, so doesn't happen a lot. But when it does that's part of our Sas fee. So if a camera break someone decides to take an hind iron to it. That's on us. We are immediately notified, and it is fixed in I mean. Gosh! You got 5, 4, or 5 people here that are based in Denver and I don't think we've experienced vandalism in any of our other sites in in this particular market as we would say in other downtown metros.

[51:00] But we would then have it repaired, and less than 24 h we're not relying on a third party to call and say, Hey, we need you out here, and they're like I'm booked till Tuesday. Or I got a water apart, or anything else like that. That's the vertical integration that I talked about in the first slide where we handle everything in house, and that's allows us agility and speed to fix things like that In your system. See through those shaded license plates they sometimes use for the photo radar Yeah, it reads it like, it's a dark and so I mean there's going to be cases where we miss something. But what's unique about metropolis is that it's artificially intelligent in the way that it reads. Everything, but we also have a human vaccine. Now, as someone who's traveled to boulder frequently with my bike rack right on the back of my car that's going to impede some of it and we have people in our backstop that are getting a control. Center if you will, if you can imagine it, who are getting reads and it says, Hey, this isn't pairing correctly.

[52:09] What's going on here is that an 8 or a B, or is this bike rack blocking it? And our camera is with the human backstop in the artificial intelligence is reading more than just the plate. Now it is reading the entire car, so that we can see it's a black superintendent with this in a partial plate, so they can pair that on entry and exit so the cameras. Are really getting smarter, and with the the backstop highlighting, saying this was a battery. Let's connect these 2 events. We're helping teach the system how to read a little bit better. So in the case of a darkened license play, or a you know a bike rack. We have been able to overcome that with a higher frequency than anything else out there Yeah in in Mike. One thing to add on to that, too. You know, for instance, you know if it snows out or somebody takes their license played off and they try to park within the the the garage.

[53:03] You know the camera vision is is is smarter than Lpr: technology. So as Mike mentioned we're able to read more than just a license plate. We can read the make model of the vehicle any distinguishing features on the vehicle. So if there is a you know, a baby on board sticker exactly or you know the stick bigger families we can identify that vehicle even without the license plate, so we could say John DOE pulled in with this license Plate 4 weeks ago. He came back with his license played off. We can still say, John, do we know that's you, and we compare that entry and exit and still charge him But there will be cases where you just can't track it, and you don't know who it is, and they get to Park for free Right we're we're not perfect yet. Right And that's and that's where we have the human element behind it. As Mike mentioned through our command center. So they're able to tap in and see, you know real time. What? What's going on, and you know, be able to, you know, fix any issues that you know could possibly arise

[54:05] Yeah. And in addition to having our you know, on 31 control center, you know, even backstop as part of our proposal, we also offer, you know, basically hiring and managing a technology manager you know in market where you know they'll they'll have access to our you know admin Portal, and you know every time that there's an abandoned that goes throughout the garages, they'll get notified, and they see it's a repeat offender. They can go there, and you know, put a ticket on their windshield as well to help drive conversion Justin, Susan. So I know you haven't I like the contract yet? But Where do you anticipate the budgetary financial impact to be that's a great question. So when we went gateless at the square garage, which was the the Owners Association purchasing the equipment.

[55:02] Oh, right! I think we spent about $250,000 for that one garage. So we were. That's what we were anticipating in budgeting for a gala system for the 5 down. This model would not put that much demand on our capital. Improvement, program so good. If you wanted to go this direction, and so we certainly budgeted for a model that was different than this. But this model was not an option on the It gave us So less upfront costs maybe a little bit more income that a lesson come around just because we're either eating costs and fees, or we're not necessarily catching everyone but Robin Peter to pay Paul a little bit here

[56:00] I would, I would say definitely less they're 0. Capital. X. Right? You're not. We're not asking for any Capex dollars. Our opex is typically lower. If you compare apples to apples and associate the intrinsic payroll as well as the you know actual realize Payroll associated with with different tasks. But our revenue generation, as I mentioned the example earlier beats a lot of people, even with the misses that happen so if if a gate is up or something is broken, you're collecting 0 revenue 0 with us, we are still collecting a significant amount of revenue, and we're Really just managing the bandits at that point in time factor in the ability to dynamically price things for events track data so that you can make these decisions in the future a little bit more aggressively if that's the desire to really turn this into a profit center to help fund other things throughout the city of Boulder. I like our chances of that happening One other question we've talked about vandals into the cameras have been issues with Vandals into the QR.

[57:00] Codes, and what is the approach then, to keep those things Yeah so with the with the signage that we have out there. I've seen some fantastic drawings that would. I would not show to my grandmother on them, and we have a line item budget in there to go ahead and replace that from a beautification standpoint, and with the I have seen a bad read because of Vandalism with the QR code I think it's specific enough that people can read it but if something is not looking good out there that would be where a technology manager, through their their daily walks and looking at things. We'll go, hey? This is new. Let's go ahead and get this to make sure. We're properly representing the facility that we're serving Are there any issues with somebody printing their own QR code and putting it on top, having it direct to a different website and then I have not got man, that is, I have not come across that. But, Evan, you're shaking your head now, so

[58:01] No, I I haven't come across that either, and that that is really why we're pretty particular on the branding aspect, too, so that if you come to a landing page that does not look like our our colors or you know brand you you're kind of alerted at that point and saying hey? Something may not be right here. So that that's a big part of you know. The whole branding package and the signage package, you know really easy in the minds of people saying, Okay, this is this is a legit landing page. Or if you know somebody was, you know, a criminal and put up their own QR code you could identify hey? Some something doesn't seem right here I don't know. Those Nigerian princes are pretty good There! Oh, sponsoring 4 of them right so the I I think the other thing to is, and I'm on a lot of the emails and slack channels out there if someone has an issue we hear about it pretty quickly right like hey? You didn't charge. Me this month. I don't want to lose my parking access right and I'd have to imagine that the same sort of engagement would exist if someone's like hey?

[59:03] This doesn't look right a part here before, and with our with our technology manager checking on things it could be as simple as just running through and scanning the phone going yep, still good still good. Still good. Those sort of systems and procedures can but be put in place to it to avoid those sort of problems Anything else, team. Well, thanks, Mark Michael and your team. I really appreciate the presentation. Lots of really fascinating information No, I think I think we're a fantastic solution for the City of Boulder. I would love to see it up there both as a user, and of course, because I I work for metropolis, and if you have any questions you have everybody's contact information that could answer this I don't know what next steps are but Ron i'm gonna leave you and Evan to connect with Chris on that one because I know we're over time right? Now. And having served on plenty of boards I I understand in general integrity better than most, so there's anything we can do.

[60:05] Let us know Thank you. Yeah, we'll be in touch regarding next steps in the selection process. Thank you very much Thank you. Thank you all. Thank you. All. Thank you very much Alright an interest of time. We can talk about that at the end of matters and staff that I want to respect. Dk. Has been waiting in the wings on the East Scooter evaluation update Hey! Scooters! Woo, hey? Everyone! Good evening, Commissioners. My name is Dave Camp. I go by my initials, Stek. I'm a senior transportation planner with transportation, mobility. I work on a variety of topics, shared micro mobility is one of those and when I say shared micro mobility, we're thinking about those rental ebikes and those rental e-scooters that we have in the community today and and so the focus of this discussion will be

[61:01] On our pilot program for E. Scooters, and I'll go ahead and share my screen and we'll get started We make you look. Oh, that's Looks like I am just a screen sharing, but I'm sure be fixed in just a second Here you are. Now you're now you're set Okay. I'll give it a shot again. Here, there we go. It's working Go ahead and Find that here it's not popping up one sec. Okay. Alright, we'll join us again Alright. There we go. Excellent. And we it's coming. We don't say there it is. We see it. Thank you. Oh, okay.

[62:02] And then let me go ahead and click on the current slide here from the beginning. Alright. There we go! Excellent! Yes, again. Thank you for your time tonight. So essentially what happened was about. Well, 2 years ago city council authorized or directed staff to including scooters as part of its program, and they say, Hey, before we go full we're on this let's let's go ahead and try it out in, a in a pilot, program area east of 28 through, and and so be obliged and and have been working on that ever since. Before I get to the timeline. Let me just provide the rationale for why, we're doing this, and this is the the essentially the goal for the whole shared micro mobility program we're looking to provide transportation alternatives sustainable forms of transportation to improve quality of life, and provide connections to transit and reduce traffic congestion and and and ultimately stems up to reducing our overall greenhouse gas. Emissions so from a transportation perspective you can imagine that's one of our foremost objectives.

[63:17] And so before we kicked off the the pilot program we identified a number of evaluation criteria, you know. How was, how will the program be used? What's the overall utilization? Safety being a foremost a paramount concern. How do people who live in traditionally under served neighborhoods? How would they use this particular program mode shift and getting getting back to that transportation? Are we displacing motor vehicle trips or other types of trips we're gonna discuss that in a little bit, and then the other parts are. Holidays are parked in the the public right of way. The community feedback. What we're hearing about it, and of course the sustainability of the devices themselves, apart from the greenhouse gas savings and so again. Here's where?

[64:04] We are, and so it was back in October, 2,020 when the policy was created, and we issued an Rfp. We selected Lyme as our as our vendor, and and then we launched into the pilot program August, the seventeenth, 2,021, and the data that we're going to share tonight. It goes from August 21. Sorry, August, seventeenth, 21 through August, thirty-first, 2022, just a little bit over it a year, and and so here we are tonight sharing some of the key findings from the draft Report with our community stakeholders, and so of course, the Dmc. You are one of those important stakeholders you can see the list of the other stakeholders we've been meeting with over the past month and a half, and so what we'll do after following our transportation advisory board and our city, council will take all this consideration all all the reckon all the input into consideration. And then we'll apply those and create and and basically perform refinements to the program and queue 1 23

[65:13] And so what are we seeing? We're seeing sort of a mixed bag right now. Truthfully. We see utilization. People are definitely out there using these things, and they're using them for all different types of purposes, whether it be fun, and recreation, whether it be for getting to school getting to work running errands going shopping a lot of economic activity associated With this which we'll discuss. But then we're also seeing some behaviors in terms of parked vehicles, and it's not often not always the the behavior on the part of the customer, but sometimes the easy scooters can be moved by a third party sometimes they're knocked over by the Wind but sometimes they are parked in places where there it's less than ideal. And so block they're blocking sidewalks and multi-use pass and they're blocking this really the most important concern we have is they're impeding the path of people with disabilities

[66:11] And so what are we hearing? So you know we have the trip. Utilization, but we also administer it. A questionnaire, maybe some of you saw that and participated in that questionnaire as well. We had over a 1,000 responses, which I think is a city record on our beer boulder platform, and then Lyme administered a questionnaire to their customers. And then we also got information through our inquire boulder reports, and then we always. We have frequent direct contact with city and and Lyme staff. So the major themes here like I mentioned, you know the big thing is the blocking of the the sidewalks and the multi-use paths. People see these abandoned and East guters abandoned, and ditches, and in riperian areas they have people have experienced unsafe writing behaviors, there's a concerns with aesthetics, they can appear as clutter but on

[67:06] The other hand, the flip side. There's an appreciation for these new devices to help get people around Boulder in a fun and convenient way and they're using them for both utilitarian and recreation recreational purposes So let's get into to the you. Excuse me you. The numbers here utilization alright. So currently there's 300 devices that are operational 300 e scooters that are operational and in East boulder. We started with 200. We have a demand based cap for this program. So if in 2 weeks these, the the the the vendor, can achieve greater than 2 trips per day per vehicle, they're able to up the number of devices in their fleet to beat, that demand and and so it's a it's a way of being able to

[68:05] manage what's the appropriate amount of ease market? And so currently there are 300 e scooters. They've generated a 115,000 trips, and that equates to 117,000 over 117,000 miles now, if you look across the the whole year, we're looking at 1 point, 5 trips per day, per vehicle that's not bad from A shared micro mobility standpoint, B. Cycle. Back in the day. We were lucky if we were getting one trip per per device per day. So it's showing some promise, and you can see that the graph to the left here that's the utilization. How it spikes. When we started the program in August, 1720, 21, and there was a gradual decline with the colder months and then it started to pick back up with the spring and and then so the reason why you want a little bit longer than August Seventeenth 2,022 is I wanted to show how, when students are back in in school, how that Spike goes back up again and we see that the the growing us again so we do have this sort of inverse bell curve if you will out there that these chips are very

[69:10] Short. Also they're about a mile in length about 11 min, and so they really use for these like I said, short trips to go to the store to go to school. Go to work using within the proximity of a small geographic area. And today they've burned about 26,000 the safe. Excuse me, they saved about £26,000 of the report gets into the whole methodology of how we factor that in but we're estimating about 25% of the e scooter trips displaced motor vehicle trips now £26,000 of co 2 is equivalent to about 1 1,300 gallons of gasoline, consumed, and then, finally, the last piece, the the the 4 severe crashes these are actually moderate to severe crashes these this is the situation where there was an east scooter.

[70:00] Crash, and they were transported to the hospital by an ambulance, and when we think about moderate to severe, we're thinking about something that's incapacitating either it'd be a head Injury or laceration or a broken wrist or a leg Something to that agree, something where the person needs to go to the hospital Overall we've had about 17 trip. 17 crashes again from those being moderate to severe the others reported as a minor injury. They've come off the scooter. They've twisted their ankle. They may have got a scratch of something. That's where they're not likely to go to the hospital because of the crash Alright. Now let's take a look at these heat maps we have here, and so what's great about this program is we have the ability to manage this from our desktop each device has a GPS unit and and embedded in it. And we can see where these things are going and as you can see, they're going all over the area.

[71:03] That's fine that you see that a dark purple spine there is is thirtieth stream, and they're really using that as the primary north South corridor, and then what you'll see here in a minute is that there are some hotspots where people are starting trips But the the point of this, this map here is to show the panetration, the pervasiveness throughout the entire pilot program, and that they're using all multi-use pass and streets in that entire area and here's that trip starts map here and so there's some areas Of interest that I want to point out here. We've got some traditionally underserved neighborhoods to the north Orchard Grove and San Josero we got the vista and Parkside villages and San Lazaro and then in the center there is the 29 Street Mall, and you can see that there's a lot of economic activity. It's generated, through the start. Trips, nephews to show you the end trip. So look very much the same because of these trips being so shortened.

[72:00] Duration, but they're definitely using these to access that economics center and then the other 2 are East folder see you boulder East campus and the Cu Boulder Williams village and there's a lot of activity going between the campuses and and also to main campus but they could Stop right now at 20 Eighth Street. Alright. Now I'm gonna talk about the mode shift again from a transportation perspective. This is really important to us. And so, if you look at the yellow there, it would have I would have driven a car in the and then the aqua blue is. I would have used a ride hailing service. Those are motor vehicle trips, and so from our survey it looks like nearly half of the people would have driven a car use the ride healing service. If a scooter wasn't available. That's very interesting. We only accounted for 25% of all trips, but our results, and they're not statistically valid. You know this is just a questionnaire, but it is showing that there is this displacement of motor vehicle trips, and from a transparency perspective this is a good sign on the downside or the flip side if you will we're also displacing active transportation trips so

[73:16] that peak there, that large triangle there's the pies walking trips right and the other blue. One there is biking trips, and so again, these are short trips, and so people are getting to their destinations faster. And so, instead of walking, they're taking the scooter now, what's the physical condition of the people that are using these it's really hard to say. Are, we are we creating an active lifestyle for folks it's it's it's debatable here, but you can see that the Eastooters are playing a convenience factor and getting people to their destinations faster alright and then where are they operating and so the the green here is The Bike Lane, and these and folks were able to.

[74:00] They were a multiple choice question, and so they can let us know all the different locations where they've where they use the device, and so bike. Lanes and multi-use pass with the top. The low traffic residential streets were There's a bottom, and then people also indicated they were using sidewalks. Sidewalks are illegal to ride these scooter on, and and so if they add, if there responded with the sidewalk, we asked them, why and those are the top 3 reasons you see in your screen of why people don't feel safe running in these scooter in the street even if there's A bite lane just because they feel vulnerable. They feel too close to traffic. They feel like they're gonna get hit by a distracted driver. There's a a number of reasons, but you know, in in terms of the the mode, the the average, daily traffic, the speed of the vehicles but essentially. People aren't feeling safe. And then there's also this convenience of being able to travel on one side of the road when you're on a sidewalk, go bi-directional, as opposed to having to cross the street go the opposite direction, then cross the street again to get to your

[75:05] Destination alright, and then go back to the evaluation process. This is where we're at. We here we are in November, and we're gonna take some input from you guys tonight, and then we're gonna fold this in. We're gonna bring it to console. They're gonna get more direction, and then we're gonna apply those refinements, and first quarter 2,023 so the questions I have for you today and there's we can we can talk about all kinds. Of things here that come to mind. But do you have any observations from the pilot program that you'd like to share of what you've seen thus far, and you have any suggestions to to refine that scooter program okay, that's my presentation thank you very much. And I'm open to discussion Thanks to Kate, Mistress I noticed I have a question. Is it under consideration to open up? He scooter availability to the entire city

[76:04] Yes, it is. And so this meeting is actually on the heels of our transportation advisory Board, and based upon the input we've received. Thus far we did met with the downtown boulder partnership. See you, Boulder and whatnot. There is an interest in expanding this program so citywide? But taking, being careful around some of our sensitive areas like University Hill commercial area and downtown, of course, and then also some parts of Cu boulder, too, and we've got some potential ideas strategy or how we might be take care and and and expanding the program to those areas But yes, we are looking at us potentially the citywide expansion I guess for me I I mean we're focus focused on this group is on downtown.

[77:01] I do not support scooters downtown. It's very dense, downtown. It's very. It's very different than the eastern part of town. Us cars of people sidewalks aren't the best. If people are writing on sidewalks. I have noticed that what? Where? I see them scooters are just everywhere, so aesthetically, I I just think it would not be a good downtown, and I don't think it would be safe. I mean, I I think a lot of the usage is younger people, and there are a lot of bars and restaurants downtown. I'm not sure drinking, and driving scooters. The best. Thank you. But I'm not target market for scooters, either. So Right we do have a curfew on them, which is, I think, helped with the with the inebriation and writing a scooter and whatnot. They're currently they shut off at 11 Pm.

[78:04] But I but listen I what I'm hearing your your concerns, and and and that is we staff, have the same concerns around downtown and I know this is a this: is a complicated discussion on one hand they could provide employees of downtown. A way to get to work, and then a way to get home from work. They do open it up from less car usage in the downtown, and towards terms of accessing the downtown area and we've got some dimensional economic activity that's happening. However we we we also don't want e scooters on sidewalks in downtown, because the the there's so many people walking on the sidewalks we absolutely do not want e scooters. Parked or written in the downtown on downtown sidewalk and Yeah, it. It's so. You know we've got some ideas on how we might be able to broach that topic about how we can get them.

[79:01] There, but have restricted access of where you can ride in the downtown and have them park around the peripheral of downtown. So is it. Are we able to allow penetration through but you can't. Park, you can't and your ride unless you're on the outside on the peripheral of the downtown area. And the other point that I was going to bring up was where this is a hard part is right now. The the facilities downtown aren't very conducive for someone who would normally feel vulnerable on a road like we've got a lot of shared streets and people who are not comfortable with riding with traffic that's not an environment that They're gonna feel comfortable for and a lot of time. That's why we see people on on sidewalks, so we know that the facilities downtown are not people don't feel safe enough on them, and we don't want them on the sidewalks so how do we restrict this access and that geo-fencing

[80:07] Technology is one tool which we can say we can get you through. But you can't park in the middle, and you also can't. Ride on some of the side streets, and what not, to let me share a slide with you here. was our we we developed this together a couple of years ago, maybe 3 years ago. Now, when we looked at this dismount zones in the in the downtown, and we took us sort of we went surgical approach, and we said, These are really the streets where we don't want to see people riding bikes on sawalks I think that we would propose that we emulate something like this, and we might see if you can see my cursor on the screen. We might say that there there could be parking around the peripheral of these areas, and we'd say, How about can we? Can we use the geo fencing to access through 13 street, but still have the parking on the outside or through Fourteenth?

[81:04] But we share your concerns, and we don't have the silver bullet for how this is gonna work necessarily. But there's a benefit of getting folks down town on these, and but there's also the challenge of keeping them off the sidewalk I hope this helps to explain a little bit of irrational. fun are Yeah does. I support Susan's general comments generally, when I see someone on a scooter. I don't think wow! They're doing a great job. I think they're cutting across 3 lanes of traffic at 10 miles an hour. Maybe my biggest concern was just the junkiness of it. But they're everywhere. And I saw when in the packet Some yeah, I read it several days ago now, but some some reference to kinda like how Lyme has to pay fees and stuff, and how that the structure works, and so many of me one of my questions is can we

[82:07] Can lime be charged a higher rate for scooters that are not put away. Well, for whatever reason can we put it on line so that they're having to pay a bigger fee? For having that license to be in here for every scooter. That's yeah, in the way There's ways in which we can oppose a fine, because in your contract right now they're not allowed their customers and Lyme are not allowed to have scooters blocking or impeding sidewalks and so if there was enforcement. We could impose that I don't know if we would shift the the the per trip fee necessarily. But it's an idea. However, creating designated parking areas, and let me show you one here. I think I might here as well creating desated parking areas might be the trick.

[83:00] So again, if you're on an e scooter and you've come through downtown, and you're ready to park it. To go, walk to the to your final destin, to to grab dinner. Whatnot you are instructed by your app your mobile app where to park now that person cannot end their ride until they've parked in this designated parking area and so it's it's virtually geo-fenced. And then it's also demarcated as such in the public right of way. So there's a there's a visible location, and it's also telling you you can't end your ride until you park it in the zone, and we think that that would effectively keep so the more orliness if you will to parking, in the sensitive habitats the sensitive Zone. This is the the method or the the operation, the the the operations that see you took on, and so we were able to test that on campus, and they haven't had the issues of the these scooters parked all over the place they're parked in these particular spots.

[84:12] Because the user can't simply end the ride until they've done so. And so like by saying that it means it just keeps charging them because they haven't officially ended their right. They might get off, but they're still paying Just okay. You'll do that one right? Yeah, Yup, exactly. And that's you know. And that's and and then it doesn't happen a lot, because, of course, you know you're being charged 37 cents a minute and that can add, up pretty quickly and so there they that's could be another reason why some of the trips are so Short as they know it's gonna take 2 or 5 bucks to get to their destination. We think about ride healing charges as well, and so so that cost of taking that ride comes into play in terms of the the the distance, the length of the trip, as well and so they're they're thinking about quickly hey? I gotta end this ride soon because I don't want to get overcharged.

[85:03] I don't want this to become a $10 ride The the photo on the left is at Cu, and this is a a a photo on the right. From our first we're experimenting with this right now. This is the public right of way at the Park East Square neighborhood, south of East Boulder or the East campus Thank you. We go back to this? Yes. Justin, did you have any thoughts or questions I think you've touched on every concern I've had I don't know. I kind of share a lot of So all 3 commissioners are

[86:01] We're all kind of not excited, I get the equity, aspect, and how it does cut down on drives and it's cheaper, and there's a lot of benefits. I would really. What's your topic about with Cu being able to kind of sequester them a little bit is interesting, but there's not yeah, thirtieth. Street has a bike, Wayne, but Broadway doesn't. But you could go down Walmart, so you know, if we can be really strategic and be like I I would map out lots more areas where like if you go down Canyon for more than crossing it. You can't do it like. Get you off Broadway. Yeah. Get you off Canyon kitchen you off all of these streets, and so I like if if we were, gonna pursue that, I would be like, let's map out a hell of a lot more where they're not gonna fly And that's great feedback right there and listen. I completely understand where you're coming from. In the early days when e scooter programs were first launched they were launched illegally to deploy them in cities, and we and a lot of cities had to work backwards in order to regulate the programs so we got off on the wrong scoot if you will and and but that put a bad taste in a lot of people's

[87:15] mouth because they they've seen this. I've seen this in a multiple other cities, and but things have gotten a better in terms of the geo fencing. It's not a 100% accurate and trust me. I'm not trying to sell you on this tonight. I'm just trying to give you some of the the rationale. Some of the thought process that we've been going through to talk about. How can we legitimately and safely expand this program? Keeping in mind of all the sensitivities in some of these areas, and the experiences that people have had with these over time And so you know, based upon what we've done thus far in the pilot we think that there's a way. But we have to be surgical like you, mentioned Dot. We have to really look at those large areas that we can. Ge offense. So I mean essentially, what happens if you come up to an area that's she offens you just lose power to this £125 machine, and it just it's no fun to ride.

[88:05] You're gonna stop it right? Well, actually you can't stop. You gotta go find a place to park it first, and then you can stop your ride. But like large areas like the Mall, for example, we can. We can geo-fence those areas where you can't have that penetration of that scooter. You could drag it into the into that area. That's true, that's and that's gonna happen. Probably we're gonna have those one offs as outliers. But generally speaking, we think that it's possible to manage this successfully, and it's going to be. It's gonna it's gonna take. Time is gonna be a learning curve a bit in terms of how it works in the downtown and and Lyme is going to be have to have to be all over it and I will say I will speak up for this company and that the the whole business Practices of the East. Good industry has changed so much since when we first started tackling this issue 3 years ago. The devices themselves have gotten more robust. They're more durable. They're safer.

[89:00] They've got larger wheels longer. Wheel bases front and rear breaks the technology, the equipment and technology have gotten much better. And then the business practices in terms of how they work with the Miss municipalities has gone. Is that a completely 180 where they had gone from deployment illegal deployment to. We'll do everything we can to work with you to make this the best program possible. And and so they are very receptive to this, and they understand the sensitivities and in line being a company that's that's you know working in that's operating in Denver right now, successfully now, without its challenges but it's working. They're they're working Colorado Springs. They just won the contract in Grand Junction the proliferation of East scooter programs is is happening all over the Us. And I think they take great care and understanding how these sensitive areas work and the public relations aspect to go. And safety aspects to go along with it.

[90:07] But I do recognize that the apprehension and the experience that we've seen, and looking at East Boulder right now with these scooters parked everywhere, we propose. That's gonna change, too, because we're gonna you know it's not just the sensitive areas. Necessarily the places with high pedestrian volume. But it's also a lot of the neighbourhoods all over all over Boulder, where we gotta find these spots where these people can park scooters, and so we don't have these and again. It gets back to blocking the the sidewalks and the multi-use paths to that Np. The travel for people, with disabilities there's 0 tolerance for this. We have to have 0 times for that But I'll say that in general high support that approach, and being careful but we're not excited about that. I think I can say say for all this.

[91:00] Turn not excited about the big picture, but may, but we all so can't and be progress? Susan and Justin anything different you'd want to add to that Perfectly, no thanks for considering the our concerns Alright. Thanks d k Thank you. Absolutely hey! Gate will take great care. Of moving forward with this, and and I'll work with Chris to keep you updated on on how this rolls out. And I'm always there to come back and talk to the Dmc. And and listen to concern, suggestions, refinements, and then whatnot. So I appreciate your input tonight, and we'll take that back and integrate it into our report. Moving forward with the tavern console Thank you. There is this one common and Lane and the Q. And a. Said, just for comparison. To be cycle bikes must also be returned to docking station and clicked in for the charges to stop accruing

[92:00] That's right. That's right. Got it. Thank you. Thank you. Dk. Thank you very much, Don. Thank you very much. Commissioners have a good evening Thank you. Thanks alright. Let's try to get through these next time as a first chip tomorrow afternoon at 2 o'clock. We're having a meeting in town for at the neural that spinning that was a partnership. The city and downtown border community initiatives and universities industrial shops and street lines every if you weren't a partner in it, you'd miss that you should have been it's a great amazing Mural there so we're having ribbon, cutting if you haven't seen the bureau sign the 1,400 block between shops and what used to be collected building. It's an amazing. You're all kind of face to face it. Wallace into each other. So 2 o'clock tomorrow we're having a ribbon cutting, and then our holiday. Party at member. How many party which you are all invited to is on November 30, so at marketing calendars there's 2 things I forget to mention thank you, Chris.

[93:08] Sure, so real quick on the 2023 work plan we are in development internally, and staff level. We have a lot that we are anticipating for the downtown area. You've heard a little bit about it today. You're gonna hear a little bit more about it when we talk about art in garages. Gate list is going to be a big lift for the department for Cajun, for Dmc. In 23 we can. We will want to continue this conversation of what makes sense for our operation our big. Keep part of that we wanna make sure that that you all our support of the that we're taking some other items are downtown streets is public Spaces there is a process subcommittee that was formed as a result of our conversation around West Pearl Street with Terawiner and that Benjamin we're working really closely with the downtown board partnership.

[94:08] There has been a cross departmental work group that's been established to pursue possible transformations to downtown streets as soon as next summer. These won't be we're not talking about really expensive infrastructure, but piloting, doing some top- tactical urbanism approaches to programming streets in different ways to try some things that will translate into bus longer term transformation so again. You will all be part of that conversation. There are a lot of but something traditionally interesting, 2,023 affordable part, which is long been conversation in the community across the city when it comes to the rents that retail

[95:20] For both commercial programs across the country and are going to be formulating some recommendations for the city. So we'll be looking forward to with possibilities on that phone. We have a number of capital projects in several garages. Randolph Center, 1,100 spruce, 1,500 per and St. George, the are wrapping up the procurement process right now, for we select our our contractor just in that work as follow, and be under my that's not everything oh, outdoor Diane. We're gonna have our next window for applications coming through.

[96:03] If you haven't seen the platforms today foolish credits salt Japango. The team is up at over 30 this morning working on those insults. We have a number of other installations coming in December, so, continuing to see that program evolve. We are asking for additional art dollars for more and just paying more restaurants. Apply for outdoor dining extensions in the spring and so we're gonna be asking council if they want to support that with our dollars here in not this Thursday but next Thursday also an Upper request is activation. In our commercial stars, particularly west, pearl areas, and a university that those areas are recovering slower than many other areas of the city.

[97:01] So we're working to identify resources through our funds to work with our special events, team and possibly an outside contractor or partnership to do some activation sort of special events or or other to to drop people into those spaces and improve Sales, receipts in those areas did I miss anything that we should be bringing up? Thank you alright. Just trying to move through this next item our we do have Mandy Vink on the call she has been working with our actually, I'll let you explain, Mandy, what you've been doing with Mary on getting a an artist. Selected for 11 Sure, and I have a presentation, but I don't necessarily need to use that but, Lisa, if you could toggle that so for the sake of time I will give you all a quick update, especially because this this does pertain to you so thank you first and foremost for really your

[98:09] stewardship and support on reallocating some of the ecopest savings over to the art and parking garages. We are using that 200,050 grand is going to a temporary project through an ongoing program that's already underway called experiments in public art. And then the rest of it is going into art and parking garage is a more permanent project at eleventh and spruce. So now I have my screen up and I'm not gonna follow the order of this at all. Because I I do want to be mindful of your time, but as soon as what we are trying to do with this project is to really have second Mike. There we go is that we really wanted to take advantage of this funding opportunity. And so we're consolidating the standard public art process from about a six-month window into 3 and a half, months and so, as we're going through this it is important.

[99:04] That I want to make sure that you are all informed in terms of what this opportunity means, and how it implicates you. But then also to address the proposed joint meeting. That's scheduled for next week. Answer any questions that you may have. And then also to have feedback from you from an advisory perspective. The benefit is that we have both Stephanie and Susan from the Dmc. That are serving on our voting selection panel, which is a community selection panel. And so they have been great in terms of participation throughout the whole process, and are really quite informed. Not only did they help inform the Rfq. Which went out for a bunch of artists to apply, for we had over 168 applications, but they will also get the joy of sitting through a 4 h meeting on Let's see, that would be on Thursday, in 2 days so

[100:04] These long meetings are there things but on to our Thursday we'll have all of the proposals from 4 semi-finalists in addition, we have the Technical review committee which is a bunch of staff members that are really well, acknowledged in regards to the public Art program or to the projecting garages itself so that's kind of an overview. And then for this round we are focusing specifically on eleventh and spruce. It is one of the higher volume garages, and also has a lot of really great architectural opportunity to integrate art into it. Every public art project has the same acquisition criteria that we have in terms of its review, not only the inherit artistic quality which is, does it resonate with you right how contextually it fits into the location and then an ability to maintain and install what does that mean is It added work for staff. How do we minimize that if it needs to be temporary, we acknowledge that as well, which is the time, horizon of the artwork?

[101:04] And then we're looking for really something that is incredibly unique to Boulder, not only in its relationship to the collection, because historically, the collection has been a lot of bronzes, and so we're really trying to Brand that but also having a variety of voice not only from the Artist perspective, but also from who engages with the work what the materials made out of what the estimate experiences, so that kind of runs through in a nutshell, we do not yet have actually we are just now receiving. The proposals, but I will have an image of each of the finalists that is presenting on Thursday for you all just to be familiar with the fact that one of them is Matt brand and he's doing perforated aluminum panels again the proposals won't be available Until Thursday. For the selection panel. So this is just a sample image of what he applied with the next is street. Wise arts. And so although this is a project at nineteenth enormous Leah Brenner Clack, who is a boulder resident who as Chip, was just mentioning has been incredibly instrumental in getting a lot of murals, and new opportunities, within our community, but

[102:16] she's also partnering with some artists who have mural sculptural component and augmented reality within the proposal. Then David Franklin tends to do kind of relief approaches on facades of buildings, and finally Rebecca Brett sang, who does again relief attachments, but also listen programmable led so on again. On Thursday, Stephanie and Susan will be seeing what the proposals are specific to 11. So here's where the next steps come in just to make sure that we're all on the same page. Is that because of the timing, and because of how the budgetary process works within the city of Boulder, we needed to call that emergency joint meeting.

[103:02] What happens is that a recommendation is put forth by the Arts Commission and typically we're able to meet with boards and commissions prior to the Arts Commission having the recommendation so that they can be informed by whatever comments, or feedback you'd might have due to some change in Schedule, and also the end of your project. Close out and into your budgetary process. We are kind. A a special meeting. On the seventeenth, and then we'll immediately seek approval from the city manager. For the process thereafter. The selected artist will go into contract, and we'll work through preliminary design and community engagement, and then finally, fabrication and anticipated installation. I put spring 2,024. That's not. It could be. It could be summer of 23, but just to give a little wiggle room, especially since we do not know which artist we're going my people so with that I want to open it up to that was a lot of information to throw at you very quickly I wanted to open it up

[104:02] To questions, and also any feedback that you might have for us to take into the proposal meeting, and then any questions you might have in regards to that emergency. Oh! Meeting on the seventeenth What's Thank you so much, Manny. That was an awesome, quick presentation. Certainly at low questions from the Commission on the work so far, and also wanna make sure that folks that we're at least able to get 3 of you in attendance at the special joint meeting and so that we can work together with the earth's commission on approving finalists sure What's interesting. We have Stephanie and Susan from our board on that board. So, Susan, anything special you would like to add, based on your knowledge of this so far Well, it's been a it's been a great process. There were, I think, a 168 applicants. The first go-around was really hard to to whittle it down, because the defaultity and the richness, and that just the ex, no excellent quality.

[105:06] Admissions, were is a tough decision. So I think that whatever we end up with at these finalists, it's gonna be great. It's hopefully gonna be something totally unique. Interesting, as I said, I wanna be able to tell people that I was involved in it. Not like drive by and try to like divert people's attention to the other side of the street. So confident that we'll be able to do that Justin, do you have any questions, comments No eager to see how this sends up what is the overall project budget? 150,000 Yep, and so to clarify on that the advertised budget was a 122,500, which is going into the artist contract the remaining funds were used that only for the honorarium of inviting folks to put together for proposals but

[106:00] Also to bring on Mary Valdez as a contractor to really help manage this project, so that we we could fit it into the workload, and not, you know, have money left on the table at the end of the year, and then there remaining 50 grand goes into experiments in public art Can I just confuse everybody. Awesome Andy. Thank again. Thank you so much. Notice right? And it's so exciting! How quickly this has happened. It's only been, I think, a couple of meetings since we've got together and said, Hey, we have some extra money. Let's do something with it. And here we are, making something really interesting happening. So great synergy between the inclusion of arts and culture now as a part of community vitality, that the type of of things we want to be realizing we don't want to be stressing people out and driving them away to new jobs but it's like nothing to do with That's also why Mary Bell does is on the well. We didn't know this at the time, but I am also in the midst of transitioning, so I'm confident that with Mary's support this will definitely result. In great great work so

[107:08] Alright, then the commissioners you all have the joint meeting on your calendars okay, let's make sure we get it. Yeah, 17 from 5 30, to 6, 30. It's 1 h meeting. You know, just to send that outside should be setting it tomorrow alright. Perfect, great, alright, thank you so much, many, unless there's any more questions regarding that we can move on to the Dmc. Great. Thank you. Admission, recruitment, questions, thanks, Mandy. So, including your packet, we share with you this the questions the the Emc. Specific questions that Council includes the number of pre-hand that will go out in March of next year. We wanted to provide you all licenses. Very last thing in the very back of your account, and provide you with an opportunity to review those questions, and let us know you feel like there's still appropriate to attract the right type of applicants that you would like council. To be considering so there's something

[108:17] missing, you provide tonight. You can incorporate into revised questions or any questions one thing that I see is missing. There's nothing about parking and that's such a big part of what we talk about. What we do. So maybe there should be something specifically So it's a good question, and that's so personal as why we talk about access to management, and one of the challenges with our conversations with Council, especially a very progressive council, but Does not necessarily have the same perspective around how we should be managing the parking that we do manage not all of the Council members on that space. That's some of them are, and so I guess the the question goes back is, is the desire of the Commission to make sure that we do call out parking maybe in that project question what are the changes to parking and access management for downtown that would against vitality?

[109:19] Walkability and functioning, at the core of our city. Yeah, that that would help. I just feel like Just with these questions. People like the different impression of what the 8 day or month functioning of this room really is. So, however, we could reflect that right I like what you're saying, Susan, because I agree. It's a little bit like a bait and switch to a degree of what you're actually doing when you join the board Great I would I would maybe have a question is, what is your opinion on opening or closing the west end of Perl Street?

[110:01] I wanted to see. I don't know if we wanna get it into that hot of a thing. But I I would be interested in see what someone would have to say, and how they would delicately answer that I don't mean to have to have it that asked, but I do wonder Well, maybe it could be turned into more but less specific sort of something interesting Oh, maybe it's a downtown streets as public spaces. Great Very good, and is that process subcommittee. So maybe that's something. Maybe it's revision to question 8 and sorry for the number. There are standard questions that come before these questions. So maybe there's a revision to number 8 that's not just focused on Pearl Street, Mall because the Dmc. Is not this solely on the pro stream and the the work advisors related to all of Cajun.

[111:03] Just so are there thoughts on? We need a new question or vision to that question. I'm all for you. Or another question could be, and the district Were you gonna say something about I was all for not asking another question, being just simplifying. Streamline number 8. Those kind of the Okay. So we'll take a shot at revising based on the or downtown streets. Is public spaces and and work that items into the question aid the so. What are these due to the clerk's office to now? Okay. So we hope I should have read the homework. : so we will then take your advice, and we'll bought up by that question to incorporate that and let you know what we settled on anything else.

[112:15] It's something Alright. Well, that concludes matters from staff And so in matters from the Commissioners, other commissions have had retreats. When I've I've had a chance to speak with some of the other Commissioners individually. And at the bottom of our the bottom of page 2 of our packet or our Dmc. Priorities, and those don't seem necessarily in line with Kind of what we're actually discussing and kind of some of the things that we have in some interest in, and so got it sense that oh, I would not mind having time to not necessarily focus on that matters at hand every time and have a retreat where we talk about kind of where where's the board

[113:15] going? What should we do? And how can we support council in the best kind of way, so that we're maybe adding time to not always just put out fires and answer the questions of the day, but we can also do some forward, looking I do know we have scope of kind of the box we have to work. With it. But I wanted to see if that the other commissioners had interest in having a planning session, a retreat of sorts. It would be facilitated by the city. I believe. Right. Chris. We? Yes, we typically do facilitate the Commissioner trees. What are the rules for? It's really up to the Commission to decide we just had the. You can't see commission this morning actually from 8, 30 until noon in this very room, and discuss what you just brought up. Looking at the 2023 priorities, having some conversations, then, so that did some exercise regarding challenges that the and opportunities we can certainly again have that same conversation, a a retreat.

[114:26] Conversation with you all, to refine the 2023 priorities. If you feel like the the 2022 priorities are off, I guess the question would be: Yeah, it's a half day. Conversation makes sense to you all. And and would you like that to take the place of the January meeting, or in 2023? It's just whatever they're in the past. Sometimes the retreat conversation happened after the Commission recruitment.

[115:01] Okay, where we had new members coming on. Doesn't again. It's it's really up to you. Well, and we are here to to assist you in having a successful conversation to strategically. Where? Oh! When is those new commissioners may be going to be seated That would be the main meeting May. It's like it's a long way off. If we're gonna do this, what about the priority setting? What are those? Do we have not got any communication? That Council is soliciting letters from Commission same Council as last year, the intention at this point is that the Council retreat is more a mid term check-in on the 22 establish priorities so this one there is no Request I know of that's coming to to any boards or permissions on okay.

[116:04] But that doesn't mean that we I would be for having retreat. And likewise But before so then, bye, I propose maybe not. January because that might make all our equipment to fall out. But the march. If we could commit to the mark meeting, or do we have a already want a special retreat in February, or something like that? So march it's probably our desire that way. We will be after the council midterm retreat. So what these have an idea of where they landed in their ongoing priorities, and we can incorporate that into the conversation related to any downtown specific priorities that'd be fine with me so we will target unless there's any other discussion done on march

[117:06] March works for me. I I think the new Commissioners don't always know what's going on, and so I think if we present them with our new priorities versus letting the blind lead us per Se. You know I think a Mike. Absolutely well enough, oftentimes in March the perspective can beers who are applying. Listen it, so there might be an opportunity to have folks at least listen to the conversation again. Familiar with the direction Yup, so there might be some alright. And then that's on a half day Hmm. Maybe maybe maybe avoid a spring break times, cause I will be on bye Oh, yes, absolutely. We will do a doodle it does not have to be on the standard date that Dmc. Regularly, need so Lisa will plan to send out a doodle poll. Our folks thinking to have day session. Yeah, and then if we bind up early we'll go lunch or that, I can get

[118:05] Alright, perfect. Great. Well, that concludes our agenda. Our next meeting is 2 Sid January 10. I move adjournment to someone. Second Setting up. We are adjourned. Thank you. Sorry I could make it. There are my apologies to you. Thank you so much to see you soon Bye, bye.