April 3, 2024 — City Council Retreat

Transcript

Captions from City of Boulder YouTube recording.

[0:00] Actually, it's quite lovely. And they're on the right. Over here in the in the snack area we have the 2 tall crafts. Those are coffee at a smaller one is hot water, and there is just the grooviest candy carousel over there behind the Pd folks. It turns so you can shop for really the right snack for you, which is great. and I will take it in the middle. But you should, of course, be able to do to stay on top of your own needs the course of our time together. I know many of you. Some of us are old friends. Some of us are new friends, and I'm looking forward to getting to know you better quick reminder on my function during our time together. My job is a 2 full. Primarily, to make sure we get through the work that we've assigned ourselves for the next 2 days. I take that responsibility pretty seriously, because your time is valuable, and I want to make sure that we end up where we need to be at you know our time together. My job is also to make sure that your voice is heard, but also that other voices are heard as well. What you have to say is, of course, super important. But the voices of everybody on counts are equally important. So part of my job is to make sure. That everyone gets an opportunity to speak

[1:11] on the advice and with support of the Retreat Committee which is Tara, and Nicole and staff we have assigned multiple times during our time together today. Sometime time constraints for council not intended to limit your voice, but again to make sure that we have time for everyone to say their piece, and then to get to the word about it. So I have a handy dandy sign up. and it's so fun because it's really big. And you can see it's in space. So it's even okay. If your eyesight, like mine is not spectacular when the time gets down to 0 it will flash. It does not make a noise. My preference will always be counsel that when your time is up you finish your sentence by one paragraph. I would love for you to self police, so that I don't have to interrupt you, which would make me feel bad, and probably make you not like me anymore. And I want you to like me. So let's aim for togetherness and self policing

[2:10] the irony of the 2 min. I'll just point that out. It's only fair one free. Well, you'll notice, I hope everyone saw Nuria's emails from last night, but for the afternoon portion, when you're talking about your work plan items. We did extend that from the original 3 that was programmed to 5. So that gives you more time to say even more, which would be grant? So then the question becomes, how shall we make sure that nobody always gets to go first, or nobody always gets to go last, because apparently people have preferences. So as you were coming in, you picked a car. The cards are 2 through 10 of heart. So 2 will be our first speaker. and Ted will be our last speaker, and I have more great assistance.

[3:03] Thank you. Wow! I love that fantastic. I hope that's not the best luck you have today. We got lots of juicy stuff today. As I said, we're gonna give you each those 2 min to share your vision statements. You'll recall in the email I sent you the dream here is that you're articulating the vision for the community that you'd like to create for the change you'd like to see in Boulder in the next 2 years, 2 ish 3 years depending on how your term is, and then so we'll do that. And right outside 1045, we're gonna jump into our process improvement ideas. You'll recall that we have 3 categories of processing things. We'll start with the staff items and the Yes, no items, and I'll give you some more instructions when we get there. Is the yes, no is kind of yes, no, or later and then take a break so we can grab some lunch. And the idea here is that you'll just take that break to meet your biological needs. Grab some lunch, and then we'll work while we eat a little bit. As we discuss some of these process improvement items.

[4:17] That's that third category of discussion. A new handout that you have not seen before is this one. This is the results of the process discussion, item, priorization survey. The 2 items in blue at the top are the top scores things on weighted score. and then the gray one at the bottom is a little bit of a one-off that Tara will visit about with us when we get there. Just that's what's happening there. And then super fun part is around 145 after a quick bio break, excited to hear those presentations for your work plan, and we'll talk more about that here in a Jeff plan is, get you out of here around 3 30, so that you'll be rested and refreshed for tomorrow's fun.

[5:02] So with that Mr. Mayor, I want to give you a chance to say anything that needs to be sourcing your seat, sir. only that for those of you who have not worked with heather before we are in incredibly good hands. This is my fifth retreat with Ms. Brooklyn and and between the high quality and extraordinary council members that we have, and extraordinary facilitation subject to, I think this is likely a successful. It was a really fun term. Thank you for that. No, I just wanna highlight. We got a lot of great staff in the room. I just appreciate all the work that went into getting to this place. There's a lot of back of the house work that goes into this and just appreciate all of that. And I wanna highlight in particular, Meg. the work has been stellar to get us to this point. And just wanna thank you for that. There's a lot of other people as well. But there's been a lot of administrative and a lot of sorts of

[6:03] where are the where's the tape? To the extension cord kind of thing. So, thanks, I thank you. I left that up but a lot of great work and thanks for the department you have come prepared to share their insights for the work. Thank you. Excellent thanks much. Alright. I am super excited to hear 2 min from each member of council about your vision. For the future of Boulder. Who is lucky owner of the 2 parts. Somebody has the 2 of them. Alright, if you are ready, I will start in the green. Not starting yet. This is not. We're on this chat because I don't see a mic or camera.

[7:02] Okay, okay, thank you. That's ready. Okay, Brian. 200. Don't know me. And forgive me. I'm recovering from a cold. I also have some some supplementary materials. Okay, my vision. I'm I'm gonna read from some notes. Try to do this. So my vision is about starting to use a lever in boulder that makes big improvements on things that I know. Everybody in this room cares about, and the community cares about portability for households, portability for the city. achieving the greatest breath of safe streets and other improvements, good governance taking care of the 30 more people who can't easily drive. putting our greenhouse gas footprint for the community in line with our peers in terms of other similar sized cities inside the some cities have similar wealth. Making the getting our arms around traffic, and parking as we start to create more housing and giving a common direction to our 10 plus departments to deal with cars, parking, and the like, and giving us a reason to think that our that Emt vehicle miles, traveled, and mode share will change in the next 15 years, and much more significant ways than we've seen a change in the last. This is a long list I can keep adding to it, but my big idea is, we should create a lever

[8:20] to deliberately start creating policies that integrate our silo transportation and land use activities using the tools that only city council has. I started talking with Norie about this when I first met with her 3 years ago as a tab member and we've had some interaction on it that this going since then, and I was delighted to see in the new strategic plan, reference to 15 min cities and work around that Noria and our team have taken the first step. Give us to us. It is on us now to ask, How can we integrate this into into changes? We are in the process, making additive changes that are very exciting. Heard from this from Natalie in the hotline last week.

[9:01] It is on us to consider if we can make multiplicative changes, we have the power to do so, and I look forward to thanks, Ryan. Alright! Lucky number 3 for your hearts. I'm mark. Well, I can make changes. tend to be a bit suspicious of visions. Leave it as our simple mission to better the lives of as many members of this community as possible. Therefore my vision is to have a success. We carry out our responsibilities to do the following. first, provide for and ensure the financial help of this community and the financial help of this government. Without that, all of our visions are merely word salad and all of our desires to initiate new programs forever worthy for meetings from second, provide for the safety of all those who live here without regard to their economic status. that a sense of public safety in Boulder, our businesses will depart for other locations, our tourist industry will wither, our tax revenues will decrease, and all of our grandparents will become unattainable. Third, for the health and safety of the most vulnerable moments. Every individual who is turned away from a food service provider for lack of resources, and every mother who is sleeping in a car with their children

[10:13] to be an affront to our conscience. I do not care if we have to search count cushions for orders. We need to provide the appropriate resources for groups like ever and reach out 4. We need to demonstrate to this community that we can do the basics, snow removal, repair, or symbols of whether our government is both efficient and effective. We need to show the community that we deserve the reasons we intend to ask. Last, we need to begin a serious, non ideological conversation about our housing crisis and address the affordability. Yesterday's multiple listing service showed 3 homes on the market for $750,000 show 31 listings for 5 million dollars or more. This is obscene. We need to understand that the private sector will never fulfill our affordability needs begin to focus on our ability to create what it's generally called social housing.

[11:10] Discuss this more later. Thanks. Mark. Alright. Hi. okay, everybody hear me back there like you said, Don't okay, cool. I'm gonna start with the story. When the 2013 flight. Our home fared a lot better than others in town. At first I attributed our good fortune to Jeremy's ditch, singing abilities, understanding that gravity held talks to water as well as, but as time went on I realized it was you also to decisions that were made decades before we arrived at some point grading the sent groundwater into the storm drains, windows, and doors of footers you off the ground. It wasn't just physics and shuttle skills that helped us navigate the flood. It was also the thoughtfulness and intention of the people who came before us. In a few decades we will be the people who came before

[12:03] the people who came before 1.5 degrees of global warming. The people who came before safety net programs like social security started cutting back the people who came before economic inequality collided with mass migration and left even more people in our city without homes, jobs and health work. We can't prevent a future disaster. But our choices in the next 2 years can give future counsels a leg up in responding to that. Everyone's priorities reflect the type of forward thinking and transformative policy changes that will help future consoles think us rather than curse us. It's exactly what I'd expect from this group. I'll be satisfied with whatever we choose to prioritize. As long as we are doing our work in a way that helps us, and future councils become even more adept at working together with each other, with our world class staff and with our passionate community challenging times. This means making a habit of making council decisions on your sustainability, equity, and resilience framework apartment with staff.

[13:01] It means changing outdated processes that are getting in the way of efficiency, transparency, and predictability, and it means modeling for the community and feature councils, how we disagree and have big feelings and frustrate the hell out of each other while staying committed to our shared humanity and to the interpersonal relationships that enable our transformative work. I hope that future councils will see signs of our thoughtfulness and intention as they navigate future challenges in what we choose to work on in the next 2 days, and also how how we choose to work together over the next 2 years. It's cool. alright. Next alright, Mr. Moon. are you ready? Alright! Alright! Good morning, everyone. So I've been at this long enough to know that 2 years is a short amount of time to transform a city. So what I'm hopeful for is that we do make real concrete changes in the way that the city runs and the lives of our residents, but also that we lay a pathway for the future to make much greater changes for the people down the road. For the the next 10 years, the next generation.

[14:10] and so forth. And just a few areas of those that I'd like to highlight is that hopefully, we'll see the creation of hundreds of additional affordable housing units, but lay the groundwork for thousands more. And hopefully, we can make a huge difference in the enormous problem of homelessness in the next 2 years, get lots of people off the streets and into housing, and see many fewer encampments around town for a better lives for those suffering out on the streets and for our residents as a whole. And hopefully we can see a real difference in our transportation network, a safer way to travel for our cyclists and our pedestrians other folks. With real differences out on our streets, but with the intention to make many more in years to come. And also maybe filling a whole bunch of puzzles. And there's so many other areas that we need to work on. But what I want us to see us do is we.

[15:01] I believe, the concept of equity and the concept of client action underneath every decision that we make, and I think this group of Council members, I think, has those intentions, and I look forward to everybody working with everybody over the next 2 years regardless must be legal as a key blade. The I mean, it's also part of the West recruit and Latina. And so I look forward to doing this work today tomorrow, and with all of you for the next 2 years. Thanks. Rice. who's got a lugging number 6, so I can quickly editing down. No. over the next 2 years. I believe this council will effectualize changes that make boulder more affordable, vibrant, and sustainable. I envision us implementing rules that foster flex flexibility reduce bureaucracy, and it's still a sense of collection, collective action and shared responsibility among our community members.

[16:11] First and foremost, to my mind, and many community members is our portability crisis. We must ensure our city remains accessible to all, regardless of income. and while this is not something we can accomplish in 2 years. It is something we need to put every tool in our disposal to address this safety problem. I also believe that vibrancy and affordability are closely related, and we must embrace diversity and creativity. Allowing for a multitude of act, expressions, and activities to thrive. we will not succeed in making boulder more affordable and vibrant in a lasting way, unless we do so in ways that are also sustainable and equitable. By implementing rule changes that prioritize these we can ensure, we remain a leader and environmental student stewardship.

[17:01] But we cannot achieve these big goals alone. These will require a collective effort of our entire community, and by fostering a sense of shared responsibility and encouraging active participation in civic life. We can build a stronger and more resilient boulder on that note. I would like to add a word of caution based on some of our process changes that I saw removing community members abilities to show slides, limiting signs, reducing opportunities to speak at public comment, emphasis on decorum and giving priority to community members who feel comfortable proving their residency. Our actions that collectively read as a council that is interested in maximizing the distance between it and the public we serve. I would strongly encourage my colleagues to consider potential economic impacts as we, and how it might affect the larger work that we want to do together. Thank you. I was impressed with editing on the fly.

[18:05] Alright. Second me Tara! Ready! Can you see this? Okay, yeah. Okay. what tries me to do this job is a desire to help make this city a better place to live for everyone. Of course, that's subjective. But even so, that is my overarching goal in the lens from which I see things, and often both, if you know me and most of you do, you know, some might be safety for all people, economic vitality, vibrant, downtown, safer streets. Well, it underpasses the multi youth past will maintain parks and rec centers innovative bike security locking options. And by the way, I added that onto my priority list. affordable and attainable housing because we are a better community with housing diversity, but also because people do better in their lives when they have a safe and secure place to live. and more permanently of supported housing with wraparound services. So people in our community that are suffering from addiction and or behavior health challenges get the help they need, and you will see one. My priority added onto my list of that. My personal passion is having a pride. Rt. Fun City, that is welcoming to all the after effects of COVID-19 still want many cities, including ours.

[19:16] So what I want is a happening downtown, a University Hill commercial district. Yes, students, parents, visitors, and locals want to visit. I want older to be a place where people want to start a new business. So that is why you see me get aggravated about step shoplifting, and cumbersome rules which greatly affect the success of our small businesses. I want people to want to open up a new restaurant or an art studio. Here I want Boulder to be a place where people love riding their bikes, love hiking, love, eating out, love, visiting, and love living here, and, by the way, speaking of visitors, sales, tax revenue is one of the ways we fund the things we want and need to help improve people's lives. So, being a viable, vibrant city where people want to work with and visit isn't all of our interest. Philly. Si, fellow city Council members. I love this year's priority submissions. I saw everyone's unique personalities come out in all them. What passion and what a great and comprehensive list of priorities it will be hard to narrow them down. I look forward to spending time with you all in the next few days, working together to produce a final list of priorities. We all happy with and proud of.

[20:23] I was perfect. She timed it. I just wanted it's like I timed it. I'll practice alright. Who'll be my 8. I'm lucky 8 he could be great so again, my name is Matt Benjamin. Pleasure to see all of you here. You know the previous councils. Retreat was themed as recovery. As we came out of the fog and the lows of Covid. I see this year's council theme being that of opportunity and optimization. Simply put, are we optimized to be a place where broad cross section of people abroad. even housing, climate, transportation, homelessness, economic vitality, etc? I I really believe that we have the opportunity to optimize the things we do and see the opportunity that our community has in front of it. I believe. We value housing diversity of different types, and not only maintains what grows our population of working families that we value housing ecosystem where people can move up the scaffolding of housing types without having to leave our community.

[21:25] I believe you value multiple transportation system that we place the safety of people over the movement of vehicles. We strive to reprogram people's dependency on cars. I believe we value a strong local economy where businesses, large and small, thrive and grow a business environment where tourists and locals alike feed our local economy so that we can reinvest back into our community. I believe we value climate action that is just and focused on pragmatic solutions to limit our impact. Locally. I believe we value community where our unhoused can get the services and support they need to get back on their feet thrive. Once again.

[22:01] We have an opportunity to reprogram our discourse from a 0 sum game and an all or nothing strategy to a more unified one where we can celebrate getting some or most of what we want without having to jeopardize our sense of community. What are the outcomes our policies are optimizing, for do our policies deliver those outcomes as we embark on our retreat to set council priorities? I encourage, encourage us to ask ourselves, are we optimized to invest in our values and seize the opportunity to make Boulder a more inclusive and vibrant community. Right? Who be 9? Alright. So I'm Tina, Marquis, and this is obviously my first retreat. I'm really happy to be here, and I did love all the priorities people submitted. I chose to live in Boulder, our family, my husband and I came here from New York.

[23:03] and we chose to live here because of the open space for us coming from New York, it was actually affordable. because here for employment and technology, and we also love the school system. What I'm hoping to see over the next 2 years is that this Council adopts policies and programs that make it clear that people with children families are welcome here, that we intentionally commit to middle housing types where children are welcome. That we commit to spaces that value kids, including our parks and recreation services. that we provide extensive supports for the parents and guardians of children, and make sure that our families are connected to the community at large. And also we strengthen our relationship with the school district. And the same vein. I'm hoping that folder continues to be caring and safe, and I'm particularly interested in the same section of the new citywide strategic plan.

[24:05] All of the elements there, I think, are critical for us, moving forward, whether it's making sure that we are safe from climate disaster, safe from discrimination and impression safe from prime. These are all clear. What I would want in addition, is for every community member to be able to connect themselves. And they're experiencing, moving here to that city wide plan, the safety component in particular, but all of them. so that when they think about the work we're doing as a council. They see themselves in our holding every day and say, Yes, that makes sense to me. This is how we're working for me for that goal. So And the final thing is that we are never complacent. We have always been fearless and innovative, and we should never stop thanks. See that all right. You are so excited to go last, and I was so excited to hear your dots, he says. Alright!

[25:02] Yes, alright! Hit it, Carl. Good morning, everybody. My name is Tisha Adams. I usually her pronouns excited to be here, I will say, when I arrived in the city of Boulder 12 years ago. 13. Not sure. Let's go. 13 I will say, for the first 6 of those I did not feel included or welcomed here. even though I can afford to live here. I did not feel included or welcomed in any meaningful way. so much so that it wasn't until I joined the commission for Colorado parks and wildlife, and started to be able to explore our incredible states and start to be a part of the change of inclusion, and belonging at the Colorado Parks and Wildlife Commission as the first African American to serve it, drew me back to Boulder. It got me curious about what's happening in my own backyard. My whole life has been dedicated to social justice and change, to ensuring that everybody is seen, valued, and heard, and yet I didn't know what was happening in my own backyard. I work primarily the Federal level, and in other States cause, I thought, Oh, we're good here.

[26:10] And then, of course, I saw the atrocities of of of the the Zane Zane Atkins. That was really the the the one of the lightning bolts for me about what was happening before. and it reminded me that it's not enough to just be looking internationally and nationally, that we also need to connect to our local and and county. And so today I am here where I not. I didn't envision that I would even be in a place where I could get elected to serve this incredible city that I get to call home. And in the 6 years that I've started to dedicate to service in our own community and serve on the Commission. Sorry the panel for border, please. Oversight at the end of the day my vision is in my last 10 s. Is who has the power to make decisions?

[27:02] When? Where? How? Boom? I also challenge us to think about, how do we know what we know? How do we know what we know. Those are the 2 things visions that I have is that we can answer those questions definitively. Who gets to make decisions in our community? And how do we know what we know as we confront the climate crisis and cultural chaos? Thank you. So thanks, Tiffany. That was a fantastic start, and then you all will crush that. And that was really that was exceeded my expectations. It was wonderful. alright. Part of why we started with this is tomorrow. We're gonna talk a little bit about your work plan ideas. And by a little bit I obviously mean a lot. But one of the questions that will be asking for each of the work plan ideas is, what is the impact, the degree of impact that this item might have? Another question is have on what?

[28:00] And it's a subjective measure. We can't just say we'll have 6 impacts versus 9 impacts. But I would hope that you will carry forward what you said, and what you've heard from your colleagues as the future we're trying to create in Boulder. What will this work plan? Item? Ha! What impact will it have on that future? Does it get us closer, faster or not? So there was intense around the question that you were asked and how we framed it? So I hope that you were taking notes and really listening to one another. Because, we'll we'll lean on that a fair amount tomorrow. Alright with that, though we got process stuff. Sorry anyone else cold. is there anybody? No, it's it's if there's any way to turn up the temperature in the room. Alright. Someone's on it. Hiya. anyone else have anything? Okay? So that brings us to

[29:00] our process improvement ideas. You should receive this by email. But you also have it in the hard copy. Our first sort of slug of items is the staff items and the Yes, No decisions and hope to get through those here in about an hour, so that we can grab lunch about a quarter to 12, Maria, for the staff items. Anything that you need to say before I see if Council has any clarifying questions or thoughts on those. I don't think so. We can run through them. I know that Pam and medics have gone through this list. There are some things that we're actually already. We appreciate counts bringing some of this up because we discovered. There's some things that are already in the council handbooks that we can just influence and make sure happen that counts upon books of hand and handy thing right? There are others that were already in the works, and we can make happen. So appreciate the suggestion. So happy to go through this as you'd like. council. Do you wanna have staff? Just run through these one by one. There are 11. Yep, take a minute to do that. Great great

[30:05] wanna Pam. I wanna take some of these calendar support for city and community events. Sure, absolutely. So. This is underway, as Mex has been onboarding assistant to city council. She's been refreshing our council events calendar along with making sure that as we become aware of community events, that council members are encouraged to attend those start getting more visibility for you. So we consider this one underway and type of process improvement that is going to always improve. So if you have that you take note of that you want to make sure you have awareness of. Please direct those directly to Meg. She'll make that happen. Council question or comment. Where is the Ca, is there a place where the Council events calendar is located? Yes, so that's in outlook, and show folks how to overlay that with their personal outlook, calendar, so kind of the goal on the vision is to make sure all of those things are listed there, and then folks can choose which items that they want to pop over to their own calendars and that kind of thing. So as that's underway, I think kind of sop. This is, here's how to add it. Here's how to overlay it. And of course, if you have events that you want to share with the rest of council, large community events to be sponsored events, those ones

[31:22] right? Anyone else. So it sounds like we will have the ability to add to that calendar. So we have one kind of point of contact in that space, but can look into the permission. Patrick. Good question. Mike. Anyone else questions or comments on that item and text camp here. Sure. Okay. Happy to keep rolling. And I did not introduce myself properly. So, Pam Davis, you shoot her pronouns, and I'm assistant city manager. So our second item has to do with a running list of items the staff is working on. We traditionally have tracked council requests that are

[32:15] request by the whole body, by virtue of a not a 5 or not of 3 and those departments track those, and generally bring back what is applicable work for them to do through the Cac process to ensure that those things come back in front of you. Connected, then to item Number 6 that will get to. We also hear that they're often smaller requests that come through council meetings. you know. Hey? Can you get back to me with this piece of information. And so one thing that we can look at is as Megs is working on completion of sort of a Central Council Document Library database that within that we could include some of those responses to request for information, so that it's just placed in that library for all to see at the same time.

[33:04] council question or comments. And would you also have a document somewhere that has a list of all the requests that are out there. Cause I think sometimes those can disappear from our minds or collective consciousness. I think we can look at the tools available to us. It's a sharepoint based Council library. So we can look at some of those tools. There's task list tools and things like that in there. Having some kind of tracker. There, that'd be helpful. Anyone else questions or comments. Alright. So the next item is, review the council handbook. As you will recall everything. The Council handbook is actually codified in our city code, and the Handbook is a handy, dandy place for you to see the relevant portions. So I would be looking for another 5. If people want this training.

[34:00] and and if if 5 people not, then I would expect at least 5 people will come. Yes, ma'am, look at that right. Rebecca. Excellent! And we will get that scheduled. I'll work with Megs. And we'll find a time where we can get hopefully, all of council there, and and go through and I'll reach out to you, so that if you have particular questions I can be sure to address those. because, you know, otherwise we could spend a whole day on that handbook knowing that's forthcoming. Anyone else have a thought or comment, Nicole. Scheduling thing. I feel like it often takes a lot of your time to for us the dates for things far enough in advance. I'm just curious if we have those of us who are interested. Can we kind of commit to like as a general time? And then you just choose it and put it on my calendar. So it's there. So I guess that's a question for colleagues of

[35:00] can be simplified the scheduling process by getting mixed for the room to choose a date. Teresa. As long as it couple of months out. can't. So you don't have that couple of months out. No, I'm not so sorry just because I mean, you know, many of us have full time jobs and have things that are already scheduled months in advance. So I just would love to have new poll will be, I hope, the 5 dates and times, unfortunately. anything else on that one. Alright! Thanks, Teresa. I think the next one we had already talked about strengthening chats and walks with council. I believe that is something that Sarah's team is working on Sarah anything more? I had made a request or recommendation to consider an update on on the language for this to chats, walks and roles. With accessibility issues around our accessibility community. Thank you.

[36:16] I think that's probably because we just had a community meeting. It's already the way you have it in there. So I think it's just has. It's true. I I just wanted to add for context to that. The addition of sort of deliberative dialogue with the strengthening chats, walks, and roles with Council. Is part of that recommended recommendation from the National Civic League and our partnership on better public meetings. So just sort of knowing that that's sort of part of that larger framework of how we're piloting that and working with our partners, the national civically to sort of achieve better outcomes in our communications. Right? We're gonna formalize. Thank you. I just, I'm trying to figure out like, within this

[37:22] activity. Is there a space for more topical, you know kind of. So that was the discussion in our community. And I think that's been the assumption is that it's it's chats, walks, chats can be also tunneled sort of umbrella for which all of those community dialogues occur in an informal setting. And that's been the intention we're, you know, excited to have Meg's take on the amount that we currently have, and then scale that up. I mean the increase by 50% or double it in the next year or 2 is capacity bills. But that's sort of the intended goal, peppering those in as well, and and using that delivery of dialogue as it seems appropriate in all of those settings.

[38:03] Anything else on that one text. So I hope on the next one that you have seen that in the dashboard. We have done that in the work plan dashboard. I hope you continue to look at that. We're thinking about updating that on a quarterly basis and continue to iterate that I think we mentioned when we last saw you at the study session that will continue to update as we continue to think about? How do we put which of those are using the racial equity instruments? How do we think about looking at the progress on that? So we will continue to iterate that document. We hope that is useful to you as we continue to expand on that at any time, as we often say that we you are welcome to contact departments. Soon I'll be sending out a a list of who to contact in departments, cause I do wanna make sure that you are contacting the right person? It is either me or the department director, or if a department director has said to contact other people in their department. But we actually do not contact other staff directly. And so we'll be sending out that updated list because we've had turnover. But but certainly you are welcome to contact us at any time.

[39:17] Will we get notifications with the quarterly updates like, Hey, check it out. It's been updated. How could we certainly make that happen? That'd be great. Thank you. Cancel anything else on that item. Thanks. I go ahead. Just wanted to make sure that those work plan items include are inclusive of all of the different plans that they're related to. Do you know what I mean? Like, not just the Border Valley Comp plan, or the but just if there's any intersection or or how that activity connects to, let's say, the resilience plan and this plan and that plan. I I just would love to see. You know, how does that particular task or item connect to all of the different plans that we have in the city

[40:02] related. As the city is moving towards that more state wide a city, wide planning right? There's not one document that currently that has, we have a lot of different documents. There we go. So I would love to see in addition, or as a component of that dashboard to have some mechanism where we can see how that actually activity aligns and drives towards those as we are in the process of moving to that more state wide. So that's that's basically what I would be asking. We we love that dream, and we're getting there right how we kind of move in that direction. And then just the financial components as well. just making sure that we are including the financial implication to the work that we're doing now. I appreciate it. Thank you. I think that's where we're going to with the strategic plan. As we continue to move and tie in sort of the kpis with our budgeting for resilience. So that is as we're moving in that direction. That's exactly where we're trying to get to. Awesome. Thank you.

[41:11] 2 things on this. I wanna just acknowledge, Neria again, that I I think this is an unusual level of transparency with these projects. So this is this is really an exciting thing that we have and pickle on something, Lauren said. On quarterly reports what just a thought would be. Not not just necessarily any work, but I I think an interesting idea in a quarterly report would be just like, Hey, here's some of the key thing. Here's some of the the key things that are we've made take improvements on. Or here's some of the things that really they're not working like we thought so. Cause I just. It's there's so much there that I think it's it's hard to imagine a lot of people really going through. And the key track, some level of executive summary would be exciting. But I just it would just hit me. I'm not saying we think you have to do it. But no, and I appreciate it. And I and what I really appreciate and I know we said it at that March retreat is is your Grace, as we're working through this right. It is a lot that we put out there. It is a lot that we're putting on departments to work through. And so I appreciate departments bearing with us that we're moving in an area that is a lot of reporting for them

[42:21] in a state where we did not have a lot of reports in general. So we are moving in a direction that is unusual. That is a lot of extra work on departments, but we think it's really important to be able to report out to our community to you as we are trying to be as transparent and possible about the excellent work that we're doing, and so bear with us as we are moving in a state of really reporting out, in ways that are measurable, that are demonstrable, that are meaningful to both you and our community, so appreciate it. Alright. Next Council Library Yup, item number 6 is about the creation of Council Library. We mentioned it. Couple couple of items ago in conjunction with the calendar. This is already underway. Nice has been doing great work. Alongside our it department to design a sharepoint site that will be accessible for council members this is one where the nuances are just a little bit trickier than you would think in the sense that we need to work with our city attorney's office.

[43:20] our records department, just to ensure that we have regular maintenance of that site, that for you all to have the ability to share documents with each other. We need some standard procedures to prevent any intersection with open meeting laws and creating serial meetings through document sharing. So we're kind of getting that whole groundwork laid and goal is, go live before the end of continue questions. Yeah, Nicole question, can we include in this? Or before we be able to include Council committee documents like standard operating procedures operational calendars instructions on how to do things that kind of thing, too. Thank you.

[44:03] I'll just mention that the the prototype that we got of all the letters collated ahead of the retreat was incredibly helpful. So Meg's thanks for that because I was trying to find my email. And then I'm like, Oh, wait! They're all right here. So it's gonna be really useful looking forward to you should be working there. How's everything else? In addition to that, would be helpful to have some of the historical information around previous Council. So, having access to the previous Council, which you know, retreat priorities was really really helpful and just some of that knowledge management would be really helpful as well. But just in general. Thank you so much. I know this is something that everyone was pretty early on coming on like, wait, we don't have this and so thank you so much for pulling this together. And I also wanna lift up, you know several of us go to different conferences and things. This is also a place where we can upload and gather and share information as well. So thank you. Thank you, Max. Okay, see nothing else. Next

[45:01] next one is one of those that I say. Is that that rule book? Andy? Dandy. Thanks. So prohibiting open comment speakers from speaking at 2 consecutive meetings in a row. The reality is, there's an existing role in the council procedure about that my understanding is that during the pandemic that rule was suspended. and I think it was because there were so limited opportunities for community to speak but there is a rule, and and send the appendix. A person is prohibited from speaking during open comments through meetings in a role, I believe the intent of that again. This is before my time, but the intent is likely to allow more speakers to speak in open comment. That is the current rule, we are happy to put that back into effect because it is a current rule. We will put that on the website. We will allow that. So we will publicize that and just make sure that that is known and and place that back into effect. Right? Yeah, just I. I don't know the history of this rule, but I I at some point I would prefer not to have that rule in place.

[46:06] Just because our agenda changes every meeting. And so someone might want to comment on 2 different things. But all that being said, I read all my email so I can. It's all good, but so it's not urgent. But I, personally don't. I'd like that. Is there a distinction between what as to whether or not, if our those that apply to open comment are greater than the 20. We select that that triggers versus if we only have 2 people apply, and there's plenty of room. They're not. They're not displacing any other speakers that we would normally maybe want to hear from. So I'm wondering if there's a distinction, and how we want to say it for over 20. It applies because you might be displacing someone we haven't heard from versus. If we only hear from 2 people. It's only 2 people apply, does it? Do we want to then prohibit them from speaking? If they're not displacing someone we would otherwise want to hear from. So currently the rule is adopted that way. Currently the rule is drafted is a very straightforward prohibition. On speaking it, 2 meetings in a row. I'm beginning to hear, maybe some conversation that that would indicate this might be more than yes or questions.

[47:16] Yup, and so I would see you, Heather. I'll take the 2 comments that are over. Then it sounds like we might have 3 comments that are up, please. Be brief, we got lots of stuff, and then we'll. This does sound like maybe we need to put it in that talk again later. Mark, go! I agree with with Matt. I like the rule, but I would like to suspend the rule if there's no displacement of another speaker so well, we got 8 people signed up. and one of them is is somebody who spoke last week. let's hear from Brian and Trace. I'll come back to you. I also extinctively. Don't like the idea of prohibiting people from coming twice. I wasn't here for the first time around, so I don't. I don't wanna try to supersede, but I do have concerns on the the underlying question of it. And then, secondly, people's response.

[48:23] this is the change a change management partners to approve. I think I need to. I actually always thought the rule was, as Matt said it. So I agree. I brought this forth, you know, as I've always been thinking about it, it stops people from who's never broken getting on because of our random system of picking people. So that's why I really like what Matt and others have said, to change this role to them. I see a fair amount of nodding, and we have heard already from the majority of Council. So it sounds like, maybe I'm bringing back a revised rule for your consideration Council. Yeah, I see. 5.

[49:00] Thank you. Thank you. 5, plus I'm not done. Alright. Let's keep flying along number 8, warm and force existing Council meeting rooms with the corn for both community and council members. Not sure how this Amen. I think we are. We are. The existing rules of the court are set out in council meetings. I think we are continuing to operationalize those and move those forward. I think we have good roles in place, and I think both mayor and mayor pro time when she is needed to do them, are setting those for us, and I believe we are following those. Yeah. And I, I would just, I would say, I would welcome as the person facilitating most of our business meetings. If you see places where I'm not properly following up on on the the rules, please give me that feedback correctly, so I always want to do a better job when necessary. So just welcome that feedback.

[50:08] I mean, if it's urgent it could be at the meeting. But I, you know afterwards, might be maybe this is better for an offline conversation. But I was just wondering what existing, what rules of the quorum Council members are following, that we're looking into it for. because I wasn't sure off the top of my head from reading this. I'll say that we put those rules in the appendix in this same document, so you can look at them in the back. But they are process. Item 8, right? The question was, which ones are we not following? And maybe we don't need to name names. But if folks want to visit bit over, break, this is the one that we think we're not following. That might be lovely. Yeah. and it never hurts to have a quick refresher. I love everyone was like, Oh, okay, I'll just check that alright. Anything else on that one Kelse

[51:01] alright number 9. So number 9 the request that came in was reminding council of existing rules related to reconsidering a prior to Council decision. This is the spirit that we often talk about, about, not perpetually re litigating something that's been decided by council. That said, we do have language around the spirit of that that is included in the index based on Council procedure. And so, you know, happy to take questions or for their discussion. But I think this might be a refresher. absolutely questions or comments. Yeah, yeah, of course, I'm happy to have comment about this one. And again, I'm just gonna speak to the both latest related to my comments related to open comment and just clarify that my concern was or rather that I wasn't trying to re litigate anything but more so just responding to open comment, which is my understanding, we are allowed to do and so that is not the same as relitigating something when I responded to a public open comment, and so I just wanted to clarify that

[52:10] I also wanted to clarify that it's absolutely critical that we are. it's not so much a decorum thing. It's more of there were comments that we voted on that particular issue. We did not. Technically vote we did not apply. So just wanted to lift that up and get some clarity around. Maybe, what we are allowed to, how we are allowed to respond to open comments. And who we're speaking to. So we just love to get some clarity. There. If there's any other particular things that have come up, because I'm not sure what this means beyond that particular incident is what I what comes to my mind. But if there are others, I would need some additional clarification. Thank you. So just real quick on the on the specific question, do we have guidance around cancel responses during opencoming?

[53:01] I'm I'm very happy to have a look at that. I I you know you shouldn't practice a lot of memory. It's a it bit me it recently. So lesson learned but happy to follow up on that, and happy to follow up on that with the whole group and and so I will do that. And then just the reminder, right? If you voted you voted it was another 5, not a 5, and just leads in your own comments to make sure you're consistent with what's happening in councils past in the previous. There, there's a lot of learning by doing on City Council, and when we had our initial onboarding there was, there was some real emphasis emptied on certain things, examples, I think both numbers 89 here. Maybe I can't chance because both of these, but I think we could.

[54:05] The next council give a little bit of training attention just in case examples it might, it might help, because at this point, I think now, when people learn to fill out an extent what the ideas are here. So anything else. Nicole and I will have to get you up a little bit more with us tomorrow. How to communicate with each other. But I I think that you know, in this one and the previous one as well. We did this in the last council a little bit whether Thursday. That's one thing that brought with somebody who decided we didn't get a role to kind of regulate that rather than just having a long conversation about how that would manage it with each other. And so I think this is just one of those spaces I was speaking to in my opening statement, where we can really start talking about how we're talking to each other versus kind of weighing things up in a in a way that like something needs to change, because it's been

[55:01] so good opportunity, I think, because and there might. Of course, you know what folks see on the dais of what you're telling them is okay in the community. So make good choices. I like in regards to the comment about leasing each other. I I read it recently in the code in the booklet that we are supposed to be doing something like that. And so I, yeah, so I hope you need to talk about yeah. And I could be brief on this regulating body. And so you all, you all police yourself. That is not within our authority to do. We can advise and but but you you all hold each other accountable, and so ways you can do that that haven't been utilized in current meetings, and and I only offer this for your consideration. I'm not saying need to, or should do that because I don't get to tell you. But, You know you could use a point of information or a point of order. So, for example, if Erin and I are Co council members, and I am wanting, and I am bringing up the topic. And I'm saying, you know, I really I think we need to revisit.

[56:12] some decision that was made 3 meetings ago. Aaron can say point of order. I want to remind all of us that we have a rule that says that you cannot reconsider things. This language in the game and the framing matters right, the point of order as opposed to stop being a dumbass. Right? That's right. So hmm you can't find future councils. So that's good to know right? So decisions made by previous council. Certainly you'd want to give a lot of weight to know that work plans are already in place. But you can't find a future counsel in the same way that previous councils wouldn't necessarily buy you.

[57:05] However, once this council has made a decision. That decision has to be reconsidered in the same meeting under our rules. And so that's that's the current. That's the current formulation of the rules, and there's a process for doing that. But I'm happy to talk about offline. The rules say, unless there has been a material change on the topic. And so that's when you could reconsider something. And most people would consider an election, for example, potential material change. So sometimes things have been previously after an election, but generally we would not reconsider in the same council unless there's been some major change on the top. and the self-regulating body would have somebody spoke to their colleagues. and there seems to be another file for that reconsideration. Technically, you can overrule the rules with the 2 thirds majority. That would be the Pro. The official process overrule the rules. That sounds fine. What would be other material changes that we might. That might affect that

[58:09] I'll get an election just mentioned, like State legislation. I mean, it's a subjective how implementation is going with that be a material change. I mean, things change every day. I think it'd be subject to interpretation of what we've constitute on material change. But we would expect to be something significant. Sounds like 6 of you have to agree that that was material change. But submission, Cac or anything. Okay, so California. Procedural oof fun review any questions. Okay. if the motion to reconsider has to happen within the same meeting.

[59:01] Then then then there's no going to CC. It has to be material change. Then that's that's the the different operative fact here unlikely it'd be a material change from one meeting to the next, more likely to happen over some larger temples. 10 years. Okay, alright. Number 10 posing a ballot question in November 2024, to voters to allow City Council Executive sessions. I know there has been some work on the charter committee. Chris, you wanna pick some of that? Yeah, just real quick. And, by the way. so busy conversation forthcoming, fantastic. Alright. Number 11, I will take Number 11 related to developing board information work plans, and zoom board and commission more proactively, as you know, since last fall Council had a study session related to a pretty comprehensive assessment that has been conducted around our entire board and commission system. The subject of work plans

[60:15] and the sort of role and scope of our boards and commissions is part of that project. To expand a little bit on on some ongoing work in that realm the staff team had developed an implementation plan as a result of Council direction of the study session. We have since had a conversation with the words and commission subcommittee who have asked us to explore, adjusting our timeline to some of the recommended potential charter changes and code changes that we need to happen to address some of these items. So that is underway. Mark and I are working together in conjunction with the city attorney's office, to explore the ability to move a little quicker on a charter amendment versus looking at 2025. So that's all going to come forward here in the next month or so. Once we do some legal research

[61:07] counsel. Anything on that one Tayusha! I just wanted to lift up the board, please. Oversight panel as another touch would be to expand our language, because right now it just says for the commissions. And both these oversight panel is another 5, 3 type group. I also would like us to consider adding community connectors as well. Although I appreciate that staff as direct opportunities to in to connect with our connectors, I would love for Council to have more direct opportunities to connect in here from our community connectors. I wanted to add that and then recruit it so. It was wonderful to see how many incredible people apply for our boards and commissions. And I would be remiss if I didn't mention it. The representation still reflects. Those who are currently over represented in our boards and commission. So I would love for us to include some kind of, and I know that other cities in our county also. Ha! Already have these types of programs to support the identification and support of those who want to.

[62:11] recognizing that our service on our boards, commissions, and panels is one of the the key opportunities to deepen civic engagement, and also prepare for roles like this being on city council. And so we see a clear pathway from through those boards commissions. And yet we're still seeing under representation of not just only race and ethnicity, but also education levels geographically as well as social economic venue. I appreciate that Council Member Adams and to share a little bit more about the scope of that project. The original ports. Commissions assessment project is driven by strategies in our racial equity plan, and so the on part of the ongoing work. In addition to some structural code of charter changes that would allow Council to have more flexibility in this interaction. Boards and Commission also includes a body of work around eliminating barriers to service once folks are on boards and commissions, how are we creating more inclusive environments

[63:09] that support people's needs to serve? So. Do you expect to see that as attached to this body of work and welcome offgoing observations in that regard? Thank you so much. Anyone else on that item updating. Alright. Thank you all very much. Counsel. Have you changed the page? Now we're at our yes, no process items. Here's the scoop on these there are 10. If you're tracking on the time, and a little math that's not 3 and a half minutes. Pop! The goal is this. we'll pull you. Yes, do it or no, don't do it. There's a third option which is want to talk more about it later, not later at the Retreat. Later in time. If a majority of you just say yes, let's do it. and it's done. If a majority of you say no, don't want to do it at all. It's done. If the majority say, like to talk about it more later, then Staff will bring it back to you. During a business meeting in the future

[64:11] tracking out rules. Okay, it's gonna be fun. I really just want to give Meg's an extra shout out on this one cause. We have the description of the process item. And then I I asked, like, well, everyone know what a yes or no means on make it so. And so she went ahead and added that language. So I'm gonna read it. Just so we're all. And our and our folks watching have an understanding of the conversation, and then what I I think the most efficient way is, I'll just go to each one of you. I just wanna hear. yes, make it. So yes. Wanna talk later. Don't wanna talk later. Don't wanna make it so okay, easy. Aye. okay. So item, one is discontinue displaying open comment. Speaker slides and chambers during commentary remarks, slides may still be provided to council. By email. Yes, make it so. Means prohibiting slide comment. Sharing.

[65:02] I mean open comment. Speaker slides a no means no open comment. Means allowing open comment. Speaker slides as we currently do. So I know is no change. Please click bam our slides currently are reviewed before they are shared countries. So they are received by the Parks office. But we can't review for content, because that would be a first moment issue got it. And so we don't review for content. Yeah, these these slides are only seen in chambers and not broadcast. Is that correct? Currently, that's that's accurate. Oh. I didn't know that. So no! Oh, Alicia. I just wanted to say, because of certain instances, we do just review them. You may counsel where there might be something that might be shocking on the slides, but we don't review them to say yes and no to show them. But we do want to make sure if there's anything controversial in the slides. Icons counsel ahead of time.

[66:05] Sarah, do, hasn't it? Is it possible for those slides to be broadcast? We're not doing it. But could we? So there has been a conversation about this historically, and the will Council. Time is not broadcast because of the fact that in that you could not prohibit. but being shown from a content perspective, so it is possible that there will be some content in there that would be objectionable to a larger audience. There's also and some concerns about, you know. letting people reach a larger audience in the intense audience, which is council or advertising, or whatever Yup and I, did not know that these were not being broadcast to the public, I assumed it was so. That makes a huge difference for me. But because I was very concerned about

[67:09] how to regulate content in case it was something so objectionable, and then we would be stuck in that. So I'm fine with the way it is. There's been some inconsistency about whether zoom audience see. you're back. Well, the issue was at the time was able to change over from you know, who was operating in the zoom, environment and and what was coming over Channel 8, right? Because when I say broadcast time, it's not being broadcast on the live stream of Channel 8 languages. But my question is for zoom. it's at 1 point they were being broadcast over Zoom. We were all virtual, and I'll have to double check, as I'm not sure they're being broadcasted over. So now, because if that has to come to the control pan, I I can add a little bit more to that. So if you're having a regular meeting in the City Council chambers.

[68:07] and someone from the community is watching on Zoom. they will not see the slides that are presented in the Council chat. If you are holding a special meeting online where the entire meeting is virtual, and there is somebody who present slides everybody in the Zoom Meeting will see them. because there's no other way to show you other than to show everybody. So it's when you are in the council chambers slides that are showing in the council chambers that are not from staff are not brought. So in that area we're all remote. The slides community member present are captured on the recording as well. So I have 2 more comments. Then we just need to pull you. And if you need to talk about this more later. You certainly can. With Lauren. And then, Tisha. okay, I just wanna clarify. This is only for open comment and not public comment

[69:01] correct. So currently I I can't think of a time where someone for public hearing has had has has had slides. I believe it is limited to open comment. I know what you meant. I got you, but we do get slides, and for public hearing. and are those broadcast, they are handled the same way as they would be. And that's what I'm asking about to be. Slides are different, because there's an open comment versus if it's specific to what we're voting on and having those slides, maybe more. There. They could be asked, you know, adding more substantive data versus if it's open comment around a particular issue, then I'm less concerned about slides. So if this is only affecting open comment that I'm ready to vote on this. But I would like us to revisit the public hearing pools, picky. So the item that we're discussing right now is only related to open comment.

[70:03] But when I come around, if you want to say. I want to talk more because of this confusion, or for whatever reason, that is a choice that you just need 5 of you to say so. Your options are. Yes, make this change. No. keep it as is, or we want to talk more ready. Alright! I'll start over here this time. No. Make the change. Okay, no, don't make the change right? I I want to talk talk more. talk, more talk, more talk more. No, okay, no. You gotta know on that one. Alright. Thank you. Okay. Next item. running list of all votes. Council has taken. Sorry. The next thing in my suggestions. seeing the comments about staff resources. I would only want to bring this forward if the management system

[71:02] do this on an automated basis. leave a lot of staff time and 3 as that would require a change to charter section 15. Throw around next week. It's a 3 year withdrawing and 2 is conditional. I'll slip to staff. Can you do it? Yes, automatically, we will be kicking off, or yes, we will look at it in conjunction with the scope of the amount that agenda management software system. So are you withdrawing it at this time, or you want to go ahead and see what folks think about it. No, I I'll take a look on, too, automated pending. Okay, fantastic, alright counsel any other questions or comments before we pull you up alright, Brian, I'm gonna start with you this time. Number 2, number 2.

[72:01] Yes. yes, Airport. I want the information about the new software. Maybe. Yes. that sounds like talk more, Nicole, I know, just because this is this information is out there. Okay, Matt, I'm I'm guess, but conditional accommodation. Yes, conditional automation. Okay. yes. Either way, I think there needs to be a comprehensive for this. And we're gonna have to go with 8 million agendas to find out what we have elections coming up. So I'm a strong yes, thank you. If automated, so you'll follow up council. Let them know when that's ready. Transition is going to have a lot of change management that will include all of you for a number of

[73:02] process item. So you'll see. Basically, this is the evolution away from Nova age agenda disclaimer. That is our website. So now, I'm on number 4, longer council meeting recess during the summer months to create a 4 to 5 week summer break for council and staff. Anyone have clarifying questions before I call you Sarah, is it possible to just say another week in July instead of 4 to 5 weeks. You know what I think just longer break? Yeah, just longer break and not too busy, not quite because because of the current configuration of our code. So our code requires a regular business meeting in each month. And so that's that's why it's framed the way it is. you know. Yeah. And I just can I? Well, I guess I I'm gonna point. This is my, should I say? Why? And I just think it's really important, because the I'm a parent, and my summer is pretty busy, and I'm concerned about things that we bring up

[74:13] during the July monthbook because the C students are gone and the Bbsd parents are not as checked in. And I just I don't think it's a great time if you talk about agenda items that are important. And there are a couple of agenda items that came up last July that I felt needed more engagement with the larger community. And the second piece is, I just think we all need a solid break. Thanks. Alright. Yup, I plagiarize that question in my process suggestions. Precisely. I think you guys need a break from us.

[75:02] Alright. Okay. So Marcy's comments. I don't get a hold of the upcoming person. Okay, alright. Any clarifying questions. Council. Yup, I just want to be aware of any consequences. Are, we gonna know, like everything's in your jam less ish? Right? I don't know that this will have immediate consequences. I think it depends on how you use your other time. Right? I know that there are other thoughts about how to use your study sessions. If we clog the rest of your year with a lot of other study sessions, and we don't get to other business. Then that might have other consequences if we shorten meetings, and that might have other consequences. Right? So it depends on the efficiency of all your other meetings. Right? So I think that's where you have to really think about how to use your time efficiently during the year. I think it's hard. I mean, I really really like the idea in general. But then I also, I don't like the new thing with new type of stuff. Let's work.

[76:04] Sorry. Okay, I'm just gonna pull you. We don't need to have a whole long discussion here. I'm taking clarifying questions. We can change. There's a code issue. We can fix that. But the charter requires one business meeting if it would. Just if you vote. Yes, on this, then you're voting yes, for a longer break. But you would still have a business meeting in June, a business meeting in July. Okay, okay, cool. And then we'll just kind of see as you can figure out what we're what we're cutting out. Thank you. I want open people longer. How do I vote afterwards? Yes, everyone. Yes, okay. So yes, means longer break.

[77:01] There will still be a one business meeting in July. Yes, means long break. No means. Don't change the thing. Okay. And then, if you'd like to talk more about it, since, of course, choice that is available to you, Mr. Merrick. So yes, to one to 2 additional weeks. Okay. Yes. Yes. Yes. Yes. no. And I worry about items like minimum wage that are coming forth on a tight timeframe this summer that might be affected by this. So something else happening, I just wanted assuming that we are. I'm super excited here Ryan's thought on this

[78:10] that you cannot. You can also call an extra meeting during the year. You also have that option. and I would just like to add, I mean, in Cac. We are always talking about when things are need to happen. Staff is always important. Cac. About, you know, if if we skip this, if we move this, that's gonna have these consequences. So I think it is for me. This is a conversation that Cac is having weekly to look at what's coming ahead. How can we do this? Do we need to call special meeting? All of that, I think we should tape table it personally cause I need a list of pros and cons. Now. okay, so the suggestion for a talk more. I will pull you one more time. You may certainly stick with your previous comment, or you may change it to talk more, or change to no from the answer yes to no, don't really care.

[79:00] I think our mayors yes. Is that right? I was one to 2 additional weeks. Okay, I mean, yeah, I mean, I'm good now. Still no, still no. Still, yes. Still, yes. Kind of point of order. Are we reliticating? And see what rules? Yeah, I'm still no sorry. Sorry I'm booking my plane ticket. Yes, okay, save it. Be more information. We need more info need more info. Yes, yes. yes, to one to 2 weeks. Alright, yes, to one to 2 weeks. That yes, still have it, folks, but it sounds like maybe some additional information counsel might be useful just on what they're doing up and the other choices that are available to them. Okay, process wise because it comes back as a quote change. I think it's fair to say I don't think you will have another quote. It's yes, right.

[80:10] We got item number 5, which is prioritizing residents of the City of Boulder for open comments during council meetings when more than 20 sign up. Do we have any clarifying questions about this item. Tina? And then Margaret and Matt? Just a historical question. Have we ever as open comment by non-agenda and agenda items? I'm afraid I have not looked into that that the open comment is to be discussing items not currently on the agenda one of the public hearings. But people will often address matters, items or call ups during open right.

[81:04] I think the limitation of this would be critical. I'll need to check address those, or gonna you know, if somebody comes in from Montana and says they live on false road. So I just like to clarify something here. Both. Yes, on. This would be for research to see if this is legally how legally feasible and how legally risky is, if I wanted to to clarify that. excellent. Okay, is that how we kind of just have a question. I'll cover no, that that helps. In fact, Aaron. yeah. Yeah. Because implementation would be critical to Laurence point in her opening remarks. Like, I'm I'm not comfortable, like researching people's addresses, you know. So I would have to look at that carefully. So it sounds like we don't talk more, is not an option. Yes, means do the research, and then you will still talk about it more and no means. Don't bother with research.

[82:06] Ryan, I'll start with you. Yes. no. no, no, yes. hijack. Excuse me. Tough one. Yes, yes. And Taisha. Okay, just double check the guesses. Are we? So looking forward to having that conversation there? Alright, yes, Nicole, as we're talking about priorities. I will be asking about how things like this fit. In so far there are a lot of highlights for me. Alright, I'm on item number 8, host city Council meetings and community. That's what I meant. Whatever public schools in the eighties people, I do the best I can. Item number 6, Host City Council meetings in community locations outside of the Municipal Building. Council chambers. Yes, means hosting at city council meetings outside of council chambers. No means. Don't do that and talk more means talk, more clarifying question. Care.

[83:20] clarified comment is this was one of the suggestions of it of the pilot program for the Municipal League National Civic League National Civic League, partnership with the National Civic League for part of our better public meetings. Pilot. So that's why this is been. Here is the pilot test, and if it works great, but if it doesn't. we move on, what will be the step to get back to doing what's on. I think I can respond to that. The proposal is actually to try one this fall and to specifically like focus on a location at sea that already has broadcasting capability. So we don't have to be running. So I think the what the committee says it works to see you great if it doesn't work there, it's not probably gonna work anywhere from a staff time perspective.

[84:23] So the actual implication of trying it is, we've already had a contact. Conversation with, see? You choose a location. We have to go, probably scout out the locations to make sure we understand. Yeah, in the National civics. I don't know who I'm looking at. Did they talk about how how easy it is to communicate patient changes to the community? This is part of the pilot. This is what we and 3 other commute. 2 other communities are working to pilot is how to meet people where they are, and these are part of the things that we are going to. They haven't done this anywhere else. And so this is why we're going through. This effort is to help them, maybe help other communities learn how to do this. So that's the beauty of being cutting edge.

[85:15] So that's great question. Ask, and we will pull that into our process, certainly for our community to review. As we mark, some schools have done it, but part of it is that our community has a cadence to it. And so a lot of people are regularly looking at communication. So I asked specifically about a communication strategy so that people don't show up and get deeply disappointed by the fact that we're starting to move around the location. So I I actually have a lot of concerns about the system, Nicole and I just wanna clarify that. Yes is not like we may do this in perpetuity. Yes, is just try at one time. That's the way the notification is broadcasting, equipped as well.

[86:01] and review. So yes, they pilot project up one meeting at sea. Okay? Great ready. Yeah. Alright, Erin. Yes. you know. Yes. yes, yes, yes. yes, yes. yes, alright. So many things. Teresa needs to be working on the prioritizing residence. One. So I mean, I would like to know. But that changes the mass. Okay, well, let me come back to that press. I'm willing to forget cause I'll forget cause I'm old. Alright. In the meantime, item number 7 eliminate preliminary packet for regular meetings and provide one final packet the week prior to each meeting.

[87:12] Clarify any questions. Yep, well, actually, I'm just gonna make a pitch on this one like this for Nicole and I over at CC. The preliminary packets are actually really helpful when trying to look at the long arc of like the whole year's agenda to get that information with you ahead of time, I find actually really helpful. So I'd love if we could keep you with preliminary packets. Sometimes it enables you to get a head start you don't do that. Your weekend before the meeting. Since zoom, get a lot of work done. Friday, Thursday. Wednesday, at 11. Golf. Okay, we're keeping. Yep. I have 2 people

[88:02] I just had a question about. If if anyone who is willing to acknowledge that they either brought this forward or supporting it. I'm really just curious to hear that perspective as well, cause I I share. But I'm curious to hear I actually can provide context for this. The Retreat Committee invited Staff to bring forward survey process improvements. So we wanted to call this particular question in relation to our upcoming agenda management work. As we think about the workflow of how things are produced. Our own observations in the last couple of years, or that often we have a quick enough turnaround time that your preliminary packets are sometimes incomplete, or that sort of thing, and because of tied to to item number 8, because study sessions also have a current package deadline 2 weeks in advance. We have certain weeks where we coincide sometimes 2 and 3 packets to distribute to you in the same day. And so part of calling this question is really.

[89:02] and if there's value, we can absolutely keep doing it. And if there's limited value, or you're willing to consider the fact that you're receiving multiple packets to read at the same time. We can adapt to that. Follow up for Nicole amendment. Yeah, I just think you, Matt just wanted to follow up really quickly. I I think, opening up a space for maybe further conversation. So I appreciate that this is help you all because we're gonna be asking you to do a lot. And so if we could have just a conference. Future conversation about how we could find the middle down helps us feel prepared, helps us feel like we can assess the timing on things and also gives us a chance to get a little bit ahead. In a way. But also, is that really kind of works for you like that. those semi that sounds like a scheduling bottleneck that maybe that's something where CC. Can have that conversation. When you see that bottleneck there can be a way to liberate it. So you're not having all 3 coal us on 1 point, which may free up some of the burden on step. So I I'd love to discuss

[90:06] oh, this looks like it just needs to be discussed more. But let's hear from Mark so briefly. That's how you should, and, Aaron, I'll give you the best way. Packet is a complete feature. That's that. There's something there, and I have the time to look at it 10 days before it is being discussed. That is a great benefit to me. I echo Mark's comments, and I just want to look up because it's not in here. So maybe it's something for later. But to me the issue, one of the issues that's recent related to this is presentations. And so sometimes the presentation has information that memos and packets do not, and that is my bigger concern. And so again, just hearing that this was a request from Steph. I'll go to a talk more.

[91:08] We're talking. Okay. Portrait. Also work. Yes. talk more alright. We'll talk more about that. Staff will bring it forward. Great thanks a lot. Item number 8, actual item number 8. Change study session packet distribution to one week prior to the scheduled study session. Yeah, I was wondering. Anyone have a position other than top floor? Yes, great for you. Item number 9 is Institute. A more restrictive sign displays and other obstructions policy in chambers during council meetings and open comment. Anything, any clarifying questions on this one request for more legal analysis? Type one.

[92:09] This legal analysis, I had the opportunity to do beforehand, and so what we would be talking about here is limiting, not content at all. Right. So the sizes of signs, the placement of signs, those kinds of things. But I want to be clear. There would be no content regulation, because that would violate the first month. Well, I recommend to you. that's all. Now see the sign. See through the see through. Alright. I'm assuming we're here this time, right? No cause people already are limited, and how they can speak with us.

[93:04] Cool? yes. yes. Ayesha, I. So the issue I have is I can't be a full. Yes, so I'm a yes to the size of a sign. I'm not a yes, any of these other things. Thanks for the way back. So that sounds like a yes. great. Thank you. Alright changes for alright last one before a quick before one go back. Item number 10 is removability for council to discuss foreign policy. Yes, means remove that ability, no means, no change cancel clarifying questions.

[94:05] It was my understanding that this was already the role, and there was an accepting. That it had to be so is the question whether we would eliminate the current thing that says we do not weigh in you know. Currently, you know, the way it's written is, you know, Council shall not act on a foreign policy or national policy issue on which no prior official city policy has been established by council. I would just end it. There not be, or the PE or the people, unless sufficient time and resources can be allocated to assure a full presentation of the issue. So I I I'm just more running. Get rid of the or side of of how we would go about this. So if if we've touched something that is touched foreign policy, we can have that debate. But if if it's subject, we haven't broached or haven't had any policy that touches it. We just don't have the or avenue from which to open that. A lot of that would stay sort of focused on on our local stuff.

[95:08] Thanks for clarification. Is this something that we can decide in this kind of venue, or, you know is this something? I I I'm compelled to bring in public more than the way that this retreat setting is on this particular topic. It's a great question. Taysha. So with with the all the items in here that would require a change to council procedure or code. Those will come back to you as a council for decision making in an open and public meeting right now it's direction to depending on the particular item to either research or to draft a code change to bring back to council. Okay, okay. I saw Nicole, and then Tara. And then, Aaron. I was stretching. My question is just around. Is there a space for the Interval Affairs Committee to talk through foreign policy types of things on that idea that it could be things could be part of our Federal policy statement. So I think a question for Teresa, as well as just for colleagues. And

[96:17] I'm just curious about that. Spots. Please join us. I I would need to look at the scope of the Intergovernmental Affairs Committee, which I have had not previously done. And so I would say, requires more research and possibly. So that'd be a talk more choice when we come to it. Okay? And I just Matt, thanks for explaining where you're going with that. So I think this is probably not. Remove the ability for council, discuss foreign policy, but to strengthen the language about when we would consider foreign policy matters in our procedures. Is that a fair, fair statement? Heck? So, using Aaron's revised language, everyone clear in the question.

[97:00] state the revised language. So it would be about strengthening language and the Council procedures about when we could consider a foreign policy matter, public hearing, and also keeping in mind. We can all always override our own and the specific services specifically, which it would need to remove that section about. So this may be easier for her to discuss unless you wanted a 2 thirds vote to overrule that procedure, to then go forth and address support. I guess on this would make it harder to, would make it harder for the Council to take a position on foreign policy on matters that had not previously been discussed or regular. Yes. Can I sorry? Yeah, that's right. I I don't want to make this harder to counsel. I do think we should make things clearer to counsel in the community. The grounds under which

[98:06] we would pursue this work. I mean, that's that's what this all rests on. How much, how much time, with what, how much would it take to go forward? What would scope would look like to me? That's what this still up. We don't have that clarity. I'd be in favor of greater clarity. I don't wanna make it harder. I think that. So would that be a top more? Okay, so I'll start with you. Talk more. I suppose, if you if you said redirecting language to make it clearer, then then I would say, yes. So we're gonna think that's that's how that's not the proposal on the table is to strengthen the language has been described to make it harder. So oh, that's fine! Did not get 2 5. We don't have another 5 be changed to no help. Sorry be changing to no help

[99:07] no man. I I guess no one asked me. But my suggested Dot. Might mean you should talk more good. Alright! Alright! Let's do a quick go back and your go back was on. Item number 5. Is that right? So this is on prioritizing residents of the city of Boulder for open comment during council meetings, when more than 20 sign up. We had previously come to a majority at. Yes, and then there was a sort of a reference that seemed to resonate with you about the impact on staff of that choice. And you wanted to just do a quick reach out. Yeah, I just wanted to go in touch. Yeah, go first. I didn't hear many of any prioritizing

[100:01] resident residents of the city for open comment when there's more than 20 signed up. And yes, means Theresa go to march right? Yes, means Theresa Teresa. Figure out if that's all the things. Yeah, alright. So you are. No, no. no, yes, yes, yes, okay. The nose habit casually lovely humor. It is straight up a quarter. So, plus a minute or so. That was amazing. But don't get over. Don't get overconfident right? So you have 15 min to grab lunch. meet your biological needs other than lunch and then be back in the seats and we're gonna eat and talk. Starting at noon. We're gonna start with our discussion process discussion items today there is that's nice will be so rough. Yeah.

[105:14] For folks that are watching here online, we're gonna switch around the way our technology is connected in this meeting room. So you're gonna see the room disappear for a minute, and then we will come right back

[108:22] alright, as everyone's getting resettled. Okay. so you will recall that the third category of process items. We're sort of identified as items or items that we know we're gonna need discussion on. And then the Capital Retreat Committee was very inside, like we were in time. All those things we wanted to make sure that we prioritize talking about the things that were the most important. The most of you. So now the little handout looks like this.

[109:00] This is the results of that online priorization survey. The weighted score is the software and calculates how many of you think, first, how many right things, second, etc, etc. So the 2 items that are highlighted in blue on top are the big letters and so we definitely need to talk about changes to Memos. And then time allowing we'll visit about changes to staff presentations which Taisha you mentioned earlier. So we'll visit about that and then at the bottom, there's the pilot public participation segment that is highlighted in gray. Do you want to spend a couple of minutes on that cause? That's part of that National Civics League thing, and you just visited about it and see if you want to proceed. So here's how this goes. We can talk about as many of these things as we have time for.

[110:00] But we got a hard stop at 1 30 to make sure that we reserve time for the juicy part of the afternoon, which is your 5 min. Presentations on work items to privacy is for tomorrow's discussion. So what's that? Starting with the item at the top changes to manufact. eg. Adding a summary of each items, relevance and impact on city business to the beginning of Memos. including a little bit of acronyms at the beginning of each meal for reference requiring any memo with fiscal impact to propose how funds will be identified changes to how staff describe an internally review alignment, with the sustainability, environmental equity and resilience framework. See how I remember, and the comp plan, etc. So before we discuss yes or no on this first whoever's idea was this, you wanna ever so briefly summarize if there's anything to add other than the language that's here that we need to understand it.

[111:04] Marty. So awesome. Thanks. Never mind questions, comments, reflections on this discussion. Item. guys. Button. One thing that I've heard talked about a fair amount. call it individually, is the interest in having some of these things have like pros and cons lists associated with that, so that you know, because something might not be one way or the other and queuing that up kind of in our summary specifically related to looking at fiscal impact. You know our overarching goals. Yeah, just reading this phrase this way. I would also suggest a connection to the new citywide strategic plan, so that we understand where it's headed down there.

[112:05] And the other teacher was thinking about taking minds. I also like to think about what else Staff considered to reach that outcome, that they chose not to go because we have such a wealth of suggestions. It would be nice to know from my perspective. And I'll put those in this direction and stuff. Eric. And then, Paul. yeah, I I generally like this, I did the loas and drinking concept the list of acronyms. But just one thing I wanted to caution. Here is, I do feel like sometimes the Memos can get a bit like that. There's the additional presentation. And then there's executive summary. And then there's how it relates to the framework, and then there's the body of it, sometimes the same information in all 4 places. So I would. I would also, as part of this I've asked maybe person typing up as well rather than just adding 2 more summaries.

[113:10] new Paul, and then Tara. And then Taylor kind of often repetitiveness. It just it feels like we are asking for extra work. And I think another thing that I was looking for in meeting with my changes was around the one that's just really small. How much are we asking just to put it together? We've got a thousand page up here. That was a lot for trying to consume that. It's helpful a lot to fix it. But I think you know for me as we're thinking about this. I would love to for us to kind of take a slightly broader discussion of, what do we need to make decisions? How do we get that information? How do we take advantage of things that I've already there, like websites that have project, separation included? I think just for me. I'm looking for one of the sessions. So I guess the question is, is this the time to have that kind of discussion?

[114:22] And so what what I would say is, at the end of this. It'd be great if you all came to some convergence around what you'd like to see in packets. And so additional thoughts, I think, are are welcome. And then at some point, Mary, I'd love to hear just your thoughts on staff as a view here. But first we'll go to Tara, and then Taisha, and then that, and then Frank. I think history of everything that ever happened in folder since the 18 5 min about this topic can be either an agenda or, you know, right? Because some people do want to know, they should be able to find that information. What do we need to make decisions, Nicole said. For me, it's pros and cons. So let's say, you have this great idea, plug and integration.

[115:07] What I would like to know and make the decision is, what are the possible unintended consequences? What are the reasons why we should do it? Because it's if it's only positive like this is gonna be great. and we don't know. Everything has unlimited consequences. It doesn't give me enough information to make me a qualified decision. The quality and I really like when you have links to articles that are, let's say, here's what the So and so foundation feels about middle income housing. So, but just like those links when they're there. I need them when I have time, and I really love to alright. Thanks, Alicia. Yes, thank you. I wanted to just look up this visual component and ask whoever wrote this particular line requiring any memo with this will impact. And I just, I'm one. I can't think of a decision you made that don't have this full impact.

[116:05] And so, if anything, I would just love to standardize, what is the for rather clarify the level of expectation related to physical information. And specifically, although it's great to have things in narrative, something you have to think it's actually nice to have in spreadsheet format, so particularly finance information, so would just love to not only know the financial locations, but, in addition, is this Federal money or the type of money. It is is this coming out of our general fund? And again, I know these are things that we're transitioning for, for that we move to outcome space or priority based budgeting but in the interim, in in between times what information? Fiscal information would be like. And then the other thing I'd love for to have more conversation and alignment around is how the Es key or environment, social and government sections of that memo there's a lot of variety around how that section is used. And so the question is, we want to keep with that section? If so, what are the expectations or the type of information and brain size of information for those sections?

[117:12] And then, lastly, in the move to make our memos less or not as being, and I will actually say, the amount of reading I have to do here is actually equivalent to the amount of reading that I had to do with color parts in my life. So I didn't wanna honor that. And I also wanna caution us because what I see happening is, I was like, Oh, there's smaller memos. That's amazing. But there's a ton of hyperlinks that then link me to things that have significantly more pages. And so what seems like, it's only going to be 5 pages actually turns out into a significant list. And so, finding that balance between giving agendas and additional information and putting the other thing is going back to the feedback that some that the next thing we started to gather the community and public engagement public meetings. I would also love to hear more about how the public is receiving those memos, because they're not being those memos are not just for us their major way of sharing with our community what it's happening. And so I would love to get a mechanism for additional feedback.

[118:17] Not only from those who already are actively participating in our meeting, that we want to do it better, but also those who are currently disengaged. And what is the brain size and infographics. Because, what I'm seeing unfortunately, is this, what we put all of our data on the website that is not accessibility. Putting something on a website is not to do the engagement. Putting all of our financial data on a website so important and critical is actually not user friendly if you don't know how to navigate those systems to get the information from that meeting. So that's where I I would love to get some more clarity. Thank you so much for this opportunity. So I've met, and then Ryan next, and then other counselors. You have similar reflections on other people's comments, and then again, Marielle, do you have to be in there, Matt? What do you got?

[119:09] We'll make this for? I think that's something to be able to schedule. I think that's what I'm most concerned about is. who are these memos for so a lot of the times when I'm reading them. It seems like they're for everyone council. And and that is, I think, maybe where we get into a bit of a tough spot, because we're providing so much for all consumers when maybe we need to make a decision that the members really for. And if it's not for particular group, how do we provide them the information they need. cause. I I think our bill is keeping for us be making the decisions on policy, and we get to spend so much time on the review what we've already discussed, and then that I don't think we need the review of what we've already discussed, given, integrated, we discuss whether we need that. But I think there's a lot of trimming that can happen and not trying to serve multiple audiences. We serve maybe the audience. And it's primarily intended to and focus on what information needs to be different and presented we differently to different audience.

[120:09] So I would start with the who, if we settle on that, I think you'll better understand what information ideally provide a good Brian. And then, Mark, I am very appreciative of all of this environmentalists. I know it's the incredible amount of excuse me, effort. I submitted. The process. I think part of the conversation. Whether this and to me. There's 2 things I would like us to have that was fair to make decisions. One is when there's a recommendation that we have a at least a competing alternative, so that towards the the matter of making a decision that we might have the present office, here's what we're proposing. But here's a different alternative way thinking about it. I think that would given us as experts have brains up for you. I think that would help us a lot. Often the questions are like. What do we do this or not? And not, should we do this, or here's here at the opportunity cost of this or Federal. So I ideally that would be part of this. The other thing I think, might be resolved with the scr framework addition is

[121:09] I just think about the the challenge up that we have some of these big strategic issues. For example, at 2021 Climate Action Plan came to city council. So we're gonna have a lot of big things in the future. I don't know that they've come back yet. Nevertheless, almost every meeting we've had an item that is as as impact one way or another. But we don't have a way to say, these are these are the ways in which we're moving towards these strategic changes, or actually, the accumulation of our decisions are creating more carbon lock into future decades. We just don't have a way to do that. Will we currently look at the memos? That's a big thing to ask for. I don't know how to do exactly, but I do. I like the idea of Sr framework as maybe a kind of organizing approach in which we see the summary of Here's how we're moving forward against the Sdi. So that's just the comment, that's it, Mark. I I agree with most of what's contained in this suggestion.

[122:05] My primary concern is focus on the private sector. If you hand the decision makers an 80 page. Demo. You may well be laughed out of a room. There's so much in our memos that seems to be both participation of. you know, compliance with Sdr. The I like to pursue that staff is focusing on those things at all times. I I don't necessarily need a full recitation of exactly how they they got there. And I and I just have that that confidence and faith that that is ever present. in the minds of Staff. I'm looking for a decision now. Yeah, I'm looking to something that accurately focuses in on the issues, on the costs.

[123:04] the consequences of going in one direction or another direction. and many of the memos that we get I find to be. Oh. please forgive the language, and almost defensive in nature. You gotta take the boxes and I don't if you need that from Staff. because I know they're checking the boxes. I don't have any question. I need a little focus decision making memo that highlights the issues for me. Good and indifferent. It's what do you want to do? Thank you. Deck. Yeah. I'm not sure there's an issue up here, including, see you South. That request is an 80 page memo. In order for decision makers to make decision. I think I'm less concerned about the overall income, because a lot of the attachments that are included I find very. I think my concern is more around, like the portion of it that's novel to counsel so many times the items that we see have already been presented very thoroughly to other

[124:19] participant city or groups of people before they come to us, and they often get more detail. Like I said, you know, I was when I'm thinking about planning and development issues. The planning board packet typically has more detail around the issue that our packet does. which I think is great. And I love the ability to go with that detail right there easily. but I think that the sort of summary that's specifically directed towards council. It's kind of a middle realm of not having this hot, super high level of detail that you can go and search for and find later in the packet.

[125:00] but sometimes not flushing out work. Yeah, kind of being more of a sales just glossing over kind of things that we might need to confirm before we make the points. So I could see, like the executive summary portion inside of this. whether it's the Psv. Or the Xvr kind of framework section being beefed up a little bit, as in essentially not having such a long. any questions beyond that, that isn't just here's what where presentations have happened earlier. This could find more detail in. Yeah, I just wanted to reflect on a couple of things I heard, and then just add another observation. I love where Taisha, and that we're getting to a replacement for really thinking about that conversation. To me that question. And I think, Mark, what you were getting to is kind of similar to me, what is the purpose? Do we all have want to see like the decisions I've got right? And I I think that's that's a point for clarifying, too. So who do? Who is? Who do we see this as being for what's the purpose?

[126:10] And and I think there's another aspect to it. And this is just me kind of diving into maybe more order, observations and apologies, and everything else, if I can. Anybody current or past councils. But I I what I've noticed in working in our city for a couple of years is that there all seems to be this trauma among staff. There's been just an intense micromanaging at times, and I cannot say this for sure. This is my observation. I haven't worked with and so I just wanna acknowledge. You know where I think this is coming from. It feels like it's working from place where councils have not trusted Staff to be the experts in their field. And and so for me, part of how we shape mental changes is really gonna be about.

[127:02] how do we help get council back in the way of thinking about policy thinking about these higher levels, not the my privilege. And you know operational details of how we're doing things unless they're related to something about policy things like that. So I think it's just another. I I don't. I don't know that I have a sort of question around access to conservation thinking about how to get that to you correctly. team. I wanted to see if you had to do the Admin Friday. So I and I was actually gonna say a similar thing which is 97 City Council work for you. And I've been around a lot of blocks with a lot of councils. And I think this is this is a thing that Nicole is worth just really sitting with for a minute. But there's a certain amount, perhaps, of CIA and staff defense that shows up cause it's awkward on, on the dice. Some of my councils like, but obviously you should have given us the 10 year summary of all the things.

[128:06] and then it it was really yucky and so there might be a balance around here, as you demonstrate with that. But maybe it's a there's some new chair. Mary. I'd love to hear your thoughts. I I'm actually I'm gonna I'm gonna come to me in a minute. But I'm gonna ask Pam, and maybe see if Chris or Mark want to say anything before coming to me. So this is all really fantastic feedback, because from staff perspective. We're sort of wanting to bring value to you. Also appreciate the way in this conversation. As I think, ahead toward the kickoff of the agenda management project in May and the the work plan there. I think there's kind of 2 things that can take this feedback and work with you on one is we're converting to a new system. So the back end of how the sausages you've made is going to look different on on the staff end that will include building out fresh templates and things like that. And so I think, taking some of this feedback and thinking about

[129:07] some. Some of what I heard is potentially reordering. Some of what I heard is move things to appendices. Some of what I heard is really like get to the decision point first, and the rest will follow and so I think we can take that into a preliminary demo design that we could. I I'd be wary to like. Have you take formal action on what the template should be, but instead, sort of do some gut checks with you all? Are we heading in the right direction. Continue. There's a second line here which is overall ongoing staff training boarding. We have a lot of different disciplines in the organization. Some folks come from writing background, some don't, etc, etc. And so I'm also hearing that as we implement some of these changes, really thinking about how we bolsters just some of our internal consistency training, really helping our team members to put themselves in your shoes as they're developing these documents. We can do a body of work around that in Carol

[130:05] for some market you did. Okay? So from my perspective, I'll say this right. And you all know me to be pretty candid with you. Okay, I've never been in a city, and you know I've gotten around a little bit that has this long memos as a city. It's insane to me, and I'll say that in part it's because with due respect to previous council, that has been what they have to do for different reasons. Right? And I think Staff, too, is wanting to not have as long memos as they get there is there is a reason why history is important and that can be done through. Sometimes some memos need to be longer than others. There are times where links to the past are really important. There are topics that require life. Because not everything could be done in a 3 or 5 pages. That is a reality. But there are others where really getting to the meat of a decision is critical. That is what you want to know.

[131:05] That is why, frankly, some presentations have more of the condensation of information that you want to get to. I'll also be candid that there have been times in the history of the organization. That council members are not as prepared as they need to be in the presentation is where they get the information, and they are not ready because they have not read the demo, and that is why the presentation is where you get the meet. So I appreciate that this council really comes prepared to say happen so want to be candid about that as well. I appreciate the guidance that you're giving us, because that gives us a little bit as we go into the agenda management system, you really think about what that looks like. And what I'll say is that we had to have been thinking about. We don't want to be performative and how that fits into our strategic plan. And I appreciate Tina, you bringing that up because we do want to think about what that looks like and how that ties into our goals. We want to think about how we are moving forward with our racial equity goals, how this pushes us and drives us with our climate goals.

[132:08] how we are thinking about. How this ties into our strategic plan goes. So we will be thinking about that, as we think about some of the templates, and want to be really thoughtful about that. So we're not just checking the boxes. We're seeing how that moves forward. I'd love to see a fiscal note as we're moving forward, because most things, if not all things, have a fiscal impact. Say what you will about that there is a resource component to everything that we do, and so we will move forward in that direction. There is every, and that staff or council request has a fiscal impact. And whether it's money or it's staff resources we want to document that looks like that takes time. That takes that takes resources as we continue to develop that. So please know that we will be building that into what we do as we move forward. But your feedback here gives us permission that perhaps previous councils had not given us the opportunity.

[133:04] So we will take this. This is really good feedback for us to know as we go back and look into what that looks like. So it is really appreciative. We hear it, and we we will take that guidance and that liberty to really think about what is the key information that you need? Cause. That's what we're hearing. You want us to get to the point and that decision making ability so that you can, you can make informed decisions. As you move forward. And so we take that to heart. And we just really appreciate the candid feedback you're giving us today. Second. I just wanna say, thank you for this opportunity. This is an opportunity that we never had in Colorado parcel. And all these things in this type of way. And so just knowing that this process work is, there is really helpful. And I just wanted to clarify on the fiscal no big fan, obviously but if we could just move away from only getting one year. Just the data in general that's not helpful. And so my preference is at least 3.

[134:04] Obviously there are times where there are. Then you might need a bigger net, depending on what the topic is, but just more rigor around the financials. To make those projections would be really, really helpful. So again. That's already on your mind, but really grateful for that particular great size. Thank you. Nicole. Yep, I have one thing that I forgot to mention it was around the just the history. You know, Terry Norman mentioned the history of things where we don't need to go back, and we might know which city an event. Yeah, yeah, well, and I agree, there's there's value in history. But I think where I really appreciate it. Seeing some of the history lately is when we're we're focused in our racial equity work. And we're talking through. Here's the history of how we got to this place where things are bringing accountable. So I really appreciate that aspect of history, because I think it further is our equity goal. So I wouldn't want to get those that right? I and I think it's important that we're we're

[135:04] reading a record, changing conversation, conversations change the thing that is around the high levels are kind of format and things. I would just ask that we're also thinking about accessibility. Because in trying to do the read aloud function of our current. Demos. It catches page numbers. It catches like all this weird stuff as it's through. And it's really challenging to do that. And so if there's and I don't, I'm sure somebody in the same accessibility issues. But just thinking about, how can we design these things so that people can get the information in different ways, and I would also love just to if Jordi Mcclelley's agreed. let you think beyond this traditional typed out kind of thing things like that. How can we? How can we evolve with the technology and recognize that we don't have to keep going with this way that we've always done things, and that there can actually be value immediately the needs of a lot of different people. If we're thinking a little bit differently about how we.

[136:12] how, how we deal with them as I'll start to project, how we present them. hey? She had a clarifying point on that. And then, mark. I just wanted to lift on this one. We do get the policy section, which I do think is critical, because many of us. you know, came in different times, and have different brain size of information to just clarify and getting on the same page. But I would love to see it more policy specific. So instead of like, if this happened? No, what were the specific policies that you are touching upon? Right? Because I do believe that there is significant misunderstandings. About the policy framework environment that allowed the inequities that we see now. And I also would just in general love to tell that fuller, bolder story, and not just starting in 19 sixties forward. Because there's a lot that happened through 19 sixties that have significant impacts on what we're seeing today.

[137:06] Alright, yeah, it's a small point. But I just wanna call after you the acronym issue. I I can do. You can't tell you how much time one can spend reading a memo that I've been TV acronym on page 42, you have to go back, find it on page 12. Then there's another one, and then there's another one. There are times that the the members feel secure speaking in a foreign tongue which I am not familiar. And these are technical terms that. And obviously they need to be used. But we need to have an easier way of recalling what it is you're talking about reference, the Xyz program to referenced on page 17. But now it's page 52.

[138:02] You can use control. 5, though. madam. Yes. so funny story. I once worked on a project for the Us. Department of Defense, and the Acronym list was 10 pages single space. But I was like something to think about. Any other thoughts, suggestions? Docusign. So Nuria, based on what you've heard you'll sort of start to council. Sort of see some changes that reflect these specific suggestions over time, and then maybe you'll do a frequent check into like a how about this week's packet and see if they're like things as we go along. Is that sort of your vision? Yeah, I think I think we're gonna have to go back and take a look at it. But I think. If perchance you start to see some changes, if there is a smaller memo at some point in your future. Don't be surprised. Right? We? We may pilot something. But I think some of the bigger changes will. You'll start to see as we get it into the agenda management system. I think that's what we're gonna do it. But to those that are listening to our department heads that are listening, it might be a great way to start piloting

[139:20] some of those things of being a forward. But but we do take it. We wanna make those changes as well as we're moving forward. So we'll be working with our departments as we think about it. So though, some of the deeper, more substance changes, I think you're gonna start to see? As we get our as we learn a little bit more about the capabilities. Frankly, our new system is gonna do that, anyway, because it's gonna constrain us in the template that it uses, I understand. And so we're gonna do that by by physical constraint, no matter what. So okay, just 1 one quick request, but as folks are piloting, it would be really helpful to have that flagged in the demo if that feels like it's not overly burning notice. Grace.

[140:14] If the changes are the change that you envisioned? Maybe the things that you wish were different, but with kindness in your heart. It's my second word of constraint is my first. Alright, cancel anywhere anything else on that first discussion. Alright. In that case, let's transition to the related. Item number 2 changes to staff presentations and council meetings and study sessions. Such as earlier transmission of staff presentations re pre recording presentations or attaching slides to the packet without a live presentation at such a rock. Love to hear thoughts, ideas, suggestions, mark. I find the staff presentation only outstanding, and it is very disappointing to get them

[141:03] 4 o'clock Thursday. the meeting that night. I find them so useful, and always, you know, looking to save them, to look at them later. But they are so clarifying that they are very focused and extraordinarily useful, and just to get them a day before would be such a blessing in terms of you know my understanding of a specific issue. They're great, they're great, and and it's just not. I can't get full value out of them if I have a meeting at 6 o'clock and I gotta leave my helmet 5 or 5 30 to to get there. And it comes across my email at 4, just like any full value. Yeah, on the presentations. I. So I believe their presentations are great. Ideally, I wouldn't want to be in a position where I go through presentation thoroughly, and then listen to it again the next day. I don't know how to solve for that, but that would be something that might be fusted in terms of

[142:08] and then just anything with pre recorded video. And this is really helpful with the board and Commission interviews. There's a transcription piece to it. I'm a reader, not a visual audio person. So transcriptions for me is great. If we go down that route. That's what I will be. I agree with the quality. Are hard to beat that. And unless yeah, or heard of me, that there's 2 parts sort of come to the next we use. One is sometimes, I think, with majority. Sometimes the presentations have actually new information or information that wasn't conveyed in the memo, and that's understandable, because the memo was procured because it's so lengthy sometimes many weeks before, and we're having dynamic conversations that then, by the time the presentations curated things have changed. And so I would like it. Alerts. I can adapt to that change, or, if I notice well, how is that different? I may have a day or 2 to try to reconcile that change with staff

[143:07] to say, hey? I noticed in the memo it said this, but then the presentation, it's maybe a little different. Can you help me understand why that way? I'm not wasting that time at the council meeting, and more. And also, I think I wanna recalibrate my questions to the presentation, because that's the anchor at the presentation moment, where we are all seeing the same material staff is seeing the same material and community is seeing the same thing. And so I wanna calibrate my questions and comments based on the the common thread of what that presentation shows rather than trying to link what the memo is which some may not have seen it. So I just I think it. It creates a little bit more synergy and consistency from which we can work from but it really is more reconciling some of those differences. But I think we could. We're already talking about. How do we liberate staff time ahead of that in so many different ways. So I I I see that form follows function in a lot of those patterns on how we can do that.

[144:03] A cop. yeah, I think with this one, I've got some similar questions. That's with the support. What's the purpose? And then the additional question of how it fits up the normal as well. And I I I know I was one of the people who put forward this idea, and for me, where some of that was coming from was. we're so constrained in our ability to be as a whole. How do we free up some more time in our meeting spaces for more discussion and deliberation? That also the public can see our thinking process, too, so that you know, we have questions for each other or something. We're not making 8 phone calls in advance of a meeting or something like that. And so so I think for me, it's a little bit of that. That type of thinking. Is there a way that we could free up some space within the meeting. And how we're doing demos and presentations. And again, presentations always wonderful. Just to allow us more space for that discussion, because we don't really have that outside of meetings.

[145:05] Eric. Good. So appreciate this idea. I'm sensitive to the impact on staff schedules asking for things earlier. but echo about how the presentations are excellent, but also, like Mary to the point you were making earlier. Perhaps these could also be shorter. I think this is a council that comes prepared right? And so, if the presentations shorter might be more doable to get them a little earlier, and then reduce the impact on Staff and the Council's time as well. Patient. I just would love to go on the quality of the presentations themselves. I would just love to see more structure around the type of information that a presentation would have so specifically like some of them, have financial information. Some of them don't, and I would love to see every one of them have some kind of finance section like the financial implication. I would love a section around strategic alignment right? Going back to what we said, how does this work fit into the drive us to meet the strategic goals that we have so and and also that inter departmental alignment as well. So recognizing and trying to proactively bus silos.

[146:19] You know how you know, how does this work and effort combined or or align with an impact potentially other departments. So parks and red, how does this impact utilities? How does this right and some of that already happens. But there is not a common expectation that I've seen or rather consistency across the staff presentations, as it relates to that particular great type of information. I also struggle on the pre-recording because a while like we started to move towards that. I don't look at recordings. Really, I prefer the transcripts. And then I do the transcripts. And it's basically about time that it would take you to speed a garden thing. At the same time, I also recognize that people have different learning styles and actually, video.

[147:07] meaningful learning style for a lot of people. So I don't want to take that off the table for those of us in the room that actually do like video and and can. So I just wanted to look that up. And I, too, struggle with I I'm feeling the need for more meaningful discussion and and conversation amongst council members in the public. I don't like having backdoor one. I talk to the person over there. Yeah, you know, I know that has to happen. But I would prefer to have more time, and so I am looking to for ways to reduce those times. We did have a 7 slide limit that some commissioner came up with, however, many years ago. And we we kept with that. And and there were actually some concerns that it actually, you know, sometimes it's quite limiting with a very complex like the so right? So there obviously are expectations. But I would be good to considering some kind of.

[148:02] you know, page limit, or just having some you know more guidance around, you know, keeping those presentation, you know, when it's 20 slides you're you're moving into Middle Plan 25 plan. So I just wanted to let that up. Thank you. Or, yeah, I think that as our memals evolve, there's also there is like a push pull between the presentations and the memos you know, and I think that who the targeted audience is is a cruiser. Crucial crucial question. I see the expectations as having a much more. I think like if they have to bring the community into some extent, because I think you know, when I used to watch a lot of council meetings, I never read the package like. I only read the package as a council member, and so, for the most part, my understanding of what sort of doing was based off of Sas recommendations.

[149:02] And so I think it's important to keep that in mind. You know, I think the discussion amongst us I under I hear that, and I would like to see that evolve and take up a higher percentage of our meeting, but also need a bathroom break in the middle of this meeting, and it is great. Have a stop for an engagement. You did sensitive. oh, end to end like the discussion. The whole council meeting and stuff like we meet. But it's several headsets. Oh, yeah, so so I'm sorry. I'm the director of constant engage engagement, and I just want to underscore what Lauren said, because the question of who are the memos for and who are the presentations for. is a part of our communication strategy about how to present information. The Council is wrestling with. And and we have typically chosen to use the Memos and really for the decision makers and for community members who want to get deep into more detail about things. That's all of the appendix but the the story telling of sort of you guys bring it down. Somebody who might only have 5 or 10 min is where we use them

[150:15] presentation, and to bring the community along before you start debating pros and cons of different options. It's sort of a level setting. So that's the strategy and approach. We take it, we certainly can do something different. But that is part of why we have supported actually having a presentation before the Council discussion. I also wanted to say that there are some other communities that have done recruit recording of presentations. There are resource implications for that. As more work, both more work and some of them have then purchased software to load those presentations, such a way that our community can ask questions and big, more complex programs require technologies.

[151:02] Maria, any thoughts from you? Yeah, I mean, I think it's a really interesting conversation, and I'll say that it it's it fits in with the previous conversation about that much right? It's if you're talking a little bit about the timing of the work cycle. I I will say that most times I don't see the presentation until Monday, right? We have a cadence on Mondays after Cac that we I built in dry runs because I don't even get to see the presentation until Monday afternoon. So that didn't happen. And that's when we actually get to see a little bit of how that flows so that I can give some feedback on what that's gonna look like. Those presentations aren't often finished. So that I can give some feedback, or the team can give some feedback on, you know. Have you anticipated this? Have you done that? They're finishing those presentations. So they're often finishing memos, and then they can't make the presentation until those memos are done. And that is why those staff is thinking about like right when they're finishing a preliminary memo. They're working on the last on the final memo for the other thing, right? The the cycle of the work stream is a critical component to when those presentations can be done, and it is why it is hard to accelerate when those presentations can be delivered and and

[152:21] So I just wanna lift up for staff that they are doing all that they can to get those to you as early as possible. Right? So we really wanna think about that cadence? Because that is a lift as we're as we're thinking about it. I'll say, too, that what helps to perhaps have more space for Council discussion is getting your questions in advance. So the quicker we have your discussions from. I'm reading the Memos, for if we're able to get those presentations early or however early, we can get them. Getting those questions in advance allows us to perhaps respond to those quicker, so that we don't have to take up time in the meeting to respond to something offline right? And then it allows for quicker discussion. So that's something that is of help to us, and we can anticipate that

[153:11] I hadn't thought about a slide limit, and that is something. Certainly other communities have done so that we can think about. Can we reduce slides in such a way? It could be for some. We don't have to go back and ask the question. We've got those questions there. We don't have to go back and forth on some of those things, so there are certainly formatting things that we can do in a different way. I'm intrigued. I I will say that. I mean, I'm intrigued about video presentations. I'm a little skeptical with due respect. Because I have heard from other communities and colleagues that it doesn't work as well as perhaps people think, and it does take a lot of resource power. But that doesn't mean that that in our community, in our, in our in our organization, it could not work. But it doesn't allow for the give and take or nuance of questions and conversation. And then you're having to go back to that presentation and ask the question again. So it ends up having to. You're end up repeating, that portion of the video. So

[154:18] so it is a conundrum, and I'll say that for most my experience has been that it is the presentation that is the most useful aspect up between memo and and presentation. It is the most useful device for council members, and so figuring out how to make that more robust for you is critical as we move forward. So I'd like to continue to give that more thought. and just for Council knowledge and for everybody knowledge. There is a tail in Bern stop kind of cycle for the presentation, because the corpse office has to upload it, and and, you know, make sure we can run that and make sure everything works effectively. So we have that cut off by end of day. Wednesday, because of the joke.

[155:03] Right? And so they. We have to test that time to make the corrections and suggestions to those to your presentations, and then we actually post them in laser fish that Thursday morning or Thursday afternoon for the public to be able to do them so again, like. We already said that cycle of advance has to be considered because there's so much going on during that time fish. But I thought it was important to know that we have a stop date as well for the invitation. Say for us to get those presentations and have them ready for council, and we also post them laser fish for the public. So that's any kind of might be any kind of help that we can let you know when it posted. We could also make. Add that into our step process as well, but as soon as we get them we post them second, third, though. unless they miss their deal, which happens occasional. I would not want to be on the receiving end of the business from Alicia on that. And then Matt, and then Brian.

[156:04] Yes, no, this is sort of on the topic I allow myself. That's okay. I would be curious to know, what did we do? That makes it go slow for you, for instance, should we have a no more hotlines after this time? Is there something else that is slowing you down and making your lives miserable. Okay, maybe not miserable. But you know what I'm saying. I would like to hear that. And so for instance, one of Nicole's priorities was to have a continued conversation, not just now, where we can discuss some of that, because maybe there's some things we're doing that are just too much. And we wanted. I wanna know what they are. So that might be a better conversation for tomorrow to fit that one in. But if you have permanent thoughts of it. Please let me hear them after I hear from Matt and Ryan. Oh, I hearing these last 2 points on on these process items, I

[157:01] you've thrown out a lot of ideas, and I'm just sort of thinking about. how do we? How do we prioritize what the bottlenecks are that we would want to liberate in order for us to maybe get some of that. And I I totally understand how the stacking creates what we have. The system we have in front of us. But what? What are the like? One or 2 or 3 things that, if we liberated gives us a a a way to wait. Oh, my gosh! We can get our presentations 2 days earlier. We gotta bring this thing upstream in order to do that. I I just if we can figure out what that is. I would feel better informed than just sort of spitball ideas that's out there. I feel like we're just sort of a sprinkler of things, and I don't know. I I don't know. How do we get to that next place? And so I'm just hopeful that that's where we go in in the future, because I I don't know where those bottlenecks are, but I respect the stacking that occurs. So I just really want to know how to do that for all staff benefit animals.

[158:01] Brian, and then Aaron. And then, during oh, I just wanted to come back to address the pre-recording presentations. Say it does sound like a huge amount of work. And I'll just say, I I personally do not use those. So put that over. Yep. what I appreciate about the conversation, and perhaps as a next step is and and I know it's a a sort of a priority about perhaps continuing to work on. This is what I'm hearing from council is a openness and a willingness to have us go back and maybe suggest what those priority, what those pain points are what those what we can do on our end to make some of our things shrink, or better for you. What perhaps we think you all could do to make life better for us? And suggest what that is, because there is a willingness on everybody's part to make work better and work more seamlessly for us all.

[159:01] And maybe we can come up with those ideas and think about how to do that, so that so that we're all in use. So if that's okay with you, then we'll take that back and come back with some suggestion. Nicole, one more comment on that. I could see I do see at least 5 and support that one area. So go ahead with that idea. I'm just gonna steal over your thunder tomorrow. I hope that you think I bring in thunder tomorrow that we set up for tomorrow, so she has for us to talk through what we use to make decisions? What are the values and points that we're using criteria we're using to make our decisions. And I feel like that's gonna be really helpful and thinking about some of this, too, because but so I just wanted to say, at least from my perspective, hopefully, use what I say, tomorrow you come back and think about this, too, but I mean for all of us it'll be a good chance just to hear about that, and think about what kind of

[160:00] how to get us the information we need to make decisions. And I just wanna think to maintain this idea and think about how we can work together more efficiently. Okay, anything else on that? I'd like to bop down to the gray item, which is the second from the end, and it's ranking service what it is. But Matt and and Tara wanted to to have you think about this a little bit differently, because it sort of is, I don't know a lemon in a pile of oranges here. It's it's an an item of a different color. So, Tara, do you want to summarize what? What makes it different and sweet about it real quick. Well, as you know, we've talked about the city of Boulder agreed to this pilot program at the National Civic League, and they gave us quite a few recommendations, and we narrowed it down to 3. And this is one of them. The reason why I will speak for Matt, because he'll add something at the end. They're on the same page as far as

[161:02] The reason why we want to open up, study sessions to community members. because there's a few different reasons. First of all, you've heard that when people speak at open comment, they feel like they're talking to a wall right? Because of the structure. There's not really much we can do about it, or we'd be there even later. But this might give an opportunity for community members to feel heard. They will also complain, like, you know, when we have public hearings and the day we're making the decision that we have public hearing. The problem is, is community members don't feel that what they say at that particular point is going to make a difference. So if they heard, and we're able to comment on the subject way earlier in our what's the word? Yes, great I think that they would be more satisfied. What we're looking for is more satisfaction and public engagement. So this is a pilot because it is work for the staff to do. There's a lot of working. There's a lot of things that we would want in on like, whether in person or virtual, etc. But we think that this is something that the civic

[162:11] Lee gave us. That was an interesting option, Matt. I appreciate Santa I you know. The only really only piece I'd add, is, we have partners at the National Civic League to help us with this. We're not on our we're not on our own to facilitate a creation pilot. They're there to help us facilitate, learn, and adapt and understand and assess its success. And so I think that's a critical thing. So many of these other things we're doing, we're on our own. There's a few of these unique things where we have a partner help us. And I think it's important for us to take up that partnership and leverage those expertise to help us figure out. If these are successful or not. So it was just important display. I know it's scored, though, but but the recommendations for better public meetings are a different thing because of the nature of that partnership. The nature of the grant that funded that work through national civically. And how fortunate we are, the one of 3

[163:05] communities. Well, we're one only one city council in the country to be selected to be a part of this. There's a school board, and then there's a police oversight committee across the country, so I think it would be work for us to take them up on their recommendations so that we can express these great partnerships. But also show the community that we're really committed to improving our public meetings, their engagement with us. So that's why these are sort of a little bit different East than the ones we're coming up and curating on the the offsite meetings. That pilot project was one at Cu. What the pilot project here is like. What's the scope of the pilot. That's the key. And I think that's that's the dialogue we want to have is our committee wants to have is we're not setting this up in perpetuity we wanna discuss, do we want? I mean, obviously doing one study. Session is not enough to evaluate Tesla right? And so what is that number? What? What's the number that that makes Ryan feel? Hey, we've vetted this thing, is it? Is it? 5 study sessions to? That's our conversation for Staff and I, and I welcome that. But I don't. But I but it is not predetermined.

[164:13] No, I you know I I am a huge fan of of stronger public engagement, and and eager to see us actually use the findings of the pilot at work. I would also actually recommend that we consider expanding the partnership to include community led organizations that actually already, you know fa and others who already do this type of convenience successfully, but not necessarily in relation to the City Council work. I think there's like an incredible opportunity to do that. But I would strongly, you know, I think back to the homeless solutions. Study session, and you know, having somebody what the value of having somebody who actually has with experience of homeless would, how you know, enriched that conversation would have been if there was stronger representation. At best.

[165:03] So I think that there's a significant value to that level, and I would very much be supportive of piloting what that would look like. I also just want to lift up that. You know, we didn't have a conversation around study sessions. didn't make the top 2, but I just wanted to link up that. That is an area that I'm hopeful that we can revisit. Sometimes because I I've I kind of feel like it's baked in that. We have a study session every, and I just would love to explore to the point of with this. For what are we trying to accomplish? Are there other ways that we could be using that time? Perhaps we could have more strategic conversations like the one we're having now, and not just, you know, constantly to driving forward. So in addition to this public participation segment, which again, I completely agree. But I'll see some different options around what that can look. I also just want to plant the seed for a stronger conversation around study sessions. Not sure if that's already on the docket for tomorrow. But I just wanted to put that. I forgot to say one thing about my list of why we should do it. And the other thing is, we get an awful lot of emails. We have a lot of experts in this community. Right? I mean, we have a lot of received experts.

[166:11] a lot of the packaging excellence. Right? And so this could also be sometimes when you write an email. And we get so many emails, it's hard to answer them all. Then people feel like we're not. So. This could also be an opportunity for some people in our community who know a lot to be able to talk. Putting our committee hat on of of counsel on this. Now is. we have this. We we have a team of folks willing to work with us from Matt, Nick, and locally, Benita. You know the if if you know, when we board on the see, you thing that's gonna happen may maybe this fall. We're gonna start doing chats and walks deliberate. So the question is, really, how quickly. Does Council want us to? To kind of bring this conversation back is a question I have, and see where that is. Cause I I that that's just, I just want to know where we set up our work in that from. So the original work with National Civic Center.

[167:17] Okay. So they have already extended their work with us because they're so interested in. As you said, possibility to try new things, Boulder. They have tentatively received funding to continue to support us through the end of this year, but beyond that it's really a Tbd. And so if there are things we want to get started to be trying out and try out enough formats and times and frequency to really be able to draw conclusions. This is one that I would say this work in our conversation with you all, to define it, and then, as quickly as possible, begin to implement this sort of pilot and tested that. That's a question. It's a staff resource question, but it's also we have a partner with a timeframe, and we gotta sort of make those pieces work and be able to assess it. So it's all those variables together is kind of what we're we're asking. Maybe it's not here, but maybe think about it. Give us about a queue.

[168:23] Yeah. So I appreciate you both bringing this forward. It's it's an intriguing possibility. I'm not sure I can't quite visualize how it would work or how it would be productive. But I'm interested in the concept. I guess so, because of the partnership with the National Civic League. I'd like to see us give this a try, but maybe it's 2 to 3 times and then, rather than saying, we're going to do 12 of them and then see how those work and I feel like that's enough to get a sense of hey is really adding value or gosh! It's really not working out. and sooner rather than later, for the scheduled experiment. I would like to see us try this and not able to trust you to flesh it out and then bring it back.

[169:01] and I would just hope that we could somehow take topics that are similar and that might have different thresholds of passion attached to them. Different groups interested me and stuff. So just so get a feel for what that looks like. I have, Lauren. And then, Nicole. And then, Teresa, I'd like to share some thoughts with you. Lauren. Yeah. So I think my interest on sort of the number of these has a little bit to do with what the partnership bring forward and what the staff lift is like. You know, I want to be sensitive to how much we're also going to ask for staff tomorrow, probably. And you know this not rank up as high on my priority list as some other things might. But if our partnership is bringing forward. you know, 90% of the resources. We need to do this. Then that's one thing. If they're bringing forward 10% of the resources to do this. that's something different and so to me, it really is balancing the capacity that we have as an organization

[170:05] like what they're interested in getting out of it. but interested to hear more. Yeah, I think to hear a little bit more. I mean just just thinking about what this might be. So I I guess before I were to and after tomorrow. What do we have staff time available to do this without putting some of the other priorities? That Brexit, that we might do and the the other thing that I'm really curious about knowing that I think the engagement community think about anything we'll put back on is how this fits into other engagement efforts, we especially with the adoption of others. Equity plan staff has been doing so much work to change the way that we do it, and it's not. Nothing we do is ever arrived at a final destination.

[171:00] But I see all the work it's been happening. I see the ways that we are starting to get more engagement over time for groups that haven't traditionally done that. And what is the what's the connection to this? Is this going to kind of bump that other work out of orbit kind of, and and, you know, lead it to a different place like, I don't want to answer right now. Obviously, this is the information that I need the other thing that I really wanna be cautious of as we're thinking about those days. When you know, we talk about how many experts in the community. For example, we have experts, Sarah Staff, right? And and how are we avoiding, you know, setting up this sort of friction between people that have all this expertise, that also within that expertise helping knowledge, and how the city functions, and how other departments are operating with people who absolutely have content expertise. But they aren't on tolls. And so I'm just. I'm really curious just about that as well some something else to flush out a little bit and understand that a little bit more. See yourself comes to mind on this thing, and you know, because even our staff often even bring in regional experts to add to projects. And so

[172:13] how was that there? So it's just questions in this. So a couple of hands go up. But I wanted to let Teresa jump in here for exciting lawyer. Thanks or a soft shoe. I just wanna bring up some resources issues. So this morning, before lunch. more than 10 items changes to council procedures underlined here where you can't see requires significant changes legal changes, right? So we have a lot of other resources. But they are the city attorneys office. And so if if you, if you think you want to move forward with this, I would ask you to think about prioritizing, so that it's not all at once, and I think that there are some other staff resources issues that Mark could address.

[173:07] Yeah, thanks, Teresa. I think think I'm hearing clarity. I just wanted to see that maybe it's through the subcommittee do some further kind of scoping embedding on like this pilot committee. Theres is a part of that subcommittee, and then to bring that back to the whole council to get some thoughts on timing, and if this kind of fits into the priorities, based on how the next thing they have, and the general direction I'm hearing. I just wanna make sure we're clear and how we best support easily on that question in a minute. But I will say a couple of hands about temptation ahead, or you know, again. I don't. I can see this not being percolated. And and I can also see it being our 1 billion. And by that I just mean and I hear you on the learned experience. And we have significant, learned experience on that. But we do lack significant lived experience. And so that is where I actually would love to see more public participation when our staff actually does not have the lived experience

[174:10] that is going to be impacted by the public decisions that are going to be made. So that's where I want to be very specific around when the public when that public voice is needed, and it's primarily when that voice in, in lived experience is not sufficiently represented. I would also love to see when that we hear public participation or of our public community organizations also be engage and evolve, and to me they are experts. As important as those that we have on staff. We need knowledge, integration. And that's what I'm looking for in this effort around public. And so to me, at, you know, upcoming study sessions. Could we consider identifying one or 2 where we would invite somebody up with lived experience or organizations like the same for people with disabilities

[175:00] or others who are appropriate for whatever the topic is. But again, I don't see a reason to wait on inviting somebody from Efo or elsewhere. We already do that in some of our topic areas and we don't need another. So we actually aren't consistent in the ways that we allow non staff voice or non contractual voice in the ways that we communicate. Thank you. Interrupt on a technical point of 2 community members that were hard to hear, so I don't know if you can turn up the gain on the microphones or anything like that. make it clear whether we're trying to curate the public we're hearing from, or whether this is an open public engagement. So and I, I think that's where I'm hearing what's what happens. And I was thinking, if it's just anyone walks at the door to pinpoint certain voices in the community. That would be supplementing an already existing.

[176:10] Oh. that solution! So is this the co-creation of solutions? Or is this the evolution of engagement? That's a non period of so that would be helpful for me. Others? Okay, I just wanna add here, I'm also now reminded of our community engagement framework. And to me the public participation that we're talking about moves us towards that collaborate more strongly. We are very heavy on inform right now that would love for those collaboration. So that's what another reason why I'm very excited about this public participation piece and just recognizing to me it sounds like we've just defined what we mean by the umbrella of all of the engagement we do.

[177:09] This work is, has very specific guardrails to how community engages directly with us as individuals formally at our meetings, and we have architect study sessions or informally at chat swaps world, and talks that that's the boundary of this work, and it should but up very nicely against the other and more lengthy engagement we do in the lead up to understanding what the issues are working through, be it community connectors and through. who are the community partners. And and and when we're with Staff is doing that engagement on our behalf. And so, if trying to define what those guardrails are is really key, and then what are the parameters which they engage with directly with us. We can work on specifically, how do we co-create that versus what's structured in the nature of the work we're doing interact. I mean, that's what we're trying to suss out there.

[178:05] but I but that's a really good point you bring up. But I think we're challenged, alert. You know, this is why I made the good governance request around, how do we know we know what's the qualitative data? This is one of those areas and so excited to have a conversation. So if we were to say, we're gonna try this for 3 study sessions is the fact that study sessions currently have a 0 public participation. We would have to update the procedures to allow for a pilot. That's I. I believe that's right. I would need to do some additional research. I think that depending on how this is envisioned and formulated it. It could be a broad spectrum of left for for the team right? And so more details about what the pilot would look like would give me a lot more idea about the level of left.

[179:03] And so I don't know that I'm 100% tied to this being a huge look. Necessarily right? Participation piece that's involved in regular meetings is already existing for us to pilot. That would be some helpful context to have about what the lift is. Either we require a change. Okay, possible. That's what Erin and I were just whispering over here about, but again don't like to shoot from the hip on legal advice, so I'm happy to look at that. And then I just wanna say, this question of clarifying are we talking about? Open? Anybody can come or curate. It's a really interesting one. We do have one time in our recent history where we actually curated public comment to really bring in lived experiences. And that was after this 8 acting situation. And that was a really very powerful meeting. We had about 1520 speakers who weren't chosen because they were bringing perspective, maybe with us

[180:13] coming into the room. So there is a there is a history there. I'm not sure that's what we envisioned in this conversation, but it could be, and there is an opportunity to think about that. We have done it. The cork. yeah. And I just just wanted to get. Thank you for making that distinction between Brian and my experience. So when I'm thinking that I'm often thinking about life experience, versus life experience. And those are 2 very different things. So I'm just wondering right now, even in our conversations moving forward, we can just make sure to be specific about what it is we're talking about and you know, I think for me as well when I'm thinking about about this sort of engagement. I really like the idea of thinking about which experience that's not present other experience that's not present in that conversation versus just sort of having an open comment. Or, you know, some some sort of public engagement study sessions, because one of the things that I still I'm not sure how

[181:11] problem that I'm not sure this solves is, how are we getting different people to be there other than the people who have generally have had time to follow the meetings. Read about Patrick engaging open comment. Things like that. How are we reaching the people that aren't easily funding us? And so for me as we're thinking about? If if we were to be thinking about expanding engagement in some way. That is a critical piece for me. As how are we reaching the people who are not already getting to us? That can add value in that way. Then I'd be interested in having that conversation. It's really just for providing different venues or different opportunities for many of the same products that are always to continue from. That's a different thing. Yeah, I agree. I just wanted to say that I am agnostic about this. It's nothing, and I don't want to do it, but I see everybody brought somebody good points here, and I could see it backfiring. You know me negatively. I could see it backfired, but I could also see it'd be good. So I really enjoy everybody's perspective. And I think it's been really helpful.

[182:16] We have a debrief committee meeting next week. So this will be this. Excellent I I I don't speak now for Staff. I think this is exactly kind of the conversation dial up. That is a good primer for exactly how we can take our next conversation forward. So I I I really appreciate that, Sarah. Did you feel like you got. Do you want it out of this? As well think so. I think the direction I'm hearing. I typically spoke this a little bit further. I did it so that we didn't hear from anyone. Member of Council. I still have a last call. See if those people were quiet. What everything's that need to speak said has been said but if you wanted to jump in and buy additional thoughts or direction to something that'd be time to do that again. Awesome. Thanks. So we have 14 min until our schedule break. You have the option of 14 min of conversation on council committees, charters, and work plans or a break on an early break, and I could add 1 min per human, not to your presentations. You still get 5 min, but to the QA. Time for each of your

[183:22] to time allocations. I would like to propose to use this time to try and talk about some of that, you know. Talk with each other. And so you know I I I'm I would like to have a conversation around committee council committees, and how how those go. There's particular issues that I I would like to discuss in that

[184:01] in that area. I just. You're saying you don't want to use some 15 min for this done that we're highlighted. This seems a little. I mean I I block this time now to be here. So council committee charters and work plans. Okay, excellent thanks. Alright. What's the issue? Yeah, I don't even know for this one in here. I just wanted to list it up because I saw it. I was like, yes, this is his next one. So what am I? So I'm on the Rocky Mountain. search of council. I've had a couple of one challenge I had is that I'm meeting with the 8 30 in the morning on a Monday. I just do not understand. I I feel like this would be against any kind of community engagement framework policy that we have. It's one thing to have our Ca, see, our our agenda setting meetings at 9 o'clock on a Monday morning. I'll get into that later. But because we are part time, I mean, we are actually, you know, it is in expectation that you are going to be

[185:09] here available during the workday. However, if we are hosting meetings that we expect public engagement. and we allow, allow us to to to approve an engagement opportunity that we know goes directly against best practice. For 8 years this group has had. Oh, there have been numerous letters from community. Ask like, Why is this? You know I'm getting limited. I'm getting limited, and you know I tried to raise it at the meeting. I tried to raise it again, but I just feel like if we are having meetings where we are supposed to be representing our community. Our community is telling us that these times are not working for them. You know, I'm just. I'm on the struggle bus with how to proceed. I don't think that as a council we should allow any public meeting to happen.

[186:00] you know, at some time we don't know when it's gonna go. I mean, it is, if we would allow our council meetings to start at 10 pm. Just be like, well, that's the time everybody's available. So that's what we're gonna be. So I I thought, my issue is, is that also, just how we know about what's going on in our respective committee, so that our that committee right now is in a 2 phase we're trying to figure out, is it? Should it dissolve? Should it continue? It's so, in what way? And so we're supposed to have public engagement at night. We only be quarterly at 8 30 in a Monday. So I just wanna lift that up subcommittee before you. I'm happy to leave it on Monday. This sounds like a council committee assignment conversation. So that sounds like a different conversation. That meeting with those people also support you because early mornings are terrible.

[187:03] But what is this item that yeah, I don't actually know. I I don't know what this one is. I think it was trying to put a charter to each Council Subcommittee because they're based for the ones that are the ones that actually exist. There's an overlap. I can't remember who brought it forward. But there were some overlap between. Do you recall? Yeah. So Council Committee on Council engagement. The Charter Committee? What's the workflow when committees overlap? Who owns? What? What is the obligation of committee work to come back to the whole of Council? What can committees do to represent the voice of the Council? We don't have a framework about in any consistency. So this is one, I mean, I think it came about through some. As we were onboarding house subcommittees, it came through various channels, and so we identified it as an opportunity with staff support to start to work through those scoping challenges. So that was the original intent. And thank you for that reminder, Pam, and a couple of hands on my side, Nicole first, and then Tara.

[188:17] yeah, I I yes, I I think now that you remind me of that. Yes, this was one of the things that I think I actually brought central Repository. So what's the scope of things? What is there, and how? How are we getting into that place? Because I think it's a it's a good way of organizing it. It's a good way, for when new people come on they know us to and I think this this question around? How do we share community work is really essential for one as well? How do we? How are we building in times bringing things back. How do we flag for the different committees? Hey? This is something that it would be great if the whole Council either heard an update on that or those kinds of things. So how is that cadence of coming back to council? Share out the good work that we're all doing on our committees as well. So I wonder if this sort of just fits into that

[189:23] within each potential process thing that we could work on. So within committees, I just document what we do. How we do it in when we're bringing things back to the whole fair. Well, I can been complaining for over 2 years about the subject. So thank you. If you work having 5 subcommittees plus is insane, and to have, and even sometimes and now I'm ranting sorry. Sorry press. Somebody just said, Can you do this workshop from 8 to 12? I said, no, I can't take 4 h off of work ever, you know, so I have to pick the subcommittees that I could ek out a little hour of the most, an hour and a half.

[190:12] Hope that Matt reminds me they'll text me, where are you that also works? I would like to see less subcommittees personally, and then sometimes there comes something that I'm really interested in, and then I can say, Wow, I'd rather do that like we did social. Some things that I'm more interested in. I'd rather do that. So I would like us to look at all these subcommittees, and how do we have to go to them every month? Can we do every other month in the staff? Go instead of us. What are the most important things? What are less important? What are in the charter that we could maybe change? I mean, if we're gonna have a part time, and we're gonna work. Also, I don't understand how we get everything done. So again, I think we're mixing terminology here. So council committees are committees of council members. So those are the things that we would charter and have work plans around. There are also external committees that members of council sit on when you do assignments, and you all sit on those. I remember we should do those at average. That was always a fun time.

[191:14] And it sounds like that might be sort of what Tata and and and Tara talking about. So apples and oranges both important. Are you on apples? Are you on orange catalyzing where this is. So I I don't know where I can't speak for how, where Nicole came from from this, but where I vision this? No, it's and I think, and I I think we're probably on the same page, was specifically like we had a a A retreat committee. We had the council engagement, and there was a question about who is responsible for engaging with community about the priorities that we want to set here. and that and that was it was opaque. It wasn't clear. And usually the Retreat Committee kind of gets running at the end of the year to kind of like, oh, we gotta retreat. Let's get going. Let's get those balls rolling. And so it's it's a committee. That kind of runs its Co. It does its thing. It runs a course, and it kind of takes a pause and hiatus for it, and reconstitutes itself at the you know, before the tree. The Council Engagement committee is in perpetuity, always looking at how to better engage with community. And so there was a timing and temporal issue of

[192:27] who should be the ones to lead and organize the engagement with community, with counsel in setting up our priorities. And then who is that? And then who does the informing of that? Either with in the Retreat Committee or with council, that that unknown is, I think, kind of what spurred, hey? We got some jurisdictional to sort of suss out here so that we don't run into retreat and keep asking the same questions of who's responsible for what? So I don't know if that was the catalyst. But I think that's that's one of the areas of clarity that I think this work could provide all of us. So, given the time, and I am committed to the hard stop to protect your time for work by items. 2 things. One is

[193:08] on the chartering of council committees, which is clarifying what their purposes, what their lane is, etc. If a majority of council think that chartering these things is a priority, that's something that's that staff work that you would do, and then bring them to then to them. So one at a time, or as a bundle, just what does that look like? Workwise city attorney's office to review charters. It's certainly typically typically typically a function that we would perform. I mean, it's a function we perform for anything else that is as a charter but you could decide. You don't want that. That's okay. So show hands how many that's important work that should happen. Urgency might vary, but just as maybe, as for plans allow, can I just click, clarify? Yes. Have we already committed the time needed from the Cao to do the boards and commission clarification.

[194:14] Okay, so this is just be in addition. So I would say, this is valuable. I think I I'm very sensitive. The impacts that we're putting on city attorney's office. I don't mind supporting this as long as it goes into queue that you get to it when you can, rather than overloading you in the short to medium term. Okay. So one of the things we were talking about Retreat Committee is establishing what we would call it'll come up more tomorrow. The yes, if last list, or if there's a majority of you that think of thing is a good idea, it goes on the yes, if list, and the if is, if and when time allows. after they do the other priority work, then they'll tackle this. So is it. Oh, us anything before I go to finance. This did

[195:00] my concer. My concern is one. Is we end this retreat, that that that tension of overlap that our 2 committees kind of just sits on the back burner for about 18 months. So it's not something we have to deal with now, but some we will have to deal with. Otherwise we're gonna run right into the same thing. So I'm wondering this could be simple accounts, committee charters for all. Or is there an opportunity for councils just for these 2 companies to reconcile that difference is a separate thing. But I just I I worry that we miss the opportunity to reconcile these challenges, so that with the next council next retreat occurs. this is set, and we're in a much better place to facilitate those conversations in our community. So are we good with like a one off or kind of so just curious

[196:05] if we're just doing operational stuff like this is how this committee does this work. This is generally the time like operational calendar. You know, some specification of this is our internal process. That's not like that doesn't mean you. All right. Correct. Okay? So so I wonder, then, if that's something that we can think about, we're not. It's not an official charter. It's really just internal committee operating documents that we're creating within our communities. To help to help. I think that'll help. And the other thing, you know, that's a good time for us to continue. Discount this conversation around. We will have a debrief of this retreat. After the council. I believe. getting my computers mixed up. We will debrief this. And I think that's a great time to have train of those conversations, because we'll hopefully be thinking about the operational calendar. When does the work start? What needs to start when, as we're doing that, so I think it's a great time to have that conversation and then bring it back, or something.

[197:09] So is the shared recommendation, then, that these individual committees, which are write up their own sort of operating procedures, and understanding of what their lane and function is, and then you would have a full council conversation at some point to check in if there's shared agreement around that. So, maybe. But Teresa was raising her hand. So I want to see. Yeah, sorry. I'm still percolating. And what I'm percolating about is, and we we've seen this happen sometimes on a border commission or panel, where the group comes up with a set of operating procedures that are outside of the scope of it's actually authorized. And so you would again. I'm like we're in. That brings us back to City Attorney Review. But again, I think it. I think that it could be a a matter of how heavy that lift is or not right. A renew for scope is not as heavy a lift as a formal charter. So so

[198:01] so. Committees draft city attorney's office reviews to make sure. Not, you know, doing stuff that's color way outside the lines front loading the engagement and the Retreat Committees. On account of. There's a time there's time there. Yeah. so love to hear if anyone has a thing that must be said right now. I'm prepared to hear that. Otherwise I'd love to call the question and then get you on a break. Lauren, go ahead. It's just for the long term, like I look for the short term, and in the long term I would like to also see us look at this in the same way that we're looking at more than commissions. But should all of these continue for the long term? Or should we be looking for a task forces in the future to tackle specific things. So we don't have these long term charter issues and alignment issues. Yes, if list definitely, can we be as best and or you definitely want to do. Yes, if

[199:00] I also just wanted to revisit because there might be a few opportunities for us to be appointed to other councils. I'm thinking of the office of Colorado Office of Tourism Destination Council. They're coming up with a state wide plan. So again. I just am very mindful that. you know, and and kind of move away from the whole stuff. So that was my second quick items. So let me come back to that one. But yep, so just show up hands multiple components. Here. Thing one. These 2 committees, council engagement council, retreat committee draft their own sense of that. What their scope is, what their operating procedures are. Front load review of that by city attorney's office on the yes, if list is, I'm going to write over. There be a longer sort of longer burn but comprehensive. Look at council committees and charters to long purpose function. Do we still need them, etc? So I love to see. Shove hands to support that work.

[200:01] Thank you very much. Alright. Second thing, I just have a clarifying question. Have you already done your council appointment to external committees? Conversation? Is there a way that there can be some conversation around? How we do that. Is that the right thing just to be clear? I don't want that conversation right now. Wondering is if there is a majority of you think there's value in having a future conversation around that. What are the committees? Why do we do them? Are these the right ones, etc? Anything that Sam wants to say about that, because I just made that idea up right that slide. No, except that there is one that the the Rocky Flats Council is asking whether or not they should disband or be a committee that councils likely they're asking the communities that are on them to weigh in on as as organizations. So that is something Council is going to have to weigh in on and by later. We need to have that answered by June. It sounds like that you already plan to bring that forecast? Yeah, okay. So just wondering to, is there a majority of you that see value and just sort of spending some future council time on. What are these? Are these the right committees? Why do we do them? Which ones are we obligated to be? On which ones are optional, etc, etc.

[201:09] Show hands. Oh, go ahead. Okay. First, that I think it would be really helpful for that discussion, similar to come up with those of us who are on it. This is what the work is right like again informal, you know, operating kind of document. And then I think that could help inform the conversation. Right? Some of them. I I guess we some of them. We just have sort of automatic appointments, too, which would be a great conversation we'd have at that future conversation. So future council conversation on all of these external committees with those of you who are currently on them, probably providing a couple of senses on what you think. It's function is what the cadence of meetings is, etc, etc. If you think that is a good use of future council. Time show hands.

[202:00] Got a majority there. Fantastic, all right. excellent. Alright. It is 1 35 that is bad council honestly, but that means the length I'm gonna break. So back in your seats, if you would, I'll leave your cards. Tara, do I have your card your your playing cards. We're gonna reshuffle playing cards, and we'll do one more round of playing cards. Determine order on work. Plan. Go! This is still a fine day. external ones.

[212:03] I'm in the ladies room. Who's missing a pretty rain. anyone, Alicia, is this your ring? Probably. Yes, as we were looking at for him. All right. You all grab a playing card. We started with low numbers first. So now we're gonna start with prime numbers opposite reaction that I used to have on the first.

[213:03] We just had a couple of rules of engagement here, friends. we have allocated 9 min per council, member of which up to 5 up to 5, not obligated to spend the whole 5, but up to 5 really spent by you sharing, summarizing, overviewing whatever is your preference? Your work plan items. The remaining 4 min are for clarifying questions from other members of council. Hi. so if you only talk for 2 min, that means there's still 7 min allocated to your council time for Q. And a. But hard stop at 5 min for talking, so we have at least 4 min for questions, which means shorter questions and shorter answers mean more people get their questions answered, but hard stop at 9 min.

[214:01] You are, of course, free to visit with council members after today, not violating other means, lost to get further clarifying questions that you might have answered about the priorities. The purpose of this time is to give you a minutes to sit with everyone's respective ideas prior to tomorrow's conversation about the impact and the lift of each of these items so that we can figure out what are the most important items to focus on for the next 2 or 3 years? Does everyone understand the overall plan. Clarify? Question. Yes. it's not like. So you're saying we should just talk 5 min straight and do all of ours at once. and then 4 or more minutes depending on how long you talk feel available. Okay. alright. Who are you doing your timer? I'm yeah. I'm gonna write it.

[215:02] Who? Oh, who is the lucky owner of Number 10 of hearts. Hey, Dustin? Alright, aren't you ready? Yeah, alright. I focused on crafting primarily cost neutral, legislatively focused work plan items that address the pressing need for our community to lay a foundation, a vibrant for a vibrant, sustainable, and inclusive future. In that vein my private, I propose priorities for the Boulder City front of Work plan are family, friendly, vibrant neighborhoods. Our neighborhoods are the heart and soul of our community. But we recognize that there are challenges to ensuring our neighborhoods were being accessible to all. One key priority for me is zoning and update being zoning regulations and single hand zones to accommodate multi family duplex, triplex development. By embracing this change we can create more housing units within existing urban areas, reduce straw expand transportation options.

[216:14] I propose piloting this increase in strategic locations, such as corners and along transit corridors, and allow for small neighborhood serving retail and cafe spaces. zoning for sustainability. Adams as a steward of our environment. It is our responsibility to ensure that the city is built and developed in a way that minimizes our ecological footprint. I propose creating incentives to promote higher level sustainability beyond code requirements that would include offering density bonuses or expedited permitting for developments that achieve extremely high levels of sustainability. Exempting installation, finish materials that they are and setback requirements encouraging on site, store water management.

[217:07] And by incentivizing these practices. I believe we can do a lot to help make buildings more sustainable in our community. I'd also like to see us review our historic preservation codes while preserving our city's rich. History is essential to maintaining our cultural identity and sense of place. I think our current historic preservation codes don't always create the best outcomes for our community and definitely can make our processes start to predict so faster processing times, and also making sure that we allow for energy upgrades and fire proofing of our historic sectors where those make sense decreasing review times and paperwork for small scale, commercial projects and affordable housing.

[218:00] you know, making sure that the things that we want to see developed are easier and faster to develop and cost less to develop and then landscaping code revisions. I really wanna make sure that our requirements reflect our commitment, sustainability and wildfire resilience. Sign code revisions. Also my like, no more baby buildings pink for all buildings everywhere. I love to see our us allow the use of branding colors in buildings, and promote other kinds of creative expression as long as it is not exclusively advertising for that building market season policies and programs. I would like to see us remove our parking minimums and revamp a number of our parking programs.

[219:05] As we talked about on our last council, assessing inclusionary housing fees for all types of structures, including single family. I know we're working on an exit study for that. And then finally, supporting conference and vibrancy through the allowing of food trucks and food carts in more places across our community. Nice, new flu. Okay. Now, I have a separate time. We're going over here for our QA. Time. Alright. So we have a little more than 4 min questions for Lauren, clarifying or otherwise. I tried to leave extra time. Yup, yeah, when you and thank you. That was great. When you think about the food trucks piece. Is that something where you would envision? There being some engagement with existing restaurant owners as well to kind of see how that works, or I think sometimes people talk about the proximity

[220:09] pick out, and we'll be open with the city of revenue, renting the space where the fluff is parked. Yeah, I'm open to that. I think that. But Some of the where we're at right now, with our regulations that don't seem to allow food trucks very many places, I think, came from a really strong collaboration with the Restaurant Association, so. knowing that they might push back on some of us. I still want to open it up a little bit more than what it is now, but maybe there's feedback around. What kinds of locations in the city make sense for that. Yeah, their feedback will be appreciated. Any other questions. What are you looking in front of you today? Occupy the tracks on I'm more neutral about that. I guess it kind of depends on what kind of space it like. If it's city owned property that we're talking about, or if it's

[221:10] happening. anyone else have a question for Lauren. Yep, yep. avoid the question, and just go to a compliment another time for that. No, I have. So for one, I I appreciate the specificity detail which you ruffle these recommendations. It's really easy to evaluate and look at and not feel like there's capacity we have to sort of define. So thank you for that. And I appreciate the values and what you can to arrive. All the rights. Who is the owner of E. Hi! Oh, hearts! Alright!

[222:04] So as I let in my fission that I I see this retreat as being deemed as opportunity and optimization, and that is in many ways sort of the theme and the filtering which I'm gonna evaluate, or which I which I brought forth. These priorities. So I'm gonna start with a ballot measures. Because the success of any governing body is good governance. And the more we spend time improving the structure of our government and the way in which do our business. On behalf of and in service of our community. I think we are all better off and into particular wanna touch on fair pay for council. That is, gonna be a priority. I'd love to see us embark on. because, quite honestly, this is a council body that that has swung struggle to be truly representative of the community it serves, and one of the biggest hurdles is that the amount of work we do, and the difficulty it is to reside in our community from an affordability perspective makes it financially and economically infeasible. For most people

[223:08] who are extremely qualified to serve this community at its highest level and fair pay for council won't be a panacea, but it will at least allow us to maybe take one's personal economics off the table in terms of evaluating whether or not they wanna choose to serve this community at its highest level. The next one I wanna focus on is a charter change regards to executive session. We subsea that in here and I appreciate the charter committee moving forward. But I wanna make sure that we see this come through. This is absolutely good governance for those that are obsessive over open meetings, love. We are having these conversations. Anyway. we are just doing so in the least efficient and really least open method. And so we really wanna stay true to open meetings. Laws having executive session follows the the legislative intent of that in its purest form. And I think, we are better for that. Moving on into transportation.

[224:06] I think here the opportunity we have is to make sure that we have a transportation system that is for our for people to be focused on people and not the machines that move people around our community. And so the impacts we can have here are provision 0 safety and reduction of our greenhouse gas reductions. There's 2 things I think we should consider, which is codifying the core arterial network. Not necessarily the work we're doing now, but the theme and the method of evaluating how we arrived at can that methodology should say, remain true outside of a council priority. The fact that we used areas that had high impacts of crashes and severe accidents to identify those materials to be fixed should exist in perpetuity, and that should be a mantra that we follow for funding to fix our roads going down the future. I'd love to see us codify protected bike lanes with regards to design construction standards paint is not

[225:04] protection, and I think we should make sure that we codify that so we have things like Baseline, the outstanding I'd love where Staff is going, and I'd love for council to put wind behind the sales of some of the policies being contemplated by staff, with regards to banning permissive less and or restricting rights on red. I think we could give them that oof behind the sales of the transportation department, because that is core to the safety that we want to provide moving into. I will skip one of them because, we have sort of seen an update today on planning and development. I I, this is economic vitality and housing and stabilizing our our school enrollment at its purest form. I think one of the things I really want to do. See us expedite our older rally comp plan. I know I have in here 2025, Brad, that hopefully doesn't make you sweat. And I know that 2026 is another number in there. At least, that's that. Maybe that was yeah. Maybe that was better than the 30 Days

[226:05] review you heard the other day. I apologize. So what I really wanted there is. We want to make sure that doesn't span multiple councils. It is such a big thing that spanning multiple councils actually does delay the process as a whole. One of the biggest ones that I really want to touch on is allowing duplexes and single family zoning this really touches on Lauren, starting that conversation with her parties. I don't want to see us make that happen. It is critical that we lower the barrier elementary for working families to especially live in our single family zoning and stabilize our school enrollment. When schools close, those communities suffer greatly as a result of that, and we need to do all we can to prevent that. wildfire hardening is key. I'm gonna push a little past the the minute mark. But that's okay. This is wildfires are not waiting for us to get our policies in order. We know that we saw that 50 years ago in 1,000 home east of us burned out. So we need to work expeditiously. We got a Wildfire protection plan, but there are ordinances we can pass right now that get us on the way to protecting the homes and making sure other homes don't burn. As a result of this, this is one of our hardening for vegetation and removing the fuels and changing some of our landscaping policies, because this is health and safety that is core to the mission of this council.

[227:19] I'd like to see us think about, how we proactively manage some of the impacts from some of these State bills, and some of them may put pressure on our housing market that we could see a runaway rental market and a speculative environment here in Boulder. And I think we wanna find some guardrails, and that whether it be on the rental licensing cap or rental ownership rate show. There are a lot of great ideas that other communities have explored, and I'd like to see us explore that as well. Maybe a vaccine. Last, but not least, the the thing that drives our whole community is our economic engine. And so I really wanna compliment staff, Mark Wolf and nuray, and starting to really build capacity around economic development. And I'd like this council to really put wind behind their sales and say, our main mission this year is to decrease or eliminate the headwinds that are really, really harming

[228:09] our local businesses, because without that revenue all these great ideas we have are faced with a fiscal red line of not being viable. So things like office, vacancy, business recruitment, related code changes, incentives us, social streets, community events, and formalizing the financial resources to connect between the hill and downtown are all things that will drive our economy forward, and I'd love to see Council lit that up and pull that work to some extent, so that Staff can can further move that in an expeditious manner ends up there. So you have not even tell you, as I'm watching the the faces around the room, and that is not probably the best way to get support for your ideas from your colleagues on council. We have 2 min left for questions. Format. If anyone has them right.

[229:15] Natalie, I hear that Mike sometimes is, we're gonna ask everybody to raise their voices. So Parking and Tbm ordinance project is on the work plan for 2024, 2025. That would obviously come to council as we move through that process. Our signal policy updates that the other thing you asked about so signal. Sorry. Say signal practices update. That is something that we would typically handle at kind of an administrative level we would not be communicating for action on. But that's something that we can explore through the process. If there was the desire for that.

[230:01] Nicole. Yeah, I have a question. I think this may be more related to city attorney than maybe math find it safe, for tomorrow, too, is codifying the work plan priority. Something that our charter allows is that cause? I I I've heard I saw a couple of things around codifying in here, right? That seem to be related to work right past. And I'm just wondering if we can do that because it feels like there's a resource allocation. Yeah, thanks for the question. There is a resource allocation. I'll I'll try to be quick. I know we're short on time. But I'll remind you all of my favorite provision. Of the charter. Section 13 and section 13 countes us that in a section that's outlining all the many Powers Council has that says these are express heat, reserve, and are not councils, powers, and that's for dealing with administrative services, right? And

[231:02] what that means is that it would not typically be our practice to codify something that is that is a. But is a department work plan? Right? We would we? We codify schemes and regulations. I, yeah, I'd be really happy to to get back to you a little bit more about this tomorrow. When I formulated, I just thought better. Alright. We're ahead of time and more questions, format or about Matt Stephanie to follow the folks at the meeting. Alright, where am I? I am at Lucky Number 6. Alright. But who is the lucky number at then? Alright, Tina. Okay, great. So first off, my priorities are really mostly embodied in the city. Wide strategic plan. And I just want to lift up the climate, the safety bucket, and also the people bucket are primarily referring to employees and staff

[232:14] and the sense of urgency around all 3 of those sections. So when I think about what's really important, those things are problem by priorities. And I'm assuming I don't have to give those up to move forward with what we're talking about today. So that's really important for me just to say, so one of so in terms of adding on new items, one thought I have is around creating a task force. That is a short term task force. Looking to see how we could create middle housing units of the fastest, so which levers would we need to do? And how could we tie numbers to that? To creating the conditions for developers, to want to create those over other types of housing. So what what could we do to create a perfect environment where developer says. all I want to do is a town home with a ground floor 80 with an ownership option that's going to be in some kind of dollar amount that makes sense for people wanting to live here with children. So that's a very specific way of looking at housing. And the idea is kind of getting what Tanisha was I'm talking about

[233:16] with with giving people lived experience. So it might be someone who's currently meeting in it might be someone with children. And and what would you put up with? Does it have to be an disabled family resident, could it be in in as part of an infill? Opportunity the other? And the other piece? There is just a general idea of creating more ways to have predictable housing costs for more people. So how do we get it to where people are not so subject to the variances and rent that we see in Boulder. What are some other ways we could do that, including rent, stabilization and not just vouchers. Something that's more predictable than even a voucher we have ever runs out all the time. The next piece is getting more clarity around. Who's providing services to our on-house population, to people experiencing, housing and security is a view of the county. This came up during the campaign. A lot. People were just unsure who's doing? What and who should be? Taking the lead on? How help and how do we plug in the mental health? For me this is not necessarily adding resources, but getting a good roadmap

[234:20] of who's doing what? And so I can explain that really clearly, the community members, and also have a lot of understanding. So I myself feel that we're on the right path. By the way, I think there's so much good work going on, I feel encouraged. The next priority is just getting a better understanding of what the needs are for the enrollment at Cu before new housing is built by Cu. So does there need to be a conversation with Boulder, with the CEO about? How can we help you accommodate students? And how can we plan for this impact rather than just talk about it after the fact is that conversation worthwhile? Is it too hard? New chance? So we're gonna perhaps meet them on Friday?

[235:04] and then looking at, I'll skip down. I'm going to echo the economic intelligence plan with the connectors. I was hoping for a tramp. If anyone's been to Disney. That's what I want, but I don't think that's probably to be the long term financial viability of the city. So, understanding all the fees that we're charging? What are we collecting? What are we not collecting? And how are those matching up with our values and our vision for the city? And so, like an instance of a new thing could be. We just had some legislation tail on heavy vehicle fees. Is there a way for us to pursue that as a city and not go through the State, if that's able to pass through the legislation and then finally, issue the comp planning plan. I want to get really good handle on the Comp plan. I don't have a lot of good understanding how that's going to be very well prepared for that process, and I'd like to make that a priority. And finally, I'm going to add Charter Committee Review. Someone said, that might be a work priority. So I'm going to add it on the fly

[236:19] and then I am interested in the second half tax, which, if you follow my campaign at all. I said it a lot. I am interested in that. Alex is a revenue way, and also to make sure that housing is primarily for people who live in work here. That's our our number one goal with the housing that we're going to create the space we're going to make for. That's it's 4 min and change for clarifying questions. Tina, you don't have any here. Okay. well, alright. And I take her 4 teaspoon who has is the owner of Lucky Number 7. I wanted us to be able to take out your little handout ticket

[237:05] in their packet in their disposition. Hair brought mental legs right ready. Okay, priority number one connections. In just a few months the maximum hotel will be opening. I'm really excited about it, but I don't think he is in the art for anything you know, recently got an email from both the Connectors group of civic and business leaders working on connections through the hill and downtown, and we can upgrade and against these connections, outlining their list of near term fixes, they believe are needed. I think this is a huge opportunity for us to do some short term fixes with the help of our stakeholders. The many stakeholders involved is the connectors, the Arts Community Chamber, the University downtown. Both partnership visit, folder the hotels, businesses, and even interested community members and everyone else. I left out with the event highlighting just a few of the short term needs some of mine that I added. The may connect to street. Broadway could use some artification. Thank you for that word Nicole. Landscaping tree planting, same tree health fixing sidewalks, banning creative and artistic signage. And this is a plug for Lauren's request, let's say yes to streamlining our signpost to allow for more branding. Correct

[238:20] the arboretum. I know we're gonna have a plant, the arboretum in our new civic plan, but I think short term fixes are needed. The fences look, run down, there are dangerous curves. It's poorly lit. uneven, past litter, etc. transportation. Let's adjust the park to park program with stops to include the hill, and I said, Yes, calling that shuttle. The gondola brand. New is still an issue for bikers, and there are so many fun and exciting things that might not cost a lot of money at all like my thought would be to have an armored and promenade all the way through Thirteenth Street, with arts and lining and local arts and selling there are on Thursday and Saturdays in the summer. Imagine if Thirteenth Street were close to cars, lots of fun and exciting things that don't have cost money. What do we need? An acronym HD.

[239:06] Build downtime staff works with the stakeholders of this my ex staff to work with the stakeholders put together a work plan. What will it cost? What we have stakeholders to pay for some of that? I'm pretty sure we can get buy in from them. We just need a plan, and we need to prioritize it as soon as possible. But done next priority. 2 prioritize capital investment in design, safety enhancements on critical pedestrian and bicycle monthly multi use passing especially under passes. So last year we added $30,000 to invest in changing light bulbs in our underpasses, the Leds, and it made a huge difference, and I got a lot of accolades from community members which I appreciate when I was on the parts and my advisory board. Thank you, Ally. One of our mantras was taking care of what we have meaning. If we make a new part or rec center we have to maintain. I believe it's the same thing with our underpasses. Now, I'm not saying that they're not well maintained. But there are some things that we can do. Sorry that way. There we can do that. Are not that hard? For instance, if you look at some of these pictures you'll see beautiful art on one wall at the Baseline Broadway, and then

[240:17] a mess on the other side. So let's work with the arts community and some beautiful art. Those are usually the tunnels that make me smile when I drive through them. You can see on a lot of these underpasses that even though we do have new lighting, they're still dark. And you, the problem is, you don't know what you're gonna get when you go in them. So I would like to have some resources to solve that problem. And with this, let's see anything else. Oh, yes, the unattended consequences of unsafe tunnels is people not using them, and instead going out our major arteries, which is the opposite of our vision, 0. So the friendlier, the prettier, the safer that we can make our underpasses the more people are going to use them. So I that's why I think this is a great idea. And I also believe this. You can help with funding in particular guys with the underpasses by. See you in Basel with yours, Gary.

[241:08] so let's get the arts community to help the schools to make some murals. Whatever we need to do to make these sounds beautiful. Priority number 3 is a surprise. It goes along with Aisha is new innovative ideas for secure bike parking. So 2 to 3 bikes are still in a boulder thing, 2 to 3. So I would like us to be proactive and find some new mechanisms, for besides just the inverted view where we can lock our bikes. And yesterday I had a phone meeting with a company called Bike Links. and they have this by on demand bike parking. It's like you put money into a machine. Use a meter. There's a slot. You roll your bike in. It's almost full prefix being stolen. And it's very popular in California. So I'd like us to consider options for secure bike parking to get people on their bike, so we can do some good stuff decreasing our Vietnam travel.

[242:00] And lastly, this is the big surprise. I have 11 min encampment resolution program. This is not my usual low hanging fruit. Let's consider copying Denver. They are moving people out of encampments and into housing, and it's been working. Yes, there are few unattended consequences, but I think it's worth it. And they're utilizing a geographical based approach to resolving encampments, delivering housing, access and support services at scale, coordinating post closure activation and and enforcement messages. Strategy. I'm gonna finish this one more of a black box that is, they get real estate. They lease it. They put entire in there of the same community, and it focuses on moving people into transitional housing and then closing the enhancements and keeping them close. Personally, we're just talking about a few 100 people versus Denver had 1,400, and I realize this is the last minute. It's probably not going to get on there. But I just want to throw this idea out that there is light at the end of the tunnel up.

[243:00] Edit. Alright! 3 min I change for questions for Tara. Yep. Can I also put Natalie again on the question of what we're doing? So there was a prop, a proposal to do bike bike parking initiative. And I understand that we have a Tdm proceeding. We just mentioned that in scope inclusive of what we're looking at right. So there's a couple of different things. And I think that's kind of what Terry is talking about. On the other side of that there's urban interest, I think, from some council members around like parking requirements by code. And that would be something that would be included in the TV ordinance project. That's So okay, so other questions, Nicole, this is a question for Maria and Maria. I'm just wondering, since I'm sitting at the broken microphone. Good question.

[244:09] Where does funding come into our discussion of priorities and things like that? Because some of the things I'm hearing from folks have fiscal obligations. And our budget splat. So where do we have the space to have that cost? That is a great question. I always appreciate questions about funding. After well, first of all, we have to get down to 10 priorities, people right? So we'll have to think about that. We will then scope it right. Cause we don't know yet what the exact nature of the ask is. So once we scope those we will also talk a little bit about what the cost of those will be right as we think about it. There are some that are are already in the work plans, as you say, and what I loved about many of your priorities is that they are so aligned with what the work plan is. And so what you're asking us to do really mostly is, accelerate that work and lift that up. There are some for example, Tara's last one is a major funding

[245:11] resource. Ask. We will then have to think about that. And we had a similar conversation not so long ago. About safe outdoor camp sites, and we will lift that conversation up, and we will bring it to you and talk about it. We are about to have a conversation with you. I believe in May. We know it do. I believe we're calling Mark in May. That we will be bringing through the. We'll be talking with the Financial Strategies Committee, and we'll be bringing to the full council a conversation about where we stand. With our budget projections in May to talk about it, but we will have those opportunities with Council and we will come. Be coming back to council in April, I believe. April second. Am I correct in that? Keep me honest? May second to talk about the follow up to the Council retreat.

[246:00] Not April. Yes. I'm going back in time till May second. Sorry it is. I'll start a minute. Okay, fantastic. We're at time. Yep. Come back on questions after meeting alright. Taj. I believe that you are the owner of Lucky Number 6. Go ahead, show me so I wanna start off by just clarifying my vision for our community, which is the same as I had on the campaign pro and climate resilience. We cannot have one without the other. And so I start my list off with climate resilience. 2. I put in there what my rationale is. We know that climate change is accelerating faster than we had anticipated. It is exciting to have climate goals that were established in 2021. But sadly, those goals are all emissions based, which we know is very important. However, in the scientific community around the world has been crystal clear. That that effort around reducing pull carbon emissions must also be coupled with rigorous biodiversity, restoration.

[247:13] Every home that is built, every transition that is made is biode or habitat loss. And so I implore us to consider. And again, I know this is more of an acceleration the team is already planning to update our climate action plan and our resilience strategy. So again, wanting to accelerate, though that opportunity there. There's also a lot of work already being done by our climate team and utilities around climate risk and adaptation. I offer that we bring that work together. That city level work around water, energy, soil, air, critical infrastructure, and expand it to include and align with our efforts at the individual level at the business level. Our manufactured phone communities which have unique is a a unique challenge in our changing climate and our community organizations who are doing significant work.

[248:07] I would also like to see a stronger alignment. Around insurance similar to the racial equity tool that is integrated in all that we do similar. I would love to see some kind of climate assessment or tool or questionnaire, that everyone that that we are really looking and reviewing when we are making these considerations. this piece around launching a climate. Literacy is not. Is climate change real? This is more reconciling perception versus reality. We do have senior water rights on paper. We do have wet water right now, but the projections, when we come to 20 years, 30 years, they are not as strong as our as as our community believe that they are our scientific community have been very clear, as they are revisiting assessment tools

[249:00] on on assessing drought and those kinds of things. So I again implore us to deepen our own climate, literacy, and understanding, both at the staff level, at our council level and at our community level. I also included in there. Some kind of study or consideration around the tensions. What I'm seeing between water and energy. There is no such thing as a dry utility. Everything uses water in some way, and so, as we think about an expansion of housing in transportation in anything that we are doing, there are significant water and energy implications. And I would love to have water information and feedback and guide us when we're making decisions related to those areas. As it relates to my other priorities, better data in better data out, we have our others around the update to the comprehensive plan. To me. I would also like to move closer to that collaborate on the framework and move away from inform which is where we are. Primarily. I would also like to see significant changes to our community survey, so that it aligns with equitable research practices. I'm happy to know that.

[250:13] the folks that I talked to at the National League of Cities. They are actually also moving in using the same practices that we discussed during our meeting that includes differentiating data via racing ethnicity and really making sure that we're seeing the full picture and not over sampling, which is what is happening right now. I also am happy to know and what to accelerate the work of our boards and commissions, so I won't spend a lot of time. I'm there as well as our community headquarters. I haven't an affordability for all that's number 3 our affordability efforts to date have been siloed. Whether it is rent, housing, food, insecurity, transportation, energy, climate, housing, hardening. We have significant numbers of programs dedicated to low and

[251:02] middle wealth communities. However, what I am lacking is, and I'm hopeful for and recommending is an assessment and an evaluation of both the fiscal and performance or outcome indicators. Again, something I know we are already moving towards as an organization. As we look at outcomes based budgeting. However, what are we going to do to fill that gap? Because I don't. I'm concerned about that. The connections between the hill and the downtown boulder. Making sure that we're accelerating the beautification efforts that Tara already referenced. But also there's significant transportation issues, climate issues. And how do we continue to support our local businesses? Lastly, is, climate is cultural resilience, and this one primarily is exploring and aligning cultural and linguistic competencies and practices with our race, with our existing racial equity tool. And I just wanna put it here. Better understanding the needs of immigrant community and arrivals, including workforce opportunities, financial support needs, human trafficking, trafficking, hate speech

[252:07] and reporting of hate crimes and other types of obes. Thank you. I didn't hear alright little over 3 min for questions for spatia. Yeah. Yeah. So just on the cultural resilience piece. So, for instance, if we did, we looked at the last bullet around the B 2 bite community. If we frame it as a priority. What would it look like? What would be the would the output be a study, or a survey or resources? Do you know what I'm saying no, no problem. To me. I think it would. Kind of be like a landscape analysis of what are we currently doing? What is currently being offered and provided are there areas where we're already seeing issues around hate crimes or discrimination of our immigrant community now, and and recognizing and understanding that.

[253:00] you know there may be an increase of migrants, and not just migrants from other countries, but also climate migrants that are coming up from within the United States of America. So I'd surround that as well. Thank you very much. Anyone else have a question for Taisha. I'm also available at this meeting. This is about me. Sorry I already got these texts people that are wondering what I said. So I can. I hear the record then, when I said my last goal, that it was indoor, and that outdoor sanction accountments, and it was what Denver is doing. Give people a lock in the key, give them a safe place to live inside community. That's what I was saying. Clarification. Alright! Who is the owner of the 5 apartment?

[254:12] Thank you. I think that, you know, I was able to check in with most folks. So I'm not gonna kind of reread everything, just some kind of quick notes for any community that hasn't read my priorities. one of the I have some just some opportunities listed, and one of them is to really start focusing on the demographic demographic shift that our State and our city are seeing. And Staff has already started an approach called Lifelong Boulder, and if folks have not looked at the lifelong boulder website highly recommended. I think you'll see in there a lot of the strategies and policies that are coming up in other areas around transportation around universal design accessibility.

[255:03] And so what I would love for us to do is really kind of focus on this work, elevate it a little bit because it's already ongoing. This was ongoing. It kind of, I think, slowed down a little bit. And we just need to kind of refresh re-engage reactivate across departments to get it back up and running again. But the analogy for me is really kind of the racial equity plan and the racial equity instrument. We've seen the success that's emerging from some of this work and refocusing departments on the additional equity component of making sure that we're including perspectives from older adults and people with disabilities. To me is a good next step in our continuing equity work. We know how slowly things shift, and the next few years are really a critical window of time when departments can make changes and how we're structuring our bill and natural environments and our city programs for a broader range of physical and cognitive abilities. The second one was really our on this immigration issue and a shout out to Unida and Latina for giving us a really wonderful document detail in some of this.

[256:06] It's really it's not meant to be a resourcing. It's not meant that the city is. Gonna take on all the immigration needs across the Front Range or anything like that. The analogy for me is the work that Lauren and Taylor have been doing with the regional minimum wage discussion. But in the initial stages of this work it was really just a convening getting people together to have some of these conversations from the business community. from nonprofit community, from other local governments, from community leaders and start to think about, what do we need to know? As as Chisha was saying, what do we need to know what's on the horizon? What do. We have already, so that we can start to develop a plan? As we move forward. So again, it's not meant to be. We're putting a bunch of money into it, or anything like that. let's see. And and I think you know this, this would require some staff support. But really I'm just envisioning one or 2 of us council members, a staff person gathering stakeholders together to start developing a strategy and get a head start on how we're partnering across the region to support immigrants who are integrating into our community

[257:11] of the third one was just. We spent so much time on process today, and we still had more ideas. So this is just really around getting a working group together because we have such a unique opportunity with this council. And with Staff here to really think about how we work more effectively together. And it's taking the ideas that were already generated for this retreat. It would be soliciting some more ideas. bringing them to the working group. And it's not the working groups, job to fix everything. It is the working groups. Job to organize these these priorities kinda like Meg's did. Thank you, Mace, for all your work on this other one, and pam to organize it to think about what are the right committees to take on some of these changes if it's related to retreat committee or engagement committee? And then the working group would be the group that kind of takes all the rest. So anything that doesn't fit that would be brought back to council before we actually delegate the work, and then the committees could decide what's the most important for my committee. To move forward, and it also would not be the case that

[258:14] we are waiting 18 months to make all these changes. As people are finishing up the work, they bring it back to council. We have a 10 or 15 min check in. We move on and and it sort of trickles in over 18 months. Rather than waiting till the very end of this Council's term. Let's see other other things around the some of the work that housing and human services is already doing. I just wanna echo what Lauren brought up about finalizing our study of the correlation between single family home redevelopment housing costs like the last council kind of put forward. Considering when you impact these for large residential additions and scrapes of smaller homes to larger ones and a similar thing with the workarounds the affordable home ownership program. And as we evaluate it this year, really thinking about, how are we looking at the longer term the people who've been in the program longer term, because I think they're starting to notice things that the folks who are just newly entering into the program are not noticing yet, and just an event.

[259:13] how do we check in on that? And then those of you around 2 years ago heard me bring forward council pay still something I would love to see us move forward. I'm really hoping for kind of a quick. quick check in on that, so we could try to get about our chairs here. Thank you questions before Nicole. I'll be just cause I anticipated coming up tomorrow. The working group on process was that a working group of council members and community members that was just counsel, just council ad hoc council committee. I mean, I think I think we need some staff there. I think we would need somebody from the city attorney's office. I think we need city managers office to be part of that. But really, it's it's the the counseling people.

[260:03] It's their job to think about engagement with community. It's it's our. It will be the working groups job to think about how Council is working together and what process changes we need to make? In order to get us to work more efficiently and effectively. Other questions. Yeah, Taisha, so I see your opportunity number 5 around expanding. The survey of low income ownership program participants. And I was just curious if, in addition to getting qualitative information from participants, if there was also a quantitative dimension where we can actually see the economic impact, not only of them, but also just the user, etc. Yeah, no, I think that'd be really cool. And it would be an interesting thing to start thinking about for people. It's it's a case, it it's study, right? This is an experiment, natural experiment. There were people who signed up for the affordable home ownership program who were not accepted because we didn't have enough space for them or some other reason.

[261:01] We have no idea how they're doing economically compared to the folks who are actually in that program. So I think it's a really interesting thing from talking to staff. That would sort of be a bigger, a bigger engagement, so we'd have to track people down. We would have to do, you know, interviews with them that sort of thing. So I think that's a great conversation for tomorrow. If folks are interested in this, what's the scope of that? Is it really just looking at the people who are there currently, and how they're doing or are we thinking about this as a an intervention that we did and what the impact was? And we do have the data of those who applied but were denied right? I maybe some contact information. So so it could potentially be a possibility. And I think that's just the big thing of what what we are interested in. If this is an idea that appeals to more than

[262:00] awesome? Thank you. Any other questions regarding cold. Alright, thanks much. Thank you. Alright. Someone is the owner of the 4 of hots. Alright, Mark, I'm I'm gonna remain seated. As I noted in my vision statement. It's my belief that we ask the point where we can rely upon the private sector, provide type of family, oriented, reasonably priced housing that falls in between subsidized affordable housing and market rate luxury housing. If you run the numbers, I believe that even duplexes and trip plexes will not address this need on the basis of price. That's why we need to create a form of subsidized social housing in which the subsidy comes from the reduced land cost that we can offer developers. Bold owns the land

[263:00] in exchange for that reduced land price. We can require developers to build the types of housing and and sell them at the prices we require. I believe that both the North Planning Reserve and the airport are critical components of that strategy. And under the long term strategy. I wanna point out, I'm I'm not hostile either for the airport or to these pilots. For me the issue is simply the highest and best use of the property and the lack of practical alternatives to provide housing that will be tracked to and affordable by our agents and first responders. And I want to make clear that my ask with respect to the airport, is not the comfortable decision to close it or repurpose, and we are a long way anything of the kind it is to conduct a study with respect to the following one, to determine if there's a credible legal path towards decommissioning, particularly with respect to whether any of our covenants actually remain in effect. and if such a path exists to determine the extended or financial obligations, in the event that we would choose to repurpose. There?

[264:03] 2 is. There's such a pathway. What are the pros and cons going down that road. and what are the costs? 3. What a conversion to alternate uses might look like, particularly in terms of housing and 4 during the period of the airports operations, whether in the context that we're repurposing, or it's continued a permanent operation to build upon the first steps that were announced by our city manager in the last couple of days to ensure that it's operated, suing propulsive standards at both. Second, I want us to explore revenue enhancements for the city at large, and a particular approximate open space with respect to the latter continued, increases in usage will outstrip our ability to maintain our efforts. With respect to the city. Our eyes are always bigger than our wallets, and we need to find ways to fund the program we find most valuable consistent with sound financial practices. Third, if we have the resources, explore the possibility of contributing to the cost of utility enhancements in our manufacturing home communities. In exchange for some period of pandemic stabilization. As our legislature seems unprepared to address this need

[265:15] 4. As I noted earlier, we must find the funds to adequately support our core social service organizations. It is unacceptable organizations that provide food to the disadvantage to lack food to carry out their mission. And lastly, I wanna offer a quick shout out some of the concrete proposals from my colleagues. I would like to support better lighting in our overpasses and better park bike parking depending upon cost. Second, better connections between the hill and downtown wildfire hardening particularly in the Wildland urban interface. I also believe that accelerated undergrounding of utility lines to the extent that resources are available

[266:01] for the executive session. I've never spoken to someone in in a governing position in a front rang strategy, but as an experiment, and both expenses and metrics and success, and not to the detriment of our contributions to providers, such as that language. 6. Providing, expedited, permitting or other incentives for sustainable developments, using techniques such as passive solar construction or cross laminated timber construction. I personal favor. Reduction in the use of steel and concrete and construction homes and offices is a goal we can actually achieve like a study impacts me. So Mega mansion and second homes. and I'd like to review our short term leasing policies. We're taking a lot of it. F.

[267:00] Home units out of circulation. And lastly, study our water supplies. That's that was your suggestion. And how this will impact our community going forward over the years so I am happy to answer any questions. I'm very interested in talking. What do you want to do for Parks? Because, say me so did you talk to Ally? Does all you have any thoughts? Or where can we monetize the usage of our option? A way that that's not to those upon incomes can provide some extra income to the department. I don't think we're ready to go back with additional taxation but we need more money, and you could see it. You can see the impacts that are occurring on our trails, open space and parks, and and either we are going to ignore the problem or we're going to try to fix the problem. We'll throw the lap.

[268:11] Oh, so I'm gonna take a page out of Ryan and Tf, our, our screen director transportation. Natalie issues around the airport, and I just wanted to ask Natalie what what part of the work that is coming to us that you're working on touches on, or addresses some or whatever those parts that that Mark brought up. So for airport item, and the project work that we've been working on since we went. We were with you, I think, in August of 2023. Since then we've been working on all the things that you asked for at that time. One of them was around the financial analysis of kind of what you've described here. Looking at what it would cost us to, you know, litigate what it would cost us to kind of if we could be successful litigation, what would that cost?

[269:10] From the standpoint of what we need to pay to the faa based on what we know. And there's been other just work around kind of the legal analysis that we've done over the last couple of months, and that's going to be coming forward. And then we also have been looking at scenarios around the cost of how do we operate the airport with local dollars without fa dollars for the next 20 years, and some scenarios around that. What we haven't gotten to, because that would really take significant work plan. Item, more significant work plan items around actually planning what the land use could be there. That would be a step much further down the road that I think we wouldn't want to do until we've gotten through more of this for these questions around financial for the next one years, litigation, and just more political analysis. I think that covers everything that we've been working on that is coming to you in July for housing. I'm I'm thinking, more

[270:13] informally than a in a specific plan for X number of units laid out in specific manner. I think there are just some potential there that we can discuss profitably as a council what it might look like. It could be in a range of densities from holiday neighborhood on up. You know. Are there any particular impediments using that land for that purpose? I'm not looking for a a serious housing measure time if we go down that road, and that is absolutely not soon. But even if we do we're gonna have a lot of time to talk about which is not necessary to yeah overly detailed at this point. But I think people need to know that that. Yeah, they're just some base 107 acres density could be this density could be that? What does that, you know?

[271:09] Could you put a what do you need, for instance, for a help desk. because of no proposal has ever suggested that we eliminate the the help. 3 acres, 5 acres. And it's like, perhaps you can. Yeah, I think that's helpful. That that's we can use that. We can have that discussion in July. Thanks, Natalie. Alright. Number 2. Is that number 3 is number 2. Yes. alright, thanks for giving me the opportunity. First of all, I wanna say that you all have brought forward amazing ideas. I'm looking forward to supporting many of. So I don't wanna say that my list is like the only thing I want to be worked on by any means. And also, as I mentioned in my opening statement that I wanna make sure that we read climate action and equity work throughout every one of what I'm suggesting, and all of our other proposals. So just to be clear about that.

[272:07] I did say in my write up that these are not in any particular order. I did lie a little bit. The first one is my top priority up. After that they're they're not really right. But my number one priority is making sure we focus on the comprehensive plan update to make major changes in it, but also to get it done in a timely fashion. really appreciate Brad and his team and other folks at the city who have worked to look at whether that schedules feasible, and it does appear to be feasible as long as we stay focused on it. I don't know whether the 2025 is doable, but 2026 does look to be potentially so. I would like to make sure that I I don't want to support anything else that would detract from the focus on the comprehensive plan, because it's a once every 10 year opportunity, and I think it's time to make some significant changes to make us for resilient and equitable etc. for the future another one is a removal of parking minimums citywide. I know we're already working on our parking reform and our Tm ordinance. I look forward to that work. I put it on this list to make sure that we have removal of minimums

[273:07] as an option that we're considering an option most likely like to pursue and make sure it stays on the front burner. Another one is the high utilizer program. This is also not quite in flight. But the city council already said, we're interested in this, but I wanna make sure it as well is on the front burner. We're gonna need partnerships for this. It's expensive. But I think those are those partnerships, or have potential to them. I could find the funds, and I'd love to do that in such a way. Similar ways to how Denver has pursued that, and also Houston and others where they've taken like a an encampment or a set of folks who already know each other move them into housing, and simultaneously so that they can stay connected with each other. That's proven to be more successful. And then that's a place where people aren't getting more right. And so some of tariffs from from earlier another was thinking about duplexes and low density, residential zones, long transporters. Lauren mentioned this. Matt mentioned this others. I know we can only do that.

[274:03] Thank you so much before the comp plan update. But I think it's worth considering in the shorter term as well. Also, coding policy changes. He's permitting burdens on our residence and businesses. Again, Brad, appreciate how you and your team have been working on this already. I'd like to see that work continue. I think we're getting another round of it before too long. But I'd like to keep going through that iterative process because we do hear frequently about written some permitting requirements from from our local business and businesses as well as incentives for residential, commercial, residential conversions which has come up before as well like, for example, could we put a little bit of affordable housing fund money in in exchange for that conversion to have affordable housing included in it. Another one was partnership with Mobile home Parks met. Mark brought this up. We have decay, private water infrastructure in several of our parks which is appalling. Can we put some public funds in but in doing so in exchange for getting limitation on patterns, so that those homes stay affordable to the people who are living there.

[275:05] The safety, improve safety and experience on the hill. Tara went through that very thoroughly. So I'll just ditto what she said on working on that. And then my last one is about the creation of a working group to look at proportional voting systems for the at large city council races. And this working group that I would imagine consisting of community members. Maybe accounts number 2 community members, experts in this area. There are several voting systems out there that allows some form of ranking, and it gets complicated. So I think it's really have a working group. Look at this. I don't think it could complete in time for us to put something on the ballot this year, but potentially something that we could put out to the letters in 2025 or 2026. And that's what I got people here. Alright clarifying questions for. Aaron. Yeah, a general question that you might know the answer to. There's some legislation that's going through that talks about the need for electric vehicle charge of parking

[276:05] when you're developing. How are we doing removing parking minimums while complying with that legislation? That's a great question. So we do have a part ev parking requirements in our code already, and I would expect us to maintain those. So the so that actually might have a small form of parking minimum. The fact that well, for example, you would still have Eva requirements. Right? You would have to have some, but I think you would probably end up with a situation where you would also have a minimum number of premium spaces that had be charging as well. It's a great question what we have to keep in mind as we work through that. It's curious, right? Anyone else. I don't remember Eric alright, that's good. It's also a question. It's around this piece. It just feels like this is something that others have brought up that other councils have brought up. And I'm just kind of curious. Are there recommendations on? How do we make it different this time? Like what's different this time? But I'm just. I feel like it's always here and it and it never seems to move past the pain point. And so I'm just kind of wondering what structural changes

[277:17] are there, are we not? You? Specifically, unless you have an answer. There's a woman trying to open a coffee shop downtown. It got caught in the use review process that lengthened her permitting process by many months, we actually changed that requirement of year or so ago, so that the next person replacement will not have to go through that process. So it's not all the way where it needs to be. But we have already gone through a couple of cycle changes that have made it somewhat better. We still have further data. We're trimming around the edges. And we're and we're making progress. That's the mission at the end of the day. It's layers of shingles, and we gotta rip off the roof building the roof. And that's that's rethinking and rewriting title 9 with the current values that we bring to our team. That's, I think the Holy Grail of this that the inner process will end when we just kinda rip it off and started.

[278:20] Thank you any other questions for Aaron. I've had a lot of conversations with people on the issue of permitting and and timelines, and I always ask them. Can you tell me which ones that you want to get rid of? Because if you're talking about things that impact like health and safety. I don't think you want to go. There. Be easy letters that we got from groups. Canada was expressing support or the elimination of 2 means of egress.

[279:03] It's a bill on the legislature to eliminate 2 means of egress from 5 story buildings. and that has gotta be to me the most bizarre thing I've ever heard safety basis unless you only am gonna rent your units to climb out. You know you either have to have a fire escape. I need 2 years here, or you need to have a scissors. you know. Nobody who's a modern thinker would would suggest otherwise. But there are people who think that's a a good thing to do so immediately. The answer test is always okay. What do you have in mind? I think it's when you add additional layers of process that are not necessary. At the end of the day you have to check the permit for all the life safety stuff. But you have to run them through multiple discretionary review steps for a minor change.

[280:12] Marcus, you have something else to add real quick. Just wanted to add, think, Brad so behind me woman's head. Yes. so we have. We're prepared. Brad's prepared to talk a little bit more about this figurative, especially tomorrow. There is some work, some code improvements, process improvements coming to council soon in the next couple of months. So I think part of what we're hoping for is to get a gauge on where this council is at, and certainly determine if an additional conversation is needed before those code improvements come. And whether or not those were good at some of what this Council wants to accomplish. If there's work beyond that, that's a conversation to to have like Matt suggestion again. Rather look at it. I know, Brad, less boxes, the timing associated with the Comp hand. So we can get into some of those more specifics. As it relates process improvement.

[281:13] You must be the owner of the 2 efforts like to draw. Excuse me, draw council members, attention to the handouts. and then finally a I guess it's kind of a letter of an endorsement from a you professor without having to to talk about something. So I'm just gonna start with my my talk here. So I'm very enthusiastic about what I've heard today. I just identify a lot of common mission with climate transportation, housing, inclusion, portability, governance priorities. I'm very excited about eliminating, parking minimums. Doing more reforms on zoning Sig signals practices. Tdm, reform, or by parking reform and rolling out. Can

[282:19] another predicted bike ways in expeditious way? And to really provide a sense to the community council behind these things, and they can come see us if they have questions. So I'm really excited about that. What I'd like to propose is something to provide some guarantees and significant new strength move these kind of initiatives forward. What I'm asking for is one thing, and it's a holistic climate policy in city code has 2 components fair enough. You might say, this has, you know, some pieces. So in any case, there's 2 components. But to introduce this one of my proudest moments is accounts. Number was was witnessing our our lawsuit hearing against some core and Exxon mobil for climate. This information that I attended couple weeks ago, or I guess a couple of months ago.

[283:06] There's an incredible list of other things that our climate team is doing, that I just blown away by and I wanna live, we need to lift this up because they also tell us our climate initiative team that we have to start digging deeper to to achieve the climate action we need. And we specifically need to do this in the area of land use and transportation. And I would also say a lot of these things we need to do about using our resources more efficiently, justly and with strategic focus on resilience. There's so there's 2 2 components, one establish in city code our climate commitments that we have in the Climate Action Plan. Let's do an updated version of that which will put to staff and as part of that create accountability measures most important. If there's an annual check in with our climate initiatives, team, staff and city council, so that city council, is, is it? Just as part of this discussion? So that's that's basically the first one. What does this do? This elevates the issue of of back to a level of priority that our community, I think, deserves. We have things like traffic engineering in our city code, which I'll come to a minute. But we have far less effects that that are not reflected, that are reflected city code. This would create more commitments. That would make this more durable or sorry firmware commitments that would make this this space more durable

[284:18] and it would make us as city council or active participants in the strategic issues around our our climate future. So that's the first thing. Second thing, we need to make specific structural fixes and support of our climate future. I am identifying one that we should grab onto right away directly. So I think the biggest structural challenge that we face in our climate future is transportation and land use which we are not organized to address in a very in a way that is consistent with our best climate experts. So draw you attention. Exhibit 2. There's a there's an extra from the intergovernmental panel on climate change. Just a few excerpts to points out that compact space. Efficient towns is crucial. It's not optional. It's crucial for decarbon feed, carbonization and resilience.

[285:08] what is our policy on this? Well, if I go to city Code title 2 on government organization. Main issue dealing with transportation ish things is 2. Dash, 2 dash, 1 one. It's called traffic engineering. This is what we have. This is the foundational legal basis for moving our transportation work forward fairly out of date. And this is the law that our staff is capable of. So we should update it. Yeah, there's a better way. And I propose the way that excuse me, this, this access concept. This is a modern practitioner way according to scholars and practitioners, to bring together transportation and land use into an integrated whole that is measurable. It's about human need. And for it's a strategic formula to nest what we need to do underneath. Give all departments a way to move forward. There's a bunch of reasons why why it's helpful. But most importantly, it is about our human need, and and gives us a way to start to quantify all of the things we're talking about, whether it's a vehicle.

[286:10] wanna talk about level of service. We can put it in there. Wanna talk about like ways we wanna talk about specific demographics office in into a formula that we that we built. This is a important thank you for equity, and I would, as I said, oh, sorry! I'll just conclude. In the beginning, this is the next step for an a attempt to do 15 that never has interest. Try to understand what that means. I I probably needed a couple more minutes to finish up. I could just close by saying, we have the BBC update coming up. We have a bunch of proceedings around transition they heard about. We have our strategic plan. We have equity endeavors. This will give us tools analysis that we need that we currently back. Thanks. Few minutes left for questions. Alright. Hi, Nicole! My brain tends to think best in terms of apologies, especially through concepts and things. Do you have an analogy, or this last bit that you were just talking about that access like, is there anything that is similar to in terms of what we're already doing.

[287:15] You reminded me there was actually 2 2 kind of parts this month. The first was my specific fix. The other part is the fix is to ask, Staff, what specific updates do we need to make the city go to climate action? I know that natural solutions and landscaping is something that's on staff line. So that has a really good analog with what we've done for housing. We've asked Staff to tell us what bottleneck okay, I think it's a very simple thing to do. That combined with the rest is something that we basically have. Staff give us advice for it might involve external consultants, but again it would be language. It would come to us for the for the bigger part around. The access framework. We? We undertake a proceeding to to define it and formula general proximity and mobility, time, freedom for barriers around it. But we do a basically a policy about proceeding of the kinds that we've done with any of our policies.

[288:15] Any other questions, Brad. Thank you, Ryan. Just curious. If the focus on transportation and land use is the expectation that natural resources are undercurrent under both of those I'm just. You know what I mean, like just trying to clarify that you're including water and energy in this transportation and land use? Right? It's a gap. Analysis. If you look at the climate, science, what is what is a what does a climate, resilient climate come out of the city look like the idea of making a contact space efficient, walkable, transit, oriented and using land use makes a water efficient, material, efficient space, efficient.

[289:00] portable, and and that is not contained right now in our climate Action plan, I would say, because not included in any one of our nobody owns this this issue, and then for the number one, the city wide commitments. I was curious if you would consider the environmental purchasing policy that we currently have and just how that intersects with some of the commitments. Great. So, my, my, my thought is to go to the climate initiative team and ask them. So right now we've got 3 decarbonization targets. Then then it's the 2,035 net 0, and then 2,040 positive. It's that is the language. So I think there's a decarbonization component we updated. Ask them to update it. And they consider resilience and just transition metrics. And we ask for their advice on this very high level. It's not allocating funds. Or or again, it's more so around these topic areas and not necessarily geographical.

[290:10] And by that I mean, just within the city's limits. You're not suggesting that there are some areas like the Eastern plains which has less biodiversity than the Western sort of I'm sorry I'm not so. is there a geographic dimension to what you're proposing? It's a focus on the city, or when the city has jurisdiction and on establishing policy of access, so that people are focused on human need and wasting the time that people have? So in the access plan, would that be interesting? You don't have to answer this. Would that be supportive of moving into boulder area free and developing it. Or is that considered

[291:10] within, you know, 5 min or something like that? Maybe you know, 70% of them have their school within, you know, 20 min for the option. And then it might also say that our communities are specifically concerned about. And then the short thing currently is Spanish. We want to make sure that they have a also a certified time option to to reach places. It wouldn't dictate what we would do for for Area 3, but would provide direction for all of the things we might consider plan uses. It doesn't support access, and it would. Every proceeding then, and including this year, give us well, I guess once it's established to consider. How does the proposal address? Whether it's Williams village 2 or or whatever it would, it would create an individual that appreciate you bringing this up, Ryan, and question I haven't answered around

[292:03] and other communities we can point to on this front. You know, much like, you know, we talk about sort of codifying fact. If I might be like Oh, the Cambridge right? We might look at other places. And so I'm just curious. Are there some other cities that have done either parts of this or or all of this that that can be used to just better understand how it was implemented. And and also maybe lower some people's thought of, maybe how large this is, cause it sort of rounds it like, Oh, we did. Okay, yeah, right? So first thing is like I said, it's it's it's decades old as far as scholarly and and practitioner work goes. It's it's normal part of transit planning. One of the references in by Jerry Walker has has a presentation. It's 1 h webinar goes through it and he talks about the a access making makes makes transit work the best. because operating costs are one of the major determinants of how transit works through proximity. We have, we have a greater chance to do more plus various options in the trans. World.

[293:04] At other cities like Portland. It's in the Phoenix Academy has something administratively that evolves around us, revolves around this. Generally speaking, cities of Europe do this as as a matter of code. This, this is why you have like in in whatever you have one global contact cities, it's it's a large reason why, it's not that that There were a couple of council members who had questions for others that we didn't have time for, and I want to give you a chance for go back. If you happen to recall Lauren, you had the first question, if you happen to call what it wasn't who was for I want to give you a minute. It was for Kara, and it was about her final proposal around housing people, and if you had any idea where the budget do that might come from. I didn't get a chance to finish it. So thank you. Ask what? Somebody else real quick last question with you. So it's all Tara all the time right now. So we there's not a bill

[294:06] that's but be there are. Let me just get out proposal. Thingy that that thanks for your patience and thanks for that question. So first, I want to say, when there's a million reasons why we can't do. We don't have the money. We're not a county. So we we're not even in charge of a lot of that. But one thing about there's a lot of the problem is is, we have encampments don't really know what to do with the people in them. They have a lot of needs. and we're never gonna get any of them just camping outside. They're just gonna move to somewhere else. So what I like about what Denver did was move geographically would move a section of people into it. Actual building, I repeat, not sanction again. You know I'm not an ice fishing person, and that way ice fishing that way they have a 5, and they feel safe.

[295:10] Now, this is a really really big plan. When Mike Johnson, the mayor, came up with it, there was a lot of naysayers, and there are some unintended consequences. But really. that's the big question is, what do we do with the people? So I have no idea. Also, we're never gonna have access to our public spaces, either, because we have this problem. It can't be solved. So I'd rather never think about it, because, frankly, I don't have an answer, but I would like to at least get started with some sort of like a group or a subcommittee or staff that this is how Mike did it, the mayor, and that's not us. And we're a lot smaller. But here's some ideas that we could consider, even though we have no money. and then we're done. Grant funding, I mean, I think, would be critical. I mentioned with the high utilizers we might be able to get Federal money, for that we might be able to get State money, for that we might be able to get foundation money for that. I mean we don't have a line item, city budget large enough to accommodate something, so we might be able to get money from businesses, from work, from corporations, possibly, or and the county also has to be funding so. But yeah.

[296:22] my, my question, I think, is more for her. So Denver has something else we don't have. We don't. So I think that that's that's a critical piece there. But we just put 40 people. Yeah, so I guess my my question is around the county tax that passed. There is some money in medical housing, sourcing of that. I think it's for permanent support of housing, too, and so I guess my question is about is that sort of the universe that this might exist between we saw so I can't hear you, Nicole, can you just oh.

[297:04] so we the county, the county task tax task tax tax that passed. Have money for permanent supported housing. I believe so. My question is just heard because we don't have hotels. We don't have, you know. So so is that an avenue because Blue Bird works right for 3 million dollars. We got 40 people into permanent support housing, and that is the end of our investment into that President. right? But hold on before you do that. What I'm gonna say is, once they remove the people. Let's say we decide we're gonna bring these people who are at the band shop right now, and we're gonna say, you can't stay here. We're gonna move to all of the housing. And then what Denver did was they didn't allow any more encampments in that area. So I want to bring in the safety aspect. You know we miss safety. that maybe this is a way for all the community come together of all different slides and say, Well, this is what we could do. And now this is gonna not have camping, because we housed everybody in that area. That's that's

[298:15] so I think the answer is, you know. So so the first for housing is one of the things that listed up types of housing with this want to be funding support. It hasn't been designated as percentage and such that there's currently a a working group that's going on right now just making recommendations to having commissioners on how that fund should be allocated. And there's consistency consistently of an emphasis on gets age type, both housing and wraparound services so very short. It's it's a primer question for you tomorrow, based on what I've heard from our call, Grace.

[299:03] There's a I had recommendations. I know, I think a number of us had recommendations that were that were aligned with or specifically spelled out in staff. So my question really centers around I is, are these, are we in conflict where all someone recommends it? Oh, that that's a staff thing. So forget about it, or is there a synergy to be had, that by us attaching to what staff are doing, that by doing so we're not necessarily burning a work plan. Item. So quote because it's already done. We're just lifting up and maybe accelerating and taking some political ownership of that work plan item. And so I'm just trying to understand the nuance difference versus new items that aren't part of the work plan are, are, are they? Is it a distinction without a difference? Or they're really sort of 2 different species of priorities that we are are aligning on or gravitating towards cause. That may change how I do or don't advocate for specific things tomorrow.

[300:01] So I would answer that that question this way. There are. There certainly are things that step on the work, plan, right? That are that are in the routine course of the work that are coming forward, and there are some things that have an urgency to you that I would say those are the kinds of things that you wanna lift up? Well, perhaps use may or your comp plan update. It is urgent to you to make sure that that lands in 2026. That is your main priority. You wanna make sure that that and you will advocate for that to be on the work plan. It is certainly on Saas mind to work on the comp plan. We had originally thought of that, and had scoped that for 2027. It is critical for Aaron for you to have that earlier, and that is what you will advocate on. I would posit for. Perhaps. You, Matt, that you have a list of I don't know how many on your work plan priorities. We can't do them all right. Perhaps.

[301:09] planning right hand terms may not have the urgency it needs. Cause, you know Staff is working on it. That may be something you let go because there are things that are more urgent on your work plan. So that's what you lift up right? I I would pause it that the things that you want of more urgency are the things that we can accelerate. Cut staff has a lot of things that they are doing. You want some things that are gonna rise to the top because it is a 2 year term, right? So pick those. There are some things that are new, I would say. Perhaps what Tara is exploring is not on our work. Plan and there is limited time in Hhs's bandwidth to do something like that. That is a huge lift. If Council wants us to do that I have said before Council sets policy staff implements, we will do that. It means that there will be something that comes off of Hjess's plan. Right?

[302:06] So you will have to decide. That is what prioritization looks like. Right? So we have to think about that. So I would pause it to you as you're thinking about. What you want to advocate for tomorrow is, look at those things that are most important to you, and fight for those to be put on knowing that some of the things that are already on Staff's work plan will come to you and do time. They just might not come to you at the end of the year they might come next year, or they might come and do course. So I hope that answers your question. And Goldstar, because that was a very fine segue into the next steps, and talking quick bit about plan for tomorrow. So resolved that was awesome, and that was great. Tomorrow is where this work plan. Conversation really gets serious. And so I want to say a couple of things. So we all have the same set of expectations. Thing one is, we're gonna start the morning with your last round of 5 min a pop.

[303:02] This is where we're asking you to answer 2 questions, which one is, what do you want your colleagues to know about how to best interact with you, how to best work with you? That could be some virtual. I really like it when you call me, and you tell me these are such things, or I just please stop with the texting, or whatever right, whatever. Your version of that is great. And then what are the the high level values? That's that. Guide your preferences. But most importantly, because again, it leans into the work, plan, exercise. How would you define something that has a big impact? And so you might say, for me, equity is the most important thing. So it's the first lens I'm gonna put everything through. That is my number one value. Things that improve equity in boulder are things that to me are the most impactful. You might say that you might say something else. I don't know what you'll say I'm excited to hear. but this is again all with a

[304:02] I I found that 20 bucks not to put under my under my feet. It's an interesting question to ask, but is a question specifically with a purpose. The big work tomorrow is what's on the work plan. And it's not just gonna be everyone's gonna give up and give speeches. And then there's we arm wrestling and like horse trading. And we're not doing dots. We're actually gonna have a really thoughtful conversation about these work ben items where I'm gonna hold them up. They're on stickies. My staff's been busy with your ideas. I'm gonna say, okay, first of all, Staff, what do I need to know about this. The staff might say we're actually doing that. Great. That would be fun. Put those aside. and then we'll talk a little bit about what is the impact. And so it's your idea. You might say for me, that significantly impacts again my equity concern in these ways. Okay, for me. I think not so much we'll discuss. And then we're gonna have a little board up here. We're gonna try to plot every all one of these items by level of impact and level of lift.

[305:06] We'll look for Staff to help understand the level of lift. They might have questions for you, and they might say, Oof, that's a big lift. If you mean this, that's a small lift, if you mean that, and then we'll discuss, and then they'll be sticking so you'll help your colleagues understand a little bit about how we're gonna do that lens on impact by being as clear as you can in your opening statements about what impact means to you. There's not a right answer on impact. It's absolutely a subjective question. It will be a conversation, and we won't be able to hear from every single person, on every single item, because, do you see how many stickies are in the box that's lost dickies? But it's I've done this exercise with other councils. It is. I'm not gonna kid you. It is. It is a challenging conversation to have colleague to colleague. Because every single thing on your that your respective list is important.

[306:04] right? But some of them will have greater impacts and create more change. For the values that you bring to to boulder and to that community that you all described this morning that you're hoping to create. Right? So I'm gonna ask you to really prepare yourself tonight to have this. It's it's part of the talking conversation. But part, it's a listening conversation to your other to your peers on cancel, and they say this one to me is near and dear to my heart, because I can't see another item anywhere on this list that is going to have as big an impact on a thing as something else. So I heard a lot of support for a lot of everybody else's ideas. That's brand where you're all on the same page. Those things will go easier than others. But really listen for what matters most to people, because there's not a bad idea in the bunch can't do it all.

[307:00] And so we're gonna think about impact and left within the overall idea is, why would we do things that don't have a significant impact. And then of the things that have the greatest impact, we can probably do some better heavy lists. You notice the colors that are color coded by department cause. That would be like, Wow! Hhs has like 97 stickies. Maybe that is too many. You can't do the ball, and so have to make some hard choices. But on the left some heavy lifts probably are okay. To add some smaller lifts also are okay to add, and we'll look to staff to help. Say, Okay, yeah, that's a small left. And then at the end, we're gonna have to look at and then go. Well, that's more than 10, first of all. And then which of these are the most important about what's left? It will be a challenging conversation, but based on what you did today, I'm 100. Sure you're gonna crush it, and it's gonna be awesome. If you remain curious about what any of your colleagues mean about any of their ideas.

[308:04] This evening would be a lovely time for you to sort of huddle up about those things where you can for yourself or with your colleagues. Think about what really is the scope of the work that I'm asking. Some of these are conceptual ideas. and we will go more efficiently tomorrow if we're like. This is a study. This is a working group of 4 members of the community and 2 members of council, and when 6 months we expect to have recommendation whatever to your best of your ability, that will also be helpful. But we'll get through it. and it's gonna be really great. But it's gonna start with those 5 min. Presentations. How can we work best with you? And what are the values that you think are most important and most impactful in this community. We started here at 10 again. There'll be snacks of coffee again, I assume more with the carousel. Just love the carousel and until then really encourage you to visit with one another. Tonight or tomorrow morning. Prepare.

[309:10] Mr. Mayor. Any last thoughts, folks, before we send them on the way. Really, fantastic job as always. Anything else you want to say about Great Staff will be here tomorrow. More staff will be here tomorrow to answer questions. Alright, Aicha! Also, I'm just hopeful that there is a survey and that will allow us to provide if we can feed back over this session, that would be great. So it's nice and fresh. so we'll do a lot better as well and be awesome.