December 7, 2021 — City Council Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:00] [Music] do [Music] do [Music] all righty channel 8 is now live great

[1:00] go ahead and push the button brenda please you're all set okay great well welcome folks uh this is the december 7 uh 2021 study session of the boulder city council this is actually our last study session of 2021. um uh for those of you who are new attendees to our study sessions i just wanted to mention why i'm going to be facilitating tonight's meeting rather than our mayor aaron brockett we have a tradition that we started a couple of years ago where um for study sessions um council members other than the mayor would take turns facilitating the study sessions and so i was i'm next in line on that and then starting in the new year i think we'll be going through alphabetically for each of the council members other than the mayor to run study session and that's a a really great equitable way to do it gives everyone an opportunity to lead a meeting and get some visibility um and uh and gives the mayor quite frankly a break and so he uh by by law the mayor must still run the legislative sessions or every other meetings on the

[2:01] first and third uh meetings of the of the month but on the study sessions council members will all take turns um i wanted to um also welcome on board um our new city attorney teresa tate uh last week we did a fun farewell to jacob lindsay and tonight we have the opportunity to welcome our new city attorney teresa tate so welcome on board teresa thank you i'm really excited to be with you we're happy to have you um i think we have one announcement before we get into our study session itself well i think we have a slide on that yeah there we go thanks so as we have been doing for the last few months we wanted to remind people that um super super important to get your vaccine on both your first shot and your second shot and now to get your booster um and you see there on the screen uh where we can get information on where vaccines can be provided and uh there'll be some some very nice

[3:00] people that are happy to provide a vaccination or booster to use so please do get vaccinated it's our best best defense against covid uh and then uh finally uh i wanted to recap our agenda before we launched into it we actually have four things tonight um it's a little longer study session as far as topics but we'll try to still get wrapped up by 9 30. um we're going to start with a presentation on racial equity uh then we'll move into a presentation on snow and ice clearing uh then a an update on vision zero and then we'll finish the meeting in kind of a group effort around assignments of each of the council members to various boards and committees and with that chris i want to turn it over to you to kick off the racial equity uh presentation great thank you bob and good evening council members uh i am here uh pinch hitting for nuria tonight so uh as bob mentioned we've got four agenda items uh the first is an overview on our racial equity efforts amy kane uh our racial equity program manager is going to lead that conversation and

[4:01] part of the timing of this is really as a part of the series of conversations leading up to the council retreat being able to have kind of a shared foundation of where we've been and where we're going related to racial equity as an organization uh we felt was a a critical item and the retreat committee uh felt it was a critical item so that is why we're here today and i'm super excited to turn it over to amy so take it away thank you so much carl i think you're gonna pull you're so amazing look at that he's pulling up the presentation for me that's great and if we could get the other view of that that would be great so if you go up to display settings up there in the middle carl you should be able to swap no spoilers right stealing my thunder awesome thank you so much thank you all so much for having um

[5:02] having me here with my colleague ryan who's gonna also be joining me in tonight's presentation i love getting the opportunity to present to you all it's just such a great opportunity to share the good work of colleagues across the organization and really inspire you all to to help make this work a reality so my name is amy kane and my pronouns are she her and hers i identify as a white cisgender female i did grow up locally mostly in estes park and i spent a few years attending elementary school in boulder i did go to cu for my college degree go buffs and i've worked at the city since 2015 in various capacities boulder has changed a lot since i was a kid and a college student and even most recently over the last few years and the community has always had a really special place in my heart as i know it does for all of you and it's been an honor to lead the city's racial equity work as we work towards a more equitable community for

[6:00] not only the people who live work go to school here and recreate here but also my colleagues within the organization so i wanted to thank all of you tonight for particularly for being here as many of you are new to council and it's such a great opportunity to get to meet with some of you i'm looking forward to getting to know you over the next year your couple years how long it is that you all will be on council um and with that i'd like to just step back so my colleague ryan can introduce himself hello good evening council uh ryan hinton here he him i serve the people of boulder as an engagement specialist within our communication and engagement department uh and appreciate the opportunity to be here to share more about the city's work with racial equity and some of the work ahead thank you i also want to thank carl um for stepping in and advancing our slides tonight it's always challenging when you have to kind of do both for presentations so thank you so much for

[7:01] doing that carl and with that i'd ask that you go ahead and advance to the next slide so we've done our introductions and if you could go ahead and go to the next one so our agenda tonight we're going to go over how we got here high level racial equity plan what we've got in flight currently some of our 2022 racial equity plan work items your role as policy makers and then we'll go into a little bit of next steps and then any questions that you all might have so next slide please so first i always like to start these conversations i i was wondering that too is everybody seeing the full slide or only part of the slides only part only parts yeah it looks like part yeah is that what you were raising your hand about to aaron mayor brockett apologies aaron please okay maybe carly unshare and try sharing

[8:00] again yeah is that better that looks better on my end okay awesome cool so as i was saying um i really think it's helpful whenever we have these conversations to really get some clarity of the difference between equality and equity a lot of people use these words interchangeably and what we need to understand is before we can even get to equality we have to focus on equity what we know is that race is the greatest predictor of one's access to success measures in our current systems and that racial inequities they're embedded into government at all levels which really has caused disparate impacts on communities who've traditionally been excluded by government and other institutions so by focusing on advancing racial equity initially that gives us the opportunity to introduce a framework tools and resources that can also be applied to

[9:00] other priority populations based on ethnicity gender sexual orientation ability class age these are just among among some of the populations really if one of us suffers we all suffer and so racial equity is really closing the gap so that race does not predict one's access to success while also improving outcomes for awe and to close the gaps the city of boulder government is shifting its focus on communities of color to support those who've unjustly been burdened by racial inequity and so equity versus quality equality is when we're really teaching everybody the same regardless of their circumstances or whether their outcomes remain equal equity acknowledges that different people start in different places due to a racist historical context and societal circumstances and levels the playing field so for everyone so they can achieve success equally so if you look at this slide the bolder way is to really do this through bikes so that's we gave everybody the

[10:01] exact same bike we would not we'd be treating people equally but we wouldn't necessarily be giving people what they need from an equity space next slide please thank you and so boulder's history uh like most of the others in the u.s is one of colonialism and racial oppression and while white settlers began to process and prop sorry prosper in boulder county uh racism rears its head in many forms including the kkk and other racist organizations throughout the war and post-war decades segregation existed in boulder as it did elsewhere in the nation and the disparity gaps widened those disparities are they still exist today you can see a lot of this information in the city's human services strategy which references several ways in which historically excluded community members are experiencing disparities by income affordable housing health and education just to name a few and this graphic what

[11:00] you see here is a race dot map it shows the city population as different colored dots for various racial ethnic groups so the blue dots are for white residents green for african american um or black community members red is for represents asian americans orange represents our latinx community members and what you can see is even though the city didn't have housing segregation policies like redlining you can easily spot the manufactured housing communities in other areas where nine what non-white community members reside so next slide please thank you and so i know many of you know this there are racism manifests itself at three levels which interact as cogs in a very complex system that perpetuates racial disparity so institutional racism or policies practices and procedures that work better for white people than for people of color and that's often unintentionally or inadvertent

[12:01] structural racism not always but often structural racism how the lack of affordable health care and access to affordable healthy food options you couple that with higher exposure to toxic chemicals and other forms of pollution you couple that with job discrimination and housing segregation producing greater health problems shorter lifestyle you get the idea so structural racism right takes all of those different institutions all of those different policies programs and really creates that structural racism a lot of people when they first hear the term racism they immediately think of individual racism or prejudgment so bias or discrimination by an individual based on their race or ethnicity and our city racial equity work is focused primarily on the institutional and structural levels which do require but go beyond addressing racism at the individual level so while most of the work we do focuses on programs and policies

[13:01] where and where funding is allocated we do focus on the interpersonal level as well so as many of you are aware we do have a bias and microaggression workshop which is mandatory for all city staff our colleagues as well as for council members we do have this as a train the trainer model in which city staff are being trained as equity ambassadors to help phyllis facilitate the sessions but they also go beyond that and provide themselves as resources and coaches for colleagues across the organization next slide please carl so back in 2018 the city of boulder became members in partnership with other communities with the government alliance on race and equity also known as gear sometimes you'll hear people talk about the gear training the gear work and i always want to remind people that this is not gher's work this is our work we're the ones who are responsible for making sure this work happens within our organization and our community

[14:01] but gare is a national network of local governments who are working to achieve racial equity and advance opportunities for everyone so when we started gary i think there were about 50 communities across the united states who like us were focusing on institutional and structural racism with the belief that local and regional government has the ability and the responsibility to implement policy change at multiple levels and across multiple sectors to drive larger systemic change we're currently i think gear is the gear member network is over 200 now and it's growing constantly there are communities across which is across the country which has been incredibly helpful for us as as we embark on our work it gives us a lot of different partners subject matter experts and for so we can find out what's working what's not working and rely on a bigger network next slide please carl and so this is what is known as gare's model for change and so this is what

[15:00] most communities have do adopt as their own model for change and one that we have adopted as well and the theory really centers on the visually visualization of racial equity through a cycle of normalizing so thinking about trainings getting people familiar with the terminology the concepts and really starting to build that movement within the organization to enact change then we go to organizing which the newly adopted newly last february adopted racial equity plan really fits into this space and that outlines policies and cultural transformation through its goals strategies and actions then we get into this operational phase which is really where we are now and we're i mean we're in all of them but really right now we're starting to put the plan into action and really starting to implement the tools and collecting data to assess our results and you can see that this is an iterative process um and since this is the first racial equity plan we do um we do think that we are going to have to

[16:01] do some updating along the way um and conv continually evaluating and adapting over the next three years next slide please i want to talk a little bit about the resolutions that have been passed excuse me so back in 2015 the city adopted resolution 1178 which was an opportunity to reaffirm boulder's status um as and a commitment to being an inclusive community at that time this was a solid opportunity to gain commitment from that council and then again four years later some of you participated in this in 2019 the city re-upped its commitment through the adoption of racial equity resolution 1275. i think one of the key differences that i found between the resolutions was the commitment and the ownership that members of that council had to shift the focus from an inclusive community but one that really focuses on how we advance racial equity and to that of

[17:00] moving towards an anti-really anti-racist decision making so one of the requests in that resolution is for council members to attend the same racial equity workshops as city staff including advancing racial equity the role of government and our bias microaggression workshop uh details about both of those workshops were outlined in the memo for this study session so hopefully you were able to get information on that and then i believe our colleague taylor sent you a doodle poll um i think it was maybe yesterday about an opportunity to participate in advancing racial equity the role of government and i wanted to extend that i know some of the existing council members you know have already taken that workshop that one is a four-hour workshop but i would also lift up that this is the type of thing that hearing at once or going through the process once is often not enough and there's you get more and you learn more the more times you do it so i just want to offer up if any of the existing or previous council members want to participate again

[18:02] we'd be happy to have you join your new colleagues it's also a great opportunity to connect with each other in this work um another action that the resolution directed staff was to draft the racial equity plan as a roadmap that's really helping us guide this work through prioritization of goals specifying details assigning resources both financial and human to really activate meaningful change uh adoption of the plan was a brilliant exercise in thought and commitment but right now it's we recognized at the time of adoption and we recognize that right now that adoption of a plan isn't enough and what we need to do is take that action and that's what we're here tonight to talk a little bit um about what we're going to do i do want to lift up however that the resolutions are an important element in operationalizing equity and it's a really helpful tool as policy make makers for you to be aware of that and so um council member sphere i wanted to

[19:00] thank you for your requests and trying to address we ryan and i already wanted to address some of the the items that you wrote lifted up in the hotline and so this is one of those elements where as policy makers y'all can lean in a little harder another area next slide please excuse me and that is helpful for a couple of you policy makers to join us in is that you know staff is as staff is planning its first annual update to council about its first year progress we also have other accountability measures in place and one of those includes leadership participation in the city's racial equity guiding coalition so the racial equity guiding coalition is made up of city directors and council members who in addition to fostering their own development in this space they're really guiding and supporting high-level strategic planning and implementation of equity initiatives the first coalitions were responsible for drafting and adoption of racial equity

[20:00] 1175 and for the review and guidance of the racial equity plan and so we're going to be starting the racial equity guiding coalition back up in early 2022 and i'm hopeful that as you all are considering your subcommittee assignments that a couple of you will raise your hands and want to participate in this great work so next slide please carl and so now we're going to start digging into that plan and i'm going to pass it over to my colleague ryan all right thank you amy and we'll move to the next slide please um tonight we wanted to to share a brief overview of the racial equity plan itself please know that the full plan is up on the city website there's a complete logic model there there's a lot of information to dig into including community engagement around the plan that helps shape what the plan content is and so um i want to mention that you know while

[21:02] this was published and adopted and enacted this past february this has been many years in the making and you know includes a 2017 inclusivity a community perspective assessment uh stories shared at the human relations commission and city council frequent organizations with our organ frequent conversations with our organizational partners participation in diversity inclusion summits with cu and a lot of community engagement with me members of color to understand you know what's on track and what's missing from a draft of the racial equity plan and guided by a number of community members who participated in the racial equity engagement working group uh this was what fall of of 2019 through the end of 2020 really informed by a dozen different

[22:00] sessions planned and hosted in partnership with community partners organizations and community connectors to give feedback on a draft of the plan and let staff know where we were on the right track and where we were not and carl on the next slide please we come to our overarching outcome that the city of boulder will advance racial equity by ensuring that its policies programs and practices are free from institutional and systemic racism and that we pledge to work collaboratively to support a high quality of life and access to opportunity for community members of all races and ethnicities moving on to the next slide carl please dives us into the first goal and again we're going to keep this high level as we walk through each of these five goals and please note that all of this is a work in progress the first one here is really laying the

[23:01] foundation right the city will normalize and operationalize understanding of institutional and structural racism right that everyone's on the same page i mean people who work or represent the city of boulder this includes city staff council boards and commissions volunteers really focuses on equity leadership at all levels uh workplace workplace based equity teams and providing racial equity training you know one that amy mentioned and racial equity instrument training as well color on to the next slide please the second one here is is straightforward the city will take action to end racial disparities in city services and really the first step is achieving that commitment at a different level um really looking at operationalizing the racial equity instrument and hold that thought we'll have more on that in a moment to integrate racial equity into master

[24:01] and strategic plans as well as stewarding public funds and the city's financial processes third one here on to the next slide please really recognizes that the city cannot do this work alone right this is impacting our entire community and the third one represents the city's commitment that we will strengthen partnerships and collaborate with community members and organizations that demonstrate a commitment to ending racism and you know this first one here partner with community right really recognizing that there are many organizations and individuals who have been doing this work very well for a long time and where we can work together to support and promote the value of this work as well as diversity and multiculturalism we want to be sure to do that you know also recognizing the history of institutional racism within the city of boulder and on to our next slide please carl

[25:04] this next one is is really looking to engage all people uh in this work and in community engagement and so the city is committed to building and maintaining trust expanding the influence of community members of color through inclusive and responsive engagement you know a lot of this centers around improving access to decision makers supporting city community relationships through staffing really focusing on high quality community engagement that values live experience and recognizing that there are many barriers to community engagement that currently exist and seen where we can identify and address language cultural and other barriers taxes the fifth one carl if you would the next slide um really looks at who is making up our organization and commits that the city will eliminate

[26:00] barriers and create opportunities to build a diverse workforce across the breadth and depth of local government including elected officials boards commissions and working groups you know the entirety of our our workforce and on to the next slide we'll dive it a bit into the second goal really the city will take action to end racial disparities and city services really relies on operationalizing the city's racial equity instrument and the six step process developed in partnership with gare may be applied to any decision whether that's budget or program or policy nicole to your point on hotline you know this is not just engagement this is across our whole organization and these steps include establishing outcomes collecting data determining benefit and burden developing strategies implementing and evaluating and reporting back

[27:00] and this is the the very high level you know staff also developed an accompanying four hour training for city staff today we've had 138 staff members participate in this training and we wanted to share uh an update on the registral equity instrument in action but i want to first give a bit of context to that and so i'll ask for the next slide please and wanted to share a bit about the city's team of community connectors and residents these amazing folks here and the city's larger community connector model was co-developed with community members and launched in the spring of 2018. community connectors elevate underrepresented voices and build trust between community members and city government as community members they partner with the city to co-design engagement opportunities share resources and avenues to

[28:00] participate in city decision making and surface arising issues or community concerns they receive a stipend for their commitment time and expertise and are often identified with the support of partner organizations or community leaders and since 2018 we've had 20 community connectors who have supported a dozen city projects i'm currently involved in four master plans and coveted response and recovery work and community connectors in residence are not focused on a specific topic issue they focus on building the power of underrepresented community members and elevating their voices through reducing barriers to community engagement sharing feedback on racial equity instrument implementation really serve as a bridge for continuing dialogue with community members both focused on concerns and issues and on ideas and dreams and each bicultural community connected

[29:01] in residence serves as a trusted voice and works closely with the community that they're already a natural leader in this may be geographic or cultural and currently may include latinx nepali older adult or low-income community members uh they're you know actively involved in that two-way dialogue again and part of that work has revolved around 2021 council priorities so moving to the next slide please carl um the past this past spring community connectors and residents reached out to their communities to hear feedback on which 2020 and 21 council priorities most impacted community members of color through focus group conversations interviews questionnaires over 100 community members shared their feedback and their lived experience 86 of participants identified as black indigenous or people of color 25 participated in spanish 11 identified

[30:04] as youth 13 identified as lgbtq plus and 48 had a household income under 50 000 a year and once the top five the council priorities were identified from council's whole list of 13 i believe uh the top five were advancing racial equity coveted recovery homelessness housing and police oversight staff then representing projects within each of these areas implemented the racial equity instrument and so staff working within these council priorities formed a cohort that met monthly to share progress set goals and discuss challenges this team also documented lessons learned to really share as case studies with other city staff implementing the racial equity instrument in the future

[31:00] so briefly wanted to to share a few updates from each of these project areas and what this work looks like currently for advancing racial equity they focused on improving boards and commission processes and the cross-departmental team has formed to consider assess and implement changes to the city's entire board and commission life cycle including assessing barriers to recruitment and retention and really focusing on increasing racial diversity of boarding commission members and ensuring 100 in implicit bias and racial equity core training uh with covid recovery uh team focused on mobile vaccine clinics and so again cross-departmental team worked through the instrument to plan and implement racial excuse me uh vaccine clinics this past summer with a focus on reaching unhoused individuals and communities of color and you know this this really led to where

[32:01] to hold the clinic how to do outreach how to reduce barriers that might keep people from participating uh you know including not requiring advanced registration providing spanish interpretation on site and we're proud that 97 vaccine doses were administered at a mobile clinic at the atrium building we estimate that 50 of these doses were administered to unsheltered community members and then 300 and vaccine doses were administered with fortune grove manufactured home community and crestview elementary school homelessness is focused on evaluation of adult homelessness policy changes and again across the departmental team there's a theme here included representation from the city of longmont which is established in mid-2021 to evaluate eminent changes to the adult homelessness system policies and this did include homeless solutions

[33:02] for boulder county electing to change policies to allow for the elimination of a six-month boulder county residence requirement for the most intensive shell trained services um and the the research has also pointed to additional research needed around possible disparities people's ability or willingness to engage with the system for housing this is really focused around eviction protection and rental assistance services program began in january 2021 that really established a continuum of services legal services mediation rental assistance to prioritize housing stability for city of boulder residents and instruments being applied to creating outreach and data collection processes making sure that all members of our community are comfortable and welcomed when reaching out for assistance and the fifth one here police oversight

[34:02] has concentrated on ensuring retention of volunteers of color on the police oversight panel and this panel was established this past february and is currently composed of a diverse population of volunteers per ordinance 8430 which really strives to include at least half of the members of the panel identifying as a person of color and in this first iteration the panel exceeded that goal and the instrument is being used to ensure that at least half of the panel remains composed of people of color and is really focused on the retention of volunteers of color throughout the term and so that's a overview of how the racial equity instrument has really been applied to 2021 council priorities um as we look ahead to 2022 um we do have communicators and residents who are currently seeking

[35:00] input and feedback and stories from communities and we'll share an overview and a summary in january 2022 but more on those next steps coming up i'll pass it back to amy here thank you thank you ryan carl if i could get the next slide please so here's a list just a little list of some of the work that um our racial equity core teams um work that's happening across the organization that was outlined as part of the racial equity plan work outcomes for 2022. as you can see it is a big lift and um there's a there's a lot going on in there but i wanted to lift up three specific priority projects um that i think would be useful for you all to keep in mind that that impact you directly and one of those areas i want to highlight is our racial equity trainings as i mentioned before that we

[36:01] host for city staff boards commissions and council so in addition to advancing racial equity the role of government we host biased microaggression workshops as well as the racial equity instrument uh training that ryan had referenced just a minute ago advancing racial equity the role of government is mandatory for all city supervisors as well as council and then it's also part of our new employee orientation part two bias and microaggression is required for all all city staff and council members and internally we have a team who's working to put together a condensed version for our boards and commissions uh community volunteers as part of that um other project that i'm going to tell you about here in a minute around boards and commissions um so we are also in 2022 going to be working to create um a racial equity or a racial affinity policy with accompanying affinity groups for city staff so we hadn't discussed at this point

[37:00] council member spear thinking about that for boards and commission members but i think as we do the boards and commissions were coming um coming up ahead that that's a very good idea um depending on if that's what community feels would be helpful there's often a focus in racial equity work to focus uh our recruitment efforts for city staff and then less so on ensuring that our colleagues of color really feel like they belong to the organization and so i think with the the affinity groups we can help support individuals within our internal community um i mentioned improvement of rewards and commissions project that we've launched this goes from recruitment to retention to how the boards and commissions are structured this is already at the beginning stages we're scoping and working on our charter and utilizing the beginning phases of the racial equity instrument for that we will be working with our outside consul our outside consultants

[38:02] and also obtaining community input utilizing as i mentioned the racial equity instrument um to ensure that our government is really being being administered equitably and that our volunteers are really feeling that true sense of belonging and their impact so next slide please carl and then as stated in the memo and in council resolution 1175 um this is where we get even more into the nitty-gritty about your your role as policy makers the issues of racial equity have to be addressed proactively and deliberately while taking on an anti-racist approach to this work and so council members really need to participate in these workshops to enhance your own learning and growth but also to ensure that policy decisions are informed by race and ethnicity data this is also an opportunity to learn where others are in their own learning journeys it's very easy in this work to look to

[39:01] others for solutions or blame people for not knowing about or understanding systems of oppression power inequity bias and racism and so that's why it's so critical as this council moves forward in this work to recognize and support people with compassion and kindness to support and and advance the growth of others i think it's really important also that as policy makers when you're hearing testimonials from community members that that you listen you believe the stories it's very easy to get focused on the numerical data but the qualitative data is equally important and inspiring but to learn from that and then to act upon it so next slide sir thank you so next steps um our community connectors and residents are planning on sharing their community priorities for the 2022 work plan in anticipation of

[40:01] the upcoming council retreat and then in march we are hoping maybe february march um we're coming hoping to come back to give a first year update to council into the community since the adoption of the racial equity plan last year and then also um we are planning on revamping the racial equity plan in 2024 and so next slide please and so our questions for you all is as we do near this kind of anniversary for the racial equity plan what would you like to hear about in preparation for that presentation and then also as policymakers what can ryan and i do and other city staff do to really make sure that you have what you need to to do this work so with that i'd ask carl if you wouldn't mind um stopping sharing that would be great so

[41:01] we can see everybody's faces i'm a people person you'll figure out well thank you amy ryan that was a great presentation and and for those of us who um have been on council for a few years it was a great a refresher and a great update on the great work that's been done uh this past year and then for new council members i hope this is a good orientation and introduction to a lot of work that we have ahead of us and i also want to um to call out my colleague nicole for a great hotline post that she did um earlier this week and it was referred to by both amy and ryan um nicole used the hotline um in exactly the way it's supposed to be used which is um to ask questions and to highlight for council colleagues and for staff um those issues or questions that um that the council member believes should be addressed or that they want to bring up at the at the council meeting so it's it's kind of complies with our our no surprises rule but also helps staff

[42:00] quite frankly if they know the questions ahead of time they can be prepared as ryan and amy were very well prepared tonight as opposed to to kind of spraying them on them um uh and and maybe they'll be able to answer maybe not so thanks nicole for for uh modeling great hotline um practice and hopefully we can all follow nicole's example as we go into 2022. with that i'll let's let me call on folks who have their hands up to to answer the ques two questions that amy posed or to make any other comments don't feel like you have to answer questions one at a time just answer either or both of them uh and then share any other comments or observations that you have about what you just heard so we'll start with erin followed by rachel aaron thanks bob and i'll echo bob's thanks uh amy and ryan that was an excellent presentation and of course that presentation is only the very small tip of the iceberg of all the phenomenal work that you've been doing on this issue over the years thanks for all of that i just um not to answer the questions specifically but one thing i'll just say that i'm really looking forward to is

[43:01] as we move to the retreat and talk about our council priorities for the upcoming two years to also identify how we can make sure and incorporate racial equity and the the various tools and instruments that we have at our disposal in um in those work plan items so i'm really hopeful that that can be an integral part of the discussion of our work plan at the retreat and so hopefully um you all will be there to assist us in that process as we as we tee up the work for the next couple of years thank you erin thanks aaron uh rachel uh and then i think that's the only hand up right now folks feel free to uh raise your hand if you'd like to um comment or answer questions thank you so much bob and thank you amy and ryan excellent presentation as always um just to you asked two questions and i don't remember what the second one was but i think the first was what would we like to hear more about um and so aaron was touching on i think

[44:00] sort of maybe embedding the racial equity instrument into all the work we do and that's been um just a struggle for me to follow and i know that we're in you know different quarters of um implementation but i would like to hear more about how we in the last year we have incorporated it and how we're gonna um do it even more systematically and and really embed it institutionally going forward um because you know it still feels sometimes aspirational or not like somebody needs to say did we run that through the instrument and the answer is no and it's like how do we get to the point where it's there's we don't even have to think about it or ask the question because it's just so um so and just incorporated into every aspect of what we do so our dna part of our dna thank you um and then you said that the community connectors will be giving us feedback in january that's i think at the fourth meeting right just wondering if if there's a chance of

[45:00] getting like a preview or you know anything ahead of that because i know some of us will be thinking pretty hard about our retreat items and plans you know we'll have until like the 8th or 9th or something to get our lists fully turned around and so i would love it if i could get at least a glimpse or any aspect of that ahead of time so i can be aware of what they're thinking of as i'm working on that over the next few weeks not to put anybody out but if it's sitting there already like right i'm sure more than me would love to have it early thanks that's all i had thank you rachel i appreciate it uh lauren you're next thanks again for that great presentation um in terms of you know things that i feel like might help support counsel and doing more on these important issues um i kind of had to

[46:00] main thoughts um one was you know regarding the memos and the summaries that we get on agenda items for council there's typically sort of an impact statement on those and sometimes they feel safe in a way um i almost i wonder if there might be like a posting of a more broad idea of sort of like a spectrum or something like or pros and cons or i don't i understand that there's a little bit of a danger to kind of going too far in that brief statement but um to me it feels like there's room still to improve on those potentially bring up more discussion items um and then my other thought was about um

[47:00] sort of accountability and recognition so a lot of what you discussed is kind of about having these inclusive dialogues and things like that and um i think it's difficult to measure what we're gaining from that but i truly believe that we're game you know inclusive dialogue has a lot of benefits and to the extent that we can record and celebrate those achievements i think would be um helpful to kind of build momentum i couldn't agree with you more thank you i'm a you'll learn that i'm a celebrator so i appreciate that and an accountability person so thank you for that thank you lauren that was great uh terry you're up next i think what would help me is if i knew what our successes have been specifically so it used to be like this but now it's like that it used to be we did this but now we do

[48:00] that and i think that would help me to know what to reach for in the future cool thank you tara um i don't see any other hands up so i'll oh there's nicole call go ahead please oh sorry bob you can go ahead if you want irony okay well i was just gonna say two things one is i was gonna tell a little story to kind of um emphasize the point that rachel made um oh about three or four years ago aaron will remember this um we had a council conversation around something that we thought was really going to be cool and nifty and we got really excited about it and it was um to impose like a a fee on gas guzzling cars like cars that like like um used a lot of gas and big trucks and so on and so forth and we got really super excited about it and we were debating about you know what size fee and so on and so forth and the idea was to get people out of those big cars you know and into you know electric vehicles or even getting out of the cars all together and then all of a sudden there was like this pause in our discussion

[49:01] and somebody realized well hold on a second we haven't thought about equity we haven't thought about the fact that oftentimes people who are driving cars that may have be less of fuel efficient are doing that out of necessity either because it's part of their job or just simply because of economics they simply can't go out and buy a tesla and it was kind of like an aha moment at the end of the discussion and to rachel's point i think what we're trying to learn is how do we bring those types of evaluations to the front of a policy decision as opposed to having that be almost like an afterthought like oh my gosh what are we doing here and it's it's a journey i mean it's it's not an easy thing to do it's not not a natural thing for some people to do and we don't always get it right but i think i think we at least intellectually understand that it's important to do and i think we're trying to get better at it so i just wanted to agree with with rachel's point there that this is something that um we we understand and but we haven't gotten there yet the second thing i wanted to point i wanted to make is is that we're not on this journey alone um

[50:00] there are a lot of organizations a lot of companies a lot of non-profits who are going through the same process as the city is and i'll call out one in particular the tara's familiar with um i serve on a non-profit that supports downtown boulder and this is the nonprofit that puts on all these great events like bands and the bricks and munchkin masquerade and so on and so forth and they're really cool events and they've been going on for years and years but one of things that that our board realized a few years ago is that um and most recently this year as well these events are really cool and they attract a lot of people to downtown and they're fun and we welcome people boulder's living room we're not welcoming everyone there are faces that are not seen downtown or rarely seen downtown and so one of the things that we've been working on our or the board the terran i said on downtown um is is how do we how do we ensure um that downtown is not only a welcoming place but that it's an inclusive place and welcoming and inclusive are two different things right um welcoming is inviting somebody over

[51:01] your house inclusive is asking somebody to help you build your house and so one of the things we're looking at is how do we how do we make events and programs and infrastructure downtown not only welcoming to everyone but inclusive of everyone and the only way to do that is to include people of all types and backgrounds into our planning it's not just planning it for them it's planning it with them so i wanted to i know this is a daunting task for the city but i wanted my colleagues and the community to understand that this is a path that many many organizations in our community are are going down together and we're trying to help each other amy you've been a great help with downtown and helping that organization find its way and i just wanted to make that comment with that i'll pass it over to nicole thank you bob thank you i just had a i wanted to address the two questions that you posed to us um what would we like to um hear about um one of the things that i think i'm still just struggling to understand a little bit is just to kind of conceptualize how the racial equity

[52:01] instrument is how it works how it's used um and so i think just even just a little walk through like this is what it would be like to be you know somebody who's experiencing this instrument being applied or something like that might be helpful in growing my understanding of that um having an understanding of how much budget is going toward these efforts and what kinds of things it's supporting that would be helpful i tend to think in terms of numbers so for me that would be useful i just want to echo tara's point and i think rachel brought this up as well of thinking about you know what's changed what actions have been taken beyond conversation um and i i don't mean to dismiss the value of conversation and training just uh what are what's changing in response to all of these conversations um and then um i think the um other thing that would be helpful if possible um it can sometimes be intimidating for say one person to come and talk to a council full of people um is it possible you

[53:00] know to make connections so that we can talk to some of the community connectors one-on-one or something like that um also just in thinking about how can staff best support us um you know you and the community connectors are building all these relationships and have them with groups in the community that may be outside of circles that we're usually running in um having the just connecting us with some of those folks and communities so that we can hear from them um i think would be really valuable and not just hear from them but really start building relationships that we don't already have in place because no one of us has connections with all the communities um in our city thank you thank you thank you those are really great thoughts i appreciate that i'm super glad you're here we're all glad nicole is here yeah i turn it over to another person from glasses here juni yes thank you bob i just wanted to make a comment about something that um amy mentioned earlier march 21st is international day for the

[54:02] elimination of racial discrimination so maybe on that day boulder could also adapt adopted and reaffirm or racial equity plan so that was one thought while you were talking that i thought oh you know on that day we can do the same thing i wanted to go back to something that bob said and i really i just want to say first that i really appreciate this discussion we're having you know before anything is before we take action sometimes we have to it's a thought in the mind it's something we have to have the conversation but before we can have inclusion we also have to have the people here right we can have inclusion and well i guess we can have the discussion right we can have the hypothetical discussion but when it comes to action the people have to be here for them to be included as well so and and i take you know i understand this idea if you invite

[55:01] someone in your house is one thing but including them in the process of that you know whatever you're doing in that house is something completely different but they have to be there as well and i think my comment relates to the student i saw as part of the and on one of the slides there was the student cu and the cd working to create some type of engagement to have students be part of the city where they're students of color as part of that process and i think it can facilitate this idea of inclusion that bob mentioned that you know to have inclusion you need to have those students here or you need to have the people of color here because if they can't live here whether it's due to access of housing or because they can't they're not part of this community it's going to be very hard to have that inclusion and it will remain this discussion this hypothetical theoretical discussion that we have on tuesday night so i think um having that connection

[56:02] with this between cu and and and the city to to create that program or project where students are funneled into the cd or to provide better opportunity to them i think will facilitate that and that is my comments for right now thank you juni i appreciate that you and i have discussed that previously and i have been negligent in getting that on the calendar and pulling some folks together on that so i appreciate you resurrecting that conversation thank you juni uh matt well i first i want to take my chance to thank for a presentation it's nice you know certainly being new to council to start to really dive deeply into this and so it's actually quite refreshing to see this in detail you know one thing that comes to mind is for those of us that were just campaigning that this conversation came up a lot about what are we doing and not just the plan but the actions and so you know what

[57:01] what rachel and nicole and others have been saying about really trying to suss out what those actions are and and find those tangible specifics one thing comes to mind is how do we display that not just for ourselves but for the community and are we one percent on our way are we 50 on our way how does that move throughout the year i'd love to be able to go to the city website on the racial equity plan and see some of these bars tick up as certain departments achieve more on their targeted plans um to you know in to sort of end those racial disparities and so i think that's where we sort of get caught in that ether of spinning our wheels because it doesn't there's no visual there's not it doesn't seem like we can really see that tangible um growth uh for ourselves as individuals for ourselves as departments a community and a city government so to me that would be really helpful because that shows the progress which i think is vital not just for us but for our community members as a whole

[58:00] thank you very much thanks matt back to rachel um just real quick matt made me think of something that we um struggled a little bit on the last council and that was you know information we're putting out to the public and then amy mentioned accountability earlier and um we had some glitches with you know posting who had completed the trainings and so i don't know amy if you can check in with people offline to make sure that everybody's comfortable with that going forward but we the previous council as i recall had committed to having that be public facing like you know bob yates has completed training on blank date um and then we kind of walked that back so i think it would be great if this council all committed to uh accountability since this is you know one of the things that amy highlighted is like top three in in this work you know these council members can say yep we're we've done the work we're doing the work we're modeling it awesome thanks thank you rachel amy is that something you and ryan can take on to maybe have one-on-one

[59:00] conversations with each of the nines nine council members and see if they're all comfortable um with that publication absolutely happy to do that um and then also i just want to offer it up to new and existing council members if if it's helpful to sit down and talk through one-on-one around some of this work i'm happy to do that or if there's challenges or things that you know maybe you're not comfortable speaking about i'm your person and i like coffee [Music] that's all it would cost you it's just a cup of coffee no i usually buy it um i don't see hands up is there any uh final comments this has been a great discussion and an efficient discussion thank you for for um for for a great presentation and some great um comments and observations um any other comments or questions of staff before we um break on this topic and come back in february or march um amy and ryan did you get everything you needed from from um from council

[60:00] members that you'd hope to i believe so as soon as we find out who uh who signs up to be on our guiding coalition i think that will be exciting news as well so i'm looking forward to hearing where you all land give us about an hour uh hour and a half and we'll have that answer for you i'll i'll follow up okay great thanks so much thank you thanks ryan take care much chris with that we're going to turn it back to you for topic number two snow and ice great yeah thank you and uh uh thanks amy and ryan uh at this time i'm gonna before i introduce erica vandenbrand our director of transportation and mobility i did just want to acknowledge part of these next two presentations actually are both related to transportation uh and um there is there's a set of managers across the organization who lead and support the hundreds of people that kind of support the operation side of the city and it's

[61:02] it's an aspect that doesn't often come to a council meeting but there are lots of folks that make sure we get clean drinking water every day that the parks are mowed and maintained uh that the streets are are plowed of snow and and signals are operational 24 hours a day those sorts of things and uh it's it's that group that that really makes all of that happen and today uh erica and her team are gonna be here to present uh and we're gonna get a chance to meet uh a couple of those folks so uh so i just wanted to kind of acknowledge that as a part of these two items is something that we don't often uh get to bring to council agenda items so with that i'll turn it over to erica to tee this one up well thank you very much again america vandenbrenn the director of transportation mobility here at boulder and i'm going to be introducing scott schlecht who is our

[62:00] transportation maintenance manager here and when we're talking about snow and ice control today i think the council member yates um has coined a phrase that it's actually snow movable not snow removal or even um controlling it and i think there you know that that's actually quite accurate i think one of the important things to sort of you know picking up the thread that um chris had is that these are the folks that um in the middle of the night you know one o'clock two o'clock three o'clock in the morning when all the snow and ice is getting moved from side to side um those are the folks that are out here helping keep our roadways and our pathways plowed and so forth so with that i will turn it over to scott schlecht and please go gently with him because this is his very first time in front of council doing a presentation so thank you so much thank you erica i can't believe you outed me uh on my first time i know the

[63:00] the past members of council will will know that but the incoming folks may not have um but thank you very much and chris thank you as well um very very nice words and and we do appreciate it and all of our staff greatly appreciate your support and erica's support and and all the support all the way through and we we just do appreciate it so um with that i will go ahead and share my screen and uh get the snow and ice slides going here and actually it's a little bit clunky on teams here and i think with that everybody can see the slideshow perfect um so this is our snow and ice

[64:00] control scott you're in the presenter view so you'll want to go to display settings and toggle those views gotcha so it did come across backwards again no worries okay thank you very much brenda um so this is the snow and ice uh update for 2021 into 2022 and our overall program goals are to support the safe travel for all modes of transport during snow events to operate efficiently effectively and safely while in alignment with the transportation master plan and boulder police department master plan goals and to provide timely and informative communication around snow some of our areas that we maintain are city-owned assets and of those we have uh we plow 52 of our streets

[65:02] we do have 627 lane miles so we plow around 330 of those lane miles we plow 83 percent of our on street bike lanes uh so that's 164 miles of the 196 miles of bike lane on street bike lanes that we do have we do plow 100 of our 72 miles of multi-use pass 38 of those miles are completed by transportation and the remaining miles are plowed by our partners in parks and rec and cu we maintain and shovel 204 crosswalks turn islands center medians and curb ramp locations across the city we also shovel 38 bus stops uh through a contractor and then there are 54 bus stops that are enrolled in our shovel a stop program the other bus stops are maintained by

[66:02] rtd um some of our routes i think this term gets thrown around and some people may not know what it is but we have primary secondary conditional and then on street bike facilities and to define those our primary routes prioritize major streets we have five primary routes four of those use two trucks in tandem our secondary routes provide access to hospitals schools and rtd bus routes we have eight of those secondary routes conditional routes are plowed under specific weather conditions and are added to the secondary routes as conditions dictate our on-street bike lanes are addressed as part of the routes that they are attached to our off-street facilities include multi-use paths right-of-way walks

[67:01] crosswalks and curb ramps and bus stops multi-use paths are broken into two routes plowed by transportation parks and recreation and cu also plow portions of this network right-of-way walks consist of one route plowed by transportation some other city-owned locations are plowed by our contractor but many of the sidewalks are shoveled by the adjacent property owners the city contractor services the 38 bus stops across the city and again those 54 bus stops are enrolled in the shovel stop program during a snow event we have 17 plow trucks for the 320 lane miles that we made that we plow we have two small trucks and a trackless machine for 38 miles of the path we staff a total of 24 people for each shift and each shift is 12 hours long our full staffing is essential to safety

[68:02] ensuring that routes are timely cleared and that staff are not overly fatigued our utility maintenance staff continues to fill over half of our routes in order to cover our current program this has impacts to the utilities maintenance group in completing their other regular maintenance and emergency repair activities um some highlights from the 2020 2021 winter season include that we received a little less snow than the season before but many small storms and missed forecasts kind of had a us not very many uh shifts fewer than the year before we we do have to plan for the forecast and adjust as needed as the conditions change we added live stream cameras that allow travelers to access assess the conditions prior to embarking on their trip we did a pre-season communication push

[69:00] that helped prepare the community and set expectations some of those expectations are that travel may be impacted during the height of storms lanes may narrow during snow and there will be some snow in the bike lanes during the storms and then again the shovel the stop program was successful and is already beginning to fill up for this year here's another summary as you can see the numbers here we had about 50 inches of snow less seven fewer events and then and then nine fewer shifts and spent about twenty thousand dollars less um we do feel that our program was effective last year and plan to continue operations very similarly we do remain open to feedback from the public and council to provide the best service we can for our customers some of those areas that we can we've identified for improvement are to

[70:02] create a response plan based on forecasted storm severity this can be coupled with triggers for plowing residential streets if that's the direction we choose to go and we will also be looking into increasing hand shovel areas and the frequency in which those are shoveled and with that does council have any questions about snow and ice control efforts for the upcoming snow season well thanks guy you did a great job considering this was your first time in front of council you're welcome back anytime thank you we'll start with rachel i agree welcome to presenting a council and great job um i just had one question about the um volunteer for rtd program um i'm trying to understand is that or sorry for bus stops i think maybe you said rtd shovels some of its own bus stops but um

[71:01] like we wouldn't have people volunteer to shovel snow in the streets or at city owned sidewalks so i'm just trying to understand who should be shoveling those areas and why are we requiring volunteer work for that because it is important i agree that we have those shoveled i just don't understand why why it's not just automatically incorporated into what we're doing yeah so a lot of it's based off of ridership um and and i'm just i i can get some of the ridership numbers but i think we are shoveling everything that has 50 or more riders either a boarding or a lighting per day um so they're they're really low use um bus stops is are the ones that were enrolling in that shovel a stop program gotcha well i guess i i would i would just this is maybe beyond a question now because i'm i'm just gonna assert that

[72:01] you know if if it's two people just using the bus stop a car can get through snow but um a lot you know there are a lot of situations where um a person might not be able to so i don't know that that like a ridership cutoff makes sense for that and i don't know i guess i'd be curious how much more money would it be for us to just incorporate those extra 30 into our our routes maybe at another update yeah thank you for that question i'll look into the numbers and can get back to you with that i appreciate it thanks thanks rachel um matt then tara matt uh thank you scott i have to say with the roads being clear well into december um it's working out quite well at this juncture um i wondered what the over under are were the for the no snow comments um given we're talking about snow removal at this juncture um two comments one is um or a really question why aren't hospitals considered a primary route

[73:00] um and and where does that fit in in sort of that prior tour is it prior towards the prioritization um during sort of snow events i know it's second but i'm just wondering why some such critical infrastructure isn't in that primary make sure it's always got ubiquitous taxes yeah so to kind of answer that it we we don't just plow the primary routes and then move on to the secondary routes they're plowed together um so it's just the frequency in which we do plow those areas um secondaries are plowed less frequent than the primaries um and kind of a good example of primaries think foothills arapaho some of those major thoroughfare highways um through the through the city and and those are our primary routes and then some you know secondary route greenbriar um comes to mind as a secondary route so kind of that that difference there okay so sort of redundant in a sense because the hospital is on a primary route so it sort of gets taken up anyway

[74:01] correct gotcha um my second question sort of has to do budgetarily you know when i looked at the year-end comparisons of snow um we sort of had 30 percent fewer snow events but it only resulted in one percent um savings in sort of budget and so i'm kind of wondering where that balance is with regards to our infrastructure but our personnel and how those balance out yeah so so some of that is we last year we did receive a lot of you know one or two inch storms and we have to staff those and um oddly looking back at the forecasts ahead of those storms we had a lot that were calling for three four five inches that ended up being a half an inch or less so that that is that balancing act that we do and play with the staffing we you know our priority is the safety of the streets and and we staff up for that when the forecast calls for it and then we quickly revert back to um

[75:01] either smaller staff for snow or no staff for snow if if conditions call for that thank you i appreciate that thanks man tara short quick story when i was going door to door and i would ask people you know when i was campaigning i would say what's your most important issue an awful lot of people actually said snow and ice removal which i thought was really interesting and on my street which is in the shade and on a slope it wasn't until a year or two ago that our street was plowed and i know before that life was very treacherous here on my street so i'm wondering it seems like people do want snow and ice removal on their streets what can we do to increase what can we do to increase the amount of streets that get plowed or how do we decide if that's important who is it that decides that's my first question and my second

[76:00] question is i'm hoping that you will answer nicole's question from her hotline about enforcement because on one hand when i look out the window and say oh my gosh i only have 24 hours to quickly you know shovel on the other hand if we don't do that that is not good for people that want to take walks on the street so you know i feel the guilt and i run out there but somebody did mention in one of our emails that it doesn't get enforced that much so there are some people that don't do anything and then everybody else suffers you know what i'm saying so what can be done about should anything be done about enforcement uh can it not happen because uh we have we don't have the amount of employees that we used to so i was just asking for some clarity on that so those two questions so the the code enforcement one um i can't speak to

[77:02] necessarily how they make their decisions because that's a different department that i don't manage but i do have some information from them that they estimate over 50 percent of the sidewalk complaints are or sidewalk contacts are complaint driven um and and they do currently feel like they're adequately staffed um they did say that with with a heavy storm that it it becomes a little daunting for the staff that they do have but they do try to get around and and i think their main goal is not to write tickets their main goal is to get sidewalks open for the safety of all the pedestrian traffic um and and sometimes that does come with enforcement um and then for the question about what it takes to add routes plow more streets and that that's really that that's a

[78:00] decision that i think council plays into um kind of what what direction we want to go with that we you know we we do what we can with the resources and we can provide the numbers to show what more resources are needed for adding certain things i'm going to call it myself before i call on mark and just to maybe underlines the point that scott just made um up until about 2016 or 17 scott can correct me on this on the city spent about a million or a million one on snow removal or snowmobile as um as erica corrected me the snowmobile we don't actually remove snow we just move it around and hope that it melts quickly uh and um about five years ago we had heard it from a number of community members who raised the same point that you did tara that they would like to see um snow moved or cleared more quickly on more streets and so the city manager gene brought again bumped the budget up it went up from about a million one to

[79:01] about you saw the numbers about a million five some cities do more snow clearing faster some cities do less snow clearing than boulder does um and this is this is purely economics um we could spend twice as much and get it done twice as fast or do twice as many streets we can spend four times as much some cities i've heard from a few people this week that live and used to live in new jersey and apparently sometimes in new jersey spend gobs of money clearing their streets really really fast so it's it's just it's community priorities how much do people want to pay or or or do they prioritize um snow clearing services more than they do libraries or parks or the other things that the city does and so um as as the snow flies later this week and and through the winter as council members we're going to hear from lots of community members who say can you plow my street or can you climb my street faster or what will it take and the answer is money it's really a prioritization decision no different than any other prioritization decision that council makes and i'm sure

[80:00] that staff will be happy to hear what budgetary decisions council would like to make and they'll be responsive whether it's more snow clearing or less snow chlorine and then finally scott i had a question for you um there was a lot of good uh information there about about trucks and plows and so on and so forth but i think you guys do some work even before the first snowflakes fall i know that you guys watched the weather forecast really really closely can you maybe touch a little bit on some of the applications you put on the streets even before you start plowing we do so uh two seasons ago we switched to a salt brine um which i i think most of you may be familiar with previously we had used a magnesium chloride based product and we tried that as a pre-application uh when the roads were dry and snow was forecast and uh it it turned out quite disastrously and and became very slick and actually i think we had um some some accidents around that um so

[81:00] with this salt brine we're able to apply it to dry streets um in advance of a snow storm and it will the water will evaporate from it the salt will stay in the cracks and the crevices of the asphalt and once that snow starts falling it actually buys us a little bit of time um to to matt's earlier point about uh the the budget reductions there weren't weren't very significant but we're seeing some additional with that delayed response um because of that salt brine so we do plan to continue that one of the biggest challenges with that is um early season storms and a lot of what happened last winter uh was rain forecasted at the beginning of the storm and uh it's it's not beneficial to put that salt brine down if they're calling for rain or some other type of moisture that isn't frozen um in advance of that storm

[82:01] thanks scott uh we have mark and then back to matt okay uh scott thank you that was uh a great first presentation i appreciate it uh just a couple of quick questions um does the salt grind have any uh positive impact on streets where you don't subsequently plow if you put the salt brine down on columbine for instance would that help in the event of a snowstorm even if you're not going to plow the street i go ahead yeah i think that that we we can try it and and i'm open to trying that i would like to do it on a very small test section that uh is maybe more uh not publicly accessible um because i'd be very concerned about a flash freeze over from that melting the streets that we do visit regularly and reapply material and peel the snow off of we don't get that

[83:00] refreeze but it's very possible that you'll get that very slick layer of ice underneath with snow on top of it that becomes very treacherous um as you move down the priority list it's a 15-inch snowstorm you're doing the primary and secondary streets first um you've plowed them by day two um when you get to the the priorities that you you've listed do you just stop or on you know again on day three or day four or day five is there a plow available to begin to um plow some of those other streets that are not being addressed or again is this just a budgetary issue so it is it is two prong mark and we did um during that march storm uh of 2021 we did plow every residential street um and interestingly enough that that storm had

[84:00] just the proper conditions that it was warm asphalt underneath we were able to peel all of the snow cleared a pavement and had very clear streets and and drying streets very quickly in all of those residential areas that is not a condition that we would see typically in the winter time i think most of us can remember that thanksgiving storm of 2019 um that we did have we did end up plowing almost every residential street during that storm as well but did not have the same success because it was a cold packed down snow that our trucks just weren't able to attack and lastly and i don't want to get into a big budgetary conversation but how would you characterize uh both the uh number of plows available to you and their condition how are we doing in terms of equipment i guess is really the overriding question

[85:00] that's a that's a really great question um i think we are currently in a good position um we do get every one of our trucks and all of our snow equipment in through fleet at the beginning of each season and um get any any defects taken care of at that time so that we avoid that downtime later and then we do have a couple of uh quite aging backup trucks that uh are available if we do have a catastrophic failure in one truck okay all right thank you appreciate it thank you thanks mark um math and lauren than junior scott yeah you mentioned the salt brine and so i wanted to sort of maybe ask sort of an environmental question with regards to um you know once that water evaporates you sort of have the mineral deposit left of the salt and so i'm wondering what we know about those potential environmental impacts because i know historically a lot of communities moved away from salting due to not just corrosion for vehicles but also issues

[86:00] with groundwater um certainly vegetation um you got leaf damage and dieback with any stuff that's sort of blown within you know 10 to 15 feet of any roadways and so i'm wondering where we look at those environmental impacts using the salt um salt brine in that sense and how we maybe deliberately or judiciously use it to minimize those environmental impacts right so application rates are a big one um we stay within the manufacturer's suggested application rates and that's the manufacturer of the machine because we do make that material in-house and it's all automatic so it we do end up with the appropriate mixture of salt to water one thing it is it is more environmentally friendly than the previous magnesium chlorides i had worked worked with a colleague that was much better at the scientific stuff than i am

[87:00] but she had actually figured it out and it is fewer chlorides per gallon in the salt brine than it is in the magnesium chloride great um lauren then juni thanks bob so i appreciated you guys talking a little bit about water quality and matt for having that discussion too one of the things that in the memo it talked about was um discretion based on sort of how it seemed like potentially dangerous the location is in terms of which kinds of snowmelt and things we're using i was wondering if we map maybe areas of concern in terms of water quality in ecology where we might want to be more careful of where we're

[88:01] putting down some of these chemicals within our community um if that's something that has been considered in our plans the mapping i am not familiar with but i i will check into that and i i will get back to you on that one thank you thanks lauren juni thanks bob i have a question and i think it may have been answered already because you mentioned in 2021 that every residential street was plowed and i wonder when that happened was there any type of community engagement because my understanding is that some communities and tell me if i'm wrong for some streets some naval neighbors don't want the city to plow because their cars get blocked in with the snow so i'm wondering what are some of the

[89:00] mitigations that you're using or does the city um do any type of engagement to know where to plow and where not to plow or if not so yeah that is correct we did in during the march storm and it was just the one storm um we did plow every residential street and we were very cautious with that because we have received feedback previously that even on our some of our main or secondary routes folks don't like the windrows of snow that we build um so we were very cognizant of that while we were doing it we stayed to a very narrow path down the middle of the street um and did not pick on one side or the other and if we did build our plows up with snow that we needed to deposit somewhere we tried to deposit it either in between driveways or places that weren't parked with cars so so to answer it really shortly we were very cautious of that because we have heard that feedback as

[90:01] well thank you it's juni nicole thank you and um scott thanks for this great presentation it's really helpful in understanding this a little bit better i just have one one question i just wanted to follow up a little bit more on the conditional routes and just ask if you could explain a little bit more what those are so how are they determined and then under what conditions are they plowed sure conditional routes are determined based on slope and shade so some of the more more sloped areas greenbriar comes to mind again there's one off street there that if you don't get stopped coming down the hill you'll end up down in the lake um so so that is one that uh comes comes directly to mind um so it is it is based on safety um and then we also do

[91:00] uh get into some of the critical bike connector routes as well for the green streets thank you tara last question for me is i'm thinking about lauren i can't remember oh no juni who mentioned the cars being um stuck in the plow in the light of the plow and i was wondering because i think one year it took my husband hours to get his car out and we actually had to find community members to help us we couldn't do it ourselves so i'm wondering if there is some sort of a way that maybe brenda can think of for the community maybe older people that cannot get their car out of the once it was plowed if there was a number of people could call or if there's neighborhood something we can do within the neighborhoods to help us poor older weak people i'm sure there's plenty of people

[92:01] like us uh if anybody has thought of that idea or is it something that's possible so there is a volunteer program that isn't run by the city um it's snow busters and folks can go to the the website and sign up and and they will be paired with volunteers to shovel their driveways or dig out their cars and and sidewalks and whatnot can you spell that please uh s s-n-o-w-b-u-s-t-e-r-s the the organization that runs snow busters uh in the area is called cultivate it's a cultivate.ngo but if you type in just snowbusters it pops right up and it is as as scott says we really have two volunteer programs snowbusters and then the shovel a stop program um scott i i don't see the other hand so i'm going to ask you a final question from myself i know that this fall we

[93:01] invited school children to name our 17 snow plows and my question to you is uh and you you announced a winners what's your favorite name [Laughter] i i'm pretty partial to darth later but i do like plowser as well plowser and darth darth blader yeah will those names be on the on the plows themselves those names will be on the plows themselves um we did just display those at the parade of lights in boulder last weekend so we do have all the names in in stock and we are uh deploying those on each of those trucks good well when it snows uh at the end of the week we'll all be watching for those of those plows up and down our streets looks like we have no more questions so scott a great uh great inaugural presentation to boulder city council you answered all of our questions and uh you're welcome back anytime great thank you for having me great folks here's a quick time check we are

[94:01] 12 minutes ahead of the schedule that the council agenda committee laid out for us so let's uh keep moving here i'm going to turn it back over to chris and erica for a second transportation presentation great thank you and i'll turn it straight to erica thank you very much um so this next presentation about you know our vision zero and our safety report i just wanted to remind you know council that um you know vision zero and the community safety has been a key priority um you know on the council on your work program and work agenda and you following you know i guess the habit and then also you know the desire for of counsel to have data-driven decision-making for you today we have the data um to help with subsequent decision making so this first part over here is really all about the data and being able to share it with you to be transparent and then we have a part two coming later on which is the action plan of what we

[95:02] would do with the data so i just wanted to preface you know this um presentation um with that i also i would like to introduce um devon joslin who is our principal traffic engineer he's the manager for our traffic traffic operations side and he too is on his maiden voyage with council um today so um you know we really appreciate you being so kind to the you know the newbies on the team and um so with that take it away devin thank you eric i appreciate the introduction you know it was fun to tell my kids uh hey guys i'm gonna go on tv in just a minute i need you to keep it down so if you do hear any noises in the background you know they're doing their best let me share my screen sorry just a moment

[96:06] there we go are you able to see my screen now correctly all right well good evening council members as eric has said my name is devin joslin i'm the principal traffic engineer for the city of boulder and i'm very pleased to be here tonight to present to you on our progress updating the safe streets report before i begin i do want to acknowledge the work of our project team and really thank them for all their efforts in getting us to this point tonight i truly appreciate the collaboration across departments to gather review and analyze crash data all with the goal of improving travel safety in boulder this presentation as erica said will provide a high level overview of the safe streets report update it should last about 15 minutes then we'll have time for discussion following i have four main things to cover tonight and as i said i do want to allow plenty

[97:00] of time for discussion with you as i know there is a lot of information to digest in both this presentation and the materials in your packet really i'm hoping to give you just a high level sense of what is in the report how we prepared it some of the key things to look out for within it uh briefly uh on what we heard from tab when we went to them in november and then get you prepared for the next steps and move into our discussion i want to begin with a brief primer of the concept of vision zero vision zero employs both a location specific and system-wide approach that is targeted responsive and proactive through a transformative set of actions that prioritizes travel safety for everyone vision zero includes a holistic four ease approach to eliminate severe crashes as well as reduce other types of crashes of note severe crashes are those that

[98:00] involve a fatality or incapacitating injury our vision zero approach also focuses on the community's perception of travel safety and comfort with the idea that no one should be discouraged from traveling by any mode because of fears about safety vision zero was an overarching commitment to prioritizing travel safety in our projects programs and decision making there are five vision zero objectives and i know by now you've probably had time to read them but i do think they are worth reading aloud number one eliminate crashes resulting in serious injuries and fatalities number two reduce other types of crashes number three improve travel comfort and security number four enhance awareness of and community engagement with vision zero and number five improve data and be transparent so with that in mind i'd like to provide a brief definition

[99:00] and summary of what the safe streets report is the city of boulder is certainly committed to creating and maintaining a safe transportation system through capital improvements ongoing maintenance traffic control education targeted enforcement and evaluation any concerns such as speeding impaired or distracted drivers and conflicts among vehicles pedestrians and bicyclists all challenge our national reputation as a walkable bikeable and livable city the safe streets report is the summary of quantitative data on crashes that have occurred within a specific time frame within the city of boulder in the case of the current report update we are focusing on crash data for the period between 2018 through 2020. as erica alluded the safe streets report really tells us what happened with respect to crash data and trends the report focuses on crash data and tells us how the transportation system

[100:01] has been performing from a vision zero perspective with that information that will be used to develop the corresponding vision zero action plan which will be updated in 2022 the vision zero action plan outlines the what are we going to do about the crashes and will detail specific action items that will be conducted to address the trends and issues documented in the safe streets report it's really in the vision zero action plan where we get into project identification and prioritization but it's the safe streets report that contains the foundational data to inform the action plan in addition the safe streets report informs our other city transportation plans such as the design and construction standards pedestrian crossing treatment installation guidelines traffic signal timing practices the low stress walk and bike network plan as well as the curbside management plan

[101:01] which is currently in progress this timeline gives a the brief history of the safe streets report to date uh really there have been four editions of it so far it began in 2009 i'm sorry the first report was published in 2012 and analyzed data from 2009 through 2011. then in 2014 the city adopted vision zero within the transportation master plan and subsequent to that we've done updates to the report ever since and this fourth edition report will contain a snapshot of the most recent crash trends it will identify the top areas of concern as well as compare current trends to prior trends we also include a discussion about the impacts of the covet 19 pandemic on crash trends and we summarize engineering education and enforcement efforts that were completed within the analysis period

[102:02] i want to walk briefly through the methodology that we use to prepare the report the methodology excuse me the methodology that we use to re create the report is very thorough and it consists of compiling and analyzing all crash reports for the three-year analysis period the analysis is done to identify both high-level crash trends as well as identify what types of crashes are happening where within the city and to whom the analysis is conducted to identify areas of concern and gauge progress at addressing prior issues through both engineering education and enforcement efforts with respect to the overall methodology we kept it consistent with prior reports all crash records were queried to only include police reported crashes from the crash database and the updated report will really have a similar look and feel to the the prior version that analyzed data from 2015

[103:01] through 2017. with respect to pedestrian and bicycle crashes we give those some special attention and what we do with those is we read through every police officer narrative of those crashes to gain as much information about them as possible then we use a tool that's called the pedestrian bicycle crash analysis tool to really take a deep dive and help us to quantify specific crash trends related to bicycles and pedestrians this time around we did decide to remove private property crashes from the analysis and there were three main reasons for that one was just to align with industry standards for vision zero reporting uh number two is that we really don't have any jurisdiction to mitigate crashes on private property and number three is that the reports of crashes on private property often lack uh sufficient detail for us to tell what happened with respect to the coba 19 pandemic you

[104:00] know we wanted to look at that and see how how the reduction in crashes correlated to changes in vehicle miles traveled as well as changes in bicycle volumes within the city so we have some comparisons in the report that look at that and again i want to highlight that we're pulling out the action plan update as a separate work task in 2022 and the action plan will really help us to identify and recommend crash counter measures to really help us move the needle toward vision zero now i want to share with you briefly some of the key findings from the crash data analysis and this infographic i think does a nice job of putting everything on one page and as i go through them i'll kind of go top to bottom left to right so you can see there that really total crashes per year have been trending down since 2016. with respect to severe crashes those have remained steady since 2016 ranging

[105:03] between about 55 and 60 a year except for 2020 which of course was impacted by the pandemic and had 38 severe crashes in 2020 there was a 44 reduction in total crashes and a 31 reduction in severe crashes compared to 2019 and note that the vehicle miles traveled in 2020 decreased about 29 so we did see a little bit greater decrease in crashes uh compared to the overall decrease in travel within the city uh down toward the bottom we have our five areas of concern and these are largely unchanged since the prior report crashes involving bicyclists pedestrians people making left turns speeding and older drivers those that are 65 and older have a much higher percentage of severe crashes

[106:00] compared to the percentage of total crashes so really these five are the ones that we pay the most attention to in developing our mitigation measures because they'll yield the most positive results working toward vision zero i do want to point out at the very bottom there that most of our severe crashes from 2018 through 2020 occurred on our principal arterial and minor arterial roadways 65 of our severe crashes occurred on those roadways although they account for only about 16 of our total centerline miles within the city next i want to walk you through just a little bit of one section and one area of concern that's contained within the updated report when we met with transportation advisory board in november we went through each of those five areas of concern in detail

[107:01] but tonight i just want to walk you through one area of concern and that's crashes involving people making left turns and i'm doing that to give you a sense of how the report itself is organized we plan to come to you again early next year for your feedback on the final report and what you'll see within the report is all the detail for each area of concern in general the report is organized to provide key findings and trends related to each area of concern a map that shows the location of crashes that correspond to each area of concern and the key approaches that we've taken to reduce crashes and any results related to evaluation of prior action taken in an attempt to reduce crashes within those areas and specifically to left turn crashes what we see is that left turn crashes are an area of concern because they they were 34 of our total severe crashes but only

[108:01] account for 16 of all crashes within the city so in this way severe crashes are over represented and what we saw was that there were 51 severe left turn crashes between 2018 and 2020 and of those most the vast majority occurred with people making permitted left turns and of the permitted left turns half were at signalized intersections and half were at unsignalized intersections or driveways what we did see was a slight increase in the number of left turn crashes occurring at unsignalized driveways in this most recent three-year period compared to the prior three-year period but we did see a slight decrease we saw five fewer left-turn crashes at signalized intersections within this most recent three-year period and i think what we find is that a lot of the decrease in severe left turn

[109:02] crashes at signalized intersections can be attributed to left turn phasing changes that we've made since the prior safe streets report we've made left turn phasing changes at 48 intersections 48 intersection approaches at a total of 25 intersections and what we find is that those phasing changes virtually eliminate left turn crashes um really an 87 reduction overall in total crashes per year and we're very fortunate that we've been able to leverage the prior versions of the safe streets report we plan to do the same with this version uh to obtain grant funding to help us continue uh this work to improve our signal system and you can see on the slide some of the highlights here we've really been awarded over three million dollars in grant funds to help us continue this work to upgrade our signal system

[110:01] and there's a lot planned in the way of some technology improvements in terms of adding additional uh closed circuit television cameras as well as improved detection at intersections that will give us more insight into what's happening at them and then we also plan to have reconstruct a number of signals to allow us to implement flashing yellow arrow more broadly throughout the city and then there's of course a section within the report that we want to reflect back on on things we've done to date in the areas of engineering education and enforcement so you will see discussion within the report highlighting what we've done in each of these areas and speaking uh where we can to the effectiveness of various treatments in these areas i want to tell you briefly about what we heard from tab again we went to them last month and got

[111:00] their feedback on the crash analysis to date and really the key themes are listed here on this slide um really tab recognizes that there is uh you know it takes money to make these changes and so we need to ensure that we're working as best as we can to obtain the funding we need to address the key issues and then really just keeping a focus on the big picture and and the most meaningful issues to direct staff appropriately to address them and then we need to recognize that 2020 is of course unique and has been challenging for all of us during this pandemic and so things that we saw in terms of the analysis aren't necessarily reflective of longer term trends within the city and then of course we we want to complete that vision zero action plan update and certainly hoping for your and tab uh support do that and work through that next year

[112:00] and i'm sorry just to clarify tab stands for our transportation advisory board and then in terms of next steps uh this is the timeline for that you can see we're here tonight at this study session to present this high level overview and then we'll have the draft report ready in january and we plan to share that with the transportation advisory board and make that available as well for members of the community to review we do plan to go to the transportation advisory board at their january meeting to brief them and get feedback on the report and then we're hoping to get back on the city council agenda early next year aiming for tentatively in february to come back to you and let you once you've had a chance to digest that report in more detail provide us with additional feedback on it so we can work to finalize that early in the year and

[113:00] begin to transition into our action plan update and with that there are two questions here does council have any questions related to the analysis methodology or key findings and question number two is does council have any questions on what will be in the updated safe streets report well thanks devin that was a great first ever just like scott so you're always welcome to come back as well i hope your kids are proud of you um the uh i want to emphasize before we get into answering uh devin's questions um this is not the safe streets report this is we could we could spend a lot of time and we will spend a lot of time drilling into various um data um and also recommendations and so we're not going to do that tonight the devin kind of gave us a sneak preview just on the left-hand turn on thing but that's just one small element of what's going to be a very very comprehensive report it's going to be a very long report it'll be a long session that night so we're not going to drill into anything substantive and so the questions that i think staff

[114:01] is looking for tonight is they want to make sure that we're comfortable with the methodology the content of the report the data that they're being collected so let's focus this is really a process um uh uh discussion on the eve of the finalization of the report for presentation to tab in january and then ultimately to council in february so let's focus on process and on the types of things that staff is is putting in the report um as they kind of wrap it up and present it to tab in the next few weeks so with that we'll go to erin then rachel then nicole devon thanks so much for that presentation is uh very illuminating i'm very glad to have you here tonight looking forward to working together more in the future um i guess i'll i'll just have a question slash comment um the the data on the crashes on left turns was um illuminating and kind of uh scary and also good to hear that that's an area of focus for us and um that we're working on reducing

[115:01] those kinds of crashes really actively so um will we get a pretty thorough deep dive analysis of that issue and all those numbers and the kinds of turns and and what the opportunities are for maybe um reducing some of those crashes in in the safety report yes i would say you will um there's a lot more detail that's provided as far as the specific locations where we have already implemented those left turn phasing changes and saw those positive results and then there's a lot um that's contained within our traffic signal timing practices that's really the overarching guiding document that we use to make left turn phasing determinations within the city but there's a lot that's coming coming on board within the traffic engineering community as far as technological advancements that will probably allow us to be a little more flexible and adaptive to

[116:01] this issue there are things that we've already got going at a few intersections 30th and walnut comes to mind where there's a left turn phasing that's called pedestrian protect and basically when a pedestrian pushes the button it it only serves the red yellow green arrow the protected left turn and does not allow left turns to cross when to occur when a pedestrian is crossing but if there's not a pedestrian call it may serve the protected and permitted left turn phasing so there are options out there and i think there's a lot that council can weigh in on as far as how we move forward with this type of treatment great that's good to hear i look forward to seeing those in-depth uh numbers and the analysis in the final report that's all i got thank you thanks aaron uh rachel the nicole then matt thanks bob and thanks devin um congratulations on a successful first

[117:00] presentation nice work um and i did email this question to some staff members ahead of time but not on um hotline and bob you're gonna be annoyed with the background i give but it's going to build to the limited questions that you did request so in the top four severe crash locations baseline and mohawk is on that list and in january 2020 which is now 23 months ago so almost two years ago um there was a really heinous pedestrian fatality there of an 85 year old man um and this is in my neighborhood and i wrote a hotline at the time and then i met with i believe it was carlos hernandez and bill cowrin they were both um previous um transportation directors um and we talked about some significant concerns um and not just related to that fatality but the intersection itself requires people to cross a full seven lanes um two have been converted into bike

[118:00] lanes but the distance across is seven lanes um and it's right at the corner of a rehab facility and right near a retirement center so um you've got a lot of 65 pleasurals which we're seeing are over represented in the severe fatality or severe crashes and so it's a lot of people who need extra time crossing and it's seven lanes and it's i was told back in april of 2020 after that fatality that it was slated for improvements sometime in 2023 and i think that it's limited to signal enhancements um so it's already been about two years since that fatality and since i met with carlos and bill um and it's on this top four severe crash reports um and again all that it's slated for is signal enhancements it's got a higher than average number of vulnerable users so

[119:01] i guess the data is great but it feels like it at least in this instance it has not led to quick action even though we have vulnerable users and the data shows that it's a need so my question on the safe streets report is what treatments are planned for those four severe crash locations and why did we pick those treatments like if we're just getting signal enhancements it's still going to be seven lanes right now it's got the permitted or permissive left turn lane there um but it it doesn't feel like the best outcome um to wait four years for just signal enhancements um and also just why is it taking that long especially in a place that is top four and has vulnerable users thanks yeah thank you for that context and it is hard to hear that certainly um i will say that things like this do do obviously take

[120:01] money and one route your your microphone went on mute devin okay i'm sorry [Music] um i think we can hear you devon okay are you able to hear me now yes yes it shows i'm unmuted so thank you um improvements like that certainly do take money and and the route we chose to go with that particular intersection and some of these other ones was to apply for highway safety improvement program funding and we were successful in procuring that funding however there are some administrative processes in getting that money flowing and i think that's where we're held up now is waiting on a notice to proceed really for the grant to allow us to get started and move forward with those improvements in the interim we did as part of the vision zero innovation program install what's called the hardened center line

[121:01] at that intersection on the east leg and what that device does is it changes the turning path of left turning vehicles and it really forces motorists to make an honest turn a 90 degree turn and gets them more focused on a slower turning speed as well as you know looking more closely at the crosswalk for any pedestrians who may be crossing and so far we've not heard any concerns from the community about putting that particular device out we've not also we've also not really gotten any feedback about one way or the other if it's making people more comfortable uh just being honest there but we are planning as you said to change and reconstruct the signal i think that's another limitation is the signals can only take certain loads and and the loading of the signal heads

[122:00] on the mast arm is a consideration that we have to to weigh when we want to make certain improvements and a limitation there was that due to the age of the mast arm and condition of the poles we really have to change those poles and arms out entirely for what seems like a simple swap of a signal head to to change the left but i do want to point out that there were some other interim improvements that were made to allow people to have more time to cross as well as giving them a pedestrian head start and those changes were made um you know more recently following that severe crash that you mentioned thanks for that um update so again i'll just reiterate i think for all four of the severe crash um identified locations and intersections it would be helpful to know um what treatments are planned and how we got there and you know why it's taking years to get to the the final treatments so thank you

[123:01] okay and then i think one thing i'm hearing in that exchange between you and rachel is is also if there are limitations or or or blockades and and you're doing what you think you need to do whether they're policy decisions if they're financial and budgetary if there are things that are preventing you from doing what you feel you need to do i think we're looking for that in the report or at least in your presentation of the report so that if we could take action either ourselves or with other governmental aid and entities we'd love to know that so you can you can rely on us to do some of your um your heavy lifting for you so please do include that thank you for that uh nicole then then matt thanks devin i appreciate um your presentation and i just uh i wanted to say i have no questions on the methodology so thank you for explaining that as far as your question about what what we'd like to see in the report

[124:00] i would really love to just hear your thinking on why severe crashes aren't really going down you know total crashes seem to be but not the severe and so just just you know trying to dig into that a little bit more um i'm curious about in addition to left hand turns there were i think four other things you mentioned that uh lead to a large number of severe crashes um and i would be curious just to know what changes were made um for example to decrease walking and biking um severe crashes and how effective those changes have been kind of like just just like for the left-hand turns um and then to rachel and bob's points um i would love to um encourage you all to be bold in the potential solutions that you are putting forth and when i say that what i mean is if if we wanted to get to zero severe crashes in 2024 what would we do in 2022 and 2023 to make that happen um it you know don't

[125:00] don't worry i mean it may be good even just to have a matrix kind of a cost by um you know effectiveness or impact or something like that but um you know paris just dropped their speed limit to 20 miles per hour right within the city um you know if we doubled the miles of protected bike lanes that we have i mean what what are just you know the really bold things we could do um i i just want to encourage you to think about that because it's really striking to me how when the miles traveled decreased in 2020 severe crashes decreased substantially as well um and so just thinking about that um anyway that i'm looking for boldness it's the shortbread thank you thanks nicole uh matt and tara oh nicole you stole just a good chunk of where i was going but awesome i'm glad you said that i'll just reiterate boldness um that was kind of what i was hoping for um as well and i'd love to see that i'll just maybe pull on the protected bike lanes a little bit and

[126:00] just say that i hope that this report touches on the efficacy and the data that shows where and with the usefulness of protected bike lanes where it's keeping us safe and what's the plan to sort of do that and and to maybe follow up on that boldness is you know how do we fully decouple vehicles and our bikes and other modes of transit uh we focus on the tweaking those interactions but the decoupling to me seems the holy grail of really reaching that vision zero and providing that that thoughtless mindless safe environment uh for bikes and other modes of transit so in any event that's what i'd love to see in the report is that really forward-thinking opportunity for us to then at to bob's point figure out those policies those leveraging of resources to really meet that vision and meet some of that boldness so that's what i hope to see in the report as well thank you thank you tara yeah what i going off of what nicole said what i would like to see and know in the report is what isn't working and so if something isn't working and we're

[127:00] still spending money on it how can we take that money and use it for what does work instead of just keep doing what doesn't work and i'm not saying that anything does or doesn't work for sure not and by the way devon thanks for spending all that time with me today i just want you to know i devin and i talked on the phone because i wanted him to explain to me what the white things were which he told me were what did you call them devon white the polls delineators yes so thank you for explaining that i'm now the council expert in those white delineators if you have any questions you can feel free to call me but um so that is what i would like to personally see just because it seems like money is an issue and it would be great if we could use money for where it's best to be used thank you and i i do want to point out to that point that we are coming around to a cycle where some of the countermeasures we've deployed years ago

[128:00] are now coming up for replacement and maintenance such as our first installation of green conflict markings we're now at the point where we need to you know reinstall and refresh those so that's another consideration that we face as well as is you know are they working and should we refresh them if if not thanks devon thanks tara um warren what would you like to see in the report um i'd love to see so i've heard other cities are doing things like using the video feeds and computer algorithms to sort of spot um close calls and to assess close calls at intersections and i'd love to know if that's something like that we should be looking at in terms of if some of these co intersections are difficult to assess what um how to make them have zero fatalities or

[129:02] you know just kind of thinking about new technology and how that fits it into our overall long-term plan for trying to make these streets safer faster i think this is something transportation operations is certainly open to and i think we've got a great opportunity with that dr cog grant that i mentioned uh to move us in the right direction um you know right now a lot of our signals operate with wireless radio communication and what that dr cog grant is doing is building out a fiber optic network within the city that our signals will be you know tied into and so that's kind of this step one right is getting a foundational basis for allowing those technological advancements to occur and i think through that grant within the next year or two we'll have that good backbone laid we're also adding a number as i mentioned of those closed circuit television cameras about 60 of them at

[130:01] different intersections so we will get a lot more eyes on the road that way and then i know there are technologies out there that can layer on top of your existing video feeds and provide that um kind of artificial intelligence to help you make decisions and recognize things that a person can't sit there and watch 24 7 but a computer can tell you if things are happening that you need to be alerted to so i think that is certainly something we're keeping an eye on as technology advances thanks lauren uh junior what's your input thanks bob i just have a quick question and comment something i don't see a lot around boulder at least maybe the areas that i frequent is um i don't know what it's called is when you're driving for instance there's like a sign that says let's say 30 and if you're driving too fast it's flashing

[131:02] that you're going over and i don't see a lot of that around boulder and i'm thinking i've been driving every day um to another city to go to work and uh i see a lot of these signs and sometimes you know i'm driving 35 over the speed limit and as soon as i see that flashing sign i actually slow down i do and i think probably a lot of people do the same as well so i'm wondering how you know are we using these type of signs around boulder and around areas that seems to be accident-prone for some reason and you know is that a form of mitigation that we're using here in this community yes it is we do have a handful of those installations um but probably not that many as as you've noticed they are kind of few and far between within the city and those are called radar speed feedback signs uh however i will mention that we were successful this year in obtaining a

[132:02] grant that will be focused on how we set speed limits uh and how we sign speed limits within the city and we'll be starting that work uh mid next year and i think that's certainly one tool that we can consider as we look to how we both set and sign speed limits within the city and if that's an appropriate tool to deploy more broadly in certain circumstances thank you and keep up the great work thank you thanks juni uh mark here next okay devin thank you for that great presentation um appreciate it when you look at the data do you you look at causality uh as well as just the raw data there are 20 um you have an intersection with with 20 severe crashes um if it's if 20 of those are coming from cars improperly turning left

[133:01] that suggests one type of mitigation uh and if for whatever reason it's 20 bikes running a red light and turning into the cars that might suggest a different type of remediation do you do that analysis yes we do not necessarily as part of this safe streets report but certainly through the vision zero action plan we will take a deeper dive uh to look more closely at the causality and identify those specific trends that might be causing the crashes to occur at a location okay and and when you um further to nicole's comment will you be taking a broad look at um sort of our ordinance structures speed limits um other penalties should they be lowered should they be raised um are you going to take a broad view on that or or not

[134:00] i think that's certainly open for consideration and and historically what we've done is we've tried to weave in not only engineering uh tools but also those that include education campaigns as well as enforcement measures and i would kind of categorize penalties and fines as as one arm of enforcement and i certainly think that that is something that we can incorporate as a team into the next action plan and um lastly as i'm sure some of these suggestions are going to entail infrastructure expenditures will you be costing that out for us to give us at least an estimate of what we're looking at that was our intent with this this go around with the action plan and that's part of the reason we wanted a little more time next year to complete it is we do want to cost out some of these things and determine as was stated you know maybe what's a low medium high option for or ways to move forward okay

[135:01] all right thank you i think this was a great presentation and uh looking forward to the full report thank you thank you i don't think we already have the hands up devin i just had one quick question on on the report i know i know that we adopted 20 as plenty only about a year ago um is it is it too soon to include in your report any um any data around observations even if they're anecdotal or on 20 is plenty we are treating that as a separate evaluation that's underway at the moment and we're planning to wrap that up in february and and come to you in march with that results of that evaluation okay that's great as we wrap up here i just want to make an observation um aaron will recall that shortly before he and i joined council in 2015 council was saying to the transportation staff why are you being so bold and here we are in 2021 saying to

[136:00] transportation staff please be bold so i think that we've come a long long ways in that intervening six years and obviously you're hearing a lot of permission from council to uh to be bold to tell us what we need to do to protect our community so thank you so much devin thank you you made that statement about without using the f word i wasn't going to use the f word we all know what i was talking about though um so with that i we are now um running uh 15 minutes ahead of schedule which is great uh we are moving to our final uh chapter of the um of the uh the night and that is uh the opportunity once a year for council members to work with each other to come up with our respective assignments to to boards and commissions and taylor i think you're going to lead us on that is that right hey bob i am here today but actually

[137:00] chris is going to be taking point in terms of answering any questions and providing any needed input but i will be running these slides here and typing in folks names as they um volunteer to be part of these groups great great you'll be the scrivener uh and chris what role will you play uh to taylor and i as she said are going to kind of tag team this so if as you go through the list if there are any council questions or if we as staff have any questions uh i'll jump in uh but other than that this is really a conversation for all of you well great let me just make a couple of observations first of all uh new council members will remember that back on november 9th before you after you were elected but before you were sworn in uh we had the outgoing council members and those that were carrying over walk through each of these boards and committee assignments to help give you a preview of what the level of commitment was what kind of work was happening in each one of them so hopefully that was of help to you i think that may have been the first time

[138:00] we've done that and and uh if you think we should keep doing that in subsequent years we will um the way this is going to work is is taylor and chris are going to walk us through um there's there's about um two dozen of these uh assignments maybe a little bit more and um we're going to walk through an order and um if if it's something that you would like to volunteer for um let's not do a hand raise because that's a little awkward i'm just going to ask everyone just to open up their mics and if it's something that you want to do just speak up and say i'd like to do that and if it's not something you want to do then just stay quiet and that's true whether you're if you're a a continuing council member if you're already doing something um and you want to keep doing it please re-volunteer if you are some somebody who's on a committee's assignment for example i'm going to speak for juni judy and i are both on the police master plan committee but i think we both have said that we would be happy to yield our positions on that so we can announce that um and and just speak up um

[139:00] for some of these committee assignments um we are going to have exactly the right number of people some of them recall for one and some people some call for two and we're gonna have the right number and that's gonna be great and we're just gonna put that one to bed a few of them um we may hear crickets where no one is particularly interested we'll just move on and we'll circle back ultimately we have to we do need to fill up all these spots and then for a handful probably um three or four or five we'll probably end up over subscribed that is we'll have um too many people who uh want to volunteer for that thing and that's okay too so if um just because you hear one or two people volunteer for something doesn't mean that that's locked out please speak up it was something you want to do and then what we'll do is uh we'll go through everything we'll take a giant step back and we'll look to see what what over subscribed on if we can work uh some of that out tonight let's say there's a spot where we need two council members and four apply for it maybe there's one or two people say you know it's not all that important to me i i i'm gonna i'll back off on that one so we might be able

[140:00] to resolve a few of these tonight i guarantee there's a few that we won't be able to resolve tonight and that's okay so at the end of the night taylor and chris will help us identify those that are still over subscribed and then what we have done traditionally is we have asked the people who are volunteering for that oversubscribed thing to um take it offline over the next few days and talk amongst yourselves and see if you can come up with a compromise sometimes that compromise is yeah that one really wasn't important to me or i'll do this one if you i want to do that one or how about you do it for the first year and i'll do it for the second year so whatever compromises you work out if we end up with only two or three of those types of oversubscribed things i think it would be fine for one of the people or doing the working out to do a hotline post and just let uh the rest of council and the world know what you've all agreed if we end up with a lot and we'll assess this at the end of the night that may be a little bit cumbersome and we might just use aaron as our point person either way i think it would be helpful for us all to get this all sorted out by the end of the

[141:01] week because we are scheduled to vote on these assignments we're not going to make decisions tonight we are scheduled to vote on these assignments next tuesday and it's kind of important that we do because some of these committees are quite frankly um rudderless or are are lacking occupant right now um because we had some council colleagues leave us a few weeks ago and so some things um have the potential to slip through the cracks so i think it's important that we get this done um before the holiday break and so please um in good faith work things out and then let's plan to vote on these assignments the final process suggestion i'm going to make is if something is something that you really really want to do it's your first choice please say that see say you know what i'm you know there's four or five things i like to do and i'd like to do any of them i'm kind of agnostic about a few i'm willing to do them but this one thing is the thing i really want to do because everyone has a first choice and so please do express your first choice that way you can signal to your colleagues that that's something that's super important to you um any other process suggestions erin you've done this a lot of times with me

[142:01] anything else you think would be helpful i think you covered it bob i think we'll move through it great let's just do it wait wait wait all right okay we got some questions okay go ahead jump in um it will be really helpful if for each of these committees you would say at the beginning this is going to be during the week from four hours twice a month because some of us work full-time and i think it would be or part-time even and i think it would be helpful to know that even though i i looked all over for this information and i couldn't find it anywhere exactly it's on thursdays it's from eight to twelve it's two times a month you know etcetera etcetera so that would be super helpful for me okay we tried to do that on the ninth of november um let's rather than doing that for each one of these things if let me just say that if somebody is interested in something but they're a little bit gun shy because they don't know what it is uh what what day weeks it means or how many hours it is once you just ask the

[143:01] question how will we do it that way rather than doing for each one there was another question yeah bob i just wanted to clarify where we um for the community's benefit where you mentioned that we might um chat amongst ourselves offline that would not be more than two council members at a time thank you for that clarification uh hopefully hopefully um that's something that that two people can sort out between the two of them but we cannot have three council members even though this is a committee assignment it's not substantive we really should not have more than two people talking together at a time privately thank you rachel any other process points yes bob junie uh for nlc we can have as many council members and i'm not sure of any other boards or commission but i just wanted to make sure to just say that um for colleagues thank you junior national league of cities the city is a member and any number of council members can uh volunteer or sign up to be on the various national league of cities committees we often have four or five or

[144:00] six people doing that there is no limit um as we walk through these um i think the staff has made notations about how many council members in a few ins most of most of these are one or two with the exception the one that jenny just mentioned a few of them are three um and we'll call those out as we go through them so let's get rolling well bob if i'll just make one additional note uh following up on that if you don't mind that um we did just have the uh vote um this fall about um how many people can be on a council subcommittee just to remind folks that we generally shoot for two um but in no cases can have more than four on a subcommittee because we can't have a quorum on a subcommittee so just keep that in mind we can stretch to three or four on occasion but not to five great anything else okay let's go okay first one is rocky mountain greenway string committee um we um have had um

[145:02] mirabio's on that one so this one is wide open and carl i believe you're the staff alternative and can i make a note on this here just from carl that um that it is inactive but we do want to maintain a council um an official council representative but carl um can take point so anybody volunteers for this there's basically nothing to do we just need your name there's gonna be that idea there's gonna be a big rush on that one tara raise your hand anybody else okay tara it's yours to do nothing thank you carl did you want to add to that you're muted comment i made about having a kind of a figurehead councilmember was actually for the rocky flat stewardship council ah or the rocky mountain greenway i believe that it has been inactive long enough that there doesn't need to be any staff or elected official so i think we can probably strike that

[146:01] for the time being thanks for clarifying i thought it was the same for both of them so thanks for clarifying for all so terry hold your horses you can volunteer for the other one that's the evolved here for another one that doesn't do anything okay so uh that one we're probably going to kill and there may be one or two others that we eliminate as well as we go through here uh i think this one's going to be of interest to several people boulder county consortium of cities currently it is what was adam sweat like who's retired um mark is the alternative um and we have we have a candidate here friend did rachel already declare on this one i've been i've um took it over on an interim basis okay to uh be in consideration to continue so rachel would like to to to keep doing this um anybody else want to do it well yeah i'd be interested okay i'm happy to see my uh position as alternate which by the way involved uh zero work um adam was was very diligent in his

[147:02] service there so i'm happy to step out as the alternate thank you for your service we had um rachel and lauren so far anybody else want to uh raise their hand on this one uh tara how long is it it is i believe a two-hour meeting once a month um on a wednesday evening perfect okay um anybody else on this one um taylor since you've got the stick here can can you kind of highlight that one somehow just so we know that that's one we have to come back to thank you that'd be great colorado municipal league and this is one where um initially has conferences and anyone can go to that so this doesn't limit on people attending conferences but then we do have a um a designee um

[148:01] and uh juni i think you and sam have done this one you want to speak a little bit to this and whether you want to continue that one thank you bob i really enjoy the being a member of the colorado municipal league policy committee and i've been doing it for the past two years i enjoy it i'd love to continue uh it's an opportunity to know what you know communities other municipalities are doing as well in the state of colorado and also an opportunity to lobby uh to the state and you know with the support of castillo call castillo i i think um we've been very involved as a cd and i'd love the opportunity to keep doing it because i really enjoy that work okay is this is this um junior you probably know is this one that um we usually have two council members on is that right yes we have two council members and then castier is a third so whenever one of us

[149:01] is not there we have two votes so and it meets on friday from 10 to 1 i believe 10 to 1 and then carl can correct me if i'm wrong last friday it was 10 to 1. yeah yeah that that's correct judy they meet about four times a year and they're typically between 10 and 130. a year on a friday four times four times a year okay and so the next meeting is not until probably march is that right actually i i think they might have a meeting sooner but i'm not exactly sure what it is okay um so judy sounds like i wanted to continue to do that anybody else i and rachel's observed that we should probably say our names out loud just so we run just clean i do not make it easier for taylor so who else in addition to judy would like to do this uh i do when i when i say i do i can switch from anything to anything else i'm not saying

[150:00] i want to be on everything so i do yeah i i have an interest in this i it's not i can be flexible but there are definitely some synergies in this work and some of the other uh advocacy and policy work that i'll be doing as mayor okay so we're looking for two and we've got four anybody else okay i'll just mention i i'll this one is at the top of my list um just for for reference since you asked for that bob good taylor can you pull us can a little star by matt's name okay anybody else top list anybody else want to volunteer okay can we highlight that one also taylor please since we were oversubscribed on that one thanks okay let's move on next one denver regional council of of government i don't know why my name is on that i am not volunteering for that uh aaron has done a brilliant job on this for over the years and procured

[151:00] literally millions of dollars for transportation projects for the city um aaron is that something that um you want to wonder or can continue so i was thinking about letting this one go i'm i've really enjoyed working on dr khan for the last six years and i've invested a huge amount of time in it and relationship building and such but i am very busy with the various things associated with being mayor and also it's good to have people um training on this so they can continue on this for a while i think uh so i ideally we'd have somebody who could commit to this for four years um if possible um so that because it is it is a significant commitment it's two meetings a month uh wednesday afternoon from four to six and uh another wednesday from 6 30 to 8 30 to 9 30. so this one's actually my first choice this is nicole okay nicole's first choice um put a star by nicole's name please uh that's her first choice

[152:00] uh anyone else on this one junie yes i just want to add bob i'm an alternate i am happy to remain the alternate aaron did an amazing job he was there all you know most all the time i would say except for maybe once or twice i attended a meeting for him um so i appreciate his commitment and i'm happy to still be the alternate unless someone else wants it so if you know junior's alternate please uh taylor anyone else want to raise their hand either as the principal or the alternate um this is mark i i would have but if it's nicole's first choice i would prefer to defer that as gracious of you mark thank you anyone else would like to defer to nicole okay nicole looks like you got it and jenny thanks for being nicole's backup thanks so much nicole for stepping up um we'll i'll we'll debrief for at length i promise um one thing on this if i could

[153:01] make a request i'll mention again later um i would like to do a possible one more meeting uh next week and so if um if we could do an effective date um after the end of next week nicole we can chat about that but and perhaps nicole could uh could nicole eavesdrop on that meeting and watch you uh perform your final duties absolutely great metro mayors that's you aaron all right thank you this is my first choice so well you don't have to waste the first choice you're stuck with it um national league of cities let's skip that one because as is has been observed any number of us can serve on that and and when we get closer to their uh their annual meeting in march um we'll kind of maybe spend a little bit time with the new council members and talk about committee assignments and whatnot so let's just skip that it could be nine people it doesn't really matter um next one is resource um conservation advisory board this has been done by adam swetlick

[154:02] and i don't know how often it meets looks like a boulder county towns aaron do you happen to know in this one maybe monthly yeah i believe it's once a month i'd be interested in doing it okay lauren thank you anybody else lauren it's yours rocky flats is this one that we that that uh that uh terrell was going to volunteer for yeah which was this was the one no it wasn't we just volunteered you this is one that sounds like it's it's not a whole lot going on okay all right this is what i meant the one i meant when we were talking about the greenway one about that we just need a nominal council representative and then carl and taylor will step in as necessary to attend the actual any

[155:00] meeting sounds good okay if i could uh just clarify he the proposal would be that um uh this the first alternate would be taylor ryman and the second alternate will be marty ratzel from open space great you'll know you'll note that okay can you get that there let's move on to um hold on hold on can you tell me what what day and what time that meets and day carl uh it's been a while since i attended surprise taylor might be able to yeah i can jump in here they meet on mondays i believe it might be quarterly and it's a morning meeting it goes from um i think around 8 to 11. but tara this is the one that you would not have to actually attend that taylor and martin i'll take it okay we got we got tara on rocky flats thank you

[156:00] uh this one next one northwest mayors and commissioners i believe this is also automatically you aaron is that right that's right okay great thank you next page commuting solutions this had been uh nearby rachel do you want to speak about this one and also whether you want to move from alternate to the the main candidate rainbow um i'm happy to take it over i went once when um i first started and then um i was never asked to substitute again so the meeting i went to was at like seven in the morning in broomfield i think on a wednesday or something is any staff able to confirm that that's and i'm assuming they're doing it on zoom but again i haven't subbed i used to attend that one so i'm happy to do it or be an alternate okay let's put down uh tara anybody else like to do that one i'm happy to consider it again okay i'm interested in it as well this

[157:00] is matt matt okay rachel you're really volunteering for the early morning meeting in broomfield i'm probably better off as an alternate honestly i hope it's zoomed out do you want you want to be listed as an alternate or do you want to to uh to be a alternate is yeah a better spot for me okay so please taylor indicate uh rachel is the alternate and then tara and matt will duke it out and i assume that's not a first choice for either one of you right okay so highlight that one please community solutions uh and then uh tara and matt will take that offline and who who's gonna do it okay let's move on to my high flood district this has been traditionally for boulder at least the mayor pro tem i did it when i was mayor pro tem i think um aaron you did as mayor pro tem junior you just finished doing as mayor pro tem does anyone have any objection to rachel stepping into this as mayor pro tem

[158:00] couldn't think of anyone more qualified rachel you'll enjoy it's actually a great it's a great organization you'll really enjoy it awesome thanks okay aaron do you want to speak a little bit to the state highway 119 coalition yeah so this is um the coalition that's working on getting the bus rapid transit and associated bikeway built between boulder and longmont has representatives from boulder county city boulder city of longmont and a couple of the other organizations uh cdott and rtd and i've been doing this uh for a few years now i've actually i'm happy to talk to other people about it i'm i am interested in staying on this one if folks would have me because i have been working on this project for a number of years and hoping to help see it to the next stage of completion okay anybody else want to um unseat aaron on highway 119.

[159:00] okay your your institutional knowledge uh weighs heavily in your favor aaron speaking of state highways how do we move on to state highway 7. and this is one i i am happy to have somebody else hop in on if they would like um this is a similar concept to 119 about the getting the bus rapid transit and other improvements made between boulder and all the way up to brighton and so there are about 10 jurisdictions that send elected officials to this one um and so somebody else would like to step in on this i'm happy to there could be some synergies with dr cog but also synergies with other things or just anybody who's interested so before we go hold on say did we set up an alternate for uh highway 119 uh i don't believe we did thanks for pointing that out thank you who was the alternate before adam okay anybody want to be on the 119 alternate i'm happy too but aaron's track record

[160:00] means i probably won't get to do anything you probably probably won't the man is the alternate okay thank you and on highways uh number seven aaron is indicating he's willing to step aside uh nicole is this something you would like to do as part of your um dr cog obligations um possibly i think i would like to know a little bit more about what the time commitment is and when and so the meetings are quarterly um they've been remote for the last year and a half they go for about an hour and a half i want to say and they i haven't heard if they're coming back in person at any time or not okay um yeah i mean i think it i can probably do it but did i hear somebody i think somebody was i imagining tara that you were jumping in i could do it and just not do because i can get off commuting solutions and do this if you want i'm hap i'm interested but you know it's not my number one but i'm happy to do it

[161:03] i can i can go either way so i'm i'm not going to fight anybody over this one but if it's helpful for me to be in there be as an alternate or whatever i'm happy to do that i don't want to take it from somebody who wants it is what i'm trying to say i like it too that it cleans up the other dispute so far between tara and matt if tara does this one there's no dispute matt could do commuting solutions okay so so please take tear off communion solutions and on to seven and and um nicole would you be willing to serve as an alternate too absolutely yeah on this one so nicole's an alternate and then take tara off please if you go scroll back up to community solutions thank you tara you're welcome there we go you tear off that one we still have yeah okay then so that you can unbold that one then since we have matt and then rachel's an alternate so that one's good and while we're here taylor could you change in the 119

[162:00] benjamin to alternate just to clarify that please yeah thanks good well by the way we'll we'll have ask taylor to circulate this to us tomorrow so we'll try to clean up any airs in real time where are we going to go from here are we done with um outside there we go okay we're done with outside things at least um intergovernmental stuff we have some non-profits to do so this is these are internal committees i'll speak to the audit committee which i'm happy to step off of by the way um the audit committee meets about three times a year once in april once in june and once in july our job is to look over the shoulders of the people who are looking over the shoulders of city staff there's an outside independent auditor who comes in to evaluate if there's any problems with our financial matters the committee has historically consisted of three people i see that there's at least a requirement that the b2 historically has been three i don't

[163:00] think there's any magic to that uh and in addition to the two or three council members also dr david gross from from the university of colorado serves on that committee as an independent member as well it's a pretty light lift three one-hour meetings mark you've been on it for a couple years what else is missing from that excitement excitement it is another committee after all it is important but it is not exciting yes um and i'm i'm happy to yield what mark do you want to say on it uh yeah i will okay so that's that's good for continuity's sake um who else would like to serve on this one bob jooney junior would like to great anyone else i only need to have two we only need to have two so if if if if it's mark and juni that's perfectly fine going once going twice sold okay mark and ginny you're it with dr gross

[164:00] um okay awards and commissions um and this is a committee that might change a bit as the year evolves but this is the board that's meant to check in on our 20 odd boards and commissions to make sure that they're happy campers um erin other comments about what you you and nearby have done over the last year or two on this one yeah it's really uh we haven't actually had a meeting per se but it's it's just need driven so if there's a board that's having some kind of conflict or difficulty then you know staff would reach out to us and we would try to negotiate that challenge that they're having or if uh boards have vacancies we've proposed an approach to filling those vacancies so it's really you know a few emails here and there a few phone calls here and there and i i do not need to do this i'm happy to hand it off to say newer folks it is good to have had some board experience to be on this commission but not required when thereby

[165:01] haven't been on the board who has had board experience this is my number one pick i don't care about the others who just came off the recreation advisory board who else has had board experience me pick me how about that anybody else okay would you like something to say i just wanted to add um that this committee along with the engagement committee um will probably be addressing some of the proposed recommendations and changes to board and commission process and engagement improvement so the scope of this committee might be a little bit more robust than it has been in years past so i just want to make sure that the kind folks who are volunteering are ready to get into the ring with us and work through some of these details thanks anybody better than tara and lauren to

[166:00] help us improve um how things work with boards and commissions okay we're good there uh charter and elections committee rachel you've been on this tell us a little bit about it and whether you want to stay on um i am willing to stand for continuity but it is um certainly not anything that i need to do so we are looking at a recommended charter changes or um election related issues so we have a subcommittee it was me and mirabai and mary unfortunately i had like one meeting before pandemic and so i don't i don't think i have a by the best working knowledge of kind of how that group is meant to look and work um so mostly what we did during my tenure was look at a couple of issues that were referred by city council that we knew we wanted to come up with uh ballot language that was proposed i would like to join rachel if i could

[167:00] on this one matt and rachel's willing to anybody else this one has historically had three it doesn't have to have three i'll throw a name out how about that name being mark oh no i'm gonna say i'm gonna nominate other people i i have a process question on that point bob because the same question kind of came up under audit like is it not preferable if we stick to two unless there's like a you know a real slugfest over you know limiting it because because of the language change like don't we want two more than three for most i see yeah that's that's i think the word up there in the bright yellow at the very top it says generally generally two so even can i just jump in yeah sorry no i'm sorry rachel i didn't mean to cut you off um i i just wanted to add if if there is a reason that council wants to do more than two it would just be

[168:01] helpful if you could specify the reason for not following the general rule um just for transparency sake okay before we we do that do we genuinely have three or rachel does this one sound like you're a little ambivalent yeah again i'm i'm happy to continue just if we want the institutional the vague institutional knowledge that i bring in that position but i definitely don't don't need to do it so if mark is wanting to do it i will defer well and if you want to do it i'm happy to defer if we can flip a coin the winner gets off well let me suggest this um matt's ideal for this committee because since he's worked on election stuff already and mark you would be great as his new blood would you guys mind if it was a two-person committee with rachel being a a consultant to you guys to the extent that it's transition of institutional knowledge absolutely rachel could would you do

[169:01] that good so take rachel off as an official committee member but matt and mark can can reach out to rachel whenever they'd like okay good next one retreat committee um i'll speak to this one i've actually been on the retreat committee for for since i've been on council um it's actually kind of fun uh rachel thinks that rachel joined me this year i've had various partners through the years um and um i guess you'll determine in a few weeks whether we did a good job um it it starts meeting in oh september or october we have probably four or five meetings kind of ad hoc during the course of the fall to plan the retreat um we try to make the retreat fun but also productive and informative and when we have new council members as we do this year we also try to include some exercises to help people get to know each other which we'll be talking about next week um and so this is a committee that i'm willing to continue on but i don't need to i would make a suggestion that if we have two

[170:00] people on this one it'd be maybe a continuing council member who's been to a few retreats and then maybe a new council member so this is nicole and i'm happy to take this one because i love planning retreats but i'm also happy for somebody else to take it if it's somebody's first choice or top choice is that nicole but i love retreat planning good sounds like you've done some anybody else rachel i know you've done this for is this your first year doing this you know it's my first year bob yes it is i've left a big impact in that time apparently yeah yeah i'm i'm happy to uh be the one um continuing if this is not a top choice for you go either way others good to work with and more time with our wonderful staff so well what did you do i've been literally for six years so i don't need to keep doing it uh and maybe the retreats will be better with you and nicole

[171:01] i think you were muted there but was that a yes um yes for my name being in but i think i saw lauren also laura i'm sorry laura did you did you want to serve on this one i was going to throw my name in the ring but i'm also happy leaving it to rachel and nicole okay well let me ask rachel a question rachel how important do you think it is for um there's no substantive continuity um and by the time you guys plan the 2023 retreat you will have been through one retreat rachel do you think um that this is something that nicole and lauren can do um without um somebody who's been to multiple retreats i mean that's a loaded question yes nicole and lauren can do anything that they said that was the answer i was hoping for i uh i think that it probably would be helpful to have somebody who's been through this cycle at least this first year because they won't have been through a midterm retreat yet and there are some differences there so i would probably do one new and one old but not because i

[172:01] i not because i don't think they're capable i'm a hundred percent okay with let me withdraw my i i was gonna say the exact same thing so um yeah lauren you have planned an excellent retreat too and the other thing i think is maybe we just all leave our names in and then see like maybe at the end of all this we you know taylor can say how many committees is everybody on and we can see like if lauren's already on seven and nicole's already only on six then you know it goes nicole's way or my way or whatever sure let's do that one can we add nicole's name there please and then maybe highlight that one as one that needs to be worked out um i for one am am perfectly i'm comfortable with both nicole and lauren planning the 2023 retreat um and they can obviously reach out to rachel or me or ernie for aaron who's done a lot of retreats um if they need any advice we've got a a retreat um facilitator who's fantastic and we've got great staff they're all

[173:00] fantastic so i and you guys will have been through at least one retreat so i'm i'm confident that you can do it but um we'll put everyone's name down then we'll sort that out later council evaluation committee we have three employees council does um the city manager the city attorney and the municipal judge and once a year in the summer time two members of council working with our hr staff takes input from all nine council members about how they're doing uh and then amelia based that information brings it back to council in the community and then actually sits down with the three employees to provide them that feedback um that has for the last year or two has been done by sam and mary my name is up there only because and rachel should be as well because as sam and mary walked out the door they said to rachel and me tag you're it um but only on an interim basis and so we're not really on the committee right now and so there's two open spots here this is another committee that i think it would be good if a senior person and maybe a newer person

[174:00] um did it that senior person can provide continuity the newer person um to then um start planning for years you know three four four out who would like to do this this this is probably two or three meetings uh once a year in the kind of summer fall time frame bob i'm interested but the thing is you mentioned senior person does that mean a senior person who's been through the process because i have not you're a senior person judy okay i just met somebody who wasn't just sworn in nobody's been through the process really because bob and i have not we've never none of us have none of us have done this actually so so this is something i mean i do this a lot in my other job so i'd be happy to if it's helpful um i don't feel like i have to but they're comfortable i can't yeah julian nicole anyone else okay done

[175:01] um let's see intergovernmental affairs committee this is one that has had historically a lot of council members on it and matter of fact rachel and i stepped off for that reason earlier this year um aaron junior and mark i guess i'll maybe turn to you first or is this something that that any of you are interested in continuing yeah i would mark yes yes and aaron yes um i think it's important for the mayor to serve on this one because there is a lot of um interconnections with other cities jenny is this something you want to stay on i'd like to stay on it and part of the reasons why is um i think it's a good bridge between this particular committee and cml that's a good point um anyone else wanted on a server on this one uh i would also be interested i kind of dropped off because uh we were

[176:00] beyond a quorum and so tried to make space um so i feel like i didn't quite get an opportunity to do it but also i think there are so many people interested in this that i just wonder if there's a path to like if nearly everyone wants to do it is it um something that can doesn't need to be a committee that we can all be looking at um carl's carl's really good about bringing back to all of council um big decisions on uh legislation as it is progressing down in denver um i think is also helpful for carl to have a smaller subset of council when things move very very quickly carl any comments on that um i guess a couple comments one of them is that it's helpful to have a committee that is reflective of the council so to the extent that council has different perspectives i always find that having

[177:00] those varying perspectives represented on the committee is important um i also agree that um whether i think the mayor is an important one since he in this case would be involved with a lot of the advocacy i do think uh cml is another logical connection um but i guess most importantly since this committee might be making decisions in the absence of council's ability to do so um having the committee reflect the diverse ideological perspectives of the council is probably the biggest um the biggest goal okay it does seem like a diverse group right now the four names have surfaced um anybody else want to serve on this committee before we yeah i this nicole i'm also interested in this one okay and so yeah as am i but i yeah so okay don't but everyone listen just because somebody we should put all the names out of anybody who wants to do this because i threw my name at cml and

[178:01] those synergies as have been pointed out are pretty obvious yep yep sandra did you have something you want to say yeah thank you mayor i i guess i just want to remind folks that this is one um which is subject to the new charter amendment nine and um well it says that there's no known limit that that's since been changed because of that new charter amendment so it's subject to that rule that it's you know generally two not more than four yeah yeah i think we're i think we're aware of that did i hear nicole his name also yes nicole yeah so let's make sure to put down nicole's name so we're we're at at um at six looking to get down to um you know no more than four ideally two or three but certainly no more than four because we can't have a quorum this feels like it's one needs to be taken off the line um and i know there's six people then that's awkward to have a conversation uh does anyone want to withdraw now or

[179:00] do we good well bob i think we also could get to the end and then see what other provisions we might have because that might help people say well i'll drop this one but keep the other one okay let's do that uh financial strategy committee um i don't think i volunteered for anything yet so i'm going to volunteer for this one i'm going to put it down as my first choice and i think um let me pause there um this actually has specific terms and juni and mark are scheduled to uh serve uh the second year of a of two-year terms um and the idea was this committee was was formed just a couple years ago and so the idea is our stagger term so this would be a two years term starting uh right now and going to the end of 2023 so that's the one i'm volunteering for to fill a merry spot junior and mark i assume that you want to fill out your terms is that right yes tuning yes bob thank you okay um no i think this is a two-year term don't

[180:00] put down one your turn because i because julian and mark will then come off so the idea is to kind of stagger terms we just had mary just did a one-year term so we could get the staggering started when we first started this committee uh anybody else want to serve in this one i have a question bob yep so if the terms are going to end in 2022 could people put their names in now to assume those terms starting in 2023 because we won't we won't have this conversation again will we yes we will we have this conversation every year um if someone wants to express an interest now to be junior mark's successor they can or they can express that when we do this drill again next year november december this is nicole and i'm i'm very interested in this just from thinking about especially the racial equity allocation of resources and policies okay great what's the time commitment bob on this one mark you want to speak to that this is a

[181:01] relatively heavy or heavier lift we don't meet every month but sometimes we meet twice a month uh usually for about an hour and a half uh and there's generally a fair bit of material to absorb um including of course uh draft budget before it is presented to council and the last year we dealt with issues such as um the coveted budget crisis than the ultimate budget and um and the the infrastructure bill um so we had a lot to do i suspect we may have a little less to do going forward um but it's it's a pretty robust uh assignment can i add i think it goes back to something that uh nicole just mentioned this is a really really interesting if you're looking for

[182:01] something interesting that is very nuanced and complex i think it's a really really a good committee to join you will have you will discuss issues such as racial equities when you're looking at you know what should be on the budget and what you know budget cut should happen so i i really think if you want something interesting this is where all the action is i really think it's fun thanks judy thanks mark any other of volunteers for this one okay since we we're i'm technically over subscribing this one this is something that rachel and i mean nicole and i will take offline and uh work out so if you could highlight that one taylor that'd be great can i ask i mean would there be the possibility of having a fourth member on this committee and these this isn't we set it up with three but could we add a fourth uh sandra do you want to comment on that if it's assuming that we can enunciate a

[183:00] good reason which i'm pretty sure we would be able to on this one yeah i think that's really the crux of it if you can uh you know establish a reasonable reason i think that the charter would allow for it okay how do council members feel about that since i mentioned it i'll just say i feel like that could work out here i mean this is a pretty heavy lift it's very important stuff and having different council members bring their unique perspectives to this very important job could be to the benefit of the city so i think it could work out and i was also going to add that considering the fact that sphere nicole is gonna she has a four years term it's probably going to work out best if she was already there to assume the role as opposed to me and you bob who may run in two years or who may not run that's true and i'd be great to have nicole on there although if this is for a two-year turn that would end at the

[184:01] end of of your term in my term um but but yeah it would be great to have a new person like nicole on here uh for continuity's sake in case nicole wanted to continue that beyond 2023. um any any other thoughts about having four council members serving we'll work with sandra to write up the um the basis for that but anybody have an opinion one way or the other is there a downside to having four the meeting the meeting's public either way um so i don't think there is okay so i might suggest that we put nicole down for two year term two that way we're we're very balanced we have basically two people who have one year left in their term and two people who would have two years left in the term so we have some staggering and then a year from now um there can be a discussion about um whether junior and mark want to continue and if not who would like to

[185:01] step into their roles for two years staggered terms so there's kind of some symmetry to all that okay nicole we don't have to work this one out we just have to help sandra drop draft up the language so i can help with that great okay let's move on we're almost almost done hillary vitalization rachel do you want us racial or mark do you want to speak to that one um yeah i'll go real quick um i've been on this committee the whole time i've been on council and it and the work has really ramped up since we gave them out of five um to sort of try and tackle hill um kind of quality life issues after the riot and mark was gracious enough to join me on the committee um and then really took it over when i was um needy up and see south stuff so i would be happy to continue i think we're at a place where we might really be able to get some things done and there is a

[186:02] fair amount of institutional knowledge i would say at this point um but i'm hoping that like the the work will be done in a year or two so it feels like maybe a good one to continue on with okay so it sounds like rachel mark do you understand this one yes i do mark and rachel it worked well anybody else want to raise their hands for this one okay sounds like we are continuing with our incumbents that's great racial equity we just had a long conversation about that we've got some great people i have had some great people working on this um aaron and juni i guess i'd start with you the two of you do you want to each continue this work uh as for me no i'd like to take on other projects with the city and i leave it up to aaron and the other council members who wants to continue thank you so much okay erin

[187:00] i'm happy to continue doing this is very important work that i enjoy although if there were other people that that wanted to take the spot i could certainly see see this is rachel i'm happy to join this i was on it previously and for the same reason of um you're over quorum i i got off to make space oh this is matt i'd like to join as well yeah okay i was gonna put my name in for this one as well bob nicole nicole great okay others um aaron and rachel since you've served on this before what what's your thinking about whether this is two three or four people i mean we've had um actually well we had more than a quorum before um so which we shouldn't do anymore uh so it certainly can take you know four people that's certainly fine

[188:00] um so i don't think there's any problem with that we might start with this four and go to amy kane and see what she thinks if she thinks four is a little awkward and we'd be better with two or three but she'll probably say my guess would be that that having four is just fine okay this is another one then then we'll need to work with city attorney's office for the uh justification for that which i think will be easy to do and and i guess i'll just jump in here and say for some reason i have a note that that one was supposed to be limited to two because it wasn't supposed to be open to the public but i i don't know if amy kane is still on if if she is maybe she can provide some insight sounds like amy may not be on well i i i think right now that you mentioned i do remember that that it was originally just two people and it was not a public meeting and that

[189:01] allowed for some discussion of confidential matters that was useful from time to time and what we did in the last couple of years is when we had more people mary and i were like a sub-sub-committee that amy could come to in in cases of emergency confidential stuff i think that happened once in two years so i think it was a relatively minor consideration but again we can check with amy um at the next meeting okay well let's let's do that why don't we visit with amy and if if the model that aaron just enunciated works works out um then the four of you can pick the two of you to um have those confidential discussions um in the rare instances what they that are needed and in the event we still do need to have put together a justification on that one on on having four people let's move on the police master plan

[190:01] this is one that junior and i have served on i'll i'll just speak to it it um it's it's a two-year committee which we're halfway through um and this is a good time to take a break and have new members on it um it's it's it's a process subcommittee we're not writing the master plan we're helping staff and a few community members identify um way best ways for engagement with the community so that we have as much community input as possible the police master plan is scheduled to be presented to council in october so that's the remaining responsibility we've kind of finished phase jenny and i have finished phase one of this and they're going to move in january to phase two uh it meets about once a month there's some community members on this as well it's a good committee and very well staffed um i i think i'm going to take a pause in this one and juni i think you've expressed the same yes bob uh i leave this opportunity to another council member

[191:00] thank you so we need two new council members to to bring this one home over the next uh 10 months how long did you say it was for it's uh one hour once a month one hour once if nobody else will do it i'll do it thank you tara uh i can do it with tara which i i happy not to do it as well but i would say it's probably helpful for um someone who's been on a subcommittee to also be on this one so i agree yeah i agree and just for the new council members what what we have done on on many not all master plans with many master plans we've had a process subcommittee that has helped um guide staff um particularly on things where there may be a variety of community um inputs or interests or or needs um and so it's really to

[192:01] help staff ensure that the process is is fair and balanced i i'm happy to give this to anyone else though that wants it just to be clear okay anyone else want it okay tara you and rachel community engagement rachel do you want to speak to this one yeah um this is a an awesome committee to be on i'm hoping to stay on it um you know we work through better ways to engage with the community and how we can improve as a council access to um council members time and and trying to improve you know processes for how we connect with our constituents yeah well said rachel um this is one i would also like to continue to work on with rachel um i would say well i don't want to exclude anybody who's would like to get on this committee and and

[193:00] be new to it we are kind of mid-stream rachel and i have as you'll hear next week have prepared some recommendations that we're going to be presenting we have some other recommendations that we're developing and we'll be presenting in the first part of next year um and so i think there's a little bit of continuity that we would like to continue um that work will probably be well engagement work never ends but the projects that region and i are working on will probably be fully presented to council by middle or two-thirds of the way next next year and then maybe this time next year if if two other people want to pick it up and build on whatever we do this year that would be good is anybody else is everyone okay with rachel i continue in this one i think y'all have been doing a phenomenal job so appreciate your willingness to continue okay no objections like it'll be us for another year okay uh we are now on to we have a handful of of uh nonprofit boards that for various reasons we send a representative to

[194:03] um first one is bamoka and this is one that you have done for a couple years aaron do you want to continue this one i've been at this for a few years and uh but i think it's time for me to let this one go just just because my time is a little oversubscribed at this point so um would welcome somebody else taking this over the it's a great board it's good people creative folks um there is a board meeting once a quarter generally lasts two hours it's usually a wednesday morning like nine to 11 they've been virtual for a long time and then and then the holiday party sadly you just missed the holiday party which is the most fun in the whole year but it'll come around next year okay bob i'm happy to um throw my name in the hat for this one matt i want anybody else interested in this one the only we only need one well it says two representatives but okay one one is a council member okay that's fine and then one zero commission

[195:00] so just one council member anybody else wanna to arm wrestleman on this one okay matt shores convention visitors beer i'll speak to this one i've been on this one for a few years um i enjoy it and i would be happy to continue to serve on it but if there is uh somebody would like to bring fresh blood that would be fine and i'm happy to step aside um the convention visitors bureau board um just um uh had a new executive director take over uh the organization is well run um and uh they're coming out of the back side of code they were hit pretty hard with that as as the hospitality industry was um so i'm i'm willing to do it but if someone has a burning desire to to take my place i'm also happy to yield bob this is juni yep i'm not interested in taking your place but i i would be interested in serving as an alternate okay

[196:00] that's great junior as an alternate um anybody want to serve as the principal um i was kind of interested in this one but i wasn't sure what the time commitment was because i've kind of hit my maximum of five yeah i know that's that's thanks for asking i mentioned a two and a half hour meeting um every month i believe they meet on historically i've met on thursday afternoons another question bob yeah how often are you absent i'm not absent very often um i don't miss a whole lot of meetings um especially with zoom it makes a lot easier um you know i think there may be was one or two meetings last year that i might have missed thank you the other question is if we're moving to thursday council meetings how would that uh how would this interfere with that um it probably wouldn't um because it meets from 2 30 to 5 on thursdays it would make it make a long thursday but um

[197:00] it wouldn't conflict and bob i have a question sorry due two you and swetlick used to go together even though he's an alternate or is it only when you're not around he comes around only when i'm not around it's just one council member that his hands okay i'm willing to see that um alternate if somebody else wants it does anyone want the principal position okay hearing none i'll do it for another year okay next one dairy mark um well this one has changed it used to be a monthly meeting um always on a wednesday morning to my great distress after a long council meeting but they

[198:01] have gone to quarterly board meetings so it's a little bit of a lighter lift and occasionally one can participate in subcommittees i'm on the facilities committee for the dairy as well and i would be interested in continuing to serve anybody else want to do this one okay mark it sounds like you're continuing oh i was trying sorry i'd be interested goes lauren okay anybody else okay that's one that mark and because there's only one council member mark and lauren need to take offline and and sort out business improvement before before we go offline can we go through everything one more time and sort of do an account of how many like we've all taken on we will do that one final pass yep yep okay

[199:01] business improvement district um uh this is uh a quas this is a kind of a quasi-legal um board that supervises and manages the the taxing district in the in the downtown it requires two council members to serve on that uh it meets once a month um although it may be moving to quarterly meetings i think it has historically met mark on wednesdays is that right or thursday no thursday thursday thursday mornings for about an hour to an hour and a half mark and i report one what's going on with council we hear what's going on downtown um this is one i have served on for six years and i am i'm happy it's a wonderful work but i'm happy to yield my position to a new person mark do you want to stay on this one yeah i think i would like to you you've only done it for a year or two i think someone someone with mark would be good someone who would like to

[200:01] to learn more about downtown bob i'm also interested in this matt mckay anybody else tara and i serve on another downtown board outside of our council responsibility so i think we got plenty of downtowning okay hearing no no one else it sounds like it'll be mark and matt older housing partners i'd like to serve on this one and this would be my first choice and i was interested in this one as well lauren okay others junior you're the current incumbent or or um are you willing to let either marker or lauren uh take take your spot

[201:01] absolutely yes i've already um put out the hotline that i will not be uh moving forward with boulder housing partners it's a wonderful board and i wish you a lot of fun the next person who's taking over i served on it for three years it is a wonderful board and a wonderful mission anybody else besides mark and lauren okay that's one that mark and lauren will take offline in because there's only a spot for one person okay um colorado association rachel you're currently doing that on a interim basis is that right well i i um i took it over over this summer because mary had to pass the baton like they were having their elections i think in june or july um so yeah i have not been at it long this is not a i don't have a long history with this board

[202:00] um and it's basically um oversight over the um the houses and the restaurant and um the concert venue there so it's looking at like budget and ideas for ways to improve the chautauqua visitor experience so i can continue but uh honestly if somebody's got a passion for that also happy to hop out of the way okay someone have a passion for it i wouldn't know about passion about it but i do go there every day so i feel kinship with it okay kinship kinship's good anybody else other than tara no other people i started i served on this board for three years privately so i've had my my i've done my taco duty you were gonna say i've had your hey listen uh

[203:00] quick question quick question how long what is the time commitment on this um it's a monthly meeting i also got on a subcommittee for sustainability and and resilience there so it depends on if you want to get on any subcommittees that's another monthly meeting it's a couple hours for the main meeting a month and then um do you know if it's day or night night the it's a nighttime meeting for the mainland the the subcommittees i think have different times and maybe i should just put my name in bob and have tara and i just take it offline and make sure that we're not violating like their protocols by appointing someone different outside of because that's that's the reason i had to take it over for mary in the first place was because they needed they were doing elections so just want to make sure that we can yeah i think it can i i negotiated this lease with when i was on the chitakwa side of things and yeah i i think we can have our appointee come at any point in time i know that their cycle runs to august but i think we can have somebody come in but if if you want to confirm that um

[204:01] before we appoint tara we can certainly do that yeah maybe a a staffer or whoever makes sense to just confirm that that's okay to do he that's an alternate if it doesn't work out somehow okay so so tentatively tara subject to somebody not liking that uh not they wouldn't like tara but the timing um in which case rachel would continue but then that would mean that we would have to appoint somebody in under chicago cycle in august well they they appoint you to whatever the term is it's longer than my council 10 years so you're going to be appointed to like a five-year term or something tara yeah well yeah we're just going to ignore that it's it's built into the lease and and um there's there's another council pointy it's actually a resident um but let's work that out with chautauqua i'm pretty sure that's solvable okay let's move on i think we're now to sister cities um let's do the sister city committee first

[205:00] um there's there's a pretty strong argument that we don't need a sister city committee we had a period of time where we were adding sister cities kind of rapidly and so there was a subcommittee that existed that helped guide residents through the application process we haven't had a new sister city for four or five years now um and i there are none on the horizon that i'm aware of and i'd like to suggest that we actually don't need a standing sister city subcommittee but rather we would form an ihop committee if there if there ever was an application presented rachel you agree with that i know you've served on this before i mean nominally have served on it there's been nothing to do in in the two years that i've served on it so i would definitely support disbanding it can and sandra is there any legal reason we have to have this committee or is that just an accident of history um you know i don't know the background on this i could check into it i'd be surprised if there was any

[206:00] requirement but i could certainly check and do it does everyone agree with that that we don't need this committee unless there's an application juni that yeah that was going to be my question is that um i've talked with a few community members about sister cities and i'm wondering if someone were to bring an application forward how would that process go without having this sister city subcommittee the way it works at least the way it's worked for the last two or three sub uh new sister cities that we've had is um somebody doesn't just dump an application on our lap they actually come and they usually sit down with city clerk and say hey we're thinking about doing it how do we do it um and so we have a lot of advanced warnings that's what happened with kathmandu romahanagav and novelis which are the three cities that were added in the last five years um and so i think what would happen is residents would get together they would come to the city and the city clerk would say okay it sounds like you're in the city clerk would walk them through the process

[207:00] that's the the moment we we as a council i think we'd come together and say um sounds like we need to have a ad hoc subcommittee to help xyz city get formed here over the next few months rachel i mean uh aaron is that your recollection it is yeah and i think we could form an ad hoc committee very easily if that comes up okay so let's not form a sister city committee now um until unless it's necessary we have um council liaisons to the ten sister cities um the level of effort is varies depending on how active that committee happens to be these are all resident committees um the city doesn't um spend money on on these um and uh some of these sister city committees meet kind of regularly but they don't necessarily expect a council member there every once while they organize a trip

[208:00] and council members welcome to go on that at their own expense we have traditionally at least the mayor has not served on the um as a sister city uh um representative that's obviously your prerogative aaron um but we have more sister cities than we have council members so there's usually one or two people have to double up so i guess i'd start with aaron air do you want to to stay on with alapa yeah i mean given that we have more sister cities than council members i've been the halapa representative for many years i'm happy to keep doing it okay so let's just go through them one at a time um uh bob would like to stay on this deschambe any objection to that okay aaron would like to stay in jalapa mark would you like to stay on kathmandu happy to seed to anyone who wants to to do it but you're willing to do it if no one knows that's correct okay anyone wanna i'm i'm interested in this matt katmandu matt is insane kathmandu okay

[209:02] so put matt down and mark's willing to see that one anybody else on kathmandu okay we need somebody on on uh kusumu i'm fine to do that who is that tara okay lassa rachel do you want to continue that one um i could but i think somebody might be able to do it better um it's got a pretty active um representative from the organization and and um so happy to see it especially if somebody's interested and can give the time anybody interested in lhasa rachel if there's no interest would you are you willing to continue it

[210:01] i can okay i think i think we'll default to incumbents here okay um mary young did monte mexico um anyone would like to do that in her place i would be happy to take a spanish-speaking city great thank you nicole um i would like to on novelis i'd like to offer that to somebody else because i would like to switch i i've been doing two i'd like to do vermont on the gav in lieu of noblesse since i've done novels for a few years i like to move to roman and give some members of the committee have asked me specifically at ramon how to go to do that um we'll get to that in a second but does anyone want to do novelis who has who doesn't have who doesn't have a sister city yet judy has one coming up i think lauren we

[211:02] don't have you down i was hoping for yamagata oh my god okay let's jump ahead to that let's put lauren down for you oh my god anybody else want yamagata okay who are we missing well mark mark you can't you can't just like do none of course i can [Laughter] uh juni do you want to stay with uh you terrace cuba yes i've been uh very active and engaging with that particular sister city and i hopefully there might be a trip in our future but if anyone else is interested as well i'm happy to hand it over okay mark mark you need your pick novelist or omaha mark if you want kenya i'll take novelis no

[212:01] i'll take a roma can you march down from vermont anybody want nobles i'll i'll keep it um i'm happy to keep doing it but if anyone wants novelis i'm happy to yield it also okay bob's so did everyone end up with the city i think so yes okay is everyone happy with their city okay good okay we got that done um okay it's now 9 31 we're at the at the scheduled end of our meeting uh someone suggested we go back through and just review these very quickly to make sure that somebody's not overburdened or under committed and to see if there's any yielding on the oversubscribed one so let's just go through real quickly so um on rocky mountain greenway did we end up with somebody on that one that's disbanded disbanded okay we're not going to do anybody

[213:00] boulder consortium of cities we've got three and we need okay rachel will get out of the way for that one rachel get all the way on that one can we can we do two on that one what's the rule on this one do we know it's it's one plus one alternate just do alternate i i don't want to be in maine it's lauren's number one choice right lauren well i was that or boulder housing partners but molar housing partners was mark's number one so if i took consortium i could give mark bowler housing partners oh we are being so cooperative tonight okay we got lauren on that one with terrorism alternate okay municipal league although we did have also wallock is an alternate already there oh mark you could be an alternate i don't care no no no no no no no parks have to have terrible alternate yeah that was previous alternate i think don't look at the top line just uh just the lower lines okay uh on on cml um i i don't want i joe's jenny has been doing

[214:01] a great job i don't want to displace her and um i hear this is matt's top choice so i'm going to step back from this one me too i'm off okay oh good well thank you guys i appreciate that i was going to ask about the need for those synergies between that and the intergovernmental uh or legislative committee so but if it doesn't require synergy thank you for that i appreciate it i have a question bob yep thank you as far as the staff alternate because i understand that aaron you're stepping off but i wonder um if call could talk a little bit about that is it should i say necessary i don't know what's the proper word but um is that third position could it be aaron or would it be would that not be a good thing basically that's what i'm asking

[215:00] um i'm happy to weigh in on that um so well traditionally it has been me as the alternate but in terms i guess i i would make an argument that it might be important to keep me as the alternate because if you're not an alternate you're not allowed to go to the meeting if you're not allowed to go to the meeting you're left out of the discussion on legislation that is important to the city that being said you are entirely right judy that if council wanted to they could appoint two council members as representatives and the council member it sounds like it's important to have carl in the room though um since he's carrying the water for us on all things legislative right yeah yeah genie i appreciate the question if carl could attend if you weren't the alternate i'd say maybe i step in but if the only way to get carl in the room is to be the alternate then that's the most important thing i think so

[216:01] thanks for explaining that call okay so it sounds like we got junior and matt with carl as the alternate and that one can be um unbolded then um no uh further discussion on that one okay let's just go through quickly okay we're we're good on dr cogg whoops okay good on doctor cog metro mayor is good on national legacies we'll that'll just get sorted out i'm sorry you were all worried ahead of me uh we're good on our cab we're good on rocky flats we're good at metro mares okay um we're gonna we're good on all those this will get sent out to everybody we're good on that one good and as we go along here kind of like keep a mental note of how many you're on in case you want to drop off with something um i'm worried that i have too many i'm worried about police master plan does

[217:00] anybody else want to do that i'm also worried about that one tara and was gonna bring it up against the recycle bag and i guess i also wanted to ask like is that do we still need a subcommittee for that like are we sure we need that subcommittee ticket process oh yeah absolutely absolutely we do and and with council support yeah we do we definitely do that it's only for another 10 months but we it's super super important it is a short term commitment at this point relatively speaking so terry you're worried that you're over committed is that right well if you're going so fast i can't i didn't write down how many i'm on you're on a lot i'm worried okay does anybody else want to serve on that with with rachel step it up people come on we moved so so fast on that like i got the you know kind of through doctor cog and then we started you know like running through so i i don't have a maybe if we could back it up a little bit back up to like number six

[218:02] six or seven and bob if it's helpful i'm trying to tally as you go so thank you your recap here at the end okay if we went back to six we could tally resume our teleo certain natalie too okay six five actually five okay five okay so let's just look at that for those who are doing the tallying i'd say don't count alternates because alternates usually don't come into play so let's count principles so we've got a mat a rachel and an air in there on slide five slide six we're ready to move on to six we have a tara on six okay seven we have mark and juni

[219:02] we have tara and lauren we have matt and mark those are doing the box course so does anybody would rather if they don't want police do they want um rocky flats that's really no commitment at all it isn't all right that's fine i'll just keep senior members would you drop anything if you were me you all know me well let's go let's keep moving keep moving and then we'll we'll see what you end up with okay we got retreat committee we've got we're oversubscribed on that um lauren and rachel and maybe with that one i can

[220:01] do what i offered to do on charter elections and just be a consult unpaid advisor okay so take rachel off of retreat and that one you can unbold and we're good on that one you got junie and nicole on evaluations you got way too many on intergovernmental i'm happy to remove my name off intergovernmental since i'm i'm on cml now okay still have too many on intergovernmental that one may need to come offline okay those who are keeping score are you caught up okay i think we're good on financial strategy hill we got uh mark and rachel we may have too many on guiding coalition

[221:01] but we're going to check with amy on that one and and just to if it's a clarifying note like if they allow four love to do it but if it gets trimmed i'm i'm happy to be one of the first off that just to make the downsizing easier okay well let's count let's count mad for time being for for scoring and and and then we'll come back to that um police master plan this is one tara that you said you'd be willing to to drop off somebody else came on as would i as would rachel okay don't hear a whole lot of clamoring on this one engagement we got rachel and bob okay moving on okay we got matt we got a bob okay next slide

[222:01] we got mark and lauren need to sort this one out and we're good with mark and matt on the in the bid what's next we've got um we lauren and mark need to work out housing partners i think yeah okay chautauqua it's either going to be uh rachel or tara what would you rather rachel i think you should do it since you live right there and um you're kind of part of that community and you go there every day we just need to so i think just put like tara with an asterisk and and it sounds like bob says it's going to work out so

[223:04] okay and then the sister city we don't go over that one so those who are keeping score who i i think i'm a little under subscribed and some tara sounds like she's over subscribed who else maybe i'm not over subscribed i forgot to count hey what's the score yeah i think terry you're about in the middle are slightly high uh i think i've got you down for five dude so chicago well i have five i think some of them are pretty low commitment right so i think i'll be okay yeah special rocky flats is one of them so okay i've got mark i've got you down for seven and i think that's before the legislative committee which we haven't settled you tell me which ones they are i mean without having to go back and i could have gotten some wrong but i got you a downtown audit charter financial strategies hill bid

[224:00] um boulder housing partners and then potentially the legislative intergovernmental affairs i'm happy to trim one or two of those i would still like to do bhp as my first choice um in that list that you just read aaron that wasn't including the dairy one and that also is not including gary that's that's there's a i prefer on dairy then can somebody tell us how many like how many all of us have just so i'd leave so i didn't count i didn't count the intergovernmental affairs guiding coalition the police master plan or the dairy one and i had a tally of tara for four but if she did police that would be five i have me for four juni for three matt for five nicole for four aaron for three bob for three rachel for

[225:00] four and mark for five because i left off the ones that were just yeah i think that's and i had i'd mark with a couple more than that well then i'm happy to divest of both of them um including the audit the only ones i care greatly about are fsc um and uh bhp i'm happy to defer on the audit committee if somebody would like to do that um mark not to to push you one way or another but the intergovernmental affairs is the other oversubscribed one i'd want to think about that one a little bit i might be prepared to drop but um it's something of interest to me yeah i've certainly enjoyed working with you on that group and so there's no no question that you bring value there

[226:01] um why don't we when we get this scent around tomorrow um perhaps i can uh look for another couple of candidates let's let's do that let's let's call it good for now this is about as far as we get normally so um it was actually probably farther than we normally get we've got about two or three or four that are over subscribed we've we may have a little bit of load balancing two council members aaron and i are a little bit light mark's a little bit heavy um and if staff would send this around tomorrow morning and also with a tally i'd suggest it's ignoring the alternate ones um and then i guess uh where it's oversubscribed go ahead and mark it down so for example intergovernmental affairs each one of those five people would would have a a a a mark against our notation against their name and just just so we can see if you would send that out to everybody tomorrow and then let me suggest that we give

[227:01] people to the end of the week to either bow out if they want to bow out of a oversubscribed one or in in the case of mark if mark wants to suggest particularly those of us who are a little on the light side like aaron and bob although aaron is the mayor so he's got some other responsibilities um to take on some more responsibilities so we all end up with kind of in the four to five um zip code um is everyone okay with that process and let me just suggest that um as these are worked out um uh two by two worked out two by two if um if if somebody among the the group that is working out could just communicate to aaron as the mayor and taylor taylor as our support that would be probably the best way to communicate don't you think aaron yeah i can coordinate that yep um and i'll just note uh actually i believe i'm i'm at five things so i don't believe i'm actually like okay

[228:00] we'll have somebody do an official account overnight and and tomorrow we'll get an email that says what the what the actual account is and and um and what's still oversubscribed and then um if people would just communicate with um aaron and taylor by the end of the week so that we can put together a something we can vote on next tuesday is everyone okay with that when will we get an information on those that we're looking to expand an information so we're not haggling before we know the answer i think there was only one or two can we um maybe look to um sandra for that okay i don't remember i'm sorry what was it that you needed i think matt was wanting to know on the ones that we wanted to expand your question was matt can we expand or or do we or have we written up a well it was just a matter of when we know that we either can or it's a green because i think the guiding coalition is

[229:01] still up in the air whether we can expand or not sure so before we start haggling might as well know the answer first that was an amy call somebody was gonna visit with amy on that one what was the other one i don't know i don't know if there was one i'm just the guiding one was the only one stuck in my head yeah i think somebody was gonna visit with amy on that one i suggest rachel or aaron somebody who's served on that in the past could reach out to me i'll check in with maybe the the other two or three that have more than uh two people i think it's just us working with the city attorney to on the on the justification for more than two recognizing they would be for sure public beans and uh in order to balance the load if anybody would like to step into my place on the audit committee um or the charter committee i'm happy to defer well i'm actually interested in both of those um i've been on the audit committee for many years but if that's um an area that has a need because i'm under subscribe i actually i did want to serve

[230:00] on the charter community but there was a lot of interest in that one so i kind of cut my mouth shut well take my place okay so why don't you put down bob for both of those and then let's see where the numbers sort out well if you take both then i'm down to four i think depending okay which one which which which one do you want to do which one do you not want to do it doesn't matter to me oh you pick it i'm good um i actually have been on the audit committee for a really long time uh like my entire six years so how about once you keep doing that since you've done it for a couple of years and i wouldn't mind serving on the charter committee with matt if that's okay with you thank you okay good load balancing there okay well staff if you wouldn't mind sending it out tomorrow morning to council and then council members if you would if you're affected if you would communicate your final desires to um aaron and taylor by the end of the week we'll put together a packet uh it may not make the thursday packet but we'll get something in over the weekend so we

[231:01] have something to vote on and on consent on tuesday everyone cool with that that took a little longer than we projected so our 20 minutes ahead of schedule is now 20 minutes behind schedule sorry for that bob thanks for navigating us through that that's never easy so i appreciate you taking that on you bet any other business for tonight great we're adjourned thank you hey everybody yeah bob thank you thank you everybody all right good night [Music]

[232:15] so [Music] so [Music] you