January 9, 2020 — City Council Study Session

Transcript

Captions from City of Boulder YouTube recording.

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[3:04] hey let's get going [Music] I guess I'm running the show again feel better Sam so this is the study session for January 9 2020 Sam who I spoke to earlier today is still feeling badly with Sanam good vibes we have three things to tackle in our study session tonight first we're gonna start with an overview of our emergent it Express here to walk us through what this all means and and and how we should feel about it and then our second and that'll take about an hour or second item will be our president our respective presentation or a board and Commission reports we've got 75 minutes from that Lynette's already warned me that some of you were thorough in your in your summaries of the letter some of the some of the summaries of the letters were longer than the letters

[4:01] themselves so we just reminders each other that we're gonna take two minutes per board so you need to be a fast talker and then we'll wrap it up with just kind of a quick review of all the various process and work plan suggestions we did manage to generate 12 years worth of work to do this year and so we have a a really great opportunity at the retreat to narrow that down to a manageable amount and we're just gonna touch on that really quickly I think Jane's gonna walk us through the projects that are underway right now and I think well this will be a quick opportunity for us to ask each other questions if anything's unclear on this we're not gonna make any decisions tonight we're i'ma disagree or agree with each other we're just going to look at what we've teed up for ourselves and then we'll maybe wrap with a quick overview of the agenda for the retreat do you want me to start okay I've been told that we're gonna start with the review of the agenda so you should have on your table in front of you the agenda that Mary and Heather and

[5:01] in Jana and I put together and I think we've looked at this at least once before a couple of notes when we gather at four o'clock our host that growing gardens would like to give us a little five-minute description of what they do gardens and I think we'll enjoy that as a matter of fact if it's a nice day maybe a little walk around outside a little bit during one of our breaks and then we'll get right into the agenda we'll start with an icebreaker in which we will introduce each other using our energetic in emergent Attucks profiles which we'll talk about here in a second and we'll spend the rest of the evening including over our dinner break working on some procedural changes that you all have recommended and then Saturday will be our day for preparing the work plan 00 for a wedding that he's in and so Heather we're going to endeavor to not do

[6:01] anything important after 2 o'clock that's right no adjectives love and no adjectives rule on Saturday and we were very very very very very efficient in our discussions using no adjectives that was a was an adverb was not very good slap down some folks have asked that we retake our council group photo because the one that's up there right now is not maybe the best and so we're gonna as well or something nice on Saturday because we're gonna do another group photo at 10 o'clock during our break what's that you're gonna let you're gonna be the only guy in a tuxedo all right any questions or amendments to the draft agenda we can obviously make changes on the fly but this is kind of our going in thinking anybody have any changes okay we're gonna go with it would you like to introduce Heidi to us

[7:06] I'm Heather Bergman I know many of you for a long time and some of you for a very short time I will be your facilitator a little bit tonight and then for the whole retreat this is Samuel Wallace he works for me he will document your conversation and leave out every single adjective so as Sam mentioned Sam and Mary provided a fair amount of direction and vision for this retreat and by Bob by Sam I met Bob and one of these we've done in the past that proven to be quite helpful is to have council members get a better understanding of how you as individuals think how you process information and how that shows up on the diets both in the individual level and as a group level so if I've asked my friend Heidi who is an expert in immersion ethics to explain it all to us and she's gonna take it away do smart stuff now okay time for smart stuff yeah me too it was a pleasure to meet the new members of council and and get to see some of those

[8:01] of you who I haven't seen in quite a while so what I plan to do in this next bit of time is a really short version of emergen etics what it is not a lot of background on it but just so that those of you who have gotten profiles for the first time tonight can understand what you're looking at when you get to your profiles and and then do a little not a really deep dive but a little bit of a dive about you as a team so I won't go over any of your individual stuff tonight you'll be left with that in your hands today you'll be pairing up and learning more about each other based on your mo genetics and then anybody who wants a little more time understanding their individual stuff just you know take me out for coffee sometime and we can do that so that's the plan let's see if I can figure out how to do this it there

[9:01] we go maybe it just needed to wake up so Bob did the most amazing job when he first talked about what this was called a mo genetics I just stumbled over it constantly when I first started working with this tool it's a it's an interesting name it actually makes a lot of sense because it comes from the field of study emerge enos's which is looking at both your genetic wiring as well as what you've been exposed to up to the age of early adulthood probably around 18 to 21 at that point most of what we measure on this instrument is pretty solidified in you and unlikely to change after that and so it's patterns of thinking and behaving as as Heather said that it's all about preference it's kind of where you want to spend your energy and how you tend to loop things through your brain how you prefer to show up and behave doesn't it all measure your skill so this isn't about what you're great at and what

[10:01] you're not great at it's it's it's just sort of where you're thinking preferences and behavioral preferences are so we don't get to use it as an excuse and we don't nobody gets to put themselves in a box over it that said it's a great data point and you might be familiar with some of the data points that you see up on the slide now those psychological motivators like the Ania Gramm MBTI and insights which is like MBTI on steroids same Jungian psychology but a little more rigor to the instrument 360 feedback all of these are great ways of learning more about yourself this is a great tool and it's been used quite a bit with counsel and I use it often when I'm working with teams because it has very good statistical rigor which I feel good about that right there tells you something about my thinking preferences you can try to guess what my profile is by the end of the evening I like that and I think it's pretty user friendly on that one page

[11:01] that you see that an example of there you get a lot of good information you will all get a narrative along with this that gives you much more detailed information about you but just by looking at this there's there's a lot there and it becomes very easy to understand so it's a great way not just to understand more about each other but to understand how to work well together what your tendencies as a team might be where you have great strengths possible gaps and be more intentional in that way than and how you show up you know you you don't have to be well I'm that's just how I am I don't balance my checkbook because I don't have any green you actually still have to do the show up on time for meetings and balance your checkbook but you can sort of choose to flex your style and and and make sure you're paying attention where you need to also you'll be able to use each other as resources it's this is a great group you have a

[12:02] lot of resource on this council and I was talking to Adam in Mara by about that earlier that how they can be great resources to each other just based on their mer genetics profiles so just for a moment because I know about the long meetings you all hold and hours of hard brain work that you do I wanted to just talk for a minute at the beginning of this about our brains they're kind of amazing they have hundreds of billions of neurons with thousands and thousands of connections and when we learn we make new connections but when you really look at it it's about 2% of our total body weight and yet it uses up 1/5 of our oxygen and 1/4 of our energy because of that one of its main jobs is to conserve energy and it's trying to do that a lot so our brain is trying often trying to

[13:02] find ways to make a quick decision pull information up oh I've seen this problem before I don't really need to think through it I know what the right answer is and a lot of the shortcuts that our brain takes forming habits handing stuff off to our subconscious it's great and serves as well but when you really need to make important decisions together and build good problem-solving critical thinking skills then you need your brain at your best so if you just read this that I have in front of you right now what you'll notice is that you can read it and you can make sense out of it and in fact the longer you go through it the more sense it makes the easier it becomes to read because our brains will adapt it as long as the first and last letter of the word are in the right place then our brain sees the word as a whole instead of the individual letters and it it in fact if you try to read it

[14:01] phonetically it would be much harder so that's just an example of shortcuts that it's taking for us I'm not gonna make you do brain gym exercises right now I promise but there are some things that you can do when you notice that we've passed the 90 minute mark and we need to keep going and I need to wake my brain up a little because research shows you can't really be at your best after 90 minutes without some sort of a little break and there's actually a book gail browning has put together she's one of the gail browning and Wendell Williams are the two that created a more genetics that is called brain gin exercises and I wouldn't recommend getting up and doing that move in the middle of a council meeting I you know Heather is gonna demonstrate for us right now but there are some things that you can do that are a lot more subtle even if it's just standing up and stretching and taking a break that will help a lot when you can't get away so

[15:01] these are the things that we're going to talk about there are four thinking preferences and there are three behavioral preferences I'm gonna go through and talk about all of them the reason that those purple arrows the purple is where the behaviors are noted the reason that they go around the outside of that circle is is just to symbolize and remind you that people experience you through your behaviors they see your behaviors before they ever get to what your thinking is all about okay so this is what you get when you answer all of those questions on the survey online its charting you on that bar graph the blue green red yellow bar graph that's in the middle of the page so on your individual results wherever you lie on that graph that's what the percentile you are at in in relation to the general population so if you're at 40 for example that means 60 percent of

[16:01] the population uses more of that color or has a preference for more of that color than you if you're at 95 there's there is some of that going on in this room individually that means only 5% of the population uses more of that has more of a preference for that color than use that's that's what that means once you get charted there then those are all added up and given a total and dividing each one of those colors into the total then gives us a percentage for your brain and that's what's represented by the circle the circle represents your brain and how much of a preference it has in each of those colors does that make sense to everybody okay so if you have a pie piece that's at 23 percent or more then we would say you have a preference for that color for that kind of thinking most people have a

[17:01] preference for two or three colors very rarely do we have single preference people they exist and even even rarer is what we call a quad brain somebody who has preference in all four colors I know of at least one of those people that are in the room tonight I only share emergen etics results when I've gotten permission to by the way so I never share individual results unless someone's giving me permission but quad brain is you know really sees and thinks through all these different perspectives and so can really see things from a variety of perspectives can also be hard to land on a decision you can imagine if you have that so I'm going to go through and I'm going to start with the behaviors and just explain them quickly just interrupt me if you have any questions this these purple lines this is not this is not a bar graph from less to more it's divided into thirds and you

[18:02] can see the label says first third second third and third third gets a little you have to get used to speaking about it that way but the reason for that languaging it's the same amount of energy it's just directed differently so on the expressiveness scale somebody who's first third expressive they might be quieter in a meeting because they're very introspective so they're completely engaged just as a third third would be but they're thinking and they need to think and get their thoughts in order before they can speak so they are likely not speaking quite as much because they have a lot going on internally whereas someone who's third third on this expressiveness is almost has to speak in order to think and so they're speaking more because that's how they figure out where they're landing in their thoughts and they might feel like they're asking you to join them in their stream of consciousness and they kind of are

[19:00] because they're saying well you know let's see if we go with this alternative these kinds of things might happen and on the other hand if we go with that alternative these kinds of things might happen somebody who's first third would would do all that internally and then come out with a thoughtful here's what I think we should do or not do so think about if you don't know your own profile yet where you think you are on this scale and anytime we're in the second third anybody who has between 34 and 66 on any of these three behaviors that's a really flexible place to be it depends on the context depends on what we're talking about who who's in the room I might show up more first third I might show up third third okay but this is what you look like as a group percentage-wise looking at the nine of you so one person is in the first third and everybody else is evenly divided between 3rd 3rd and 2nd 3rd so what does

[20:03] that tell you shockingly elected officials like to talk jockey Lee Aaron shocking yes yeah so what seemed here one thing I'd encourage you to think about not just with the expressiveness but with several of the other things that Heidi's going to talk about is how we may be making judgments about the motivations of our colleagues on council based on behaviors that are in fact driven by their emergent Attucks profiles so sometimes when I do interviews with counsels before retreats people say and then there's that dave and he just talks all the time and that guy just wants to make sure no one else gets a minute to talk because if they do they're gonna disagree with him and he won't habet so he never shuts up when in fact that might just be he's a third third and he that's how he comes to his own conclusions is by talking himself in the rest of the room through them similarly it's the first third if that person doesn't talk sometimes we say that person's not engaged that Aaron Brocket

[21:02] he does not pay attention he doesn't give a crap why is he been on council he's not gonna participate he waits until he has something to say and then he has says something really smart so just be very mindful for all of these things that they manifest as behaviors and our interpretations of behaviors may be off yeah thanks Heather also keep in mind that you might have to make adjustments based on that so that you do hear every voice right and somebody who's first third might need a little more time before they speak they if you're asking them a question or to come to a conclusion without giving them a little bit of space to put their thoughts together that's very difficult you might might not get get a response right away but the people that are third third you can still be third third by asking questions rather than sharing your thoughts too so there is some balancing you can do if you need it but pay attention and to just to make sure you hear from everyone so assertiveness is the next one assertiveness is about

[22:02] it's it's different than the skill of assertiveness when we look at assertiveness as a skill we're looking at are you able to put a stake in the ground about what you think is important in a way that doesn't generate defensiveness and other people here it's a preference for how you approach the things that you do so first third comes in they're probably going to match whatever pace the is being set by the meeting that they're in or by the group and they're they're they're pretty easygoing about it third third is driving more so Trump wanting to get it done really feeling like getting their voice out so you think about when you have third third expressive matched with third third assertive you're probably going to if that person has an idea at an opinion you'll hear it you don't have to wonder what they're thinking it isn't about who gets stuff done and who doesn't everybody gets stuff done is the way that you get it done okay so

[23:02] I'll show you where you are as a group on this one so tell me what you see when you look at that Adam sure I'll serve myself here exactly so if if those were numbers of people with nine of you it's two three and four right nice range you're across this that's a great thing it's not always an easy thing so as Heather was talking we have a tendency to interpret other people based on our own preferences and styles but with this kind of information you can keep that in check and it's this this tells me that you if you're spending a little bit too much time on something

[24:00] those people that are over on the third third are gonna feel it and might help get things going a little bit first the people that are at first third might keep you from Russian decisions so if you figure out how to work well together you got some great balance here I just think this is oh sorry I keep hitting the mouse and I shouldn't I want to show you this because I think it's a great display Thank You Heather keep it away from me yes is there anything in the last two charts that as Aaron said at all surprising given the nature of the job and the nature of the people who attempt to get the job from my perspective no I don't see anything really surprising I lit on the assertiveness maybe yeah I might have I might have anticipated more on the second third third but but I can't tell you that with any kind of what we what

[25:00] we expect to see because they don't know what the profile of a typical elected official is I don't have that data but there isn't a profile that says this is what it takes to be an elected official or this is what it takes to do a good job in City Council though the most I could say about that in terms of emergen Attucks is having a well rounded profile altogether gives you your best shot it's a whole emergen etics team as is very good yeah and I think what I would add is I've probably seen Counsel's both functional and dysfunctional with a wide variety of distributions but it's not necessarily true that a council that had third a whole bunch of third third expressives and third third assertive z' is dysfunctional they're just different and similarly it's not as if everyone was first third a sort of an first third expressive there's all sunshine and kittens there either it's a different kind of dynamic for sure but they're all

[26:03] the groups are different irrespective of how they show up in those pretty graphs so this is just a demonstration of what it looks like to show up as first third assertive second third assertive third third assertive but their noses all line up so they get their right like heather was saying different different groups take on different styles together in different personalities we've known since oh the 1930s 1940s with Rosa Beth Cantor's work that diversity always leads to better decisions when you have diverse thinking and behaving and diversity she she looked at biorhythms and all sorts of interesting things and it always leads to better decisions with one caveat and that is that you have to figure out how to work well together so you have to figure out how to have a

[27:01] process that allows for that those voices all to be heard so it's it's good to have its you can function well no matter what your profile is on on the emergent Attucks it doesn't dictate success as long as you use the awareness you have to adjust and flex your behaviors and thinking so flexibility the willingness to accommodate the thoughts and actions of others really when I look at flexibility I I prefer to think about first third is somebody who likes to work on one thing get it completed and move on to the next thing it's certainly able and willing to multitask what we call multi task when it's needed but if they could just be in there happy place they'd be working on one thing at a time and then moving on to the next thing and also when they when you reach a decision and being very open to ideas and thoughts of other people but once we

[28:00] reach a decision when I'm first third flexibility I'm that's a decision and now I'm ready to go forward with it and I kind of expect that that's what we're going forward with third third if they're only working on one thing at a time they have a hard time feeling like they're adding value I'd like to work on multiple things at once that is what stimulates them and keeps them from getting bored and you know when they reach a decision it's more of a draft probably and they're you're kind of thinking of well yeah let's will land here for now it's open to adjustments and you know if you put a process in place and it works really well first third is excited that you've figured it out and now we could run that process the next time because we know that it works third third says oh that's awesome what can we do to shake it up for next time and try something different see if we can make it even better so there's there's a difference with that and again remember the second third is always it just depends they show up differently in different situations so there you are

[29:03] again and again that nice distribution right which I'm saying is awesome but I I'm not going to tell you that it's easy it's not easy for you but it's it's great to have if you if you can remember and figure it out and adjust with each other what questions you have on the behaviors I have a math question okay somebody straddle a third maybe between the yeah somebody got spread across all the Thursday I guess I'm so thank you for finding that out and you know I set my papers down right before we started somewhere so I can't look up what that's supposed to be yeah but we are missing someone all we need to know where they are that's important there they're just spread across the hurts I think yeah we cut somebody in it we cut somebody in half I don't have an answer for that though the analytical amongst us are perturbed I wonder if if there's somebody that was

[30:02] right on I wonder if there's someone that was right on the border that that I'll have to look that up let's not get too hung up on this but the analytical person meat would observe it is spread across all three though without with if I didn't know you I would say okay we got some we got some blue going on in the room right now so think about this for a minute let's just say you're all gonna go to lunch somewhere and eight of you want to go to an Italian restaurant one of you wants to go to a Thai restaurant just use that scenario for a minute if the person that wants to go to the Thai restaurant has this behavioral profile how's that conversation about where we're going to lunch going to go they probably aren't going to Thai yeah and and you may never know actually Jane that they want Thai because they don't want to make waves they're not feeling super strong about it enough maybe to

[31:02] assert their voice about it but they don't really want Thai and anything else they'll probably go because they're gonna be mad they might be mad why do you say that because they're not open to change well the flexibility thing they really want they want their Thai they're probably going to figure out how to get Thai food they might have it for dinner though you know they might do that when I look at this profile though I think you know I'm not sure that person's all excited about going out to lunch with nine people so they might make up an excuse why they can't make it and they go get takeout Thai food and go sit back at their desk and eat it all by themselves I don't know what about this profile how's that conversation go if that's the person that wants Thai

[32:00] more like Thai food or not I mean it kind of looks like it doesn't it they you probably you're gonna hear about it high assertiveness but you're not going to hear a lot about it so it'll probably be a pretty direct concise statement I think so Mary you know in fact if they're if they're driving the van they might not say a word it's just you're not going to end up at the Italian restaurant you all kind of wonder what happened right I think my question because I look at this I might even look at mine if we're talking about Thai food I mean I suppose maybe you just illustrating examples because I mean Thai food maybe someone who's assertive is not gonna care where we go to eat maybe they'll care about other things right yes yeah it may not be high on their on the list of things that are quite important in my in my life yeah good point what about this one

[33:10] well they they might yeah so I mean remember they they can flex back and forth I would say that whatever the conversation is the arguments pro and con could change their month they could change their mind right they're not I think they they probably will go wherever the group wants to go they all engage a little in conversation but they really could have their mind changed by whatever the conversation ends up being oh wait you think you've got a fight on your hands yeah so think about though what Heather was talking about with behavioral preferences this is someone who's thinking out loud about it feels pretty strongly that they want tide doesn't really want to change their mind about

[34:00] that right because they've kind of already decided that they want Thai so they might come across pretty strong without noticing or intending to come across that strong but it can almost be a hey if you all want to have lunch together as a council we're going to Thai food it's the only way that's going to happen that's how it can feel to other people right it's um now matched with someone else who also is third third on the first two and first third and flexibility yeah you got to fight on your hands and the others of you can just sit back and watch it happen how about this person the only difference now is there a third flexibility Adam they want to get things done they want to get them done quickly and they don't necessarily care how it ends up happening yeah they I mean they're they're willing to go wherever but they like that conversation about where we should go to

[35:01] lunch they kind of want to have that conversation and they might keep having that conversation all through lunch right because the expressiveness and assertiveness and again if there is more than one person that conversation probably will continue all through lunch because you'll go back and hear ask about all the yelp you know ratings about it or what else other people other place is that you know which ones closer to where we are and stuff so anxious to get going but it's I enjoy the conversation and the the mental debate did that help illustrate a little bit for you so you have good understanding you can think about where you are on all three of those behaviors again if you haven't already looked if if I were in your shoes I would already looked at mine so now I'm going to talk about the thinking preferences pretty quickly originally when Gail and Wendell were doing this they they built on research that was done by Sperry and Herman of our triune 'old brain the three levels of rate and then left brain right brain

[36:00] and so the the diagram sort of fits that so on the Left we have more muted colors the analytical which is blue and the structural which is green these are this is convergent thinking on the left so if you have all these different bits of information or data points you would look at them and converge and thinking would say since this is what we have in front of us therefore this is what we know is sort of like Sherlock Holmes solving a mystery I figure out all the bits of data and then I put them together to identify what what we know on the other side what we used to call right brain thinking and I know that we still do use left and right brain thinking but it's pretty obsolete now with everything we know about our brains that our corpus callosum and how much more complicated it is but the conceptual and social is divergent thinking conceptual yellow social red the same data points you might be looking at the same information and same data points but where your brain goes with it is okay so what else might be

[37:02] possible if this is what we know what are some relationships I can think about where that we haven't really thought about before in this data or but it's it's going out from from what we have okay then abstract thinking the top court the top half sky colors and they did this intentionally because our brains remember colors and you can use colors really well but the blue and the yellow are sky colors so for example analytical being both abstract and convergent it's the 30,000 foot view not the detail view 30,000 foot view and convergent I want to know that we have good objective data that says we're doing the right thing here so I want to know that our forests are healthy if I have a blue a preference for blue I'm not very interested in hearing the details about the chemical composition of the soil that's in the

[38:00] weeds right and blue is is that is abstract if I were going to learn how to play golf and I had a preference for blue thinking I would probably look for the best book ask people what is the best book to read and read a book about it conceptual diet is divergent and abstract so that's the 30,000 foot view what is the cool new thing we could be doing what's the plan look like for our new Civic Center Central Park what what are the possibilities if I wanted to learn how to play golf I would grab a club and grab a ball and go out and start swinging see what happens and kind of adjust from there it's not where plans get implemented it's where they get dreamed up does that all make sense so now when we get down to the green and red more of the earth colors this is where detail happens structural is detail about process so I do want to know about the chemical composition of

[39:01] the soil I do want a time bound agenda for the meeting that I'm going to green is where the plan that might get put together in yellow this is where it can be implemented this is where there's clarity about what are the resources we need to make this happen how much time is it actually going to take realistically in order to do this I'm just looking at the stuff behind your heads over there Mary and Adam and there's a very big board right full of different sizes of circles and I'm assuming their projects or things that need to happen in 2020 and actually getting them organized together and making sure that we can do these things that's what happens in green so we love our green people and you could use a little more of it probably on this council just cuz I've seen your group right we'll talk about that in a minute

[40:01] social is is not where's the party it's more relational it is detail also but instead of detail about process it's detail about people I'm it's where that empathy bone is but it's also when I'm thinking through things if I have a preference for red I am looping through well how's that going to impact others what are these people gonna think and feel about that do we have the right brains at the table to make this decision who else do we need to include in this so it is that I enjoy working with others well if you don't have a lot of preference for red that does not mean that you don't like people okay at all I've had people actually asked me that you can you'd be very very skilled and very good with people and and it's not maybe the first place your brain goes and doing a whole lot of navigating people that are difficult to navigate would make you very tired if you didn't have a preference for red you could do it well but it would make you tired okay

[41:01] questions about these all right so here's analytical and I'm going to show you now what percentage of you this group has a preference for analytical thinking remember this is both dive both both convergent and abstract data-driven and rational but keep the details in the abstract you don't put them in the body of the paper you're asking me to read okay so five of the nine of you have a preference for analytical thinking you can think about if you're you think you're one of those five people that have a preference for analytical thinking they they like to see things written down they like to see things they want to know that they're from credible sources but they tend to resonate better if they can see it this was a study that was done this is not one person's brain that you see up there it's actually 32 people their brain all

[42:02] kind of rich together but this was a study that was done where people were shown scary pictures frightening pictures of faces and frightening scenes and then they were their brains were being measured and the red that you see is the amygdala lighting up which is I often call our emotional center but it sits on either side of the brainstem up here and it's what gets triggered when we have the fight-or-flight response it is what releases cortisol into our system to help us focus and fight the woolly mammoth or whatever it is that we need to fight it is intended to be in our bodies for a very short period of time because it shuts off our growth it shuts off our immune systems because it puts all of our attention into whatever this this threat is that we need to face when people first before they looked at the pictures sniffed under their noses

[43:01] oxytocin not oxy cotton and not oxycodone oxytocin is a you know it's a brain chemical it's a hormone that our brain releases and it releases this hormone when we feel safe when we're in a situation where we feel psychological safety etc then we have more oxytocin flooding through our systems when people had oxytocin in their systems the reaction that they had to looking at the scary scenes you can see was much much less has all sorts of implications for the importance of building trust etc in in teams and in workplaces and stuff so anyway that's for the five of you that have a lot of blue in your and you're thinking the structural the green practical predictable not only wants to have those plans but is usually really good at putting plans together and timelines together I've found so how many of you think you have a preference for green if you don't yeah if you don't

[44:03] mind saying awesome yeah mm-hmm you need these two people you're very happy that they're on the council because it's not easy being green in this group right you may find that they've the holding feet too you know putting your keeping your boots on the ground and kind of asking for some of the specifics about things it's it can feel frustrating especially to yellow conceptual thinking because let me have my big dreams and what are you talking about but it's super important to make sure that you look through the green lens because that's how you know if what you're asking for is a huge amount of work and effort versus something that fits in with stuff that's already on the work plan etc so thank your green thinkers when you when you meet them social again relational this is I've

[45:01] talked a lot about it and be intuitive about people you're thinking constantly about how someone else is being impacted etc check this out is that surprising is that is that part of why you're here you think what drove you to want to be in the position that you're in being it would being of service yeah pretty cool we're pretty lucky we being those of us who live and in the city but yeah that's great that's probably where the passion to to be of service for others comes from people that have a lot of read sometimes use a different language when they have an idea or a thought about something they might say oh my guts telling me this is what we should do I just I have this feeling has that sound to those of you who have a lot of blue preference when someone says and you say why do you think we should do that and someone says my guts just saying not the greatest thing for

[46:05] someone who has the analytical thinking because they want to know what's the objective data that supports what you're talking about but but people that have a lot of red they have really a visceral sense stationed in their gut we all have this by the way all of us have more neurons than the lining of our guts than we do in our entire spinal column so they're there and they get activated by our brain and by our thought that we have so everybody has this sort of brain gut connection but people with a lot of red tend to feel it viscerally and and sometimes use that language yellow what might say this idea just flew into my brain you know I don't know where it came from but red tends to say I have a gut feeling and blue once the logic so I when I'm coaching people that I know are gonna be speaking to someone that has a strong preference for blue and they have a strong preference for red I just

[47:00] suggest that they listen to their guts it's telling you something that's in your brain but maybe pause long enough to understand the logic of what you're about to say because it's there it's just not the first thing that pops up for someone with a red preference and then speak from that because it'll it'll make it easier for the person that has a blue preference to hear what you're what you're saying conceptual what do you think about this one where do you think you are as a group do you know each other well enough to guess 50% 75% 25% of you how many of you have a preference no 2/3 how well does Bob know this group he's quite analytical oh pretty well 78% right so I'm gonna I'm gonna put this up here and I know that it doesn't add up to 100 so the just to those of you who are have blue look at that and say Heidi

[48:00] no that can't work but this is how many of you have a preference in each of these colors and remember most of us have more than one preference we have two or three what do you notice when you look at that what do you notice about you so yeah no absolutely but it's a group that dwells more on ideas than on the details of implementation you're a little more top-heavy right what else is even more extreme yeah great diversity I think that's what you were saying initially Mary what else what she said divergent yeah is that what you said I heard diverse you said divergent yes you're very red yellow right there's a lot a lot going on there which is lovely and wonderful so this is fun yeah we should hi how do you reconcile being

[49:03] both analytical and conceptual I mean it seems to me that they're covering two different landscapes yeah that it's very talented or that some people are not fully aware of where their actual behaviors lie well so these are thinking preferences so it isn't necessarily how you're showing up behaviorally right it's the think the way where your brain is going and so they are different spaces they're both the 30,000 foot view a lot of people have a lot of I think a lot of you in fact maybe more moat maybe more of you have the conceptual social but have the analytical conceptual and it is it's a 30,000 foot sort of planning kind of a thinking but both are we doing the right are we do we know that we're doing the right thing we have the data the subjective data that shows it and are we being true to the vision that we have and the values that we have

[50:01] that would be the yellow so it's a it's an umbrella over both of those things yeah I'll tell you though what can get tricky is the polar opposites analytical and social together so you have an informed bred with informed head with a warm heart right they're very different and then the yellow and the green complete opposite divergent and abstract versus convergent and concrete and sometimes the when that's in one person it's not necessarily an easy brain to live with because dreaming very big and then having the green come in and say Oh get real you know get your feet on the ground this is get your head out of the clouds but but this is someone who can both come up with these wonderful ideas and and implement them so the great news though mark is you don't have to have it all in one person because if you have it in the team you got it right this is not you

[51:03] but I want you to look at these goals this was a team that Gail browning worked with in 2015 and tell me what if you think about I'm gonna show you your brain as if you were one brain as if you were one person what it looks like but first I want to show you this team what color do you think they're missing when you look at those goals and I know they're not all great SMART goals but these are something missing if you if this is a leadership team red there's nothing in there about employee development right or something that would look at people management and here's their group profile right they did not notice that in the you know in themselves they had no idea that they were missing that and this maybe is trying to force some of

[52:01] the stuff into some of their goals into the different colors but yeah they were really completely missing the red the thing is that's okay as long as they know that about themselves so that before they finish setting their goals they can say hey now we need to get into the red part of our brain what do we have in terms of goals for employee development or you know supervisory goals etc well here you are this is you as if you were one brain tell me about yourself well thank goodness we have a staff otherwise we'd run amok yeah so you rely heavily on that the organization and structure etc right which is what a pardon our Saturday at the retreats coming all of you be about because we did create 12 years worth of work and

[53:00] now staff I'm sorry I'm just saying this is this is the list of all the things right yeah plus those that's the other thing yeah so I guess the thing that I would encourage you think about Bob is is not just thank goodness you have staff but if you imagine being staff and seeing this profile of the group of leaders right I don't know for sure but that might strike fear into the heart of a city manager which says a whole lot of I'm gonna have a lot of ideas here and a lot of concern about how what the city is doing is landing and affecting the residents which are all the things that you should be thinking about but maybe some limited awareness about what it takes to do all the things that council has when they say what if we did this or we could do that better then that Falls if you don't have a lot of green on your team that falls to staff to be the one to say wool Council y'all need to slow down hey we that is a cool thing if you need

[54:00] if we could do that but we're doing these 17,000 other things and just imagine what it's like to be staff and have to say that to not just one boss but to nine of them and really important to be mindful of what that lack of green means not just for the workload of staff but how they have to interact with you and what a challenge that might be good thing is we have a lot of red so that although we know we're overloading staff we are empathetic about you feel bad about it be aware you're doing it but you would feel really badly if you were aware that you were doing it right there's guilt abettor Mary however I see 00 30 uh-huh interesting Mary is what I find is that is that it's the people the folks with a lot of green in their profiles who are the ones in the meeting who say you know this is a super cool conversation but I can't help notice we're already two hours past agenda and so that those are the ones

[55:00] 00 and that makes sure that you do and push for it everyone might say it'd be super great 00 but we can't stop until I say my thing it's the green people that are always going butt butt butt butt butt butt butt butt butt so without someone our particular that if your green person is not one of yours third third assertive people they're gonna sit there and fester about how you're off of genda and you're clearly gonna go past ten but they're not gonna say people come on could we wrap this up it's getting real late the lack of green is gonna show up in your meetings at a lot of really interesting ways I think the behaviors are gonna drive some of that to look at the behaviors where do you hang you're not hanging right in the middle averaging each other out where are you can't really see the numbers but you can see about where it is hand out perfect thanks Bob on the high side yeah on the high side on both assertiveness and expressiveness like when Heather was just saying but let me say my one thing there's probably a lot of energy in the

[56:01] room that I want to say my one thing or my two things or my ten things yeah so meeting management and time management around what we really can accomplish and paying attention paying close attention to the time falls in the green and so the people that do bring green to the table if you rely on them to do that all the time they're going to be so grumpy no trying to move this along these are green I'm feeling it he's feeling it so here's another view of you and you also have this as a handout so without profiles or names attached the dots are the individuals so what is this bit of information give you that's different than what I just showed you which is the exact distribution you get to see the range you've got some pretty wide ranges look at green can you imagine being the one person out there because most of you hang together in

[57:00] that first third right but then there's one second third and one well shouldn't be Thirds but most of you hang together in the not so much and then you've got the others that are hanging together this is looking at but at the percentiles you know those bar graphs someone's all the way at probably what 95th or something so that's awesome to have you've got the perspective here you've got that resource on this team better yet for all of you to remember that you got to try to bring green to the table and in terms of the behaviors one of the things I've noticed with ranges that's where it tends to matter the most that's where it's the hardest because of what Heather said at the very beginning of all of this where we're interpreting others based on where we are and if I'm first third expressive and I'm interacting with someone who's third third I can't I just assume they don't really care what I have to say because they never let me get a word in edgewise and they never

[58:01] really stop talking and they're probably looking at me saying man Heidi doesn't even care about this she's not offering any opinions whatsoever and really it's just that we're operating from our preferences so that can be where we bump into each other the most but if you figure it out that's awesome so if you haven't looked is anyone not looked at the results yet Oh mark you just made my day you do think about what you think your preferences are and where about you think you are and then open up your folders those of you who got them for the first time and the very first sheet is your your individual profile you your preference for what you want to do when you first get things like this back is you know written written up there or do you want to talk about it or write about it or think about it or analyze it

[59:04] so any comments or questions so I'm hoping that means you get it as you read through there's there's four of you that got profiles tonight and I think for three of you its brand new as you read through yours it should really resonate and and sound right and if it doesn't reach out and have a conversation with me because and even if it does but you just want to have the conversation because your third third expressive that's that's great I'd be happy to connect with you and do that okay you've you've got a handout and they're questions that I think Lynette sent out to you earlier but there are three questions for you to dig into about your own profile and I'd like you to use that to prepare for the

[60:00] interview you're going to have with one other person between now and the retreat so you've been paired up you know who your pairs are right how do you do that with nine people now I'm good to play yay yay okay good so between now and the retreat take some time first of all to answer those questions for yourself because it'll help you dig a little more into a more generic s-- and your specific profile there are a number of resources there's an app I always hesitate to say there's an app but there's actually a really good app called emergent attics Plus and you can get on that you can get your profile you can request it's sort of like you can ask other people if they will let you see their profile and then it gives you all this these job AIDS and beta so that you can boy Heidi you're about to meet with Rachel and Heidi here's Rachel's profile so when you speak to her do these things so that she can hear you

[61:00] better and then Rachel you're about to meet with Heidi and here's her profile so when you meet with her you know do these things stay high level or get in the weeds or whatever it is it gives you some nice but it'll also help you interpret your your results better and then when you interview each other think about share what you want to share about yourself and you might get off the page a little it doesn't have to all be about emergent etics okay I'm gonna channel the 4% structural that and ask you a question process after we meet with each other and compare our profiles and maybe answer some of these questions at the retreat are we meant to kind of introduce each other and reflect on what our partners profiles say yes thanks for asking that so the vision is for your partner at the retreat you will show up and you will say hi I'd like to introduce my friend Aaron Brocket Aaron's profile looks something like this the way that aaron anticipates that showing up on the dais or in his work with counsel or with staff or with the

[62:00] community might be something like this some of the things that aaron says he's struggling with that relate to his profile or this this and this and this however that shows up in your conversation if you use the questions when the sheet that heidi gave you as part of that those things should come up the other thing I would personally encourage you to think about as before you meet each other guess what the other person's profile is because it will tell you something about how you've already been coming to some conclusions and judgments based on what you already know and I'll just so an example that I will tell you is those of you who have known me for many years might presume that I am third third assertive I'm real bossy y'all you know you'll learn this that's very annoying I am in fact first third assertive it is not my job to be first third assertive it is my job to be third third assertive and that's how I show up at work in my actual life not my preference so interesting to think about how the behaviors show up what conclusions we draw about them and whether they are in fact can assistant with our default behavior our default

[63:03] preferences which is what the emergent Attucks tool will tell you it's real fun does that help answer your question Bob Tess thank you please make sure also that when before you introduce someone you make sure that the things you're going to share about them and their profile that they're okay with that because it'd be great if you could talk with each other in a little more open way but what gets shared you people may have different comfort about what's shared about them so just double-check that when yeah when you finish your interviews or your conversations you have a lot of read Heidi I had a lot of read what else my profile we have to stop though but you are my people your your brain your your team brain is pretty much my brain you miss structural problem too hence were fat we're four minutes overtime yeah yeah thank you so much

[64:04] thanks Heidi okay let's move on to move on to abortion Commission letters and in deference to the Greens in the room we're gonna try to keep this to 75 minutes there's how these do we have all together Lynette do we have exactly 818 okay so the analytical me so it says 75 divided by 18 is about three minutes each so let's try to keep it to three minutes per board well two to three I'm trying to be flexible and we can do this alphabetical by board we'll do them anyway that's easiest for you Rachel you're out of the room okay next one will come back Junie tell us about poza

[65:07] by the way for those of you who are relatively new to us we've been doing this for a number of years but one thing we're doing differently this years we had to do our percent of summers ahead of time because invariably what was happening is people who were meeting three in the letters real-time and summarizing them at this meeting so thank you all for summarizing them in advance most of us okay so basically that's just reading what I however you'd like to present it so we were asked to provide the top three priorities for 2020 one work plan and I will be reading the first one Boza so it's increased administrative review authority give staff more discretion for administrative approvals in order to streamline both the review process authorize staff to make decisions in certain cases such as by rights improvements building repairs or

[66:01] replace an existing element that does not meet current setbacks without input from boza great and as we go through these things I think it's gonna be maybe helpful for us to to the extent you have comments to add commentary on on what we're hearing from the boards and commissions that might impact our work plan that one may not have triggered anything but it as we think of these things so the next one is the ad ordnance data collection collecting data around the accessory dwelling units unit application and review processes in order to understand barriers to application currently data is not being gathered from potential applicants who do not follow through with the application process through data collection we hope to understand the economic barriers whether the application process is too costly and procedural barriers whether the length cost and complexity of the process

[67:02] present a barrier so the third priority is including boza enlarge home and large lot codes zoning modification and park review and variance criteria review based on section 9 - 2 3 I 1c and compatible development discussion for ad use so both that welcomes the opportunity to offer their thoughts on this possible zoning modification for large home and large Lots those are welcome the opportunity to offer their thoughts on parking reviews for certain properties the allowance of parking in the landscape setbacks for properties with ad use creates an inconsistent standards both I welcome the opportunity to offer their thoughts and variance criteria review based on section 9 - 2 3 i 1c we view the standard appliqu creation for the conversation of space

[68:01] legally constructed by an owner prior to the ordinance Bosa welcomed the opportunity to offer recommendation on compatible development for Adu the only variance allowed for ad you are demons is floor area with the anticipation of new ad you application based on conversion of existing space rather than new construction both I would suggest flexible flexibility on the size location of a parking space the amount of private open space setbacks Heights of detached unit built prior to the ordinances etc so the next question was how do you suggest connect back to the work of your specific Borden Commission's they did not respond or I did not find the answer and their letter are there additional boards or Commission that should weigh in on those issues they did not answer that question either so the next one is open space and

[69:06] Mark Mountain Parks Board of Trustee OS BT why do you think the city's top 3 priorities should be for 2020 2021 work plan OS BT recommend Council for year 2021 budget with the master plan priorities to ensure that revenue projection reflect the recent tax measure purchase of a conservation easement on Long's garden focus on for year 2021 master plan priorities we with emphasis on deferred maintenance and reducing impact from increased visitation on open space in mountain mountain parks land minimizing impact of visitation and identifying challenges to communities 120 years investment and open space submit the master plan funding priorities targeted for 2021

[70:03] included include one ecosystem conservation and habitat restoration including non-native weed control extensive repair and maintenance of the existing trails reducing atmospheric carbon through active sequestration efforts on agricultural crop lands and for providing essential environmental education on topics that promote understanding of a role and healthy living and livable environment OS m OS MP + OS BT ongoing involvement in the South Boulder Creek control project including possible disposal of OS MP land or construction of project features OS BT expect to review updated project information in March or April 2020 and provide feedback to Council OS BT does

[71:01] not have a schedule yet for consideration of possible land disposal or other board actions OS BT recommend to council to address conflict between prairie dogs and OS OS MP irrigate irrigated agriculture north of J Road between Highway 36 and diagonal prairie dog level on numerous open space and mountain parks irrigated agricultural properties have created a conflict between the city prairie dogs and agricultural policies and prevent OS MP from fully meeting charter purposes we recommend commencing an expedited or SMP lead process with appropriate outreach to evaluate whether where and how to use lethal control to address these problems items for council information these three issues don't need to be these three issues don't need to be council

[72:01] priorities but it is possible that one or more will generate requests for council consideration completion of Wonderland Lakes following input from the public and counsel or SMP substantially revised the process in goals for integrated insight Planning at Wonderland Lakes second round of consideration of options and public feedback currently underway public discussion of proposed final option will occur in January through March 2020 with board recommendation to staff in April completion of gun barrel Hill a public planning process was begun in January 2019 to explore ways to protect important grassland nesting bird habitat while providing enhanced visitor

[73:01] experience completion of Gerber heart this planning process began in fall of 2018 with the goal of protecting rare and threatened wildlife in plant species and their habitats along South Boulder Creek Bobolink trail while providing access to trail along this corridor final concept for SBT recommendation to staff will be presented in January 2021 how do you suggest and the next question was how do you how do you suggest connect back to the work of your specific board and Commission there was no answer to that question are there additional board or commissions that should weigh in on those issues there was no answer either great thanks Mirabai I think you're up

[74:02] all right I remembered and to their answer to the first question is transportation land use resilience and new environmental stresses to answer question number two its transportation air quality energy emissions that's a B is land-use impacts around GHG emissions ecosystems sees resilience urban heat island air quality wildfire flood etc answered a question three a transportation and it is tab B is land use and that is planning board OS BT housing landmarks and C is resilience which is Rab and OS BT Library Commission didn't answer any of the questions so I just summarized so they proof funds are helping with expansion of volunteer services bilingual use services updates to the interior of the Reynolds library branch and an additional seven hundred thousand

[75:00] for the North Boulder library branch building great success can create increased demands but success does not mean they meet their to their funding needs so they need to grow to the meet the community's vision so then they're unfunded costs is a hundred million shortfall for the nobo branch and many operating and facility costs not included in the 2021 budget I need councils commitment for sustainable funding for the next generation and creation of the library district so that goes into spring submission of November 2020 ballot whether to create a funds rather to create and fund a library branch or district or simply whether to fund a library district their recommendation is that council and city leaders create a district by Proclamation and begin negotiations of the IGA then rely on the voters to deter determine the funding thanks for by thank you to the beverage licensing

[76:00] authorities brevity council should at least maintain current staffing levels we should focus on maintaining liquor compliance checks at usual historical numbers and frequency and the BL a should be provided with additional support through the boulder Police Department as supplied by the alcohol enforcement officer and I also appreciate the greater than or equal to current levels of service and that that's awesome as for the you can see yeah okay that's a University Hill who else knows off the top of their head commission access commercial access Management Commission okay here we go yes it is request for council liaison to be appointed to inform and support this is a different

[77:02] one University Hill general Improvement District yep thank you Aaron revitalization goals in conjunction with council priorities I wonder why no one wants to join this one it's move forward with the proposed hill hotel adequately fund much-needed capital improvements to support safety and vitality of you good you did increase safety on the hill this is my first time I'm sorry increase safety on the hill through improved lighting alley enhancements strategies to address transients fund capital improvements supporting safety and revitalization of districts including three including tree replacement lighting repair and replacement and alley enhancement designate the Boulder Police Department held team as an essential service to ensure adequate staffing for the hill commercial and residential areas and support additional staffing for Boulder Police Department's homeless outreach team or hot team

[78:00] support Hillary investment working group efforts to create a more positive culture in the surrounding neighborhood to improve the vitality of the commercial district I would fortunate both in the brevity of the letters and the absence of tongue-twisting initials the design Advisory Board raised an interesting concept of advocating revision of the energy code to incorporate the concept of embedded energy impacts based on construction materials rather than focusing entirely on post occupancy energy consumption the current code is based entirely on operational energy consumption they advocated significantly expanding the scope of what constitutes community benefit beyond affordable housing they want to create more flexibility and permitted users uses if community benefit is provided and provide incentives beyond additional height or density in exchange for providing such benefits the water

[79:03] resources Advisory Board wants to accelerate the repair and replacement of utility infrastructure because the existing pace of repair is not adequate to do so I think they they pointed out that at our current pace of funding they have a backlog of a hundred years worth of construction they anticipate that to make any progress along these lines and increase in water bills will be necessary they do require some direction from Council on prioritizing all contemplated flood mitigation work and this is beyond just EU South they also request formulation of criteria to create such priorities in order to equitably provide flood protection throughout the city and they request the council establishes a clear direction by May 20 2014 - that both the boulder

[80:04] junction Commission's issued a joint letter you can see up there that they want us to focus on funding sources for transportation master plan with some very specific requests that were primarily focused on transit on eco pass on a certain bus routes that passed through the boulder Junction area bus rapid transit on Highway 119 and they also asked us to focus on micro mobility options that those two groups also asked us to look at public parking pricing with in Boulder Junction and across the city to continue to our work on evolving the neighborhood parking program they asked for some capital improvement funds for some needs they believe exists in the boulder Junction area specifically on bike shelters and signage and they want us to have an emphasis on both affordable housing and affordable commercial opportunities in properties

[81:00] that are near Boulder Junction we're wrapping up 30th and Pearl I think we still have one more segment to address there and then they encouraged us to initiate our planning around the second phase of the transit village Parks and Recreation Advisory Board they observed that there's been a big focus in the last few years on access to parks and recreation program for youth without diminishing that emphasis they would like additional focus on access for seniors and other underserved communities they would like us to continue work on climate action particularly those three areas they list up there as one of the other speaker that was open space or one of the other boards indicated that the impact of transience on public spaces was having presenting some challenges in the parks properties and they also want us to step

[82:01] up our enhancement of our urban forests particularly along the lines of diversity given the animal ash borer impacts housing advisory board so I summarized their letters and the housing advisory boards letter started out by outlining the list of accomplishments and so they focused on the 2018-2019 housing work plan they made recommendations to council when council requested they sponsored two listening sessions one on the affordable housing experience and the other one how to raise money for permanently affordable housing and they found that those were highly highly successful and would actually like to continue on that build on that momentum there they have a desired role that they

[83:02] outlined for us and they would like to serve as a clearinghouse for a housing specific issues raised by the public they would like to be a viable form for housing issues to be filtered through to City Council and they would like a role in both analysis and advocacy on pending housing housing issues at the state level the legislature for 2020 they have the following suggestions continued and items from the previous work then hold additional listening sessions find a pilot project for tiny homes an expedited expedited review process for projects that provide affordable housing expedited simplified review and approvals for middle income middle income remodels and expansions and I just want to note on this one that there was a similar recommendation from Boza

[84:00] so I'm wondering how we might be able to maybe extract some data and analyze and conceptualize some some possible solutions there and then continue as employer liaison exploring partnerships for employee affordable housing the transportation advisory board their priorities were to increase non sales tax funding for transportation to achieve the transportation master plan goals congestion and coordinate Gordon that just makes sense to me quarterback I might have made a typo there it's according okay according pricing okay a vehicle valuation tax VVT as they refer to it and increasing parking fees

[85:02] they would like to reform public parking assign parking management to transportation staff and I recall this has come up prior actually by City Council has come up in the past minimum parking requirements to maximum allowed update or replace the neighborhood parking program and that came up with you can see as well I believe and unbundle from ownership / residency curbside management to encourage non single occupancy vehicle modes their priorities are to align the parking policies with established goals that cut across departments and work plans and they outline several aspects of it and

[86:00] sov trips GHG reduction and revenue revenue generation and equity review and reform Eco pass and transit subsidies yay to align with transit and equity goals requests they would like to see the city city charter changed to allow for tab to weigh in on land-use issues and they would like interaction with the boards listed there with Planning Board housing Advisory Board Human Relations Commission environmental divisor e board downtown Management Commission and any access district Commission's developed citywide did you have to skip me earlier when I went to have a coughing attack sorry okay so my first is human relations

[87:02] commission and I did top three priorities that they listed number one is to implement the statutory non-discrimination protections so they worked hard in the last year and and leading up to that to pass a bias motivated hate crimes ordinance and so now it comes down to training law enforcement and prosecutors and enforcing it and also we now have gender inclusive language and municipal ordinances that pertain to sexual orientation and gender identity that are comparatively very strong so again that's just enforcement number two is focus on housing and they specifically listed manufactured unhoused and affordable I won't read what's there but that was their second as focus on housing do you want me to read what's there I can it's fairly self-explanatory okay so for manufactured that's largely gonna come down to state level advocacy for the protections and they also wanted

[88:00] a full-time employee for code enforcement dedicated to enforcement at manufactured housing here in Boulder to for unhoused focused on housing it's an emphasis on compassion and we need to look at additional emergency sheltering daytime services and also consider modifying the camping ban an HRC noted that they did do some public engagement and feedback already on that note and for number three affordable housing we need to preserve the existing stock that we have and strategically ensure the future availability of affordable communities such as manufactured homes number three for their top three is prioritized inclusivity so the racial equity resolution that we just passed and the police oversight task force and we also need to address white spaces which have historically served to exclude people of color and we need to be more proactive in creating diverse and inclusive civic spaces number to recognize that affordable

[89:00] housing is not going to be the sole solution for in Clou civet II there are people who can afford to live in Boulder right now and who choose not to live here because we are not seen and we are not acting as or we are not welcoming and inclusive at this point and number three promote indigenous peoples day and issues and protection on state and federal levels and our advocacy efforts my second board is landmarks and so their top three are number one incentivize the reuse of existing buildings when we demolish a building the construction waste and demolition is two-thirds landfill our climate commitment goals are not well met by currently allowing so much demolition and encouraging new construction we also have embodied energy waste products when we do that so if we reuse existing building we are helping to meet our climate commitment goals so looking at the last part of be they want us to study embodied energy impacts and I'm not sure if that's the

[90:01] same thing as embedded I don't know this terms at well so I learned in preparing this embodied energy is the energy and resources cost that goes into creating or constructing a building so when we demolish it we forfeit that embodied energy that we had in building number one and so we need to study that and look at ways to again not not create that waste and there number three is to close the loopholes in demolition related ordinances so as is you can sort of piecemeal or incrementally demolish a building gradually in a way that we would not allow it to be wholly demolished upfront or changed and that can result in the permanent loss of historic character so they would like us to proactively close that loophole thank you I think that leaves me and I failed to do my homework so y'all can give me a low grade here but I promise not to just read the letters those responsible for I

[91:01] am ready to summarize so I had the Arts Commission as my first board they did neatly organize their letter into five priorities so their first one is to increase the ongoing funding they welcome to the 250,000 special facilities grant that we awarded in two nineteen and are glad it is continuing but feel like more resources are necessary so they request that we continue to increase the financial support for boulders arts and culture organizations and the artists who make them up their second priority is additional funding for public art staff they feel like the new one percent for art program is working extremely well and generating lots of program projects but the current workload of managing those projects is untenable and our one public art manager is is overloaded so they are requesting a full-time assistant position that they feel is mission-critical to continue our high quality public art program the third priority is to develop

[92:02] an expedited public art review and permitting process with lower fees there have been some significant public art projects that have taken a great deal of extra time and extra money to implement and they would like to see us make the permitting process much easier and not as expensive the fourth one the fourth priority is to add two commissioners to bring the number of their commissioners from five to seven which they feel would lessen the burden of the scoring grant applications and responding to those grants their fifth one is to support arts organizations efforts to exist in Boulder and to expand community opportunities so there are a number of ways that organizations that could use additional facilities or funds and so they would like to see us support the need for more cultural venues in Boulder and that leads into their priority number six and last priority which is to include artists and arts organizations

[93:01] and discussions on affordable homes and professional spaces and so to look to new development for example how could there be office space and performance space for artists and arts organizations in the opportunity zone and other potential redevelopment areas to ensure a more stable and permanent environment for arts and culture and Boulder so that was the Arts Commission thank you to them for that my other board was the Bolar housing partners and and Jeremy Durham their director wrote this to us and there's his easy to summarize because basically they're they're thanking us for a good partnership so they're highlighting the success recent successes so the little bit of data since 2017 we've partnered with them on the preservation of 261 units of affordable housing and development of another two hundred and thirty-four homes that are complete or under construction which amounts to a forty

[94:00] five percent increase in the affordable housing options that they're able to provide and they point out that the thirty Perl project alone will provide about 1.3 million dollars in rent burden relief annually more than any development in Boulder's history which is pretty cool and also thanking us for the partnership for creating locals a permanent permanently supportive housing voucher program to get residents out of homelessness so it's been incredibly Xs successful and they've already assisted eighteen individuals experiencing homelessness and it will expand to forty eight community members in 2020 and they had a moving success story that they highlighted as part of that program so that pretty much covers it thanks to Jeremy Durham and boulder housing partners for their input which yeah Downtown Management Commission and Planning Board okay so maybe we can we can read those letters offline there all we have all the letters in our packet maybe Sam can touch on those at the retreat or for a few minutes I guess I just have a little bit time I want to ask an open-ended question either from

[95:03] the letters that you reviewed yourselves or the summaries you just heard does that change anyone's thinking about our work plan are there things that you think that we should now add to our work plan that at least you didn't submit and maybe others have been submitted yet or they're there what are your reactions to what you heard you hear some trends or similarities between the organization's Mary I did editorialize a little bit with the tab recommendation that we review or replace or restructure the Eco pass program I believe that is underway and if there's I was just wondering if there was somebody on staff I could just kind of give us a little quick summary so we have a number of staff members here including bill Cowan from transportation who hopefully can

[96:01] tell us a little bit about the Eco Pass Program good evening Council bill Cowan principal traffic engineer and interim director for five more days I did get some information from go Boulder on that topic let me just recite that so obviously the neighborhood eco past program is facing significant issues with changes to the program following the past program working group and the shift to utilization based pricing the only discount provided by the pass is the

[97:00] city subsidy there are significant social and economic equity issues related to the ability of the neighborhoods to initiate and maintain the programs and so our plan is to fold in the near term staff is going to explore alternative transit the transit subsidy programs to work alongside our td's nikko program I'm utilizing new RTD pass products such as the low-income and the youth path youth passes and second the longer term path is to design a city based alternative that could replace our T DS Nico program and provide subsidized transit passes to any eligible resident and employee and obviously that second effort would have significant financial impacts and be tied directly into our transportation funding unfunded needs discussion

[98:06] thanks any other observations yeah Adam you have something to say I guess we have several how would Adam mark in Haran so I had one potential synergy between the two boards I saw that the Arts Commission was interested in having more artists represented in the affordable housing conversation and since housing advisory board is so interested in having more listening sessions they could potentially pair up and have a listening session for local artists around the topic of affordable housing just a suggestion observation yeah I was struck by the the water board's comments about infrastructure infrastructure is a profoundly unsexy topic but highly necessary and I felt badly that I had not thought about it at all before reading the letter and if you look

[99:00] across the country you see city after city in which infrastructure has been neglected to their ultimate sorrow because precisely for that reason it's not attractive it's not not very sexy and I looking through the the priorities we have listed and I'm as guilty as anyone I don't see anybody really mentioning that and when you have a hundred years of unfunded priorities for flood mitigation outside of Cu South I think it's something we ought to be thinking about a little more actively that's precisely one of the reasons that we're working on the budget the deep dive Erin yeah mark thanks for making that point I also found that the rabs point about the prioritization of the different flood mitigation projects across the city to be a compelling one and I know we've done some some of that

[100:01] ranking prioritization but I thought that it would be nice thing to learn more about at some point about how we when with all the different waterways that we have in drainages how we pick and choose which ones comin next to make sure we're intentional about that I did a couple other ones I did from the Arts Commission they brought up something that I've thought about before which was about the streamlining the permitting process for public art we've gotten some some letters in the last few months about one project in particular that has taken an extremely long time to permit and the Arts Commission in their letter raised some details as well and I think I brought this up at a retreat four years ago about the my first one about the idea of looking at the code our codes in ways that they could encourage public art or remove impediments to it it seems you know we've got some great potential in some of these projects but they take a really

[101:00] long time and apparently some artists have essentially given up given how difficult the process is so I thought that would be a great one to follow up on at some point other comments or observations at uni yeah I think from reading the Board of Zoning and adjustment and I remember you know over the past couple of months I've had the opportunity to speak with different people whether it's in the business community or developers as well and they've talked about you know streamlining or processes and I think that's very important so I think that's something that we should definitely follow up on and it's also mentioned in here change you want to comment on I know that there's a year-long initiative well it's a multi-year initiative and I think your goal is to have some degree of progress by the end of this year on streamlining regulations generally that kind of speaks to both the Jeannie's comment in the air and Christmas jack will address that question

[102:01] good evening Christmas Chuck interim planning director assistant city manager Bob to your question yeah we are in a process within planning and development services which is the joint service area between Public Works and planning that provides all of our permitting services so we're in an assessment and strategic planning process where we are going to be examining eventually every single process we have to try and examine and look at how can we reduce the amount of manual processing time that it takes to complete a bunch of our processes and water areas that we can improve the ability for an applicant to be able to submit an application successfully where we actually spend the vast majority of our time is in resubmit so that's that's a key area that we want to work on that initiative is underway now we obviously won't reinvent all of our processes this year but over the

[103:01] next few years is where we're going to be diving into those I mean Aaron on on your specific question around public art that's one area that we've been working together on and specifically now having PMDs staff on the review panel for the art proposals so we're identifying the permitting requirements ahead of time so we don't end up in those situations that we've been in in the past where we're stuck in a FEMA flood review process so we're trying to improve that process right now as well it just has to do it thank you for that Chris that's great to hear and so that sounds like I'm getting you involved a little bit earlier are we also looking at maybe changing some of the requirements that public art permitting might undergo the to say like oh we don't have to actually call this an accessory structure for example exactly those are the sorts of things that that we've identified and we've started to brainstorm what are some paths we have some staff that are they

[104:00] have started to look into well how to other communities define public art from a regulatory standpoint and at what point and what times does it trigger the need for a building permit and what times can we just install the public art and so we're looking into that and it may result in next year looking at if there's actually any anything we need to change in the code to allow that to happen so that's something that that you could look for potentially next year if we find some paths forward or not that's great to hear thank you so Chris - that sounds a lot like the things that relate to the use tables so I'm wondering to what extent there is synergy between the use tables in site we review update project and what you just described so that's a great question Mary actually because in the end it is almost a use and so there may be a way to roll it into the project I

[105:00] think it really depends on the timeline to be able to complete that staff research but I'll take that back to the team and look into it other observations comments I've already gone but I have one more go again okay well it just I couldn't I felt like I just couldn't leave my former board out I felt bad for the Planning Board so I just thought I'd mentioned a couple things because I thought they did write a good letter so just wanted to highlight that that they felt like that we should bring equity and community engagement as themes throughout all the work that we're doing that was a great point and just the the other thing I'll mention that they they they felt like we should finish our ongoing projects as the highest priority and in particular the elicited a few I'll just read them through real quick Alpine balsam Cu South the use tables the parking code and transportation demand management community benefits the

[106:00] East Boulder area plan and the comprehensive plan midterm update and then just following on that Chris maybe if I can grab you for one other thing which was that on the parking code TDM the transportation advisory board also brought up a parking reform and I just wanted to check in I that's been on a little bit of a hiatus moving forward on it but I think we're moving forward on that again so maybe you could say a little something about that that's correct the parking code and TDM work is now back back on the front burner and is moving forward we have staff working on that and that'll be a project that that council will see here in 2020 yeah so maybe Aaron that was a nice segue with playing board suggesting that we finish what we started last year maybe that would be a nice segue into talking about our evaluation this is a third part of our agenda final part of our agenda talking about the things we still

[107:02] have to finish from last time which are up on the board behind Marion Adam and then also the very very long list of things that we provided staff now with respect to the ladder we all just received that this evening and so we probably haven't had time to digest this so take take these away with you and you'll see a lots of overlaps and the fact that several people suggest the same thing which is great and we will use this as a little bit of a road map maybe between now and the retreat between Heather and the staff we can kind of punch these together these are organized by currently by council members who submitted them this week we can organize them by I guess the two things probably I would suggest Heather one is is as well here in a few minutes we some people listed things that are on our carryover list and so unless people disagree that we should continue on as plenty board has recommended with the

[108:01] things that we started last year those things are probably going to be pretty easy to tick off the list right and then we can probably focus the rest of our day on Saturday on new initiatives and maybe to the extent that there's some natural groupings we can go through them so would that be a good time Jane now for you to kind of remind us of the carryover priorities that you have Thanks thank you so on the board we tried to talk a little bit about the carryover priorities let me explain to you a little bit about the the coding of this so we're talking about carryover priorities that are going to be in the different corners of this year these are already established council priorities and the size of the circle makes a difference on the board so the orange circles are that it should take a small amount of council time the green is

[109:00] medium amount of counsel time and the large is a lot of counsel time this doesn't relate to how much work it is for the staff to do these things it's a lot of work for the staff to do all of these things so we're trying to talk to you about the valuable resource that you have of meeting once a week or maybe only three times a month depending on what you end up deciding with some of the other items that people raised in their procedural matters so we've got staff members that are here to answer questions that you might have in the audience is Bill Cowan from transportation Joe Todd eg from utilities Christmas Chuck from planning Curt fern Harbour from housing and Human Services Cheryl Vitelli from finance and Tanya Angie the deputy city manager and Tanya will answer any questions you have about our racial equity work and the police oversight work so you can see in quarter one you already know this that we're gonna be having a full study session on south Boulder Creek and Cu

[110:03] South we may have a pre discussion about it even also in quarter one the racial equity work will be coming forward and we'll be talking about vision zero in particular I know though we we don't have Sam here tonight that he is interested in issues and you all know this too with regard to the use of our sidewalks as well as how do we use these other forms of transportation that are like scooters skateboards hoverboards how do they interact with our transportation system and so there's going to want to be a discussion about scoping that in the first corner in the second quarter again south Boulder Creek is and Cu South is gonna come back to you Joe can talk about the process that we're following and you'll hear a lot more about it on February 25th homelessness will have more information

[111:02] on that the East Boulder sub Community Plan will be coming forward to Council again vision zero is raising its head and becoming more of time then the financial strategy review is going to be coming forward then because the study group is going to be reporting to you at the end of April about ideas for moving forward and and if you choose to move forward with continued financial strategy which I'm pretty sure you will then that will carry throughout the year and then finally the electric utility development we'll be having more impact on your schedule then in the third quarter the police oversight we hopefully will have the outside auditor hired by then and we'll have a report from the current study committee that's working on it to see what additional work needs to be done hopefully the racial equity tool be coming forward to in the third quarter see map is the climate mobilization

[112:01] action plan so we are going to be starting heavy work on that at the end of the second quarter and really diving into it on the third quarter homelessness remains a constant and then community benefits something that's been on the council works plan for a long time is going to come to the City Council then for some discussion and some getting ready for decisions in the fourth quarter use tables will also be coming forward in that in that way in the fourth quarter we continue with police oversight each Boulder sub Community Plan Community Benefit climate mobilization vision zero and a big item is going to be the use tables and standards so when we think of the council work plan we think of it not as a one-year plan we think of it as a two-year plan we have not scoped out our staffs work plan for 2021 yet but you can see on the board that in another sheet without the circles on it we have

[113:00] information about all the things that we think we finishing up with this council in 2021 so advancing racial equity the electric utility we don't know where that's going right now the climate mobilization action plan financial strategy Community Benefit East Boulder homelessness south fold RC South visions your own police oversight so those are all things that will be continuing probably throughout your entire time on city council we're not going to decisions tonight but does anybody have any questions about what Jane just walked through and our carryover priorities and how they were stacked up across the quarters in between 20 and tonight and we do have staff members here if you have specific questions about the items either specific questions about specific items about what they mean or what what our workload is on them and/or how they were placed in the in the quarters or the years something before we take questions these so just as a quick reminder the the point of having this information here

[114:02] for you tonight is to give you a sense of how full your plate might already be so that when we go into the retreat and we ask you to think about and talk more about these proposed additional and new priorities that you've identified you have a sense of how much space really is there in your own work plan for juicy new things acknowledging Jane's point that that is not reflective of how much bandwidth staff has to chase any new rabbits that you might be introducing into their lives as well as your own so in addition to the questions that Bob proposed if you wanted to ask it might also be worth asking or making sure that you have an understanding of why are the circles the size that they are and if you have questions about what what the relationship is between the size of the council circle and if there's a relative bit of information about the size of the staff circle because even if you have time for things doesn't necessarily mean that staff have time to do things to bring for you we've had this conversation at many retreats particularly related to the work of the

[115:00] planning staff and many of those bigger circles I can't help but notice might be planning circles thank you questions or comments so one suggestion I'd have in terms of staffs time is to have that available if we take this thing off what what part of staff becomes available is that planning staff you know so on and so forth and how much of it becomes available to work on something different so that's sort of like a preparation so so taking Adams suggestion Jean would it be possible to take priorities we provided I see you've already divided you've already kind of allocated them to departments would there be a way to take this spreadsheet between now and the time of the retreat and add add on from here anything that's not on here although I think we did Council members did catch some of those things many of those things but also somehow indicate on the love little staff effort would that be

[116:02] challenging well I can't do it right now we could partially do it I think I mean there are items on here that we're already doing right okay and and some of the items that were that are on these sheets are items that are just part of the staffs normal workload so one of the items was added to care about ecosystem protection and open space management well that's what we do so that's not a new item at all so I guess I wonder what you're asking should we go through your should staff go through here pick out things that we think are wholly new and then try to explain how much effort that would be is that what you're asking yeah I think that's or even just the answer of we don't know how much time

[117:00] that would take and try to eliminate as many of these as possible essentially so we really only focus on whether or not we should be adding new things and if we want to what old ones we would have to knock off in order to provide you the time and the correct staff members to do it it does sound like maybe there's three categories of things on the list the first category is what you're just saying the already doing that part of the day-to-day function of staff in that department yep on it second thing is part of somebody's work plan already a specific component of a project that's already underway but then the third piece is new things that are fundamentally new efforts new lifts and for that third category of things it'd be helpful to know how big a lift it is for both staff and council um best guess sure we definitely can can do that so I think

[118:02] another piece of what all of these impact is the budget and so I think we need to keep that in mind as well so if you can supply some of that information as well I think it would be helpful so that's an ask and then the other thing a question that I have is that last night I was at a neighborhood meeting over at Boulder Junction and the focus of the meeting was what to do about the encampment that is over by Mapleton and 30th Street and it became very clear pretty quickly that our homelessness strategy has not addressed that to a

[119:00] full extent so my question is is do these circles up here that's a homelessness on them include and addressing that aspect of homelessness and and and and if not what should we do Kurt is going to answer that question - marriage question - as long as you're answering questions we had on Tuesday night I think some council members also suggest some work plan items relating to homelessness as well and so to the extent that you didn't get a full capture of those so that we could speak about them at the retreat you know maybe you can solicit that either tonight or or offline but in advance of the routine thank you so occurred for Ann Howard director of housing Human Services so yes I'm I was at the same meeting that

[120:00] Mary was at last evening and so what's what's on the board there which i think is your question is is really an updates instead of doing the the update and then in the middle of January doing the update actually offseason so we can prepare for the next season through input from City Council so the idea around that was moving that to either the end of the second quarter or the beginning of the third quarter which gives us time to implement any kind of changes that would be recommended by City Council it wasn't intended to to have a focus on encampments or individuals who are coming through the city who are or experiencing homelessness so there were a lot of ideas that were thrown out last

[121:02] night and what where could we start and and would that be an additional work plan item on that in that area so I think your opening statement was correct that the while we've had a lot of success in the homeless strategy work we haven't had as much focus or success on encampments or people experiencing homelessness who are coming through the city and are traveling to the city I think that we need to put more effort into that and I think I heard some of that on Tuesday night as well and my recommendation would be to maybe for us for us as staff to prepare information that would be helpful to have a study session that narrowed in more

[122:02] specifically on VAD vs. homelessness everything and that would be an extra work work item but I think that we could do that within the the staff allocation that we have so just so I understand for the retreat does that mean that if Mary and others would like for you to prepare for such a study session they need to propose that as a new priority for us to shuffle in with the other proposals at the retreat that's correct okay so so in addition to what Mary just said I think we heard from Adam and Rachel some other I work out on potential work items relating to homelessness and I think we committed on Tuesday that we would talk about those at the retreat as well so I guess what I'm hearing that occurred is that it would be helpful for you to get from whoever wants to talk about incremental items on homelessness for them to get that into you and maybe just for thoroughness to learn at - so she's kind

[123:00] of keeping track of all these these things so that Heather can organize his stuff in a way that's logical to say we are you guys can you guys see that the next couple of days so I believe that Adam and Rachel I believe it was the two of you that sent us a document on Tuesday with some of their ideas around that if there's additional ideas that people have that would be helpful to know for us to be able to address at the retreat just I guess I'm just I just have to jump in here the ideas that Adam and Rachel brought up the other night our significant work plan item they're significant and it's not just housing human services that are going to be a part of that it's also going to be our full team of departments that deal with encampment issues so it's the police department the parks department the HHS department and the City Attorney's office all of whom are going to have a

[124:01] major part in that effort so I just want you to know that if these are the things that we want to study it's gonna be one of them made your staff work items for the next two years and that is absolutely fine if council wants to add that in I just need you to know that it it will be a big deal so I think that gets back to the points that Adam and Mary made about to the extent that there are new things that are big deals to till we can scope it from a staffing standpoint and we can scope it from a budgeting standpoint so that we can make informed intentional decisions and I think what we've learned from past retreats is it's hard when a thing that you think maybe that's not quite so urgent we could slow that down or take that off the work plan only impacts one department but the thing that you want to add impacts that department but then also several others and so we'll just really look to staff to remind us that it's not a one-to-one swap from this

[125:01] thing to that thing but yeah because we sometimes forget sorry could I just add on to Jane slightly so I haven't had discussions with other departments about what that impact would be on them it's also worth noting that a study session is one thing what comes out of that study session can be a lot of things so we don't actually know what that would what that would look like and I was just gonna piggyback on - we also want to know if there's you know if we took something off of here that I already had a bunch of some cost work we don't want to do that necessarily if it's gonna derail something that's you know 75 percent of the way there and we just need to get bring it across the line because that would really not be helpful to the community right and so many of the items that are on there absolutely do have some cost work in it and when I look at them and think about this particular topic the homeless topping

[126:00] there's really nothing that you can take off of there that is going to provide more ability for the departments that are involved in the homeless issue - to do that it is the the way I understood what you talked about the other night Adam was establishing a working group studying other ways in which we can accommodate housing for those who are resistant to housing the hardest to house that is a big deal and we we can't take homelessness off of there right because that's the very thing that it is so it's just making that topic a bigger topic and including more people in it so it would have to be just my view is that if counsel wanted to address that you would be saying to us in the community this is our signature goal and priority for the next two years this is what we're gonna be working on and we're not gonna add anything new

[127:01] except that finish the stuff we've already got on there Jenny thank you I just had a comment because I when I was just browsing through the priorities and I noticed that a lot of us have similar priorities do they get folded into one or let's say even if we had the same idea we don't have to send that again because another council member already have that idea right exactly that there are a lot of duplications in here or they they could be they're not just worded a little bit differently so what we're gonna do is consolidate this now now we're going to probably take your names off of it and consolidate them maybe into three buckets one is we're already doing it one is we're sort of doing it I don't know I we haven't thought about it yet and one is here's the big thing that would need to add a lot of staff to it so yeah just to follow up on that I mean like for myself and I think some other

[128:00] folks I just highlighted some of the things that I knew that we were all that we're already on the work plan and just made a couple comments about some of my priorities around them so so that that's one of your categories is the existing work plan items but you might put it like a number next to it oh for council members mentioned this one you know so just it could be helpful although I think some of us didn't mention since we knew what those were some of us didn't mention them as benefit for me it was a footnote which is I know you're all work on this so I'm not gonna put it on my list yes maybe doesn't matter too much but anyway so there's just that I did have one question about scope here which is I see we're working on community benefit throughout the year but then also it's on 2021 and so just wanted to confirm I may have chased Chris off with all my earlier question there we go Charles just that so we're on our second half tell me how much work you really see is is it's definitely a lot more than a year what you're thinking so Charles Farrell planning department I think we

[129:00] slated that at worst-case scenario would finish up May of 2021 that makes sense because I was thinking about a year but maybe it's 15 months or so our hope is to get it done in q4 of 2020 great things right and the ones that we've got there for 2021 we're not saying they're not gonna get done until October 31st of 2021 moments before the election right we're saying that they will be accomplished through quarter one quarter two quarter three or quarter four we're not sure yet and we're going to try to have that information for you ever treat so well I have the floor sort of one other thing just an agenda thing that I noticed that on Saturday we have lunches kind of like an hour break but just thinking that with that I'm leaving it to that we might need to focus in and really work all the way through until generally I find that if people work

[130:00] entirely through lunch the work that they do is not quite so fantastic but I wonder if we want to take surf like a half an hour instead of a full hour so you can get your lunch stretch your legs and do things but no I'm short if I have yeah I think the only thing is I think we sometimes take Saturday lunch as an opportunity to sit with staff as well and so let's maybe take at least a half an hour to socialize with come early for breakfast I'm early for breakfast other Jean I have a question for you I assume you can confirm that the allocation of these things between the quarters in addition to the general load-balancing also was logical based upon work streams and staff workloads and what was in flight and what needed more work and there was a lot of thought that went into how you put things through the quarters right it's actually when we thought we were gonna bring it to council so we should we should not mess with this too much or or at best we we

[131:01] can ask a question about why is this in the fourth quarter as it was the second quarter but there's a there's a reason why these are in the various places right ultimately you'll mess with them through the council agenda committee as as the week's go on and we'll see are you ready for it are we ready for it but this is where we've got it planned for and so moving it around is probably not what we need right now especially not moving anything forward so maybe a related question um to the extent that we agree and you agree that some of the new things that we've listed here are things that make sense do you think you'll be pretty be prepared also I have to retreat or do you need time after the retreat to then allocate them I mean we can obviously express our desires as far as priority we can say this is something that's really really important and I think needs to happen quickly or as opposed to this is something really important but it can take a year will you be prepared do you think at the

[132:01] retreat to put these into quarter buckets or is that something you'd like to do after the retreat we'll do it after the retreat okay remember the scope and scale of things that you think that you talk about other retreat often changes in response to the conversation at the retreat as well right so with that said obviously if somebody thinks that there's a reason why something hasn't happened sooner rather than later you should express that at the retreat so that staff know yeah we we want to know what your questions are about why things are where they are how could you move it forward could you not so we want your curiosity about the work plan to come out so that we can help answer the questions that you have on your minds another question gene just focus town 2020 for example let's say all the the dots that are on 2020 stayed on in the places they are and the sizing is accurate and we didn't mess with any of

[133:01] that stuff are we like 60% full 80% full 120 percent full I mean give us a kind of a signal about like how much room we have well when I think about honestly the limited time that council has to meet and I'm looking up there I think you're 60 to 75% full because we we know that there's gonna be planning issues that come up etc but in any given quarter you've got twelve meetings and you've got six or seven big things up there for every quarter so Jane is that taking into consideration some of the items I see on council priorities are to remove fourth Tuesday's so that would remove that one move you'd go from 12 to 9 and then the other thing is to hard stop at 10 p.m.

[134:02] best of luck only supporting concept in which case we're now at 120% fall that's gonna be my theme on Saturday yes I remember you guys want fewer meetings 00 so yeah because I June we say 60 to 75% fold and I also think of the inevitable things that come up right and I think that if you assume that there'll be a couple meetings a quarter that have to deal with things that just came up I would think we were probably closer to 80% I think that's fair I mean like we already know that there's a landmarking thing that's gonna come up first quarter and it's probably going to take two hours of your time on a night and we we haven't really scheduled it well yet so yeah that that's accurate and then there's a completely out of the field unexpected things that come up absolutely if you recall part of the conversation that

[135:00] we'll have at the retreat is maybe creating some criteria for new things and what which new things are in fact important enough to bump the rest of your work plan or have substantial impacts to the work that you've already committed to doing I'm so there might be fewer of those things if you a develop you know pretty rigorous criteria and then you know like stick to them we did one of those two things last year making progress all right I'm just gonna mention in Prior thinking it might be easy for some of you to lose a quarter of the pay for not having meetings but for some of us it is not which is when one of my items is to normalize the paid to once per month instead of per meeting and that would be a ballot initiative I did throw in Belem initiatives they're good in to my sets a charter change several of you had items that would be charter changes so we can talk about that some of them were under

[136:01] procedures I think maybe that one was Mary that you had to what Adam said even if it doesn't impact us personally I think we should be thinking about the future and people who might want to serve it's already too low paid I would say to be to attract a diverse group of people to run for City Council so I wouldn't want to do anything that decreases pay that makes it less inviting yeah and I think that's where Mary suggestion comes in which is maybe we can have both ways because I know there are some people who don't want to serve because of compensation there's a lot of people who don't want to serve because of the time commitment so if we can address both the time commitment with a equitable pay we might be able to attract a more diverse group of people now that this group is not very diverse but other people who may not be sitting around this table and just because I can't help myself I will add that another thing that I noticed on there as well was to make our boards and commissions more diverse and another item that I added in there was

[137:02] to expand membership and boards and commissions to people that have close ties to Boulder and one of the reasons that I suggested that is because when we have put that criteria on working groups for other items that have come up throughout the last couple years we have gotten a much much more diverse set of people to participate I think you can you clarify a little bit because I don't understand so currently well we do not require a person to have documentation in order to serve on a board and that was a charter change we do require Boulder residency other observations comments I'm gonna

[138:01] make a process suggestion sounds like we've got maybe some people who have a few more things to add and so so that staff can spend the week next week when we're off on Tuesday digesting those and doing the organizing and the and the stacking and the sizing and the maybe dollar signs and that kind stuff can we if there any last-minute additions can we get those in by the end of the day tomorrow is that doable for everybody hopefully there won't be very many let's get them into Lynette maybe it's a central point by tomorrow and then we'll kind of close it and then Heather ends staff can then organize things in a way that will be most effective at the retreat anything else in preparation for the retreat any questions about how this works or how it's gonna work or how it's been to work Adam thank you so much for having that that I'm wetting because you might get us out of there early I'm one of the two greens men I'm trying thank you for being green and everything you

[139:00] do I think unless you have anything anything else from you Heather I think already okay I think we are adjourned early see you next week Council