January 8, 2019 — City Council Study Session

Transcript

Captions from City of Boulder YouTube recording.

[0:00] [Music] [Applause] [Music] [Music]

[3:16] right eight twenty nineteen study session we have one item on our agenda which is preparation for a retreat and with that I'm gonna hand it off to the steam manager and then hey thanks Sam so I actually I guess I'm the person that's setting the context for what I hope will be a robust and interesting discussion about your priorities for the coming year so my role tonight is to go over the fourteen priorities that you established at the retreat kind of say where we are what's up next with them and talk about any other hanging chads so to speak that we have on your at your desk is a document called update on councils priority projects and other

[4:01] major projects so this was actually a talking point document that was prepared for me to make our presentation tonight but I thought that it was so well done Thank You Tammy Burnett and Christmas Chuck that I wanted you to have it so that you can follow along and so I'm I'm really not gonna read everything on here I'm just gonna talk about what's coming up next and then the other document that you have was prepared by Lynette Thank You Lynette from the City Clerk's office which is the voting if you will that you all did when you wrote into hotline with your priority areas and then listen other projects that you were hopeful that we would get to this year so those two documents are there for you to use hopefully I can go through this quickly so on to my items which is what's been accomplished in the 14 priority areas so under the electric utility development I know that you're very familiar with the fact that only a few short weeks ago you approved a process to acquire Xcel

[5:01] Energy assets where we are right now is that of course staff continues to work on that in addition there is a Public Utilities Commission pre-hearing conference in mid-january to talk about some items one of the great things that we did this last year under councils guidance is we had a working group that was talking about communication and engagement and we've prepared an engagement guide that we'll be following as move forward and get ready for a vote in November 2020 and abroad band the council approved the motion to proceed with the development of the backbone of the fiber network and we actually have gotten I think you knew this because we had a discussion about a couple weeks ago an RFP we had several vendors respond we've awarded that contract and so design of the fiber network is now underway under the climate commitment the first item here talks about our reduction in 2017 and just a reminder is

[6:02] that we do a greenhouse gas inventory but it's always one year behind and so we're very proud to say that at the end of 2017 we had reduced our greenhouse gas emissions in the community by 16% which was well ahead of the goal that we had set among the things that we're working on right now is investigating a non electric vehicle fee so we are doing a study a fee study to determine what an appropriate fee would be and council also directed staff to do some preliminary work on well it would look like to do a tax on natural gas and we'll be bringing that material back to you on March 5th for an update so that's coming back to you in just two months commercial linkage fees I don't think I need to say much about that because we've completed that and thanks to Council for all your hard work last year they helped us get that done Community Benefit is one that we spent quite a bit

[7:01] of time on in 2018 it has been impacted by the work of some other projects that have taken precedence or will be taking precedence but we'll be continuing the work in 2019 so in the first quarter we're going to be doing public outreach and quarters 2 and 3 we're going to be analyzing the status of community benefit feedback and preparing options and we hope to have study sessions with the Planning Board and the City Council in the fourth quarter with adoption in early 2020 now I will talk a little later about Opportunity Zones because this is related to the opportunities zones and so there is part of this work that will be accomplished in 2019 and finished the next thing is the housing advisory board which again thanks to the urging of one or more council members we got that accomplished early in 2018 and

[8:03] that board has been very effectively working and has provided you input on a to use and oh I use large homes and lots so this is one that we've talked about quite a bit in quarter the end of quarter three and all quarter four of 2018 that the the scope of this project I think changed been and expanded a bit as we got through to December and so you know that you've made some decisions about what the project goals are and what the timing is we will have our first study session on this on May 14th well this will be the work that you asked us to do in December we'll be bringing back on May 14th with the hope that we have some final decisions of council in the timeframe of quarter three so we think that's moving ahead well the manufactured housing strategy staff met with the residents of all four

[9:00] parks as well as the owners and managers of each Park and we've entered into research collaborations with both the C's School of Law and Boulder affordable housing research initiative and we're working on a draft white paper this is coming to you on February 26th in a study session so you'll be giving us direction at that time how to move forward under sub community planning you have a discussion about this in one week so that's coming forward the staff we hired a new staff member in 2018 you heard an excellent study session that you had in September where we identified the six foundational elements of the program but we completed study sessions with both the council and the Planning Board and again your next input will come in a week Alpine balsam is sort of a sub set of this one and as you know and the in recent months we've had a number of study sessions on this as well you're going to get beginning your next update on February

[10:01] 12th depending on if CAC agrees though it should be scheduled then and we will be starting to prepare for the deconstruction of the hospital in quarter three after the hospital folks exit the hospital building so that's moving along the open space master plan is completely on track our goal was to finish it in 2019 before November 5th and so we've had a number of meetings with council the council established our master plan focus groups we've had three community engagement windows and have had great participation we're entering another period of time where we'll be working on other parts of the focus areas I think the financial is the next one up I thank you Dan and so this is on track to be approved by Oh SBT and the council before the November shared equity middle-income program now this is

[11:01] one where council members Weaver and Yates drafted a white paper and disseminated that and staff has been working on a work plan an engagement strategy for this item this is scheduled for a council discussion on February 19th so at that point you'll be taking a look at the recommendations of staff based on the white paper and give me an us direction to move forward the transportation master plan is one that you've seen in study sessions on a number of occasions we've got a number of updates scheduled for later this year I think the council will need to discuss as we'll see I see how often you want us to come back in the study session format because I know that we're trying to be careful about how often we come back on some of these items but rights going on right now on the transportation master plan is that we're working on the fiscal impacts that the transportation master plan implies so we always need more

[12:01] money for transportation the next one is the use tables and site review Craig days and this is another topic along with community benefit that has been impacted by some changes in our work plan so we've already had five Planning Board subcommittee meetings in 2018 and that check in with the Planning Board really great work has been done and we are on track to continue the work in 2019 some of this work is going to be part of the opportunity zone moratorium updates that we'll be having in coming weeks and some of it that I guess is less related to the opportunity zone will be coming forward more in the quarter four timeframe so what we're planning on doing is subcommittee work with the Planning Board in the first two quarters developing options in the third quarter study sessions with Council and Planning Board in the fourth quarter and then hopefully council adoption the

[13:02] first quarter of 2020 and yet part of it is the opportunity zone so that is something that you'll see in 2019 vision zero we have an update scheduled in the second quarter here just a reminder that we did a hundred and forty engineering treatments at high crafts look crash locations and we've been working on new traffic signal operations including left turn phasing pedestrian head start and right turn on red restrictions so we'll be providing more information in the second quarter so the next thing that I was asked to talk about is how have current projects expanded so I think you're well aware the fact that we had kind of planned that large lots was one that we were going to start in 2019 and that we we really didn't have a work plan established but the work that you've done in September November and December has I think expanded that project a little bit we're on track to get that done in 2019 but that's one

[14:00] that expanded a bit the South Boulder flood mitigation project I think expanded a little bit in 2018 when we had a number of hearings in front of the City Council about the appropriate option to choose and that requires some new engineering for us to do again that one's on track and I think it's scheduled to come back to you in early February so there'll be some updates very soon on that so the the biggest expansion I guess would come in the project related to the community benefit in use tables and then during the year the council asked that we take a look at BC zoning and that topic was related in some ways to community benefit and use tables and then when the opportunity's own moratorium discussion came up the BC zoning is a very important part of that because one of the most targeted areas of the opportunity zone is the diagonal Plaza

[15:01] which has this zoning on it and so this is one of the things that we'll be tackling early in 2019 so that those are projects that have kind of expanded more than we thought they would but they're really focused on some things that council cares about in particular this BC zoning and the used tables and then certainly in general the opportunity zone moratorium is something that was not expected and I think we have a plan that we're working on to come back to you over time and tweak that moratorium to make sure that projects could move ahead but that we've got safeguards on board for concerns that the community has raised so then if you'll turn the page there is a page called other major projects so one of the things council asked us to provide them information on is what are some other things that really weren't part of the priority projects but that are pretty big projects for the staff and for council that you might be seeing so the first

[16:01] one is the budget resilience project this is a project where we have received a grant from the Department of local affairs - I guess pilot a way in which we can show a budget that demonstrates resilience over the years and so this is an internal staff project but we hope by the end of the year we will have a product for the Department of local affairs that they would like to use in other places in Colorado and of course for our council and community show that we are being able to demonstrate a budget that can show resilience here over here campaign finance reforms you just had a study session on that very shortly ago and have given direction to the City Clerk's office in the City Attorney's office about some things to bring back and will be working on those and hopefully get those to you in the latter part of the first quarter of the first part of the second quarter see you flood mitigation and annexation is definitely on the

[17:00] table or on our place I guess I'll say for Council to be working on throughout the entire year we're waiting for see you to submit their annexation petition and we'll probably know more about that by the end of this month the equity journey is one that council has been very involved in we've got actually a subcommittee of Lisa and Mary working on this with staff and so you'll be hearing more about this as the year goes by the fire master plan is up for review this year we're hoping then it will come to you at the end of summer or early fall but a thing that we really want to highlight is the emergency medical services and the study that was done on cost and the fiscal impact one of the things to mention with regard to that is that the the fiscal impact is is pretty clear about what the operating costs are but a thing that we'll have to be thinking about is what are the capital costs that go along with it because currently our fire stations would not

[18:01] accommodate the kind of ambulance equipment that we would need and so we would have to phase it in over time and so we'll be providing more information about that as we go along the library initiatives you had a long study session about this and we are in the process of seeking a polling consultant to do the polling study that and survey that you asked and our plan is to return to council in April with that information and then we'll move forward as council directs I'm not sure why we put mobile homes on separately from manufactured housing strategy yes it is important and then the last two are again related to the opportunity zone moratorium we've got some code changes that something that counsel requested and that will really fit in well with our opportunity zone moratorium so those are the major projects that we think you'll be seeing later this year thanks Jane I'm so council part of your pre

[19:03] retreat homework was to look at that first list of things that Jane went through and indicate what your respective priorities are there's some consistency in your responses and there's a couple of folks that are in a different place and I thought we just might want to discuss where one or more of you are not sort of roughly in the same rating place as others to see if that was due to a different understanding or a different strategy that perhaps you've deployed in your prioritization or if you just fundamentally have a different set of priorities so if we start at the beginning on that table that Lynette passed out that is the prioritization at the top it says existing priority areas I'm guessing yours doesn't say Heather at the top but mine does use tables insight review criteria it looks like you're all pretty much in the same in the same spot there did anyone have any questions or clarifying curiosities for

[20:00] Jane on that one are we good silence will be construed as a we're cool girl all right community benefit Erin I can't help but notice that's your colleagues on council all had that as a really high number and you had that high priority and you gave that one a 10 did you think about that one differently or what do you think it's just a perfect 10 it's a great project no yeah that stood out to me as well I mean I do feel like that's that's a good project for us to get to it's just that we've had so many other things come up recently it's I'm not sure that we can get to it soon so I'm happy to work on it when we work on it but we do have some time-sensitive things that the council has brought to the table in the last few months that I think we need to get to okay but based on what Jane said so far you're you're comfortable with how things are proceeding on that one first choice but I'm fine that's fine thank you great anybody else have thoughts or questions on that just a question remind me the height

[21:02] limitation ties to community benefits that right Sam yes and that expires in second quarter to 2020 May 22nd okay anything else on that alright large lots a fair amount of alignment there anyone have any questions concerns about that one all right so on manufactured housing strategy I see that Suzanne put that one in a slightly different place but she's not here so I'm comfortable just carrying on and we can circle back to her at the retreat unless anyone has any information okay we're so efficient tonight shared equity middle income program that's an interesting one Suzanne as well put that one as a nine where others of you were serving the 3 to 5 range and then Erin there you are again darlin no I think it's promising we just have a lot of other important things to get to

[22:00] and then this one I mean can you benefit does have some ties to things that are time sensitive but this one less so it feels like we can get to it when we get to it you wouldn't bump other things to put that one first okay great anybody else have thoughts or questions about that one I just think we've made a lot of progress on it lose the momentum so that's all I would say is that we've we've kind of evolved are thinking working with Curt and I think we've been making progress so I look forward to the study session we talked about it keep chipping away at it all right anybody else okay open space master plan Erin I'm sorry out playing balls him Thank You alpine balsa oh that's Mary Mary and and Lisa I had heard that you had it well there but someone told me that you switch that to a six okay let me have her Mary first and I'll come back to you all right Mary footnote isn't included my footnote on that was that that

[23:01] priorities the sub Community Planning is still an important project but given the the opportunity zone and and where it is and that we were considering having perhaps the East Boulder sub-community be this the second one I think it needs to get bumped up I'm tough so I move that one down because I think another one should bump up okay and do you have your thoughts changed hearing Jane's summary or that she just provided her you're still thinking the same thing okay so these are you do the old switcheroo want to talk about that yeah but I'm still pretty much for me Ria's so I we've already started and I put it kind of down and I didn't mean it in a low place we're already working on that and I guess every council member kind of ranked it under different had categories

[24:01] you noticed yeah and so when I when I went back and I looked at it it says my heading is important for this council to continue significant progress in 2019 but will continue mm-hmm and so I mean we're we're kicking it off we're not gonna stop it and so I think so can i interject yes just remember this is the next thing councils going to talk about just a week from now literally the next thing yeah and so we'll be able to figure that out in in that context so it doesn't matter if I'm a 12 verse 6 okay and then Sam I rank it real high because I may have been under incorrect assumption and maybe next week so session on this will help me I just those Titans of the fact that we're gonna get the property in June and we're gonna start tearing building downs buildings down and shortly after that night guess I kind of assumed that we would have to have a bit of a plan because we need to know which billions to tear down I realize it'll take us

[25:02] quite a long time to deconstruct that and we don't have to have the plan in perfect shape you know this year but I assume that we have to have some direction from Council on what this is going to be sometime this year just so we know how to deconstruct err is that a false assumption so my understanding is the council has given us direction that we are to deconstruct the hospital building and move forward with providing further information on the pavilion and its reused for city facilities I think's Jane I think that's where I was focusing as the pavilion building whether you needed for the direction clarification for us in the pavilion building because I might impact deconstruction will be providing some more information I think it's in February Sam in America yeah I mean I just want to reiterate him in the same place that Lisa and Mary are I think the sub community planning project is really important but I think we need to look east now mm-hmm an idea previously had been we're doing all this area planning

[26:00] and corridor planning in the north central Boulder so that makes a good spot to do it but I think recent events have changed the focus so we have to still address Alpine balsam but I think some community planning may be a next step is to look at how we defined Eastern sub communities okay yep yeah and the Alpine balsam is really more dependent on an area plan which is a subset of a sub community plan so it that can be done and then I'm looking forward to the conversation next week but that was kind of my thinking is that the area plan would get done and then we could move on to the sub community plan in the east that's a great clarification Mary and so then I guess this would be a question for Jane which maybe we can talk about a little bit more at the retreat can we do the Alpine balsam area plan and the East Boulder sub Community Plan more or less in parallel or is there a staff constraint there that would prohibit them from happen in

[27:00] parallel I'll ask the planning department to be able to respond to that at the retreat mm-hmm and if there's a sequencing or timing thing other than there are other options other than exactly simultaneous or exactly sequential there's some variety like one tapers down and finish up things like that okay cool all right anything else on that one all right then the open space master plan Erin sue I along with Mary serve on the open space master plan process subcommittee which just rolls off your tongue very pretty name and so we've been working closely with open space Department on the master planner I know that it's their goal to really get that done within this Council's time period so I was just bringing that forward just to say to emphasize that there's a real hope on the part of the department at which i think is a good hope a good goal to finish it this year so I made sure to put it up there okay and based on what

[28:00] you've heard from Jane and her report you feel like that's on target Jean says we're on track and and but I know more from our open space process work that we are on tracking that's great fantastic all right anybody else have thoughts on that one okay just to agree with Erin okay with that yeah that it's on track and away it's going quite how about on Climate commitment here there's actually more variety where some of you but this has a lower in your list of priorities and others have you have a kind of smack-dab in the middle so Lisa can I start with you on this one what was your thinking on that one how we're doing it we're totally dedicated to it we've got different staff different departments working on this and I mean in my life it's a top priority and I expect it to be in the city but I think the council itself has given enough direction to staff that they're doing a great job okay Sam were you in a similar place

[29:02] yeah I mean it's a top priority for me but the way I sorted my things into buckets were what's going on now that's already on course and this is gonna continue beyond this council and what we have to focus on in the last year and so I think climate commitments very much on track okay and Mary similarly it's a commitment right it's kind of like doing the name like getting your area you know it kind of keeps going hopefully okay so that that data then the variety there just reflects how you were thinking about the question because it's already underway and you're well in it it remains a high priority just not as much Council time and that's not gonna stop in 2019 because it cuz you're married now that's right no divorces okay fantastic then similarly on the utility coming down the electric utility Suzanne had had a five or other council

[30:01] members are sort of more in the 7 to 11 range my presumption without her being here is a similar reasoning would that be your expectation as well okay vision zero there we have a some fair consistency there but then again Aaron you put that slightly higher in your list than other folks did what do you think about that it's a life safety issue I think some of the other things that we're working on her a little more optional but this is about protecting the life and safety or assistance I want to make sure it stays up at the top of the priority list okay and then similarly before based on what you've heard from Jane you feel are you satisfied with the pace that that is like you could use a little more attention a little more um yep your bison on these numbers we can't take them too seriously because we put them out sequentially and then we have different things so I mean one way you could look at it is how how people put

[31:00] him out and under what categories and so for me I would give it equal to the sub area plan transportation plan and vision zero and so that would move it up to a three okay yeah Bob I agree there this is a low safety issue and it is a priority and I actually didn't get a lot of comfort from the beginning of the conversation so I would like to get more comfortable at the retreat about our I know we're not gonna have a deep dive on vision zero at the retreat but we'd be helpful to have a little bit more information about what our timetable is so we at the retreat so that we can react to that because I actually am a little bit more uncomfortable now than I was at the beginning of this meeting about where we are and what our track is okay Sam yeah I mean it is a very important life safety consideration but again to me it's it's a program that's moving forward so it's already you know it's established as a program it's moving forward and I think our actions on it are kind of like Bob said to review the specifics I mean I wasn't

[32:00] comfortable with what we were presented as far as some of the transportation responses to wanting you know some treatments up like no right turn on red in certain locations and longer leading walk signals so there are some things that I think can be done better and this was brought home to me in December when I was crossing a canyon with my cell phone in my pocket with a walk signal and I almost got killed and so I had to jump out of the way of the person making the left turn that wasn't paying attention so it is a life safety issue it is important and I do hope our staff keeps moving forward with some of the details and then we review them Jane do you need more information from counsel in terms of what more information they would like at the retreat no okay you think you got it yes I agree with Lee said these are a little arbitrary I mean when when I had my buckets but within the buckets they were a little random where they went within the bucket but just one thing I

[33:00] wanted to say about that the like for me they were the transportation master plan got it twelve for me but I feel like a lot of that is linked to the vision zero stuff particularly like the work on the low stress bike safety network our bike network so those are two things together that I'd like to make sure that we prioritize pretty highly this year to make sure we keep making progress on safety for I also want to say this is that what I am actually hearing from council members is maybe not that they need more factual information about vision zero but more of a commitment and a sense of urgency on the part of staff that we really mean to make a difference in this area so if I'm wrong let me know but I think that's what your you would like to hear that's right thank you anything else on that anything else for Jane or for one another or for me as your retreat person on these items that are currently underway now that we need to talk about before we move on yeah Bob

[34:02] process question for you so obviously we should revisit this when Cindy and zan can join us but what do you see since there is a high degree of consensus on the top issues what do you see us doing at the retreat with these items can we talk about that when we get to our retreats agenda sure cuz I think my answer might also depend on how the rest of this goes got it cool thanks let me forget though all right anything else all right so Jane thanks for that that was very helpful if you have a gander at ye olde agenda for this evening the next item before we get to your additional priorities that you put on hotmail is to talk about the boards and commission feedback you as you have been doing for several years have letters from your boards and commissions and you have assignments for who's going to report them out we have in the past had a fairly loosey-goosey guideline of two

[35:01] ish minutes for each reports because there are so many and if we treat them all fairly that no one feels like you only talked at great length about your favorite one so I have a list of assignments my question for you is each one of you want to do your whole kit and kaboodle and talk a lot one so get your six ish minutes out of the way a be easiest okay cool that's all we'll do then then Aaron your name starts your last name starts with B so you get to go first I'm going to ask to not go first my stuff together I just write you know those awful but always get discriminated against only marry young oh yeah it's would you like to go first Mary would you like to go first no for the same reason that Aaron Bob's ready thank you sir all right okay and Lisa is right Bob is gonna go first because he feels discriminated against on account of his name is and Bob you

[36:02] also pick up BT as part of yours I did I was terrified I'll start with OS BT kind of doing the alphabetic order OS BT actually took that way take the questions we had to them seriously and actually answer the questions some of our boards didn't do that although they gave us good information anyway in responses our first question how we doing they said great and they gave four examples they really like the support they've gotten also particularly area Mary on the master plan they really are happy that we proved all the acquisitions they put in front of them they're happy by the fact that we're addressing Cu South flood mitigation we're including them and they're happy that we took their thoughts seriously on the prairie dog management so they're happy campers with us looking forward they had two suggestions with respect to work plan do they want us to continue to be engaged with them on the master plan and they were happy that their master plan work

[37:00] was was part of the public participation pilot you know we had a public participation working group they made a number of recommendations and we and we council decided that one of the test drives of that new engagement process would be through the master plan roben space and they committed to us that they will give us feedback at the end of Master Plan process about how that went and whether there are improvements in public engagement that we can embrace and then second they asked us to allow them to stay involved in the Cu South flood mitigation work because of course it does impact open space and so they asked us to keep them in the loop on that and that's what opens me I said to say any questions for Bob all right the beverage licensing authority is all about budgeting this year they had two suggestions for us one is they think that we can we staff and council can enhance our communications to the community about the city's long-term

[38:00] budget they didn't elaborate on that they just think that's something we can do a better job of and secondly then a suggestion that we create a budgeting 101 class and the first students and that would be City Council followed by members of the community and they suggested that that be live live and taped so the members the community could look on the website to see how we go by budgeting so those are recommendations probably for staff from the VLA okay any questions good and finally the environmental advisory board had lots and lots of things to say so I'll try to do it quickly they had six goals for the community first related to organic besides they want us to have an organic pesticide solution for city properties and that we would share that then with the community so the community members could use organic pesticides themselves on their own properties second they would like the city to address the heat island effect and they had several suggestions on how to do that including

[39:00] using building materials that tend to reflect heat when we do land-use approvals to look for surface areas that are less impervious to encourage tree planting and to encourage energy efficiency number three of their six they would like us to look at ways to shift our stormwater conveyance from gray runoff sources to green sources and the example that would be rather than using concrete use grass and not just on surfaces even on a roofs third I was gonna be forth with respect to the emerald ash borer situation as those effects are felt and as those trees unfortunately come down they recommend that the city at least on city property replace those trees with native plants that require less watering and that are probably better adapted to our environment as opposed to non-native plants and then by doing so that we

[40:01] could be leaders in the community and that we could even provide incentives to members of the community who want to replace their emerald ash borer trees with or emeral trees ash trees that are affected by emeliza more with native plants and finally you know v air quality monitor and reduce vehicle trips contains into the transportation master plan and sixth and finally soil quality they observed that of the fifteen thousand acres of agricultural land of the city manages or owns two thousand are considered degraded and they recommend the city inventory those degraded lands protect those non degraded lands and continue to monitor them that's what the EAP had to say okay any questions all right Bob thank you for going first all right oh you want to go next Lisa you want her because she's been discriminated against her whole life you're right there in the middle M yeah

[41:00] you're so funny alright miss why what he got for us the Boulder Junction access district and first the Boulder junction at access district B Chad gave us a list of their priorities that included modification or replacement of the Depot Square garage software developing a 10-year boulder junction TDM parking plan advocating for additional capital improvements within Boulder Junction hmm and including the the bridge to 32nd and the bike shelter branding for be Chad and also involvement of BJ in the where the Commission their priority is continued involvement in in service delivery from

[42:01] RTD and they also would like us to ensure that the pollard site develops in a way that aligns with the goals and objectives of the district and then in response to how well has counsel done so they like that we continue to focus on RTD service improvements especially refreshing the Hopf route and they as well as looking at the quite crossings which are still in process and then one of their final comments was that they would like council to include them in in our priorities for some emphasis on the integration of TDM and parking strategies across communities not just be dad for to realize the many benefits

[43:03] of the shared bundled and managed and paid policy and that is Beach ad then Planning Board which I inherited from Jill the Planning Board mentioned several items under a topic of Public Engagement they they were they mentioned their involvement in the use tables and and the public outreach that will be happening with large homes and large lots wanting to combine that actually wanting to combine the use tables and standards use tables

[44:00] project with the large lots and community benefits outreach that's going to be happening in early 2019 they would like to form a subcommittee that looks at how private development engages the public and they're willing they're willing to put the work into it and because they see that as something that really needs to happen within our community under again that's and then also another suggestion that they made was to increase or expand the public notification area to include businesses small businesses and renters basically anybody who's leasing or renting that otherwise would not get notified and then under housing the priorities that

[45:02] they mentioned were the preservation of existing affordable housing stock they mentioned tiny homes that they should be considered however in relationship with some other project and they gave examples of the large lots they use tables municipal ization climate committee commitment manufactured housing ad use and compatible development Cu planning they mentioned and making wanting us to be sure that they that the flood management is optimally optimized regarding flood management and open space restoration and preservation of Cu South and that it's an important way to support long-range sustainability and resiliency under retention of small and

[46:00] local businesses they have some ideas including using zoning and changes to the use table and making small and local businesses business retention a form of community benefit and then under resilience Planning Board urges the City Council to direct staff to pursue implementation of new BB CP policies regarding floodplains regarding flooding floodplains and groundwater in addition to prioritizing floodplain preservation they are really happy to be having joint board interactions with transportation and then finally under growth and infrastructure they would like to see a publicly available dashboard summarizing boulders overall infrastructure capacity to assist in the consideration and planning of future projects and then finally you can see that is the

[47:00] University Hill commercial area Management Commission I believe that's with the another snazzy name that rolls on OK MC and this I'm gonna mention this one because they underlined it in their letter and so it seems like it's something that's really important to them we propose that the city sell the you ditch you jet parking lot on Pleasant Street to the hotel developer and apply the funds from sail to the cost of constructing an aboveground parking structure on the current you did parking lot on 14th Street possibly in a public-private partnership with adjoining property owners so that was their major point under how well has counsel done under taking into account the current work plan but additional priorities do you

[48:00] think council should focus on they have seeking funds to replace old and failing streetlights in commercial district at an estimated cost of $400,000 support development of the hill hotel continued to pursue strategies to address transient presses presence such as increased police presence during weekdays and then the cost of the cost for overtime and officer staffing they didn't provide that but they provided as a TBD and continued implementation of alley improvement program and then finally continued to pursue opportunities to engage and partner with see you and that's anyone have any questions for Mary on any of her groups all right Lisa you're up I have arch landmarks and grab water resources so

[49:00] the Arts Commission they're their big things this year is affordable housing housing for artists and including also studio performance and retail space for artists musicians dancers writers and actors and it's a top priority for individuals and organizations in the arts community he they say there's an acute need for additional staff capacity to ensure that the program meets goals and community expectations they're very pleased with the additional grant funds of 250,000 dollars and they applaud counsel's recognition of the need for the higher levels of funding for organization set owner maintain long term leases on facilities and I think that's great and I think Bob really kind

[50:01] of brought that to a head so I want to recognize Bob for that and they would like to that the council the Arts Commission will be having a new member in March and they want us to make sure that the individuals that we consider represent populations of our community that have been historically underrepresented and on our boards so so that's art it was short and sweet next is landmarks let me get down to ELLs and landmarks they have new they appreciate council support an opportunity to provide input they applaud the new Adu ordinance changes enacted by council and recognize that

[51:02] recognize and include some of their previous suggestions such as preserving existing houses they encourage the council to explore ways and means to provide funding to assist property owners both entering designation status and for making appropriate alterations to their historic buildings as identified in the city of Boulder story preservation planned recommendation 1.6 initiate new incentives possible options include specific grant funding from maintaining historic properties low or no interest loans and increases to existing fee waivers in terms of environmental hazards and historic preservation they note that as the City in the council plan for increased

[52:00] resiliency they make the following recommendations they would like to see pre-disaster mitigation maps such as updated and accurate survey forms they want to see appropriate collaboration with other city departments for the possibility of fast tracking design review in the wake of disaster events and they want a template for coordinated interdepartmental disaster response and creative inner departmental collaboration to better preserve vulnerable historic resources and in terms of sustainability surveys and historic documentation the technology of documentation similar needs to be preserved in its highest form to provide complete and accessible data for future planning and preserving historic resources and they hope that council will support this and they welcome their

[53:02] our feedback and then on the last one the Water Resources Advisory Board this is a board that's not too happy with us and and they were dismayed to see our decisions and things like that and they and I want to say they think that we should at least recognize their recommendations we do recommend recognizer recommendations but they are advisory that's why their name is called Water Resources advisory board they don't make decisions and they need to understand that and so I think it's very unfortunate that they think that they're the deciders when they don't understand I don't think what their role is I understand and appreciate their technical background but what's in their

[54:00] letter I'm right I'm reading okay and so they just lambaste us the South Boulder Creek and so and I think maybe they don't understand that they need to be independent of staff as well and that they need to their appoint it to water resource or resources advisory board in order to for their various expertise but it's to advise and in fact if you look them up it says the water resource advisory board advises the City Council's Planning Board and city staff on community utilities issues so I went through a whole bunch of old mm-hmm grab meeting notes and it seems to me that there is very little discussion and that there isn't a lot of independent thinking on their part so I would encourage them to do that I also in

[55:03] reading the notes mm-hmm there has been a what our weekly as on to their board from planning board because Rab is supposed to advise City Council Planning Board and city staff and so that individual is not being included very much in their discussions nor receiving information the same exchanges that they should and in fact by the outgoing and incoming was told not to participate so Evan this is a problem okay so you might want to start on the back of that at some point okay excellent any questions for Lisa all right thank you ma'am all right now nearby shall I just keep craning my neck this way or shall I go this way for a minute I'll be yeah ready after one more fantastic all right give

[56:01] my neck a job here well you're the W on this side I feel like maybe it should be your turn just to stick with the theme years of sitting at the back of the classroom look all right what do you got for us Sam I've got design Advisory Board mm-hmm and they did not send us a formal letter that the whole board approved but Lauren full Kurtz the chair sent us a note explaining why if they've had trouble getting a quorum but she also suggested that one of the needs from a design perspective of Boulder is to have more of an urban design plan so in other words we had this land-use plan and we have zoning but they're talking about building form mm-hmm and my response to this is it sounds an awful lot like form based code so we've kind of started doing that in a few places in town and I'd have to agree that if we could Matt magically wave our wand and

[57:00] have that kind of form based code everywhere it would be a good thing for Boulder because there would be yet another refinement to the vision so that's something for us to think about as where and how we use form based code because we probably can't do it absolutely everywhere but some places it makes a lot of sense my other board was Parks and Recreation Advisory Board which I call the happy board I'm happy to get this one this year they answered our questions as well and they think that we have been listening to them they wanted to emphasize a few points to us one of them was that parks because they're public spaces often have impacts from drug use their trash and human waste showing up in the parks and that negatively impacts many people's experience there so they wanted us to continue to try and develop mitigation for those problems the second thing that

[58:01] they mentioned was that financing of park infrastructure is always a really big deal and so they appreciated the commitment that council had given to maintaining their their budget level this year and that segues into their priorities that they listed out for us and the first one is financial stability so I can certainly understand that the second one is equity of access meaning equity of all different classes of people to be able to access even people who have been traditionally the underserved by the system and then the last one was to for them to focus on the impacts of growth and development and densification on what that does for the need for park services and how it might move some of the needs you know around as different areas densify so that's pretty much their note it was short and pretty straightforward and apparently quite happy yeah fantastic

[59:00] anyone have questions for Sam all right Aaron all right I've got three I will start with the Board of Zoning adjustments or bozo so they had some concrete proposals so you know they work on variances particularly single-family homes and so one of the things they actually request is that they don't even need to see all the variance requests that come to them that staff could be empowered to approve some of the smaller things to save community members the time and expense of coming to oppose a hearing so they recommended staff get more of those with a tea use they had some thoughts on that but I think they were happy that we tackled the problem they weren't necessarily exactly happy with how it came out but just wanted to make sure that as we move into implementation of the changes to the ad ordinance that we flesh out the details

[60:01] such that it's interpretable by Boza because I think we did give them some additional authority to grant variances for a to use in places where the rules they don't meet the rules exactly so they're they're hoping for more clarity around that with regards to parking the variance criteria in general and then how the compatible development rules will combine with the ad use regulations so hopefully that's something that planning staff can look over and communicate with them because it's a little bit more of a technical question I think on some of those but also something to keep in mind is we maybe get to an ad update review that in a year or so then they're very interested in the large homes on large lots code change project because it directly impacts a lot of the work that they do with single-family homes so they have a set of initial questions that they'd like us to consider and I think they're really looking for counsel to take advantage of their expertise in these areas as we

[61:02] work on this project so I think they would love to have a meeting with us and love to work with us on this project so I think it's something worth considering as we move forward with that about ways to tap into BOCES expertise and interest there and yeah and they're happy to be asked so that's that then the housing advisory board I've got wordier once I have to take a little time here some of these go on a little bit but with good stuff so the housing Advisory Board they did answer our questions and they feel like council has done a great job of engaging the housing advisory boards priorities last year I'm particularly in creating them so and they're happy to have to see a lot of housing issues as priorities in our work plan and but they don't feel like they need to add to our work plan which is nice of them because

[62:00] we're busy and so in terms of their priorities fundamentally they say they want to work with us on our priority plans that relate to housing and so for example there they mention that they're happy to take up the Chaffee coordination with affordable housing projects that I know Miriam particulars talked about so they're happy to work on that and make those go better but then they do have two things that they're interested in taking up on their own and I'll just read a little bit here study to study topics they'd like to work on 2019 one of them is tiny homes they're interested in seeing how tiny homes could enhance housing choice integrating growth and achieving future housing goals in the city and also occupancy limits looking at occupancy limits they say quote currently occupancy policies dictate the makeup of a household forcing non-traditional households to potentially even live in violation of the rules and contribute to an under utilization of existing living space which is contrary to the he stands on environmentally beneficial

[63:01] living so seeing that they're interested in doing a study on that to see if there might be ways to maybe shift those around a little bit and anyway they include some history about their last year and how their how they've been working and they're happy to keep working with this fantastic excellent NHRC I get one more Human Services another wordy one with a lot a lot of data at human relations yes human relations commission okay so they they feel like we've done some good work on the welcoming and inclusion inclusive community work plan they appreciate the work that the council has done on that reaching out to community on those things and including the support for them to work on their biased motivated hate crimes incidence enhancement ordinance and they are moving that forward so they're near the completion

[64:01] of that ordinance and would like to see us take that out when they're done with it early this year and I'm actually gonna get back to that when we talk about our priorities for next year and so then in terms of what else we should be working on and thinking about they do have some opinions on that they do want to make sure that we're working hard on fostering a welcoming and inclusive community with some specific ideas about combating rising bias and hate and addressing Public Safety so the the ordinance they just mentioned and working with the police department to protect and assist vulnerable community members also updating language in Commission handbooks and and ordinances to reflect thing that the language that is respectful and inclusive and training and signage to have the city I encourage the city and local organizations to work together for anti oppression training for city departments and potentially businesses

[65:01] in larger community and then also municipal elections this is something we talked about before to extend voting rights and local elections to non-citizens and support that coalition that's bringing up initiative forward and and and there's more to manifest the city's commitment to supporting or retaining a diverse community so address needs of an increasingly support for small local and minority-owned businesses to work on the creation of a multicultural center and so perhaps at the Alpine balsam site to address homelessness which of course is an enormous topic in and of itself but they have some specific suggestions I won't read all of them but they have ways they feel we can keep working on the homelessness issues in town and also a commitment to increased funding of the Human Services fund which has had some additional funding but has mostly been flat over the last number of years address growing gaps of economic and

[66:01] social equity so try to work on those issues within the city and then noting that there are limited resources within the city and the community for dealing with these and so to continue to help foster collaboration between agencies and nonprofits in the cities and and take advantage of the limited resources that we have thank you sir anyone have questions for Erin all right last but not least hey mer bye you got a couple there huh yeah oh and library okay let's start with tab mm-hmm so tab just wants to thank us and they appreciate working with us and think that they're a very vital part of our city and city they appreciate our commitment to vision zero and they believe that this is an ongoing commitment not a one-time commitment they are I want us to explore the nexus between land use policy and

[67:00] transportation matters I want two lists to look at new parking management and transportation with denser mixed-use neighborhoods and less dedicated parking they would like us to invest in and support multimodal networks or to increase those multimodal networks transportation funding is one of the big things that they want us to start look at seeing us at this last election it was not supported by the voters statewide and looking at some alliances with RTA which is the regional transportation I've lost it authority Authority thinks they want us to also start looking at some you know meaning like what they quote-unquote called meaningful parking so they think that underpriced parking around the city draws in more cars and they want us to

[68:01] access the management parking strategy start working with that further then they suggested that we implement some changes around it so to reduce parking minimums for both new and existing developments they want us to update or replace the neighborhood parking programs and make it more flexible or equitable and then combine transportation demand management and the access management parking strategy with penalties for failure to meet the program goals so that's downtown Boulder kept there's very short and sweet so I'm just kind of gonna read it off because they basically organized it very cleanly so they wanted to thank us and they also wanted to say that they supported the implementation of the downtown retail strategy for 2019 and the things that

[69:02] they would like to see or their goals for 2019 would be the continued implementation of retail strategy action steps including possible bid expansions and creation of affordable retail space they would like to partner with CU and city staff to ensure strong transit connections between downtown and university Hill to capitalize on new hotel development on the hill they would like to participate in the planning of future development of the East bookend including improved pedestrian access between the Civic area and the commercial district and advocating for effective parking policies they would like to engage with City Council further and would like to advance it innovative downtown access and mobility strategies and the last thing they'd like for 2019 is to maintain the CAG ID facilities and improve their user experience and the last one I have is the library so the libraries was not quite the standard letter theirs was more of a takeaway

[70:01] from our last study session that we had with them so they would like to thank Council for acknowledging that the library is underfunded but that it is one of our crown jewels and then another takeaway that they have is that they know that we're going to be doing the professional polling for the funding of the library another takeaway is one of the big things that I think they heard from council was the education of the citizens about the long term funding for the libraries maintenance determining City ballot initiative for 2019 we had discussed putting that on the ballot and then some of their goals for the next two to three years that they would like to to see is the opening of the North North Boulder library branch a larger makerspace an expansion of building 16 one program supporting services to gun barrel residents in the form of corner library pilot project utilizing the

[71:00] methodology that proved successful in North Boulder funding and completed analysis of the main library campus in North Boulder Institute a pilot program to activate the Canyon theater to a goal of 80% utilization with necessary variances and adjustments to support mixed usage in programming and last is the execution of the 2020 strategy technology plan excellent thank you any questions for nearby hotdogs all right I have two questions for council related to your reports from your boards and commissions the first one I wonder if it might be helpful for boards and commissions to know your thoughts I have a sense that you prefer it when they answer your questions or the free forum they kind of give you what is useful to them is is cool did you want to just have any general thoughts and feedback on that for next year yep Sam I think answering questions first is probably a

[72:02] good place to start we welcome any thoughts that they have I think so if they want to go freeform afterwards that's also fine in my opinion but I would like to start with the question answering because it's very helpful to get things kind of in the same format between boards okay anyone feel differently relation yeah Bob yeah I agree with that yes I mean Mary and I form the questions as retreat committee but we ask the questions for a specific reason because the purpose of the retreat is to help us plan our our work plan for 2019 and so we very specifically said what would you like us to how are we doing so far and no and among our priorities you know what are the highest and how do you think we should accomplish those and some boards and commissions did a really great job of answering that question which I think was going to be very helpful for our retreat you know we can have some rather parochial in their responses and whether had interesting responses may not have been directly helpful for the retreat so I agree the Sam I think it may be next year for the retreat we can say please answer these questions and if you have

[73:00] anything else to say at the end that doesn't mean it's less important it's just I think it would be helpful if more of the boards and commissions had answered the questions that we'd post and do you feel like you made that case in in your outreach to them the purpose of this specifically is to help us develop our work plan for 2019 apparently not sufficient okay so maybe a little work there yep Erin it I agree with what's been said but I mean it is important to have that after section because this is the oftentimes the only chance a board has that communicated with us so if they have something burnin that they need to get off their chest and definitely include it but please insert the question is versus okay if they have something burn it maybe the answer the questions I mean some of them didn't even begin to start answering okay anything else on that all right then my second question is now that you've served you reviewed and heard the range of things that are out there it sounded to me like a lot of that was pretty

[74:02] consistent with some of the topics that Jane is our summarize that are on the work plan and your current priorities and maybe some of the things that you all have identified as additional priorities did you hear anything or see anything where you're like wow that's not on our radar but maybe it needed to be yep Sam and then Aaron well I mean I think occupancy limits is a political question and I personally feel like the the place to settle political questions really is at the ballot box mm-hmm and so I would put out there that I'm not so excited about having hab do the study on occupancy limits however I thought the tiny homes was interesting and I think there's you know a lot of Education that needs to be done of me and maybe others on council about how tiny homes could integrate with mobile home parks that have they can integrate with homeless services and there's some interesting projects other

[75:04] cities have taken on around doing those kinds of things doing those kinds of clever integrations of multiple goals at once and using tiny homes as a tool so my thoughts around what we heard from hab were that I'm more interested in the tiny homes if they're gonna do a study session but I also think we expressed at our study session with have that we really wanted advice on our work plan items as well so anything that's touching housing that really is already on the work plan we want to make sure that they're prioritizing getting us feedback on those so that we can get feedback from the community and from them say we have to - before we we all jump the queue and then focus on have you want to go first or don't me so I would echo that and I would just say that I feel like the the tiny homes could be teed up as part of the

[76:00] manufactured housing strategy and and that that would be a good place for it um and then I also just wanted to say kind of similar to the point that Lisa made earlier about another board is emphasis on advisory and and I think going off on their own projects that's kind of policymaking mm-hm and and that's not their role okay on that I actually met with a member of the housing advisory board yesterday and I did talk about the occupancy levels to issue and this is um we've it's a new board and maybe we didn't provide them with adequate direction when we first formed them you know nine months ago and they and they went off god bless them in lots of different directions and then we had to sit down with them a couple two three months ago and maybe narrowed their focus to two or three or four things that were consistent with work plan and then when I saw that that that

[77:01] the occupancy limits was yet again on their list of things that really like to delve into I had a discussion with one of the members of the board and said you know as salmon indicated this is a political question and I think it's it's not on sensitive political questions like occupancy it's probably not for our boards to get out in front of us if and when we want to tackle an issue like that we will undoubtedly go to the the appropriate board and say can you do some community engagement can you tell us what your big brains think about this but that's one that I think is not on our list and and I think we want our boards to kind of to advise us on the things they're in or work land rather than going off on new ones probably the ones that are pretty sensitive okay you also in housing Lisa yep good so I agree with what everybody said so far but the other thing is we did just have a discussion with hab and part of it was to thank them for their service and their enthusiasm and all of their work and stuff but to please follow our

[78:02] direction a little more and one thing that popped out at me and their letter was the housing advisory board would not seek staff support or additional resources in pursuit of fact-finding on this study topic and I guess the way I look at it is that well maybe council wants to have a discussion of using staff but staff is paid and I would think most of our staff is very experienced in what they're doing and that you might want to tap their knowledge mhm and so I makes me a little uncomfortable with them I don't know if they heard us at our last meeting and so I think that needs to be reiterated that they need they need to work closely with staff and I know what we heard from

[79:01] staff before was that they can't have a board that's going in 20 different directions and be efficient okay excellent Aaron you up next yeah and I'll start by a little happy input it just I think they did make it clear that they're planning on focusing on our work plan and I appreciated that so I mean I I understood that is their letter saying we get it we'll keep working on what you care about we do have a couple ideas and here we're putting it out there in case you're interested and I appreciate that they're trying to innovate so I hope that they'll continue to have some time to work on some of I D --is that they have I agree with the prioritization of the tiny homes I think that has the most promise in the short term okay and could I just had on the tiny homes I think they could also be considered under ad use and things like that so I'm gonna come back and ask Jane about all these things tiny home wise in a minute so I

[80:01] did there were a couple that I was gonna say and which I already mentioned before but I'll just say again from from the letters that I was reading that really love for us as part of our large Lots project to take to take those up on the the willingness to help so if maybe staff can we can work in some more engagement with Boza I thought that sounded like a great idea and I agree and I actually included it as part of my my homework that's something that I thought that that was really worthwhile to consider I have one more yeah and and the other one was just to make sure that the bias-motivated crimes ordinance stays on our schedule because it was some smaller items I didn't mention it in my letter or anything but I know they've been working on it I do want to hope and make sure that that does come to us in this first half of the year when it's ready okay so Jane do you have any thoughts on that or say there's a study session scheduled I believe on all

[81:00] of the HRC recommendation is to get council guidance there's more than just the bias cards there's other ones so we've put together a single study session on just those things and I don't remember the date okay but within the next four break there's a study session that you think is fully committed to addressing several things from HRC yes if I can just finish it and if we do if we do want to move forward at the bias-motivated crimes would there still be time to do it in 2019 with that okay great thank you twenty-sixth Mary same point yeah one thing that I noticed in the letter that I wanted to add also I included in my homework was a desire on behalf of the HRC to hold Human Services community summits and that perhaps could be added to that February 26th meeting I I took that I did not have a chance to talk to

[82:02] new the HRC members but I took that to mean that it was something along the lines of the community speak out that was held last year two years ago so were they just open it up to the community come and talk to them I thought that was a good idea and were you done okay fantastic Gibson so I just wanted to return to Rabb for a little bit and say the water resources advisory board has some of the most technically gifted people in Boulder who serve on our boards and commissions and I want to say that I appreciate that service in that it's a it's a very specialized service that advises us in public works in a really important way yet at the same time all our boards have to recognize that part of the reason that we got elected council is we have to bow the different perspectives that we get and so well I appreciate the input that

[83:01] I don't think rabb like that we did a 500 year flood mitigation I think because there were so many people down the stream and because it pulled so many additional people out of the floodplain that was a balancing act that we felt like we needed to make and so when we don't take boards advice it's not necessarily that we don't see the merit in the position that they're telling us it's just that we have other folks telling us other things at the same time and so it's all a big balancing act so I just wanted to say to Rab we didn't do this because we were ignoring your advice we did what we did because it was a compromise of a bunch of different interests and just Sam do you feel like at the time that was made clear or do you think maybe if you were a rad member watching that conversation you didn't catch that part about appreciating the input and balancing it I tried to say something there then but maybe it didn't get across and I had a conversation with at least one other rad member and the week following to try and get across the

[84:01] point that it was balancing and you know one of the difficulties with an issue that's got that much focus on it is it's hard always to be able to say something to each one so but it's very appreciated what Rapp does for us I'm Bob and Lisa yeah just answer your question to Sam I think I could not but observe the the the boards that we've interacted with a fair bit recently like library and open space and transportation seem to be rather chewy lot got a lot of attention and and was so appreciative of the interactions we had in the fact that we were taking their advice seriously and I think in lesson learned maybe on on Cu South is while I think we all did very much respect the technical advice provided by Rab I think if I had to do it over again I would have had Rabb sitting with us so they could participate with us and the decisions understand some of the balancing economic and political balancing that we had to do and maybe we didn't bring them in as firmly as we should have let them participate in those really tough

[85:01] decisions Lisa and then Mary and then we should probably so I just wouldn't and I think one of this council and maybe previous councils interest has been that we do encourage board interaction and so you know since Rab you know advises Planning Board we want them to interact with Planning Board transportation advisory board interacts was Planning Board it's good for them to have meetings so and there's a lot of different boards dab the design advisory board things like that that are really important that we have this cross fertilization and ideas and I think you know it's happening in a lot of our boards where you know there will be a meeting between two boards and that's always very I think who's useful because

[86:02] each one kind of dabbles and the other one work and so the more that they can cross pollinate their ideas the better it is very less not on that yeah I just wanted to say that I too appreciate ABS work and this is how much I appreciate them I listen to the entirety of the tape of that evenings meeting so it wasn't like I didn't take it seriously I didn't want to add a couple more things comments with respect to boses letter another idea that they presented that I thought was worth consideration was to track Adu inquiries as well as applications and I thought that was a really good idea in terms of you know what would might give us some insight

[87:03] into what we might not have gotten right in the ordinance the inquiry portion of it and Planning Board had two suggestions that I thought were notable one was the expansion of the notification to residents and businesses that is the people that are leasing or renting and and then the development of a neighborhood meeting template for applicants I thought was also a really good suggestion you say one more thing from Planning Board and that was a it was some sort of I know the word heat map it some sort of development map right to show development areas ordinal dashboard and it was the Planning Board suggested a dashboard of infrastructure the status of infrastructure I thought that was a good idea too okay Lisa last

[88:00] night and so I was going to bring up EAB and I thought a lot of their ideas whether or not I would put them under our climate commitment I think they were outstanding and it you know this is a really very active board coming up with good ideas I like this whole idea about developing a urban heat island strategy and and they may want to work with Planning Board to see how they might implement that likewise they want to conduct a stormwater management study and so this would be another cross fertilization where they could work with rad mm-hmm and then develop a native planning strategy they could work with open space on that so I think there and then air quality they could work again with tab and our sustainability and

[89:02] anyway there's a lot of place those boards that they should be putting these ideas in I think excellent Jay and I want to ask you a couple questions some council interest and enthusiasm around tiny homes and one suggestion was incorporating it as part of the conversation on manufactured housing is that is is that a huge expansion of that scope just so we can plan for our conversation around that at the retreat is that a big addition I need to ask Kurt okay hi Kurt for Howard director of housing Human Services so in listening to the to the input around that I do think it is a it is an increase to the scope of that project because it is

[90:00] quite different we we haven't really done any engagement with the community around that yet where we have with the Malone strategy the other thing that I would add which we're trying to balance in housing is we have certain housing initiatives that we're working on but many of the planning initiatives involve housing the large lots the community benefits a lot of the zoning things that you're talking about there's work associated with that and we're a little uncertain about what the scope of that will be as those projects develop it's almost a little worried about committing to something that I'm not sure that we can probably accomplish in 2019 yeah and we can think about that

[91:05] more between now and the retreat if you would like us to occur maybe you could think about it in two ways I think I heard somebody say part of the mobile home strategy all the people have said maybe part of the largest lot strategy so maybe you can have an opinion about which one of those who would slot into better and I would just say that I took a quick look had a few like case studies of these being done in other parts of the country and they are really their own thing you know there have been some people who have looked and how do you integrate them in a mobile home context but there's also a whole bunch of them that don't have anything to do with mobile homes per se and you know you have ones with foundations and then ones with wheels and so you know even those are treated differently so just a comment that I think it could be bigger scope yeah I would say it's a I would view it as a project on its own or thoughts in case

[92:00] we have questions that they per treat thank you could Jane the other suggestion was just sort of working with Bose on the large lots conversation does that change anything in terms of workload that we need to know is that just for you to have no we can totally do that okay fantastic and then bias-motivated crimes you said it's coming this idea of tracking ad u inquiries in addition to applications is that a substantial addition to work or is that something that you could just do I don't know the answer to that okay so so here's the thing like lots of people in the planning department get phone calls and I mean to tell every single person to track it I just don't know if it's an administrative burden or not but how about if we report back on that one okay and then how about expanding the notification to businesses yeah that one is one that I think it's fair for us to look into but I think it's actually a very big deal okay and that it's going

[93:01] to implicate the City Attorney's Office in a major way because they're gonna have to write the ordinance and help us figure out how we know who every leasehold interest is within the area so it seems like a pretty big addition does it make sense to get just that a little bit more thought and give Council some more information at the retreat or okay Tom that's cool for you okay fantastic and then the meeting templates that sounded like that might be a big additional work thing it it is here's the thing about it is that what I think that the Planning Board is suggesting is that every time there is a development that impacts a neighborhood that a staff member needs to go to a meeting hosted by the developer and present a neutral ish statement about what's going on

[94:02] that increases the staff workload significantly and it's evening meetings generally which would end up resulting in staff members having more comp time that they would need to take and less time doing other work so I feel like it it's got a component to it of do we have enough staff to even make that happen so it would take a lot of studying board I don't know what the dashboard is this is anybody in the audience know what the dashboard is staff anyone okay my sense from reading the the letter was that it was it was dashboard the tracked infrastructure capacity in different parts of the city and so the thought was

[95:01] maybe when more development is going in what impact would it have on sewer water but I don't know I mean I think staff already has to do some of that work on a project-by-project basis Christmas check from planning so Sam you're right typically we track infrastructure capacity and we do that build out analysis as a part of each department that has a master plan we do it as a part of their master planning process and then we update that that's part of the reason why the Planning Department coordinates master plans in the CIP is that important link between infrastructure and growth of the community and making sure that we're on we're tracking with each other so I think it'd be helpful for us to chat with the Planning Board a little bit more to understand what what they'd like to see in a dashboard and then we can understand what the best way is to to try and present that and whether that's

[96:01] an online dashboard or is a part of the annual CIP process I think it'd be great for us to learn a little bit more first [Music] that Lisa was talking about from the environmental advisory board and that seemed to maybe at least in her mind it sort of dovetail with the climate commitment is that how you see those yes okay I do see them that way and I feel like the environmental advisory board has a good relationship with our staff and that they should be working together to figure out what the priorities are they named at least six priorities and I don't think we can get all of those done in a year and so what I would actually ask is that staff work with the EAB board to talk about all the things that are on their agenda and help them prioritize what they want to get done okay in the climate area but all of those were all very worthy fantastic and

[97:01] then maybe they could also take Lisa's ideas whatever their priorities are meet with any other boards that might want to share yeah okay that that definitely is important that we include them in this an input that they can help with other boards yes fantastic excellent okay so with that I'm prepared to wrap up the conversation on boards and commissions do you all want to stretch your legs for five Before we jump into the next bit sure like seriously five not council five like actual five human regular people minutes biological minutes go meet your biological needs for five minutes 742 people on the Apple watch 7:40 to go okay

[102:12] so okay

[103:18] [Music] okay so if you're following along in our handy-dandy agenda we are now at the time we're talking about the discussion of council hotline emails and priorities Lynette had put together in that packet that she sent out she sort of tabulated the individual ideas and additions that you all had provided in your emails in order to sort of give us a way to focus so if you wouldn't wanted to flip to that it's the

[104:00] second page I'm is behind the existing priority areas table and basically what we have is a list there on the left of the individual things that you all have suggested and then a box where there was some consistency where multiple members of council hadn't had identified an interest and then there's a middle page there with a lot of stuff that Lisa wants to get done before she you know heads on out and then on that last page there are a couple additional items that had multiple folks interested in them what I thought we could do with our time together tonight in preparation for the retreat is maybe starting with the items where there's more you know more than one of you interested in this item check in with Jane first to see what staff is already doing if anything on that topic because if that satisfies you then

[105:00] that's one less thing we need to spend time on at the retreat and if it doesn't satisfy you would love just to hear you briefly share with us why not and what you were hoping to achieve on that topic again just to help us focus our conversation when we get to the retreat does that make sense yeah thank you and I appreciate Lynette for putting this all together it was not easy because we're all communicating a little bit different but like the first topic homeless and homelessness strategy it's in my list but you know yeah so it's it's an imperfect - I'm gonna come together yeah it's gonna be okay yeah so the item just starting there at the top on account of it's at the top and there were three at least three of you who are interested in it homelessness and homelessness strategy update Jane what's the haps mm-hmm so on January 15th which is a week from today they'll be a nod of five to talk about severe weather sheltering if they're I

[106:02] think that conversation will be helpful to direct staff to come back with further information on that topic with some urgency we talked about it CAC because it's the winter we also have an update scheduled in March where we've been doing research and background work with our partners on homelessness to talk about the effectiveness of the homelessness strategy that was adopted a year ago so we've got some touch points that are coming up in the next two months something else nearby actually we're discussing here um Cindy Carlisle and I I walked out of the building after a meeting a couple weeks ago and there was a woman sitting out here and her partner had gone to the hospital and she was sitting there with two pups and she was not allowed into the shelter because of those pups and so I would just like to look at having severe weather shelter

[107:00] include animals just maybe even have just a section or part of a room for those because a lot of our homeless do have dogs maybe not so much cats but definitely dogs and I just don't think that I mean these were honest-to-god puppies and whether or not she should have had the dogs around it's not the question I want to look at it's the fact that she did and those animals were also in danger of freezing because it was a really cold night so just if we could look at staff and adding animals into the discussion council anything else then are you satisfied that all we need to do more different Jane no and I just wanted to let the rest my colleagues know on at CAC we had a discussion also about what I feel is a gap in in in how we're serving homeless folks and that is the disappearance of what I thought was below but I've since

[108:01] then I've had clarification of which is Boulder County cares which is something that the shelter used to do but they stopped doing that last year and I have not reached out to Gregg yet to find out why but what Boulder County cares did was do street outreach and my concern is severe weather shelter will not serve the folks that will not come in out of the cold no matter what and that's what Boulder County cares used to do is to make sure that those folks were okay so and so after Mary mentioned that at CAC I told Curt and our entire staff about that and they'll be looking into it okay yep if I can just say I appreciate being put on the agenda for the 15th and I look forward to the discussion excellent okay anything else on that all right Long's garden preservation looks like

[109:00] several of you are interested in making that an additional project Jane is that underway in any way already it is underway and we reported to Council on about three weeks ago or maybe four weeks ago at our study session the open spaces Department met with the owners of the property to talk about what their needs are and council asked us to continue that conversation which we are once we come up with some understanding about what it is that they're that owners are hoping to achieve and the cost which we're doing an appraisal I believe on it now Dan having another meeting with the owners and representatives of the owners and and we're going to be talking about the appraisal process and and whether it's a renewal or completely new appraisals due to the changing chain conditions and the property from the past five years so then after we get that appraisal we'll be able to

[110:02] understand the cost will work with the City Attorney's Office to develop a possible purchase scenario but we'll have to figure out where the money is coming from and so that will be a topic for later in this year hopefully around the May time frame mayor but I need something different or in addition I just wonder one of those things I assumed we were working on and you would one ad Cindy okay so I guess but my question for you all is based on what you've heard from Jane this one's good and underway okay fantastic thanks Dan and then I'm gonna skip items that only have one X for now and focus on the ones where there's multiple ones and then if you want to circle back to any of them you let me know so now I'm on item five in the list prioritized preservation of existing market rate affordable housing several of you have indicated that that's an additional project Jane what's going on there so this is hard for me to

[111:01] answer because honestly we want to do this all the time I don't know that we actually have a project or a program that does this so Kurt if I'm wrong come up and tell us what we're doing or if she's right you could tell us what we're doing - so first of all Jane's never run good answer so I've been I'm planning and talking a little bit more about this at the retreat but just - so preservation is part of our strategy in housing and it's something that we work on all the time just to throw out a couple numbers over the last 20 years for every hundred new housing units that

[112:03] are created in the city of Boulder residential units 16 of them will be permanently an additional 13 units will be created through preservation so out of every hundred units that are created 39 percent sort of our created as or turn into affordable housing over the last five years the preservation number is actually more than double that so a significant amount of our funding is currently going into preservation projects not just new for la housing projects we work very closely with older housing partners it's sort of our key partner around that initiative and I think part of the challenge of why it gets attention in venues like this is because there's not a lot of fanfare

[113:01] around it like there is for new projects we're currently working on a preservation project with right now that you know make her in the next couple of months we completed one the couple last year a couple of years before that there's there's been at least two preservation projects um every year for the last five years and are these mostly these are our apartment buildings most of them yes so we're getting hundreds basically of units that are being preserved that's correct and with our middle-income strategy we'll probably be looking at that for homeownership units as well the key is actually money in balancing the amount of resources that we can prioritize for that so just adding to what Curt said one of the one of our 14 priorities which we are going to be tackling this year is that middle-income shared

[114:00] including program which does a lot towards preservation because it is a deed restriction program and we're gonna be talking about numbers when we talked about this in February or March but I think some of the numbers that Kurt mentioned could be really bumped up if this program gets going and getting is the biggest Sam and I hope it is okay Jim and I just want to ask question about Tantra was that ownership was that rental that was all rental I was all rental is y'all so we've got like Osage Thunderbird Tantra those were ones that are right and there's there was a couple just north of town that we they were also purchased last year just north of downtown yep okay I was just gonna say it seems like things are moving along somewhat in this direction I would add also that we with the opportunity zone discussion one of the things that we were talking about was making it such that existing market rate housing couldn't be demolished as part of putting new housing in and I think if

[115:03] we find a solution in the opportunity zone for that we might look at other places in town to apply it but I also want to agree with Bob that I have high hopes that over time the middle income could just have tends to 50s a year of homes that have deed restrictions on them so council you feel like this one is moving along and we don't need to talk about it more at the retreat satisfied Thank You Kurt I probably need to go very far though all right next item then item number six Angeles also has at least three folks who are interested in mechanisms to preserve or create affordable commercial space and small local business stabilization are you doing someone that's yeah so the community vitality department is working on this as part of the retail strategy that we're doing a study on one of the things that we've talked about is is

[116:01] trying to define what is affordable commercial space and then once we have figured out what it is how it is that we encourage it or subsidize it in whatever so that is part of the retail strategy that will be coming to council later in the year after we get the study back council questions Bob I'd like to Channel Jill a little bit here because I know one thing that Jill cared about was not only preserving and creating affordable commercial space but also streamlining our processes for small businesses to start small retail businesses to start in Boulder one of the most frequent complaints that we hear you know through downtown Boulder partnership through 29th Street is is that that we as a city because we have so many layers of requirements that we make it really really challenging for small businesses and I can we have lots and lots of examples to get going and not only do we have lots of requirements but we also have lots of departments

[117:02] they have to do deal with that many businesses don't feel are very well coordinated so they have to get a liquor license then they have to get a Planning Board approval they have to get this rule on that approval they may have to deal with three or four or five different departments and sometimes those requirements are the same and sometimes they're in conflict and so one of the things that Jill had it's wonderful parting shots was to to suggest that we we come up with ways to streamline and coordinate retail space procurement and install small business launching I don't know if this fits into that or that's a whole separate project but that's something that that I think is worthy of us talking about at some point in time yeah it's clearly related intimately related we want to do a better job of streamlining all of the things that we work on in a way this feels like it would be a separate project but one they could fall quickly on the heels of the results of the retail strategy and it seems to me like

[118:02] maybe one that we could get some consultant help on because our staff is stretched pretty thin in all of these areas but maybe a consultant could understand or help us understand where we could streamline things so this is one that I don't think we can get started on right away but that may be halfway through the year when we hear more about that retail strategy it could be something that comes to the top that's that's great and I think you know whether you use a consultant or our existing staff this is one area where um cities all over the country deal with this and some have done a good job of perfecting or improving their systems and so we don't have to reinvent the wheel er I think we just find the cities that have done a better job of this and we just emulate them copy their wheel okay so based on what you've heard are you satisfied - this one is underway do we need more conversation about it at the retreat silences considers we're cool okay then moving on to item seven

[119:00] diagonal Plaza looks like a bunch of you I want to do something about that Jane what are you doing about that so the council has asked us to take a look at the BC 1 & 2 zone districts and we are doing that and we'll be coming back with some ordinances around it in addition the community vitality department in the planning department have reached out to the property owners in that area and will I believe be meeting with them to discuss what possible plans there might be so we we are trying to work closely with the property owners to see how we can move forward ok council those of you who have X's here spoke to this in your letters were you expecting or needing something other than what Jane just described on diagonal Plaza yep good good ok fantastic then the next item item number 8 enhance existing ordinance to better address bias-motivated crimes I think we already talked about that one so we're satisfied that once it's coming

[120:02] at you soon here it sounds like and then civic use pad item number 9 so we have a proposed management agreement that is in the hands of the property owner and once we hear back from them we'll be bringing it if it meets our needs forward to Council so our hope had been to get this to Council in the March April timeframe ok yep Jean can you just um refresh my memory on Winn is that our deadline it's like 2020 it's a year from now yeah 29:20 2020 satisfied with how that one's going do we need more discussion Jane your sounds like you're on a lot of this how about the next item see you South annexation we talked a little bit about that what else that's coming to Council on February 5th for their next check-in mm-hmm okay council do you need anything else on that or you just want to see how that thing shakes out there in February good

[121:00] all right then next item is opportunity zones to include East Boulder sub-community plan and redraw boundaries we talked a little bit about that already do you need any more information from Jane about that okay that's coming all right then if you'll skip to the not the next page that has a long list there but there are a couple items on the back page that there are more than one of you will circle back to the others here in a minute so you come back under 13 min you pictured housing strategy rent stabilization I meant to put that under my okay why would you talk about that one while we're there then manufactured housing strategy including accelerating rent stabilization ordinance Jane you have that underway I don't know the answer to that Tom do you have that anyway Kurt does someone have that under

[122:00] way yeah so that is part of the scope of what we're looking at with the manufactured housing strategy and we're actually working with getting history and documentation on what the rents have been at the different communities and what those increases look like as well as feedback from the the residents as well which would help inform that discussion so that'll be part of that on council conversation I manufacture housing strategy okay that will be coming in 26 yeah yeah do you have the whole calendar memorized you really good for the dates it has to do with manufactured has my brain is fantastic so Mary and Lisa you were the ones who had X are you satisfied that that's coming to you yeah no and we've been in conversations with staffing so we at least for my putting it in I just wanted to make sure that check and double-check mm-hmm satisfied okay fantastic

[123:00] so specifically what I had in mind when I put that in there was an ordinance that we had had some discussions about last year so and that was of rent caps so that was what I had in mind it was that part of the strategy okay yep so sounds like that's coming at you all right all right now do the thing I said before skip the next page which will come back to just I thought I would mention oh good grief I would put an X in 14 as well and I so let's talk about that one yeah because I don't know let me skip the page and circle back it's gonna be fine okay so just we'll just do it you're right it's fine 14 apparently a lot of people excited about it which is evaluating potential increase to inclusionary housing percentage in the opportunity zones Jane is that part of one or the other conversations that you already have underway yeah so I believe so okay he said is that with that okay fantastic all right so we're get there

[124:01] then on the third page there are two items that had multiple X's want to check in with those first before we go back to the others item 32 the Hale hotel project Hale improvements was also mentioned by the uni hill group what's going on there Jane will be brought to Council on January 22nd okay is that adequate it's coming at you all right and then how about Macy's redevelopment Macy's has submitted a site plan and it will go through the process so we don't so council doesn't need to talk about that mark as it's going down another I don't think we can okay all right all right now do the thing that you were doing anyway go back to the first page I did ask staff to take a quick look at this list and give us a sense of how many of the items that were on here are underway and it sounds like a fair number are and now that I see that some of you might have wanted to X some of

[125:00] these items anyway let's go back to the ones that just have one X and see what the scoop is there so item number three encourage more housing along 20th and 30th streets in area in industrial areas Jane is that part of something that you're already doing I guess the answer is yes but I the way that this is written it feels unclear to me and I don't know what is intended Erin can you help us understand what intended there we don't have to talk about this a long time is it's one of the there these are two items that were teed up from the comp plan process as future work plan items and I think they're pegged for like twenty twenty or twenty twenty-one about having more housing in the 20th and 30th Street corridors and in industrial areas and I was just sort of registering that this would be my preferred approach to dealing with the issues around the opportunities and would be to move with these projects forward I realize I'm not the majority on that I mean we talked about this in the complan and if we had

[126:02] talked before here I would have put a design I mean I think one of our and these my goals is to get a better balance between jobs and population and if we're going to do that then we need to take away some of the or we need to rezone some of the commercial industrial and to residential or mixed-use or something like that so you're not alone so and actually I put this down in 1999 so it was a Thursday okay I'm in the Mary I was just gonna point out that we had another one of these discussions which was BC One and BC 2 as we look at that there's topologies that are kind of weird and so one of the things that we had teed up as part of of this whole conversation and the work plan for the

[127:00] comp plan was to take a look at those zonings it's hard to do rezoning but it certainly seems like there's good enough reason to and then we can have different mixes of housing and businesses and I just want to make one last thing I'm gonna be careful about housing in industrial zones because there are certain types of industrial uses that aren't really compatible with putting housing there and we don't want to chase away all of our Brewers and our Coffee Roasters and so on so we need to be thoughtful about that piece of this and if I can just call up here real quickly the way that the project was discussed I mean we put something in the complan about this and it was very much keeping those balances in mind about putting in more mixed-use space not just housing but a little bit of neighborhood serving retail things like that while preserving those important uses so it's definitely in the idea of okay Marion then I'll come back Jane to see if you think that it's part of the conversation that's already underway yeah so I think that this particular project especially the areas that are

[128:02] within the opportunity zone along 28th and 30th Street I would be thrilled if staff we're looking at all of the suggestions that council has made with respect to the opportunity zone and which ones would accomplish what we're trying to accomplish in the best manner and so I would put this in there as one of the things that that staff could look at and say hey what we want to do is make sure that the opportunity's own lives up to its professed goals and so this could be one of those strategies based on that Jane is that sound like something I could roll into the opportunity's own conversation or is it bigger than that it's bigger than that but a way that it rolls in I think is that in a couple of weeks you'll be talking about some community planning and one of the areas that I think you believe is a high priority is the East

[129:02] Boulder area and so I I feel like the way that you geographically define that East Boulder area will be the first step to doing a sub community plan that ultimately ultimately may lead to a decision that that sub community needs which includes a lot of industrial needs to include residential as well so I think you've got a first step ahead of you but not code work coming up this year on this so council does that mean you want to consider this as an additional work plan item at the retreat or are you satisfied that it's coming maybe in pieces in the future there's just so much we can take on but for me this discussion is kind of frustrating because this 28th and 30th Street these areas are places

[130:01] that many former councils have wanted to see a change okay and in use we can talk about the richer and so maybe we talk about it maybe we talk about it through Opportunity Zones I don't know we've also got the BC one intended but you're asking for excuse in and so that may help address it so I I feel like there's a couple of different ways that we're coming at it mmm-hmm I just I just think and maybe that would be something at the retreat there we were asking the planning staff plus a lot of others to do a lot and so they can't you can't squeeze keep squeezing it and so maybe we need more people okay Sam or Aaron did you want to weigh in on that before we move on only that the ultimate outcome I mean we might be able to do something stopgap with BC one and two good you know part of what we want to get done there done

[131:01] as part of looking at that and bringing out of the opportunity zone but I think ultimately it's gonna be a rezoning that's gonna come from the comp plan work plan because it's gonna create a new zone district most likely if we do the different typologies the way that we had wanted to we have shopping centers that are one typology and strip retail which is a different type ology I don't think we can get that part done but I think we could get some of the housing allowance done but I'm gonna look closer to be c1 to be c2 but I talked to Chris Chris do you want to say something about this because I think it was at the CAC that you had talked about this yeah just real quick I think this is a helpful conversation and that's part of what we would like to try and do is hear the conversation tonight and then Lisa I appreciate there is only so much we can squeeze out of our planning staff so we'd like to bring options to the

[132:02] retreat on ways that we might be able to staff you know different initiatives and figure out what the phasing and timing is because we we can't probably do it all but we'd like to see what we can get done and the opportunity zone you know has now triggered a bit of a different conversation so we want to bring you options so if I might offer I mean maybe it's it sounds like there's some there's some relatively broad interest in seeing more housing in these areas so maybe that's a goal that we can work into these other projects that are already underway and see how we can incorporate that you're gonna be busy between now and the retreat huh yeah okay it's really don't freak him out maybe he didn't realize that Mary Shh don't draw attention I'm keeping that one then on the list of things that we could talk more about at the retreat the next item is a city head tax are you working on that Jane no okay so that would be a new item yes okay then we did that one did that one do

[133:00] that and then the last item on this page is item number twelve established publicly administered social impact Opportunity Fund are you working on that yes a vet has reached out to the community foundation to understand more about what this might look like and we're we're seeking background information I'm not sure we'll be able to establish it but at least we're going to be trying to figure out how and we'll bring information back to council when we know more okay Mary is that satisfactory so you do we need to talk more about that to retreat okay cool thank you ma'am all right next page all right I'd like to do sort of given the time a speed round on some of these my starting at the table item 14 we did item 15 Jane are you already working on define opportunity zone oversight metrics it's part of the work plan and council would do something with it in 2019 or it's

[134:01] farther out I hope that we're gonna do something this year with it but it so there are different parts of the opportunity zone issues so this is more this is a reporting mm-hmm item and so we're trying to figure out from their cities what kind of reporting they're doing and what kind of reporting would be impactful hmm and I know that that has reached out to one of the senators who was a sponsor of this bill to find out more about what they were thinking with regards to metrics so we're working on it but it's not really part of the zoning stuff that we need to get moving on because of the moratorium so it it's on the work plan it's just gonna come in a different time frame I think Mary do you need to talk more about that that retreat are you satisfied okay thank you ma'am all right and Alisa you got a bunch of things here

[135:01] what I want to do is go through them quickly and just hear which one staffs working on and then we're not gonna talk about tonight we'll just identify which ones are gonna talk about at the retreat okay okay all right Jane are you working on City custodial workers in April of 2017 Council asked us to make sure that all of our contract employees including the city custodial workers were paid a living wage they are I believe that this item was to bring them in-house we are not working on that okay so if we want to talk about that retreat it'd be a new item I'll bring it up at fantastic thank you ma'am open space and mountain parks data take dedicated tax I'll bring it up and do ballad issues are you working out already Jane yes staff has heard from members of the community that they're interested in this and so it's part of our considerations as we look toward the fiscal part of the open space master plan so do we need to talk about more that retreat are you satisfied to know that they're on it okay fantastic

[136:02] next item establishing established in-situ marijuana advisory board working on that not really no okay so you remember the the marijuana advisory panel is working and they're supposed to bring back recommendations this year on how to institutionalize their function so that is sort of under process through the map process and there's yeah they're working on that they have a meeting in March where they're gonna explore that idea for it yeah okay so do you want to talk about the retreat or you want to wait and see what shakes out of that when they come to you know just some just a heads up okay I'm gonna be pushing it and that I'm listening to what's coming out of map and I've met with some of the members of map so I may be biased but I think I do find work sister city patio and exhibits showing gifts received from

[137:01] Sister Cities is that something underway yes in fact um about a week and or two weeks ago several of us met with our consultants who are helping us figure out a way to show the exhibit to exhibit the gifts that we've received our plan was to work with the sister city committee after we get more information and I intend to reach out to the sister city committee of council to figure out how they want to be involved in how we do the displays so you set aside you wanna talk about that bomb ticks lent to me excellent fantastic reinstalling the front east facing doors and immutable building are you doing that we are sort of doing that because Lisa brought it up I asked Michelle crane to look into the cost of reinstalling the doors we had thought about doing it with the remodel but because we did not have sufficient funds to remodel this building the way

[138:00] we had hoped to we deleted that so we're gonna be bringing with investigating further and bringing it back and Council can make a decision when we provide the information about the cost it's fantastic this is why I brought Issa okay what do I and we're just check marking on my eight ways from Sunday here Harbach house disposition some council was invited to a tour a couple of weeks ago and has received a couple of IPS on this item already we're continuing to me it was the public and we'll be returning in the spring with a proposal based on public and board feedback okay cool it's excellent East bookend project yeah we continue to work on it but I would have to say that I feel like this one's been put on the backburner a little bit because of some of the other work that we've had so we need to work with pamoja to understand what their needs are and we don't have a date to return to

[139:01] council on this one so this might be one that we would schedule okay so do we need to talk more about that at the retreat and figure out how it fit in mm no but I'd like I'm specifically interested in historic preservation elements the bandshell the benches and the trees that are have been landmark mm-hmm so is this a to say Jane you're on it it'll get you'll get it to Council when you can yeah okay San lázaro mobile home park annexation so the owners of this mobile home park have not applied for annexation and it's not an enclave so we can't an exit we would however love to it would be very costly so I don't really know how to answer it we're not doing anything on it we're wishing we could do you want to and I just brought it up so people don't forget it okay how about Hill Investments working group it's alive and well and they'll be talking or talking

[140:03] about maybe part of the presentation on June 22nd January 22nd okay Lisa it's coming all right landmarks and demolitions I don't know the answer to that what do you mean by that so I wrote a memo to planning staff and as part of large lots and just ask some questions about demolitions and and they are working on it it was a pretty long bunch of questions I'm fine they're working as hard as they can it'll come back when they're ready to bring it back I just put it in my list awesome all right decision tree on how and what information council receives so this one I think goes more with the process discussion that way you should be having later yep okay come back to that one I will make in notes continued strong support for our scientific and engineering base I don't know if that means so I just I want it just to put it in

[141:02] there because it's a bolder brand and I think it's a really important economic function in our community and recently I learned that there's let's say a nonprofit that's a scientific organization that's a pretty important one that adjacent to Opportunity Zones and and they could leave and so we don't want them to leave and so anyway that's something I should talk with Jane and you bet about okay so we don't need do anything about Arthur retreat no there I have coffee with them cool Coffee sounds great robust City supported eBay ebike rebate program in 2019 are you already on that I don't believe that we are but it's a really interesting idea that I think our transportation team could be looking at would you like to hear thoughts from the transportation folks at the retreat about that no but you know they could give me a couple ideas but I just think

[142:02] it was a very successful program when we had it was it two years ago Jane and I don't know if it requires coordination with the county but I think it's a trend and I think it's something that people are trying and it's certainly something that would help decrease our greenhouse gas emissions so yes he'd like some information at the retreat or just offline they can just tell me okay great I'm checking in on the newly established edu policy just want to sort of keep yeah that's already planning on doing we're planning to do that okay and checking in on these short-term rental policy yes we were planning on that doing all the things and checking in on the towing ordinance you have a plan for that yep fantastic you satisfied with all that Lisa well I'm very happy and update the towing ordinance to include licensing marry that was yours oh is that something that's underway Tom

[143:01] we're gonna finish the first one first and then get to the second one that's a bold choice okay Mary do you want to talk more about that at the retreat and how it might no just let it lie until okay and then how about reviewing the feasibility of community-wide eco passes is that something that's underway yeah I believe that Google go boulders always working on this okay Mary do you know more about that shoe go boulders working on it okay and then bilingual pay are you on that yes we have inquired of Longmont how they are doing it and the county once we get more information we'll be working with our HR department to determine how we could establish such a policy fantastic so council based on my note-taking it sounds like of new ideas that we need to talk about at the retreat there actually aren't that many that you're not already working on I got three and one of them

[144:01] maybe you're kind of working on which is a 28 20 28 30th Street maybe the city head tax and then the custodial workers those need to be the only actually new items that aren't in some way already incorporated into the work plan does that sound like what you heard okay so I'm gonna come back to Bob's question about what we're gonna do with these things later when I get to the agenda so I'm done with those items unless anyone has anything else hounds a well done really thoughtful conversation and your ideas were great and Jane never ceases to amaze me how your staff is already always doing all the things they're amazing we love them alright we're gonna transition now to our next agenda item which is a bundle of two things that maybe kind of go together and maybe kind of don't first thing is you're gonna hear from Sarah Huntley on the community engagement process that she's going to give you an update there and then process improvements and my

[145:00] understanding is that process improvements is council process improvements and not community engagement process improvements so those might have wanted to be two different agenda items so we're gonna hear from Sarah first hi Sarah and then we'll come back and talk about council improvements yeah can I make a small oversight that Erin mentioned to me is we didn't talk about Cindy's letter that she sent three items so the three items that she mentioned were assistance for council councils input on the city budget and the city attacks and the head tax is obviously on there and about that one the list so it's the other two okay assistance for council Jayne is that something that you've talked about our done anything about we have not done much work on it but when we saw Cindy's letter we are going to try to do some research to find out a little bit more about what some

[146:01] other cities might do but it definitely is a budget item as well as and it's not an issue but something that we would need to talk very seriously about with council with regard to how to operationalize something like that because any of these folks would actually not report to council members they would report to the city manager's office and the council members would not be able to direct them to do work under the city charter and so we would have to work out a way to understand what it is exactly the council members wanted and you know to to make sure that you are receiving what you want but also not violating the city charter so there's some sort of policy issues involved with this particular item so harder than it sounds should we spend some time on that at the retreat couple minutes yep okay Tom so on the budget issue the budget

[147:00] process is laid out in the Charter and I've communicated with Cindy she's off and so we're gonna spend some time talking when she gets back about trying to explore what she's doing but as she laid it out I think it might require a charter amendment to have it because the steps in the Charter are the steps that his car currently followed it's pretty Express and there's no there's no provision for council to be involved earlier than councils currently involved so well well I'll explore what she's looking at and see if I can come with it up and advice but my preliminary thought is it would require a charter change okay so do we need to talk about that the retreat or of you or you've satisfied that Tom and Cindy are maybe gonna sort it out offline that's good okay cool that I'm just from our previous list I'm just adding assistance for council to the items that will carry over to the retreat and maybe they would go in the process bucket at the retreat well maybe we'll talk about that later all right this time for sure Sarah you're up Thank

[148:00] You Council I appreciate your taking some time to talk about this issue tonight I'm Sarah Huntley the Engagement Manager for the city I've been asked to really frame this discussion on a limited focus which is to talk about city council engagement initiatives specifically as you know in November 2017 the city recommitted to effective engagement and a City Council adopted a framework strategic framework with two goals to make engagement more meaningful and more inclusive as councils part of that we first acknowledged that lots of individual council members interact with the community in lots of effective ways right now but council as a group asked staff to conduct two pilots designed to help community members who are not already connecting with council primarily to connect better with their elected officials those two pilots were chats with council program and a remount Moke council participation pilot tonight we need to get some feedback from you or at least T up a discussion perhaps for

[149:00] feedback at the retreat if you would prefer on four questions first is this council wish to continue chats with council in 2019 the second is if council chats continue how many sessions do you think would be appropriate given some of the lessons we learned from 2018 and are there specific segments of the community council would really like us to be reaching third is our council members interested in participating in additional community engagement training mostly in the context of these small group discussions that have been happening at council chats and then lastly is council interested in piloting additional forms of remount council participation in 2019 these are important questions for city staff because we would need to build out work plan items associated with them as we wanted to get your guidance early in the year I did provide in the memo some analysis and overview of each of these pilots I do have some slides if council members would like to revisit some of those points but I wanted to in the interest

[150:00] of time dive right into some of the action items that we needed to explore the first has to do with council chats in 2019 so this chart at the top of the slide talks about four potential options for how we approach the council's chats program in 2019 staff is making a recommendation again based on the lessons learned and some of the understanding we have of what it takes to coordinate this type of a program in a meaningful way the staff recommendation is that we would host four chats in 2019 because we've tried to get at least two council members at each chat and we ideally when we have a full council have nine members we would recommend that we allow up to three council members at each that also allows for the sort of natural attrition that sometimes can happen if somebody becomes ill there's the lease would at least still be two council members at each to make it meaningful for community members who participate we had a great success in attendance numbers by holding one of our eight sessions last year at a

[151:00] whatsup Boulder at the what's at Boulder event so we would certainly recommend that we do that again and then the chats where council members expressed to me that they found a lot of meaning were warm ones where we were very successful at drawing less connected community members so I would suggest that the other three prioritized participation by those community members by going to places where they're comfortable designating one is Spanish first for example they certainly would be open to all community members but we learned a lot about the effectiveness and the value that people feel we're placing in them if we take the time and energy to go to a location that's convenient for them and then lastly part of our recommendation would be to get council direction from you on whether if we continue the chats format which is much more of a small group dialogue dynamic if there would be additional training that would be helpful for you all before you embark on that effort in 2019 the

[152:01] next question that we're going to be talking about is remote participation pilot so as council probably recalls and just so quickly refresh the public we had a four month pilot where we allowed up to three community members to call in and provide live testimony over an audio system for open comment we were able to achieve the technological steps we needed to to make that work but we found that there was very little public participation in that arena one of the ideas that has come up as a potential because we do recognize that while that particular solution didn't really seem to meet the community's needs or generate enough interest we do know that there are barriers for people who want to come on Tuesday nights to participate and that because they can't for a variety of reasons their voice is often aren't heard so we started looking at what some other cities are doing and there are some cities who allow pre-recorded audio or video testimony so if counsel were interested in having us explore that

[153:01] further we would definitely have more research to do we could do that and we would suggest launching a limited time pilot in third quarter that would allow us again to see if the public uptake and that would be high enough to warrant the additional efforts that it might take to allow the city to better understand the workflow and staffing implications of such a system and then let counsel and the community experience how that testimony impacts the dynamics of decision making so we're looking for some feedback as to whether that is an idea or if there are other remote participation pilot thoughts that you'd like to share so again I do have some information if council wants to go into more of the findings and learnings from each of these pilots but we thought we would try to get right to the questions tonight since you have such a busy agenda thank you so council you want to just tackle these one through four take him to the beginning does counsel wish to continue

[154:00] chats with Council in 2019 I'm seeing thumbs up over here a couple of thumbs up over here Bob question or comment I wanted to throw out a suggestion and Sarah and I have talked about this and I've talked to the Transportation Department about this so give me about two minutes to make a proposal this is this could be in lieu of one a chance with council or this could be in addition to some of you were familiar with blower community hospitals walk with Doc's program and about once a month they have a doctor who leads a walk anybody can show up in a park and they walk for a mile or two and then the course of that walk the doctor actually talks about health issue and that has been immensely popular they have sometimes over a hundred people show up and talk to the doc as they walk and of course walking is healthy so I'm one idea I had is we could we could kind of rip that off and have a walk with council sessions where one or two of us could lead walks of a mile or two you know maybe we start in our respective neighborhood parks and come on down to the Municipal Building for some hot chocolate or lemonade or something like

[155:01] that obviously during the course of the walk we could be talking about whatever topics that focus have on their minds it's not unlike what we have with chats with council we have to kind of figure out how we staff that and facilitate that so that we have meaningful dialogue as we're walking along and it seems to me it would serve two purposes one the obvious one which is we can have a chat or discussion of free-flowing discussion with folks as we walk and as you all know when you walk with somebody that the conversation tends to be a little bit more appear like and collegial and I think you know some of the boundaries and barriers that exist sometimes in conversations break down when you're actually having a stroll with somebody and second I think it feeds into a program that our transportation department is leading which is to encourage and educate folks with respect to walking as an alternative mode of transportation I am I call the program I don't know it hasn't been named yet but I call the program consider walking and that's all it is is to encourage folks in our community to consider walking as an alternative mode of transportation and

[156:01] one of the one of the parts the campaign could be a map where we where you could put in your home and you could see in 10 and 15 and 30-minute radiuses how many places you could go in a short walk and I think sometimes people are surprised how how much of the city is very well walkable so I want to throw that out as an engagement opportunity for council folks are interested in doing that we can talk to Sara and the Transportation Department staff in it if not interested that's fine too I just want to throw it out there is a crazy idea the thumbs up generally excellent idea bub and consider walking with counsel Lisa I mean you married lady yes why so I think it was I think it's transportation that had a program going with it was a partnership with walk to connect and Darcy kitchen was leading

[157:01] some walks and I actually went on one of her walks and it ended up being kind of a walk with counsel so Darcy and I had a long walk yesterday together and we talked about this idea and she seemed to be very excited about it also with Amy Lewin in our transportation department so this has been a bit of a brainstorm between transportation and and the walk to connect folks and in Sarah so this is just really kind of a convergence of a lot of things and what I liked about that particular walk is that the people that went on that work walk weren't expect me a council member there I just I went because it was something that I wanted to do and and so I ended up seeing talking with a bunch of people that don't typically connect with so with the goal of it being to connect with people that aren't typically connected my suggestion would be to be a surprise Walker on one of those walks so Sarah

[158:04] I'm see an enthusiasm for carrying on with chats and maybe exploring some different ideas for walks with Council good yep I like your frequency idea I thought that was good of reducing the because there were a few too many we got not many people at some of them but so the four seemed about right to me but throw in add on top of I love that idea about that's a fantastic idea so yeah I think you're going to the right direction I mean the one thing about the three council members is that you have to notice it if all three are going to show up so that we have actually with the exception of one we've noticed all of them just to be as transparent as possible but we do note we we know that that is it you know requirement so you can never not show up because it wasn't noticed so so yeah I'm in favor of keeping going and adding the walks idea and I think that's great walks probably better not in the dead of winter but the other experience I've had walking with people on during campaigns is you can use it as

[159:02] a chance to discuss the built environment which is in Boulder you know of great concern with people and so different densities and topologies and then downtown and so I I just think there's a lot of opportunity there no that's great Sam in fact when I talk walked with Amy and Darcy yesterday we talked about that and where we could actually well we want these conversations be open-ended we could also do a little briefing of council members as well and council members can be prepared I mean obviously if they plan their walk ahead of time to point out the built environment and also the natural environment and so I think most of us have a pretty good sense of it but we can if we have a path we can prep for that to make that a little bit of learning exercise as well so what I think I'm hearing is that you would like me and other members of the engagement team to work with transportation colleagues to develop a proposal that takes into account the goals you're trying to achieve addresses this question of whether these should be specifically designated as council walks or whether we recommend that council

[160:02] members be invited to show up to some of them unannounced and come back to council in some format and let you know what we're recommending and see what you think yep last thought Lisa you know I'd like to just add one thing go Boulder and transportation staff and we were doing all of these improvements on Broadway we did them I think in segments and then we did say I will you know and it was a open invitation to the community but council could come and the thing I liked about that is you would see what they were doing and improvements they had made to the multi-use path the bus stops and things like that and so I I love walking and I I wonder if we couldn't communicate somewhat better to just a regular citizen having transportation Stan taking them for walks having planning staff taking them for walks you know

[161:02] walking through different neighborhoods it's folders a great town to walk in and anyway and you know library staff housing staff just different topics to get people to understand what our staff is is working on and what their tax dollars are paying for and some of the improvements were seeing and I just think that would be a really good way to kind of communicate what is is you know we're talking about our accomplishments and everything well they see it here but if they had an opportunity to come out and I'm not trying to add extra but it it'd be I think a really successful learning engagement and back and forth and I think the staff and council members could learn more from the community in terms of what are some of their problems with this or maybe they

[162:01] don't have problems with it anyway it's just an opportunity and I think as bob said when when you're out walking I think people let down their guards and nobody's behind a desk you know you're actually just walking next to each other you know equal fantastic okay I want to move on then to just real quickly I wanted to thank Sarah for her hard work on this and I think I mean especially with the one at Sacred Heart and you did a wonderful job and and I think as part of this this is what kind of motivated the whole bilingual Pei suggestion because you connect with the community the monolingual Spanish speakers and then you have to follow up and then that becomes a real challenge if if the capacity isn't there to follow up so I

[163:01] want to thank Sarah for that and I think it was a great idea and lots of work that you put into it as I think paid off things that might be a nice segue though into the dime look at the second component of Sarah's second question for you which is are there specific segments of the community that council would like to reach as you're going forward I think specifically you thought about chats but if it's relevant to walks as well are you looking to connect with any groups of humans in particular anyone who doesn't show up on a Tuesday night everybody else everybody else is everybody else people because a lot of times there will be a session on development and growth and hosted by planning it will see many of the same people who have opinions that we've heard many times and so it would be nice to get air time with people who we hear from a lot of us mm-hmm and do you Sarah can you guess at who everybody else is and is that enough

[164:01] direction for you to explore that I think it's enough direction there's kind of a broad stroke you know some populations who have more barriers at least and that's they're easier to define and work towards in that I thought the one with the spanish-speaking community was hugely successful that Mary and I did and so let's please do another one of those looks like we can build on that I think um and I think we're all just learning but location as you point out the memo it's really important time of day you know because unfortunately mine was like couple people and no it was same people so it I mean I had a nice conversation with Scott Green but how about the third question that's that Sarah is posing for you here which is would you like more training in community engagement for yourselves in order to hone your own

[165:01] skills as you're out in the world or are you good you're good I would because I I found myself in a mirror by and I actually did had a head of it kind of tough one a few weeks ago I learned like person I like to learn a little bit more about how to engage in in difficult situations you know when you have some is very persistent or very contentious or doesn't want to stay in the topic I mean we've all dealt with that you know real time and I'd like to learn a little bit more about how to manage different situations and maybe do some roleplay on that concept but no one else wants to do it that's fine but if there are more than two or three of us I want to do it I think we could all learn and grow from that Mary what do you think why I mean that happens during a campaign and that's that's the training I think that you get when you're campaigning so I don't know if you how about you Lisa I've been through two I've only been through what I've gained six times for

[166:00] me a bunch of times for a lot of other people so you're comfortable I'm totally comfortable with people hey Mary buddy would you like more are you good I wouldn't mind jumping in with Bob I mean again for me it's a time issue but I wouldn't mind a little assistance okay Erin if it's scheduled and I can make it I'd love to go okay Sam about the same I mean I agree with Mary and Lisa that campaigning does give you a lot of opportunities to learn and grow and and but if I was available I would come to a session this kind of thing is literally our job but you can always be better at your job indeed and difficult situations and tricky personalities are ever-evolving I find in my own work so does that enough information for you to kind of explore some options certainly explore some options and of course we are missing a several members of council as well who might share the interest fantastic and Sara's fourth question is do you want to try to pilot some

[167:01] additional forms of remote council participation she gave you some suggestions in terms of pre-recorded stuff what are your thoughts Mary and then Sam so when when that was suggested the thing that came to mind immediately was the video from Ponderosa that housing presented because a lot of people couldn't make it and so they did that and it was fantastic and then you know and I just wanted to mention that during the hearing for the towing ordinance I made tons of to try and get people to come out but a lot of people couldn't and I actually saw a gentleman who kind of poked his head in and I don't know why I didn't go ahead and come in but he just looked in and turned around and left never came back in so there's different kinds of barriers and I think that that kind of thing could be really great Sam how are you yeah I think in two ways it could be

[168:00] really good the Kohen didn't work I mean people just weren't that interested and they're still like really time restricted and when they have to be available and so I think the pre-recording idea is really smart and so I think for public participation and we just give people the same two minutes and they can say whatever they want but it also enables people to get a translation done if they need one right and so the translation then isn't live and taking that part of their time it could be either you know dubbed or put in titles subtitles so I think it's a great idea to explore again I don't know if people are gonna jump on it or not because they have to prepare a little bit and then send us something but I the way we did it before was what two slots that we had reserved for three slots for open comment so we could do the same thing here and make three slots available and see if people if it's two or three slots I think that's fine we can broadcast those during open comment

[169:00] or public hearing whatever it is if it was something more lengthy in other words if somebody wanted to put together a video with ten people or 20 people talking I went a minute or two each I think that's something we would want to make available to counsel but not necessarily play at a council meeting we call all that just click on it on our own computers and listen to it so I think volume does matter if it's two or three I'm fine with it during the meeting if it's more than that I think we probably just make that another resource to try help you that helps a lot we'll do a little bit more research on some of the different considerations we would want to have and putting together program and communicate that as part of a work plan item Sarah can we do anything else for you this evening I'm good thank you ma'am that was great all righty Council check out the agenda this item was going to be community update from Sarah which you just completed and process improvements for 30 more minutes I'm just watching the time I am also aware that we have two hours on our actual retreat agenda for

[170:01] processed stuff and I'm wondering if you want to punt on process tonight in order to go home to your cozy little beds I looked at the list of ideas that you have and I wouldn't have want to pose you one question to think about before the retreat if you're cool with that Bob and Mary maybe I look at you first since you're the retreat committee and I'm just making stuff up as we go along what do you think I agree first of all I think we made great progress tonight and I was delighted how close I think we are on the substantive matters and so I don't think we're gonna need as much time of the retreat for substantive matters I also would feel uncomfortable about making any process decisions tonight with two of our members missing particularly since they had some great ideas so I would suggest that we punt on process tonight expand that part of the retreat agenda a little bit more and because I think we're gonna need less time on substance I'm anyone opposed I agree with that process suggestion okay about process fantastic the one thing that I would love for you all to consider on and I will ask you this at the retreat so just heads up this is

[171:00] coming is when you bring I process improvement ideas I'd love for you to be able to articulate for all of us what's the problem you're trying to solve process improvements are great if they're just for funsies though that's one thing and if there is an actual problem that you or other council members or the community or whatever is experiencing it might help us to know specifically what that is so we can make sure we have the right solution for the problem and not just a solution perhaps in search of a problem so heads up that's coming at the retreat and in the meantime we will table any further discussion on those ideas until we have our full number at the retreat and then that leaves us with our conversation about council committee assignments which sometimes is a lot but tonight does not need to be a lot a primary challenge that we have is as you of course know jill has stepped down and was on a bunch of committees so what I'd like to do it just to start with is walk through those committees that Jill was serving on and see if one of you wants

[172:01] to step up in some cases there were already three people on the committee and you could just tell me if you want to let it lie and then if anyone wants to make any additional changes my understanding is you don't but if suddenly you had a huzzah moment we can do that and they just see something I want to thank staff for being here tonight you and hanging with us tonight see you on the 18th it's a view Chris I'll see you sooner than that okay all right I'm so Jill served on the Boulder County consortium of cities with Cindy Cindy's not here to seek to see or to state whether another body is needed does anyone have a sense is that a two-body person or is one gonna cut it there usually it's a main person in an alternate I don't know if kind of word Jill was okay yep so I might talk to Cindy about maybe she would be willing to step up and be the main member and I could be the alternate yeah I think having been on it before though it's important and I think it's always good

[173:02] to have that alternate okay and so you have Becca so Erin you follow up with Cindy and if Cindy wants to remain the alternate and you'll be the alternate alternate we'll have a discussion and arm wrestle and see who wins my money's on Cindy in an arm wrestling she's fierce she's awesome all right fantastic moving on then to our internal City committees list Jill also serves Sam with you on the community benefit process subcommittee does that need two bodies okay anyone want to volunteered does everyone know what that is can you give us two sentences what that is Sam just real quick so we're in this process of defining Community Benefit and coming up with a way that going through the site plan review process there could be community benefit that comes with extra height or extra floor area ratio and so it's just a work process that we have going on and in the past we have had

[174:02] two-person council committees like we have right now on the open space board of open sites master planning process and we also did it for the comp plan so it it really we haven't met yet so I don't think it's going to be a high level of time commitment and you didn't miss anything yes mere by I could jump on okay if it's not a huge time commitment hmm anyone want to arm-wrestle me everybody for that opportunity congratulations nearby alright and coming down then to the legislative committee Jill was on that along with Suzanne and Sam and Aaron word on the street is that you might be interested in that one I am I'm quite as I grudgingly gave that to Jill last year so you will you will let's gradually take it back that's all right with anyone opposed so I just wanted to bring that Bob has made a request to be on that subcommittee but but what I was gonna say was Aaron was

[175:00] angling to maybe expand the membership of the committee hmm it's an interesting committee and so we meet with the lobbyists like once a month and so I just thought I would bring up one spreadsheet though let me say I'm happy to have Aaron serve on that committee and and if I run and if I'm reluctant I might raise my hand next year to be on the committee for now you'll let Aaron take over cool thank you thanks and if you expand it let us know any more members we'll see what we can do for you how about the school issues committee that's Lisa and and Mary already do you need another person on that one that hardly ever meets and but when it does it's important okay does anyone want to volunteer to fill in on that one for it hardly ever means okay we can check certainly with Suzanne and and Cindy when we see them next so we'll put a note on the retreat agenda just to talk to them well and I think we'll go through these some of these because

[176:01] either because they're doubled or tripled up or because they just we could probably some of these we could probably get by for ten months without having the person that we will get my chance and if they're either one to do it then fantastic and if not we'll let it lie I do note though that Jill was the only member from a council on the B mocha board do we need does anyone want to volunteer to fill in that Bob you have some relationship there what do you know well they asked me about that today and they asked me to volunteer and I said no I'm afraid I've got too many monthly boards already if somebody else wants to do it jump on it my personal opinion is I love polka but I'm not shy I think they could probably get by for a few months without having a council liaison but if someone really wants to do it you know anyone it's in for a piece of omocha okay so similarly we'll give Cindy and Susannah chance at the retreat and then if not we'll let that one lie okay I'm how about on the downtown Business

[177:01] Improvement District Board Bob that's you already on it that need to I think it could probably get by with one I go to about 90% of them Jill and her first sure probably went to about half of them Sam and I used to sort of on a tail I think most everybody here and served on that at one point time I think as long as you have somebody who's at least one person is always going it's it's it's probably sufficient have one I do know that I'll be able to make most if not all the ones this year someone wants to partner with me that would be great but if no one does I I can probably get by without anyone here it should do that I might do that again I mean I enjoyed it actually and you know Bob and I could give different perspectives on the same issues okay so remind music Thursday mornings it's Thursday mornings it's been ironically interestingly they moved the meeting from it was usually being eight o'clock started you might remember Sam they moved it to a nine o'clock started to accommodate Jill I don't know who's gonna go back to 8 o'clock or does the 30

[178:03] when I first started with Mary yeah Jill not a morning person okay so Sam that's you Erin I noticed you reaching for your microphone do you want to arm wrestle Sam for that yeah it's alright well partly is that there's still a little bit of an open question if I'm allowed to continue on the urban drainage and Flood Control District and that's like four hours a month so it's a pretty heavy lift you mean a loud are they banishing you because you've been difficult technically you're supposed to be the mayor of mayor pro-tem and I'm suspended but I have a two-year term I was appointed for two years so it's unclear if I get to finish up the two-year term or if I have to six am on it so just I was able to finish off the two-year term just because there that's what they're used to working with so for what it's worth and I know you did I just put in an official check in with them and they haven't figured it out yet so yeah this happened with me on there and I think I got the two-year to but it was a

[179:02] gubernatorial kind of check off mm-hmm and I mean actually somehow and I guess that has to be brought up at the state legislature but why Denver gets okay please do not over they ever anyway doing that tonight I'm gonna assume I'm still serving on that and then I'm not gonna volunteer for anything else because I'm family but if I go off of it maybe I'll swap with probably saying okay cool but in the meantime Sam tiger it cool all right sister cities it looks like Jill was involved in the sister cities subcommittee itself and then also was representing you in Yamagata and Katmandu what do you think about that you're the other sister city person this sister Sinise and I'm happy to continue on that do you need another body did another body on the subcommittee I think it would be helpful okay so I would like to have another body and I guess from from my perspective I think on all of these committees it's good to set people

[180:01] up I'm leaving so I'd like to have somebody transition transition so I'd like to have smooth transitions on everything so starting with the sisters is a subcommittee I talk about all the things anyone want I want to lean in for that one that's just subcommittee M right yeah yeah it's so I at CAC I had put my name out there okay but in the interest of looking further down the road of teeing somebody up I think it might make sense to have somebody literally saw you just look at Mary budding somebody up do you want to try it for now okay Cindy me what about Suzanne Suzanne she's pretty busy doing okay so we'll ask Cindy and Suzanne at the retreats and then if not sounds like nearby you could be persuaded okay

[181:00] great I'm so then it'd be Mary if they can't do it okay so lonely and then what about Yamagata in Katmandu so I would I would take Yamagata my son saying Japanese Oh fantastic okay Aaron take Yamagata how about Kathmandu right I can take him and do it my mind never meets okay fantastic thank you all right so we will check back with Cindy and Suzanne on a couple of these school issues be MOCA and sister cities subcommittee at the retreats and other and then we'll get closer on that and it's okay if we get closure on that it's not urgent right okay fantastic okay in that case our last item of discussion today is the council retreats but we do oh sorry yeah uh-huh oh you want the hill uh-huh thank

[182:03] you okay Lisa off and and Cydney said she would do it uh-huh okay anybody else have changes that we didn't discuss okay all right now the last agenda item is the agenda we've already made one adjustment Bob you said we might want to extend the council process stuff at the retreat I don't know that we'll need to but good to know that we have that option so if you look at the agenda roughly the plan is this we're gonna review the agenda because that'll be fun yeah it should be in what did Lynette give it to you any packets in the packet use in your electronic packet not a handout I will talk you through it because she because she gave me one an again wrote my name really pretty in the corner yeah 195 of the study session hundred page 195 study

[183:01] session packet I don't know you guys do it it's a short one fry for me people are amazing ok at 4 05 council process and improvements that's the thing we didn't talk about today where you'll be focusing on the problem you're trying to solve and we will do the thing that we do where we talk about ideas and then we get agreements and proceed from there sixish will grab dinner the ideas that you would have a working dinner in order to make the best use of your time and get you back out of there as soon as we 15 is when we will be revisiting the work plan and priority items so my takeaway Bob was similar to yours that there seems to be a fair amount of alignment and convergence and council members about work items and sounds like staff is in some way doing most of the things that you all wanted them to do I do have the impression also that what you want them to do that is already underway is a lot and planning

[184:03] staff in particular would like to prepare some options and ideas for you but how to sequence and integrate these things into their work plan so with your permission we'd like to do with the retreat there is start that conversation with some thoughts from Chris and the planning staff about how they can make sense of all these pieces the opportunity zone stuff the BC stuff seems to be harder than it sounds to fit into the stuff they're already doing so they'd like to bring you some some options to tackle and then we'll take it from there we had a couple items that a couple of new items we're actually not on planning's work plate so we'll also talk about the city head tax Tom that sounds like that might come from ear shop city head tax is that a lawyer thing or is that a not really I mean it's we've done this before there's lots of analysis that councils gotten in the past on the city head tax it's really a

[185:00] ballot measure question okay so we'll talk about it as an idea and see where you're on that one and then we'll talk about the city custodial workers sounds like you've also done some analysis on that in the past so I think that's a fairly straightforward agenda I think that that planning conversation may be a little tricky but I can't tell you what we're gonna do about it because I don't know what they're gonna present because they're kind of they were waiting to hear what you did tonight and so they're gonna hustle between now and the 18 to bring you some ideas so we'll do that until it's done which according 45 and then we will have a huzzah moment of yay we have convergence around direction for staff for 2019 perhaps there will be some singing and then we'll get you out 00 just as a reminder the whole point of yeah we're gonna do those things yes easy thank you okay Linda's reminding me that we also just said we

[186:00] were gonna do the committee assignment so yeah we'll do that yep and engagement Thank You Gigi alright then just want to remind you that the reason why the retreat agenda is designed as it is is that the one goal of the retreat on the 18th is to confirm or adjust the work priorities for 2019 other stuff is great and these items that Lynette has reminded me of is fantastic but that's that's our number one priority because as you have said and Lisa Luda to your staff is their work in their tails off for you and where we can help them be most efficient and most effective to bring them to bring you their best work will be a great outcome for everyone from the retreat so that's the vision anyone have any questions concerns enthusiasms hot-diggity alright friends let us then be done with my part of it hey Sam when you want your meeting back yeah I'm gonna take my meeting back just in time to bang the gavel all I want to say

[187:00] thanks to staff thanks to you Heather this is really time effective as always given how much we have to go through and anybody else have anything they want to say all right we're joined - Parris unfold like that [Music]