Transcript

Captions from City of Boulder YouTube recording.

[0:00] [Music]

[4:38] [Music]

[5:45] kick it out with the staff presentation yet good evening tonight it's our pleasure to present the draft 2018 2023 capital improvement program or commonly refused to refer to a CIP well I have a

[6:04] moment I would really like to take this opportunity to acknowledge the staff for the significant work and expertise and preparing this draft the plan for this evening is to see a short video followed by a presentation and then an opportunity for council to provide feedback and ask any questions so thank you gene actually we'll go right into the video it provides a nice overview of in a nicer way of presenting a lot of this information than we would [Music] the city of Boulder has an extensive inventory of assets and facilities

[7:00] including highly used public spaces such as streets libraries recreation centers parks in public areas like the Pearl Street Mall open space and mountain parks our essential assets include fire and police stations water marine stormwater systems as well as those that most people don't see or use very frequently such as cig offices or maintenance buildings each year the city revisits its Capital Improvement Program or CIP to plan for the city's future capital investments over the next six years guided by the community's sustainability framework the CIP lays out a plan for maintaining enhancing and at times expanding the city's capital infrastructure the sustainability framework identifies seven overarching themes which are the basis for city plans like the Ebola Valley Comprehensive Plan and Department master plans the CIP is when a community vision

[8:00] becomes a reality baller continues to be committed to the ongoing maintenance and repair of capital assets recognizing the critical value of civic infrastructure to the economic aesthetic and functional reliability of the city in fact over three-quarters of our CIP funding over the next year for maintenance and enhancements to existing assets this approach of taking care of what we have saves the city money over time as well as ensures the quality services the community expects community members will enjoy the benefits of a number of important projects that will be completed in 2017 these include the construction of significant improvements at Wunderland Creek which will decrease risks to almost 600 homes which are located in the 100-year floodplain three new under passes to provide safe passage for pedestrians and cyclists the completion of the new Civic area park

[9:01] which used voter approved community culture and safety tax funding so now completed baseline underpass the city's 80th underpass which is connecting a busy shopping center near my neighborhoods and see you in a safe and easy connection as well as the reconstruction of the diagonal highway which replaced the existing roadway and constructed new medians bicycle lanes multi-use paths sidewalks and the 2018 CIP with proposed funding at just over 120 million dollars includes a range of capital investments including facility enhancements throughout the city ambience and rehabilitation of existing infrastructure several high priority safety recreation and mobility improvements include carpenter aquatics replacement and enhancements which will replace and expand the aging pool and bath house to provide leisure amenities

[10:01] to serve all ages and abilities in conjunction with multi-use path connections from 19 streets to violent Crossing providing safer access to Crestview Elementary School recreational opportunities and replacement of structurally deficient bridges the Broadway reconstruction will provide reconstruction of Broadway from violet Avenue to us 36 and will include bicycle and pedestrian and transit improvements to passes 30th and Colorado which will join the University of Colorado's Main and East campuses with the neighborhoods in the area providing a safe new grade-separated crossing and direct access to transit stops and foothills in Colorado which will replace an existing bicycle pedestrian overpass bridge that

[11:00] is deteriorating and does not need a v8 design once completed the new underpass [Music] and the capital investment planned in the city of Boulder full lists and description of the proposed capital projects over the next six years please see the 2018 to 2023 draft capital

[12:02] improvements program as always Boulder will continue to invest in our capital infrastructure in order to ensure our community is a sustainable and resilient sin well thank you the some of the numbers will change in the video and we can adjust those so we'll talk about that in a little bit but it's a nice thing to have on our website for our community members to know where their capital dollars are going and to be able to have it as a place that tells that story so again good evening Katie and I are here to just briefly provide an overview about the capital improvement program and highlight some of these key areas in the capital budget for this year and I'd like to echo Mary Ann's comments about thanking all of staff and the tremendous effort that goes into all of the information that comes together and all of the dedication of the staff members they put into getting this

[13:02] through our advisory boards and our staff review and our executive review and to all of the fine details of putting it together into the documents to find collaborate effort collaborative effort between planning and finance and then all the rest of the departments that have capital projects - so bad the six years CIP is both a planning and a financial guide to our city's capital assets the departments work together to determine the right coordination of projects that maximize leveraged funding find cost savings and also reduce the impact to the community during the time that the work is being done so as we shown in the video we relate our capital improvements program back to our sustainability framework by the city charter the planning department helps coordinate this the CIP and the reason

[14:00] for that is that the CIP really serves as that tool that implements our comprehensive our Boulder Valley comprehensive plan where we invest in our in our capital projects and our capital improvements determines how we impact service delivery and the livability in the community the budget is really a reflection of our community values and the capital budget is a key way that we implement the policies and the values of our comprehensive plan we use a set of guiding principles to guide the citywide development of the capital budget these were in your memo and are in the in the document they build on the community and our organizational values around budgeting and land use including as we said considering how the program how the capital improvement program achieves our community sustainability goals consistency with implementing the Comprehensive Plan master plans and our area plans sustaining and improving existing assets before investing in new assets and new facilities and maximizing

[15:02] efficiency of investments through the coordination of the projects both across departments and within departments and funds so this process slide just shows the annual schedule for the CIP review but I mean as most of you know the CIP really gets developed far to the to the left over years and years as the projects move forward in the six-year plan but but really being identified in our master planning processes our area planning processes and our service delivery and service programs the department's there are a number of opportunities for public input both in the processes that lead up to the CIP the advisory boards as they review each CIP and in the planning and design for individual projects I also like to highlight on this slide we have a number of departmental master plans that have

[16:01] started or will be underway in the next couple of years so all of these will be feeding into the CIP planning over the over the next few years this work will evaluate service delivery systems needs community expectations and prioritize a lot of these capital needs as we move forward that a mission or a verdict KT for a couple slides good evening before I went into the 2018 to 2023 financial picture I wanted to update counsel and touch upon what's changed since what you've seen in the budget book due to revised revenue pictures as you've been hearing for over a year now when the caution flags were flying last May the city's been closely monitoring trends and sales and use tax and what we've noticed based upon analysis is that sales and use tax forecasts are revised down for 2017 and 2018 this is specifically in the most volatile sources like construction use tax and business use tax it's important to know that the data is a month lagging so

[17:01] we're still monitoring what June and half the years brought in and we'll be revising our projections as needed and bring forward during the operating budget discussion there's three major funds that are affected with this change that are sales tax based transportation fund open space and mountain parks and the parks and recreation fund each have taken different strategies to adjust their projects in the coming year and out years with transportation their strategy will be to shift the timing of certain projects it's also important to note that the shifts are made in accordance with the priorities the transportation master plan and they focus on slowing enhancements to the system while prioritizing maintenance the open space in mountain parks won't have any changes for the 2018 budget but they may need to utilize reserves in future years if revenue projections don't look any better they have a pretty high Reserve at 20 percent currently Parks and

[18:00] Recreation has various funds that fund the department and so one is based upon sales and use tax and the others based on property touch so their strategy will be to shift funding sources of select projects to help offset the changes in sales and use tax so I wanted to first refer back to the 2017 to 2022 it isn't a mistake of their and highlight how in 2018 and what we've seen into jeans point over the annual CIP process we've known that 2018 is gonna be a rather large year and so you'll see this coming into 2018 to the 2023 CIP allocations that 2018 is in fact a fairly large year due to several large projects that will highlight ones including the carter lake pipeline it's almost 32 million dollars and so that's a drastic change the sewer interceptor scott Carpenter park and some various transportation projects are also leading to the increase for 2018 the majority of funding continues to be

[19:01] in the utilities division it's used to maintain significant infrastructure needed to provide safe water and resources to Boulder you'll also notice in this chart that the funding ebbs and flows based upon cyclical facility maintenance and upgrades needs as well as timing of new projects one thing that you'll be hearing more about during the operating discussion is the notion to develop a capital program for the general fund departments which you don't see up here these are all dedicated funding sources but as we know and as we've seen in the capital tax renewal discussions there's critical infrastructure and general fund departments like Police Fire NIT that require an investment from the city and we're planning to propose some sort of phase one of this capital idea and building a pot in the next year as you so saw in the video 86% of our funding is related to capital

[20:00] maintenance enhancements the other categories include new capital projects which is could be for construction for additional square footage capital enhancements and maintenance reefer to repair replacements of existing assets and the land and asset acquisition is acquisition of real property capital planning studies continues to be our smallest but a very crucial part in the capital planning process jeans gonna walk through some of the projects that fall into the category of capital maintenance and enhancements to show what those really mean to the city so as I mentioned one of the key guiding principles is really about taking care of what we have and focusing our capital investments on maintenance and enhancements so the majority of the CIP is in system and project maintenance and enhancements we're a mature mature community we're not expanding outwards but we're paying attention to our systems and our facilities and our

[21:01] levels of service many of the projects are repair replacement and renovations to existing assets others are enhancements to existing assets and systems for so for example some of the improvements that we saw in the CIP too are up Abbott a so were maintenance and repair but they were also enhancements to the system because whenever we endeavour I mean when our community has high expectations whenever we endeavour to do maintenance and repair we're looking for enhancements and system upgrades that make sense I some of the some of the other projects that that that we categorize under system enhancements some of the new underpasses or new multi-use paths the pool enhancements some of the recreation center types of things we still categorize those as as existing facilities or existing system enhance

[22:00] so there's a lot in there but a lot of really great projects so the CIP shows highlights of our complete completed and nearly completed projects as well as upcoming projects and this year we did a little different graphic representation to show within the context it's a sustainability framework lots of these projects as we mentioned have been programmed for over the six years and they're in key areas around this is still a sustainability framework transportation and mobility also in the utilities for safety big projects as Katie mentioned Carter Lake pipeline and some of the flood improvements to address health and safety and then also health and recreation with a lot of our improvements to recreation facilities the highlights touch on the bigger

[23:00] higher profile projects but as you can see with a very thick CIP we've got a lot of the smaller projects that impact folks on a day to day basis the sidewalk improvements or the neighborhood park improvements or the parking structure upgrades so that the full CIP provides that full picture of both the big - high profile high profile projects that we plan for a long time and the smaller ones that impact people on it and a daily basis we are we also highlighted the central Boulder long-term planning in the CIP need to make sure that we represent to the community that these hyper these big planning processes that are going on in these key areas of the downtown and the core area of the city are done and they're separate projects but we're doing them in a coordinated and aligned way to make sure that we're meeting goals for the area all the way across those planning processes and

[24:00] thinking about the capital projects as they're moving forward in a coordinated way and one other highlight section within the CIP this year is on public art over time we've we've had public art projects that are part of our capital projects but what we're moving toward is a policy and a sustainable funding source to show that in a more coordinated and aligned way looking toward a policy that's a percent for art and maintenance of that art and to be able to highlight each year what we're expecting public art to be aligned with the capital projects that are happening where their public spaces so for this upcoming year we've got a specific art public Pacific art public Civic area public art project 13th and Arapaho underpass the North Broadway reconstruction and the new under passes at there at Colorado and xxx and foothills - so will anticipate anticipating public art projects as a component of that and as the CIP each

[25:01] year we'd be highlighting where we have public art within the CIP so as I mentioned all of our advisory boards provide him input into this into that departments CIP and that in those motions are included in your memo late July the Planning Board reviewed the capital improvements program and the list of projects that undergo a community and environmental assessment process that unanimously recommended adoption of the draft CIP the board also passed a motion emphasizing the new comprehensive plan policies around supporting local businesses and asked about exploring ways that we might [Music] amande or change or implement our procurement policy around trying to support local businesses the board also passed a motion in support of the funding and the continued funding and

[26:01] increased funding for public art of which we have a plan moving forward to be funding that in a more in a long-term way and also more consistently I'm sure so the next steps on September 12th you'll hear a study session around the operating budget specifically on October we're gonna be having budget public hearings it's the opportunity for the public to provide input on our proposals for the operating budget and the CIP and in after those hearings the council will adopt the 2018 budget by charter it needs to be adopted by December 1st which will also include the CIP budget so we have two questions that were outlined in the memo for you tonight one is is the 2018 to 2023 CIP consistent with the goals and policies of the city including the Boulder Valley Comprehensive Plan and sustainability framework and the second is does counsel

[27:02] have any feedback or questions regarding the CIP so we'll open it up to you now thank you very much maybe we'll start with questions looks like Bob's got his hand up and go from there that was real helpful can you um could you explain to us how I think it started talk a little bit about it maybe go a little deeper in how I'm the CIP was in front of us DuckTales with the proposed capital tax to the 3des percent to cabin tax I notice that there's at least three projects that I think are in both buckets the public heart the res and it's kind of carpenter and and I know you're not double counting here I know that there's bits and pieces Tripp can you tell us how that couldn't interact before mile that's right thank you so there's four of them at least yeah so there and I can we have staff here that can probably dig a little deeper than I can but now do the overview of their components of the projects the maintenance parts of them so they're replaced so for like for example first got carpenter of the replacement of the

[28:00] pool that's in our current CIP some of the enhancements are part of the funding that would be anticipated with it with the renewed community culture and safety similar to with four mile for mile has the flood improvements that's part of the flood enter Enterprise funding and then some green waste funding for some of the path path improvements and the work that's in conjunction with that but the bridge replacement and some of the other path replacements would be part of the the capital taxes so effectively if the if the if the tax passes those will be wrapped into the CIP and those projects will be able to move ahead with those enhancements quicker if the text does not pass those projects will be the scope will be adjusted and/or the timing will be adjusted in with respect the art is it just kind of like some art and more art okay is your associated

[29:02] question if it's right on there you mind man okay my question is just it seems like some of the projects that are in the community culture texts like the police communications infrastructure that's such a basic for health and safety why wouldn't that go in as a high priority in the SIPP rather than putting that in the community and culture tax so that's a one of our key unfunded needs that has been moving along in the process we completed this study for the radio infrastructure last year and have a really good sense of what that funding is now so that being a very important Health and Safety and project as you say if the tax doesn't pass we'll be adjusting the budgets in the end the CIP to be Oh to make sure that we clear you're saying if it didn't pass we would replace it and put it in the CIP we would find general fund dollars to work on it interesting yeah it goes to the

[30:02] comment around how we want to develop a general fund capital program that can anticipate and plan for critical infrastructure around these general fund departments like police and fire and IT and we always want to create a conservative budget where we don't anticipate that taxes will pass and so we've fold it into the operating discussion because it wasn't quite ready to be presented as part of the capital improvement program that falls a little bit more in line with operating dollars right now so the first the more the first would be in that category too likely not due to revenue projections but it's a discussion that we'll need to have on September 12th around priorities thanks I'd marry and then thanks for the presentation I have several questions this one is transportation and please excuse me if you answered some of this deeper in their word the material was

[31:01] presented in different places in different different formats so I may not have caught the answers in any case my first question is has to do with the missing links and crossings so it's a transportation question for specific projects I'm gonna ask Garrett to come up and answer I was more interested in finding out what the process is for determining which missing links will get funded so we have a every year we have a prioritization effort where we identify excuse me Garrett Slater with transportation so we every year we prioritize locations where we have missing sidewalk links within the pedestrian system and that can include both the along as well as the across for the facilities so there's a prioritization for places where we might

[32:00] want to implement crossing treatments as well as missing links for the for the sidewalk so we call that our pet pet treatment budget and does the process include usage like does a link that has more pedestrian use have higher priority over when that doesn't yes okay thank you and I have more transportation questions I believe no maybe not sorry alright thank you [Music] on the the OS MP campus relocation there's a budget of seven million dollars and I was curious to understand how that number was arrived at since there's not a known location and it's

[33:01] it's sort of from what I understand still kind of have being determined there Lauren Kilcoy no SMP most of what you see in the CIP for the campus relocation addresses our interim space so through our multi-phased campus assessment we realized that unfortunately we will likely have to move twice so we'd be moving into an interim space while we develop further that longer-term vision so you're right that seven million would essentially cover the lease on our interim space and some additional planning efforts for the long term vision thank you can I just ask he said include lease payments why would that be in the capital budget it was it's been part of a multi-year capital project to develop our options around our future space and that was in working with partners and in finance and in in

[34:01] the department and our consultants that was the recommendation that we have that flexibility depending on the timing of when the future space comes up that we would have capital funding available to handle the interim and the long-term need thanks I guess I'll turn to finance cuz I don't have a problem I'm just curious because I would expect lease payments to not be included in a capital budget so maybe you can just explain how that works yeah I think it's exactly what Lauren said is that it provides flexibility given that we're not quite sure at the length of time that it could reallocate some of those dollars to finding land if the lease term ends up being shorter he says still doesn't quite get to the fundamental of how like how lease payments become part of a capital budget how about I and get a little bit more detail thank you I have another open space question during the presentation you mentioned that the open space fund may have to dip into reserves

[35:00] and three years ago four years ago we switched the part of the open space tax to transportation so I'm wondering in that analysis did something changed that now we're thinking we may need to dip into reserves yeah thanks for the question we have been working for the last several years on what the right reserve amount is for such a sales tax dependent Department and a couple years ago we increased from 10% up to 20% in contingency reserves we've also been maintaining a very strong fund balance we knew that two increments of our sales tax would be expiring one in 2019 and the other in 2020 and just knew we wanted to prepare years in advance and start reserving funds and keeping that fund balance available for when that day came and with the revised revenue projections over the last months we don't anticipate any changes needed for

[36:00] the current year or for next year but we're looking at maybe a year earlier than anticipated between revenues and the expiration of sales tax making some adjustments there so your anticipation of dipping into their reserve funds is purely revenue projections it is yeah and of course things continue to shift and we're trying to be as conservative as possible right now we'll make every effort of course to spend as close to within annual revenues as we can but we know we have known for a number of years that 2019 and 2020 will be a shift for the department with the expiration of sales tax so we're just trying to be really proactive and conservative and and have that those dollars set aside thank you I think that's all the open space questions so the next one again it's transportation has to do with the

[37:00] railroad quiet zones so then as I recall it well this the memo or somewhere I saw that total cost for the railroad light zones was three million dollars and I recall prior to this hearing five million dollars so something changed and so I wanted to understand that so part of that reduction and the overall cost it was when we were first looking at the implementation measures we were assuming worst case scenario at each of the crossings but after conducting a site investigation with representatives from BNSF from the federal from Burlington Northern from the Federal Railroad Administration the county and as well the Public Utilities Commission we were able to identify that in a number of

[38:03] locations there are already a number of existing features that limit the amount of enhancements that are needed at the crossing locations to bring them into quiet zone compliance and so that is what allowed what's the what followed then was a reduction in the overall cost to implement and implement the improvements at each of those crossings for example pearl it was assumed that there was a need to be full-scale reconstruction when of course we'd already gone gone gone through and taken care of pearl and then our consultant had just assumed worst case scenario throughout thinking of the system thank you and so is there a certain amount of momentum that you're gaining here on this project that would be advantageous to just go ahead and fund the other one and a half million somehow with respect to the momentum I'm not sure how to respond to that but I would say that there would be an opportunity to take

[39:01] advantage of the construction cost dollars that we have in place now as opposed to later so that would be an advantage to implementing the all the crossings sooner than later okay thanks can I follow up on that so do you know we had an item in the capital tax improvement for a railroad quietens do you know if the dollar amount of that reflected those lower budget amounts yes it does great so it's just a million and a half and on right so we currently have funded 1.3 million and the capital sales tax extension is proposing 1.5 for a total of 2.8 great thanks very much thanks for that question may I have a question about there's citizen talking to me about some of the recent derailment and some of the dangers that occur from type of action on tracks called mud and pumping and so if you have pools water nearby where the

[40:00] railroad embankments are you can get this degradation of track and high-quality so I'm curious where does the maintenance lines get drawn so for instance there's a pool of standing water over near the Pearl crossing which is one that is of concern because of the high population there and so how do we divide up what the city does as far as say drainage goes versus what the NSF does for drainage so in terms of maintenance responsibilities it's largely assessed by who was there first and as well the right-of-way that's in place so and the BNSF right away was there long before city street rights of wait were present so if there are maintenance issues such as track maintenance or drainage issues that are occurring within their right of way we as a city don't actually have any purview to be able to to go in and tell them what to do inside there their right-of-way we actually have to formally request permission to enter their there right away or we actually when we go out and meet with them we

[41:01] have to wait until they arrive on site in order to actually be able to enter their right-of-way so what we've learned is that what we have the opportunity to do is to notify them of our concerns and they'll note them and and prioritize them as they see fit okay and is there an employee of the city for whom that's of responsibility to you no no issues at tracks or road crosses of tracks and reported to BNSF there are over the years there have been a couple of city staff that have primarily been responsible for interactions with the railroad and I'd say it seems in my tenure here that's been a responsibility that's largely fallen to me so on my own question I just wanted clarification on the numbers that you just responded to Aaron's question with because I now I'm

[42:02] confused about how much gap we have in totally funding the quiet zones so we have funding and place now on the CIP largely due to having received a federal grant for total project of 1.3 million dollars and with the sales tax extension were requesting an additional 1.5 for a total of 2.8 million dollars to be able to address the improvements that all nine crossings and of the federal grant you're referring to is the dr. cog money correct okay that's where I the piece I was missing okay thank you follow-up the one point three is that something that has to be spread out across all or for example if that's what we were stuck with could we apply that to a few locations or do we need to do that to be able to get the grant that we have to improve every site it's so the the the terms and conditions of the grant did not stipulate where we needed to implement those but through a public

[43:01] engagement process and through a prioritization efforts that was fairly robust in its length and magnitude we determined that pearl Valmont and xlvii should be the recipients of the initial funds of that grant Thanks um okay my next question is guess what transportation this is with respect to the the rehab runway and Eastern taxiway at the airport and the question has to do with the airport fund I was close to know what revenues make up the airport fund good evening so the state you know sorry makes me need Director of Public Works for transportation the airport fund is a combination of lease revenues for ground leases for facilities that are on the airport

[44:00] property and then the runway facilities are primarily funded through the FAA so if you divide it and and the terminology is the air side in the in the in the land side so the facilities and the maintenance of the hangars and those types of things is primarily funded through these revenues and then the runway taxiway apron areas are primarily funded through the FAA and the RFA money is through an allocation system that we share with other municipal airports up and down the Front Range and generally the funding for the runway facilities is a 98 percent federal 2 percent local of which CDOT at one time was providing one percent of that was providing half of that local match but they are no longer

[45:02] doing that so for instance on the project that's listed in the CIP which is overlay of the runway facility that's of 98 percent FAA 2 percent city okay thanks Mike you bet and almost done here and this is a utility question I have to read it sideways because I turned it around iPad flips it so this question is about the automated meter reading and the allocated amount there is seven hundred and forty thousand dollars and for

[46:00] automated reading as I recall the years ago when that happened it was like a long process and there were hardware was put in and stuff and so I'm surprised to see that the number actually seems low to me so I was curious to know what that automated reading is actually yes so it's significantly more our estimation at this point is that we probably have probably five six years before we need to start replacing our existing fleet of meters so the idea would be to start accruing funds to be able to do that in the future ideally we would we would phase it over multiple years that the meters we have an hour put in I think over a five or six year period so they won't halt at the end of their useful life at once so at this point we're really starting to explore what the technology will likely be at that point because what we have now is rather simplistic it's drive by once a month reads and modern technology would allow us to do some real-time things and some

[47:00] enhancements that would likely be of benefit Jeff for the members of the public could you just ID yourself for this I'm sorry Jeff Arthur Director of Public Works for utilities um thanks Jeff I have another um utilities question I think that's my final question and this has to do with the Goose Creek repair between 19th and Folsom and the part of Goose Creek is concrete banks and I was curious if this will include removing the concrete so it's a

[48:26] combination of a storm sewer project and a flood mitigation project and we can looking at options thank you any some of the questions that were asking they're kind of general but I'll try to make them project related so the question about the the money for the upgrade for the radio infrastructure and this is

[49:01] kind of a general question I have is so if this tax doesn't pass are we gonna go ahead and do some of these things anyway because they're really high priority or are they not and you said well for the radio infrastructure we would go ahead and do it so it would be really nice to know honestly and that this isn't tonight I suppose because in effect it seems to me and maybe this is more of a comment than a question just go ahead with it that really if this is on the ballot how are we funding this this is gonna get funded anyway what we're funding is the stuff that would get knocked off if yeah if we had to fund this it's just seems like we're going about this backwards in other words if this is really the community's top priority it should be in the CIP not in some potential ballot issue that might or might not pass and it's the stuff that

[50:00] could come off that isn't absolutely dire essential that should really be in the ballot issue so I don't expect you to answer that but what I would like to know is a better sense of so what would come off what gets bumped essentially if this has to be funded in the next three years or so because it is so critical and I'm assuming it's critical you said that you thought we would fund it and I don't doubt that I would certainly fund it makes sense so that's a question but not obviously to be answered right at this minute if I could just add to that too I mean just to be clear as well if you especially for getting answer this in writing is is would be not just both what would still be done and then what would be bumped off so that we I mean to Matt's point it was I had the same kind of question - it's almost like we put

[51:00] the sexy projects on the ballot and yes it's not almost like the other question though that might impact this would be about timing because it might it might take longer to get these done if we don't have this that it would be another piece to learn about so it kind of similar questions on some of the other items kind of taking them one at a time and I understand the answer I guess of a fire station I'm assuming all of us here think this critical is that's so expensive that they be cards you have to bump everything else so life essentially defined that although it's also so critical maybe we would do that if we had to but but that's a really big ticket item so maybe it's in its own category but let me ask for some of the other ones so scott Carpenter the pool

[52:03] and I think this was explained to us by event last time but I may have missed something so my my fault but it sounds like what's in the CIP that's in the draft CIP that's in front of us is kind of a basic rebuilding of the pool so that happens anyway and what's on the potential ballot is kind of some additional upgrades and I guess my question is since somebody's here conveniently kind of the same thing I mean if it weren't on the ballot or if the ballot didn't pass would parks find that money is there is that the next highest priority is it okay if it waited for a while should it just be in the CIP that's what I'm I'm trying to understand how some things are in one bucket and some things are in another and it's a little unclear to me frankly well just

[53:03] Jeff Haley Planning Manager with Parks and Rec yeah kind of touched on it earlier in terms of construction the capacity we have today and today's construction dollars to do improvements all at once and so with regard to scott Carpenter what's definitely in the our CIP which is in for any of this evening is to replace the pool that's really the basic need that needs to be maintained and renovated through this project in fact that was the overwhelming desire from the community as well as our study we did in 2015 through our aquatics feasibility study to replace that one-of-a-kind asset in the community so that's the replacement and in fact the expansion of the 50-meter pool is kind of the bread and butter that project what we're hoping to do with the capital tax renewal option is to go farther to provide a range of family-friendly amenities leisure pools

[54:00] splash pad additional slides instead of just renovating the bath house that exists today actually expand it and provide community rooms and spaces so it's basically without going through all the details it's taking a project that we're going to do that we have to do and allows us to go farther but while we're in the ground while we're doing construction we we would not be able to do that otherwise we've within our Parks and Rec capital budget as Katie was mentioning we have certain funding funds that provide a certain amount of money each year but we're in that fiscally constrained model where we only have the funding we have there's a chance where the community could come along and say yeah let's do more if the hell well okay but this is a five-year CIP in front of us and so what you're saying is if you didn't get the funding from some new money that correct that came along that as nice as it is these additional features just got carpenter pool are not

[55:02] a high enough priority as all the other stuff in the five-year CIP because otherwise presumably would be in your five-year CIP correct we got the model of as we mentioned earlier the taking care of what we have our annual asset management program identifies a range of in the millions of dollars of critical assets that need to be maintained or enhanced every year to quickly answer the question we may be able to come back in subsequent years and start doing some of those leisure amenities but the capacity with have we have within our CIP we typically renovate parks replace playground equipment replace pools Rehab rec centers it's usually the more the maintenance and enhancement pieces as opposed to some of these other amenities so is the same general concept true I wasn't gonna ask this but since she just raised something similar out at the reservoir what's in the CIP is a pretty major renovation of the

[56:00] reservoir but it's not everything there's still some additional things you'd like to do that you didn't get into the five-year CIP because you didn't have the funny you didn't think you had the funding for it so is it kind of the same concept there it is correct you know we look at in terms of constructibility phasing what can we do now what do we have to do now what are ways we could phase the project and do certain things later so with the reservoir it's for the most part it's our visitors services center so right now that in that existing administration building with the restrooms and the little concession stand is in pretty bad shape from an asset management standpoint it needs to be replaced repaired expanded so that's the majority of what we're trying to accomplish with the CIP once again we would like to do and actually have designed a nice beach improvement we would like to rebuild a lifeguard Shack which is the smaller building on site so again just a lot of

[57:00] amenities that they're not absolutely critical but they definitely allow us to do more to reach more of the community to serve more of the community and if we had those dollars now with this upcoming project next year we could do that in in current question I don't know if you can answer this or not but for both of these projects either of both of them which may be in the bond issue who knows what it's going to be but is that because these really are the next top priorities and parks or is it because we're doing construction anyway and so it's kind of convenient to the rest of it excellent question they are the top priorities and so in fact we're providing some information to City Council as part of this next capital tax discussion we went through a capital investment strategy we worked very closely with our Parks and Rec Advisory Board and we talked about all NEADS from an asset management standpoint neighborhood parks rec

[58:02] senators ball field pools etc we worked we did a study session with them and they actually got to vote and really discuss amongst themselves what are those priorities so that's that capital investment strategy is specifically an outcome of our Parks and Rec Advisory Board concurrently with all these studies and engage in the community we've asked the users as well you know what are those most critical projects and so they've again confirmed the pool the reservoir valmont's in the list and so those are the project will provide that information that goes into greater detail okay thanks okay so you mentioned the reservoir how does that rank in the of those big projects that you just talked about it's probably number two probably it is number two the pool as you can read in our aquatics plan is in

[59:00] very desperate shape in terms of needing replacement so that's number one and we prioritize these based on use some of the criteria you were mentioning earlier who how many people use it is there another one of its kind in the system so the pools number one simply because of its unique provision in the community the reservoir is number two just because the age the condition of that facility you know we serve three hundred thousand visitors a year at the reservoir a range of events activities that better that need that facility so and then as far as Valmont goes I mean one of the things that's hard to do is talk about numbers who attend something that isn't there so what is the thinking on the timing for Valmont completion so Velma we are programming into the capital from the program the CIP in 2020 but what that does similar to the responses earlier that basically allows us to go in and start doing some of the next phase of development you know we recognize the

[60:02] community they don't it's important to take care of what we have and maintain and replace and repair we also want to always keep providing new amenities to keep with current trends and those sorts of things so Valmont it's kind of next on the priority just because it is a very critical park we've seen increased growth in the east part of town near Velma there's a lot of neighborhoods in that area that don't have access to certain park amenities so it allows us to start reaching into that area and serving those communities as well but it's not as critical in terms of taking care what we have repair replacement all right things like it some of the questions but not on parks actually the next one's on the four-mile Canyon Creek and it's kind of its kind of the same question I mean these are all similar ideas I'm just trying to get my head around this which is okay if again there's a pass or something doesn't work

[61:00] out are we gonna go ahead and find the money find a way to finish that portion of Four Mile Canyon Creek from Broadway to 19th so design for that section of Four Mile and our current estimate is 12 point 1 million dollars for the whole project and after we have completed the preliminary design we'll have a better idea of you know a better estimate of the cost and then we'll evaluate where we are with funding and where we are you know the flood fund and how much money we have and how we could either delay the project or how we could delay portions of the project well is it the flood Thunder is a transportation and we asked this never that well as we were talking about the ballot issue the answer I thought I heard is well no the funding for this portion of it would actually come from transportation tricky because we're replacing two bridges that

[62:01] one is on upland Avenue and ones I'm violet Avenue so theoretically a bridge replacement can be entirely out of the transportation fund their structures that are in poor condition but we're replacing them to be bigger so that they passed the flood so that could be funded out of the flood fun so we've done a cost estimate and we've divided up the cost as we see appropriately I think the real cost that is purely transportation is the trail component which is a very small portion of the total cost so we've taken the person that's the underpass under upland and divided it 50/50 between transportation and flood and the same on violet and theoretically the you know those those proportions can change but both transportation benefits so it's kind of hard to it sounds like these things have to be done together and maybe they do we might not have the

[63:05] money to do the two bridges is that correct and taking out the existing structure so it's hard to apportion the costs exactly but you know smaller size but the incremental cost would be minimal to make it a bike bed underpass okay I just want other questions on this one and maybe this is a question for

[64:00] Mike for transportation which is again I mean there's pretty similar questions which is I mean this this finishing of this piece is not in the five-year CIP for transportation so the question is you know how higher priority is it and if the funding didn't appear from elsewhere would it is it a high enough priority you figure out a way to get it done in the five years by pumping something else or we'd find some outside funding or whatever it might be yeah so I think you know with greenways it's really a unique opportunity where you're investing you know cross a lot of different objectives and you're trying to figure out how to create a priority which is across those different things so I'm a transportation perspective those linkages might not be all that high but from the flood or riparian or habitat those types of

[65:02] issues that may be and so a lot of the time what we're trying to sort out is how do we meld those different priorities together and come up with a joint priority and so I think we've been trying to sort that out as we get the various foot studies done and and figure out is there a way to combine the funding and fill some of the gaps if we have to fill those gaps so these two bridges need to be replaced anyway are they basically being replaced because of flood issues yeah funny story is that they're actually made of wood and one of them caught fire a few many many years and ago in the past and so I think they're ready to be replaced but Garret has the details right so in 2015 we conducted an assessment and an inspection of all the minor structures within the city which says around 250 total structures and of those soon of 50 the violet and the

[66:01] upland structures rated in the top 15 worst so irrespective of the Four Mile Canyon we would need to go out and do some deck replacements on those bridges okay but still the net in your five-year CIP so they somehow didn't make it to the top of the heap right so this information came after a lot of the programming we have in place it was sort of moving forward but I would say that in the near term we would would be identifying opportunities to take care of those needs since they're so pressing we do have a programmatic line item in our budget is for those yeah and that's what's hard to write there's a lot of those kind of fairly big-ticket line items it makes perfectly good sense honestly but that was one of the questions as well could some of that go to this it's not totally allocated right this minute because you have to kind of figure that out you're not gonna figure

[67:01] out for five years what you're gonna do each and every year that'd be kind of crazy but it sounds like these are maybe big enough priorities that you would potentially get to them anyway I would yes okay well thanks we don't want any bridges kitchen fire so that's kind of interesting the committee asked and we had provided information on the projects that were proposed for the community culture safety tax renewal about what would happen if it doesn't get passed and some of the prioritization of these so we can make sure that we can point to that information to include some of that and the next memo for the other one that's in that list is the library in North Boulder I don't really have any questions about it other than it's kind of in that same category of well would you do it anyway in the five-year period because it's not in the five-year CIP

[68:02] and and I think that that's I mean back to the radio infrastructure in the fire station so many of the parks and transportation and other projects have the dedicated fund that are moving you know that that fund the river CIP so there's there's anticipated funding and as Katie mentioned as we work toward creating a more general fund CIP allocated amount will be able to plan forward a lot of these essential needs and especially essential replacements that will show up in a more six year plan the general funds the difficult one-minute always has been because if you do CIP from the general fund well and you're not gonna put money into some operating it's all one big one big budget and I think that is something we need to talk about during the budget but in the meantime this is in front of us so only one other question I have really which is and again you can come back and I always find the most interesting part

[69:01] of these memos frankly is the unfunded needs which is kind of at the end and it's a really big list and some of those are really gigantic numbers and I understand they're not many of them aren't quite ready yet although some of them would be within a five-year period presumably and it would be nice to get at least some sense of how we think we might deal with some other really big numbers and I just tossed that you know one idea you know for the for the hospital say it's true that he might be some public-private partnership there might be a whole variety of ways you could fund that well you wouldn't have to go and actually graze taxes in some way or in a sense compete but for many of the other ones like the other fire stations and the whole bunch of other

[70:00] big-ticket items here and I think you just have to find a way to fund them there's very obvious how else you would do it so it would be if for me it would be just really helpful to get a sense of in the next five to eight years how many of those things we think so it's nice to have a big list of unfunded needs but I mean how many of them we really think our gonna hit in the next five six seven years and how are we gonna deal with them we're just gonna have to go back to the voters and ask for more money what is it that we're going to do exactly because it's hundreds of millions of dollars of projects and sure seemed to me like many of them are gonna have to be dealt with I don't I mean we are gonna do something with the hospital side we are gonna do something I hope with some of the other fire stations and so on and so on so that's kind of another general question that if you could we got time before we

[71:00] get back to this you know budget days but give us a little bit of insight into that because those are frankly the scarier numbers yeah they're they're a wide variety of different needs of a wide bang you know much different magnitudes clearly are gonna have to be a combination of a lot of different things some are critical infrastructure and some are more of the area planning new types of things and other other types of things so we're gonna be needing to think through a lot of different solutions to that and what other thing and it might be in the memo or in the draft CIP and I may have missed it but we have a list of which of these projects and the five-year CIP are being funded either entirely or mostly by the general fund as opposed to the dedicated funds because that would also be helpful in terms of I mean I've looked for that I didn't see it but it

[72:01] very well may be there because that may be very helpful in this kind of thinking about well you've got to do the radio infrastructure anyway no matter what what else is in there that's being funded by the general fund because the things being funded by dedicated like they're not competing in that sense you're not gonna get your radio infrastructure money from them has to be from general fund projects so it'd be really nice to see that list sorted by who's who's paying for it so that unfunded needs this is the cipa the things in the CIP I mean I think only the the sort of general fund would be some of the fam things that are facilities but it'd be nice to see I mean I I've always gotten this things we don't I'll say this you can tell me if I'm wrong we don't actually he's a whole lot of general fund money for capital

[73:01] projects with the exception of once in a while something for fire or police or or whatever or the library actually because their money almost entirely comes from the general fund well it's gonna be nice to see that broken out by the the fund thanks thanks very much yeah next to what I was just discussing I make a statement first I'm gonna get the questions I promise [Music] we are the watchdog's for this city so we should I think that's what I was getting to I was about to see this it's

[74:09] hard for us to know what is kind of run rate and what is critical particularly with health safety kinds of activities and utilities to help make decisions if that could be bailed out and then sorted top to bottom so that we can make the puts and takes boards and commissions I'm going to do that because they're looking at one little piece of that we have to make the tough decisions [Music] extremely helpful because this is almost impossible I would say you could even

[75:00] just an Excel spreadsheet with pivot tables so that you could so you could sort them different ways so I do have some specific questions and unfortunately they're organized very well by [Music] for user devices and are we covering everything there were some big needs in the audit that came out that we need to fix so to me the higher priority would be to fix the things that came out in our audit versus the end-user devices which in many cases you just have to replace periodically so have we done that it's one question and if you don't have the answer that's fine you can go back to me on that yeah I'm not sure that there's a specific person from IT here right now but I know that in the operating budget you'll see a proposal

[76:00] to help address some of those Cafer related audit findings around our legacy systems and their retirement of such and starting to phase in that that's not necessarily a capital item but an operating budget request that'll be coming forward to you September 12th like someone to come back and just say look we are going to handle those before we handle these other items okay number 2 transportation I've got a few transportation ones there was a piece in there about the 30th and Colorado underpass at six million dollars basically and we got an email from an nonprofit organization questioning the value of that and it is where it is a lot of money that we put into these underpasses so I'd really like to understand the community involvement on those and the prioritization again it's very difficult in this format to see

[77:01] priority one two three four kind of sort of too high too high too low for transportation where does that fit but it is a high dollar item so any feedback on that Mike yeah so I can touch a bit on the background for that particular project and from our assessment it is a really key link in the system connecting the main campus to the East Campus what we're foreseeing in the not-too-distant future is the East Campus transitions from research oriented environment the more of a core campus one there and I think some of those things are already happening in the in the classroom activity is occurring on the East Campus and for instance the aerospace engineering is actually relocating to the East Campus

[78:00] what we see is over time the really significant need for people to be able to turn over that quarter mile between the main campus edge and the East Campus and so the 30th in Colorado was identified as part of those planning processes to be able to connect between the East Campus and then provide basically a protected crossing that'll allow you to then access along college which is one block south of Colorado and then there's an existing underpass that goes underneath 28th Street just there south of Colorado and then that gets you up onto the main campus so it's something that we've been focusing on for quite a while my did you read that email I'm talking about because that's really a different philosophy and I guess if you take the the feedback that

[79:01] we got then the philosophy over on foothills is yeah that's a no brainer because that's a highway right but this is more of a neighborhood more of a community area and you know so I guess I I'm not an expert on which would be the best approach but I I would certainly like to you know have them be heard out before we make a seven million dollar and so maybe to continue to develop a little bit of how we proceeded for with that project and respond to some of the questions that you've identified we think that the project is is a key project and it's not to the exclusion of not doing a lot of the things that you received in your letter e from community cycles and so what we envision is and we're doing the quarter planning for both 30th Street in Colorado right now with community working group is to both enhance the surface crossing opportunities but also this underpass and so we really see that

[80:00] that both systems need to work and and I think we've got a number of different examples around the campus where we've dealt with very similar issues such as the Broadway in College underpass to Broadway new chlid underpass and most recently the baseline one so I think we're in alignment with that we need to enhance both the surface crossings and but I think that this is a rather key linkage and then the other thing to really highlight is one of the things to recognize is that these federal projects take a long period of time and so as they identify it in their in their email it's a six point eight million dollar project of which eighty percent of the dollars are actually federal dollars and so our investment is actually much smaller than that it's a you know about a million dollars of local dollars and it gives us some really fantastic improvements but interestingly as we

[81:01] submit for tip projects and Aaron and Matt and the various representatives that have been on the various dr. cog board and committees that takes a long time so we actually went before we submitted this particular project we came to Council and we said what do you think about this particular underpass and so in September 2014 we basically got council endorsement to submit this project and so it would be extremely problematic for us to now we've already secured the federal funding that we could possibly go and and try and give the money back so that's another thing about this pivot file along with the source of funds like Matt was talking about dedicated source of fencing if the funding is already there and is a no-brainer right so it definitely

[82:01] changes my view of this situation if you've already got it funded but that's I don't think that information is available to us in this document yeah it's certainly in the project sheets but it would take you some level of investigation I think okay all right so thanks for bringing this up I was going to bring this one up as well the letter did I thought raised excellent points I do support the project and I think the underpass will be a real mobility enhancer so this is really more of a comment since we're on this project but just I was glad to hear you talking about in improving the safety of the surface travelers as well because I think that's that's critical I thought those points were really well taken so thank you for mentioning that and I'd just encourage you to develop those as much as possible early as it moves on and just from being the dr. cog rep but yeah if we if we canceled that project it would go back the whole metro area would get it we and we would have years to develop an alternative right what

[83:00] extent does the University participate in the funding and providing for that 1 million dollars been a little bit different over the years and so they certainly contributed and helped with both the funding and also with the design and the public engagement pieces and then contributions is in land and the need for instance says you visualize Broadway and Euclid or byway in college a lot of those things work really well because of the entrances to them and so they've dedicated a lot of land to those types of improvements and so that's another kind of in-kind thing that they have done as part of the projects thanks and that kind of brings up another sort of related question is does the same thing happen underpasses that are provided as part of

[84:02] the safe routes to school so certainly safe routes to school is is a key element of one of the things that we're tracking and trying to figure out where people are going and where to provide these types of facilities in and as we plan with the various schools that's a key component so for instance on 19th Street in the Four Mile that underpass there on 19,000 of crestview was is an element to the safe routes to school and does the school district participate in the yeah thank you just to follow up from the same subject I just want to say I support the project as well but I also support keeping the streets is safe I find when I travel around the city that under passes make it more advantageous to be on a bike for

[85:00] instance because you get to skip the stoplight and so I think there's also you know as far as bike commuters go there's advantages to these underpasses and you still want to keep the streets safe for the pedestrian so anyway I just wanted to put in a pod for let's keep going with it it sounds great the page discussed as we've been going forward and implementing the transportation master plan we've really tried to be opportunistic in leverage federal dollars and so that changes over time as for instance the criteria that's used for selection of projects and so as we are in the cycle we're about to in the next year of for the next set of federal dollars we

[86:00] need the local match for that and so that line item is really a place where we have allocated money that we can then once we've started to figure out what's the what projects to submit then that'll become our local match so it's just a plug basically yeah okay it gives us the opportunity and flexibility as we move forward we can then identify the specific I'll get to approve absolutely so the process that we use is that we have tab help us out and and then ultimately we come to council before we submit the projects and get your concurrence on which projects to submit okay and I did likewise I dent afire is

[87:00] what planned item is to do this we're really trying to look at the network comprehensively and in Garrett I'm losing the term that we're using the low-stress network analysis and so as part of that I think we're gonna identify and we've heard a lot of feedback from folks of trying to provide a much better connection north south especially through the core of the of this city and so I think that'll be it'll come out of that process and then we'll get identified in the CIP and then we'll go to work on them okay so we've been calling it the low stress network analysis and so we have an item on work planned to start to do that analysis and then have the community help us prioritized and then we'll be coming back ultimately through the

[88:03] tavern City Council to figure out what those priorities are okay so the last two he was 14 so we're anticipating that we're on a five-year renewal cycle so the the money would be we would be doing kind of the background work in 18 and then in nineteen for the dollars for fine roads yes okay so my question is I think we have 26 so we have we have a system

[89:02] which is pay my management system which is it's a methodology lead based system to evaluate the the condition of the streets and make recommendations on where to invest and so that's we have a target of where we would like the streets to be at and we're shooting for that target and we're we're about four of five years into our current program and we if we said I mean let's be honest people do complain about potholes [Music] [Laughter] [Music] we need to get the roads fixed as well the bypass so I think I'm to add to what

[90:00] Mike was just saying it so it's only been in the last three or four years that the city has been really formally proactively investing and the pavement assets throughout the entire 300 mile street network and so before it was largely reactive it looks like we got a problem here let's jump on it there's a problem let's jump on that one right sort of the whack-a-mole approach wasn't bring being very effective to managing the this massive billion-dollar asset that the city has right so we now have this formal payment management program that where every year we survey the condition of the assets of the city and we assign a condition number to each street and that helps us to as Mike was indicating to determine where we are going to prioritize our investments each year and so overall we call it a no CI and overall condition index our goal is for the average of all the city streets to be 75 or better we were able to keep it at 75 up until at this last year our

[91:01] most recent survey in the case that we've fallen a point so right now just a point below the average where we want to be so there could be any number of factors that can are contributing to today it could be that we have an unusual weather cycle it could be that you know the weather of the winter prior could could have affected but so in terms of having a real strong solid baseline to compare where we're at with where we want to be that moving average is is a little thin right now but it would seem to indicate that we're in the ballpark but you know we might in the future need to make some decisions about trying to continue to make that a top priority and and understanding exactly how much of a priority that needs to be so this would be one of the metrics I think we would want to have in the metric pack so if the OSI is my

[92:01] question would be does a year allow us to keep at the 75% level can we keep the needs for the next ten years we're going to fall behind because construction cost indexes are going up anywhere from eight to twelve percent a year on average ten percent a year and so just due to the the time value of money we're going to fall behind so ideally at some point there's going to be an increase in allocation for us to be able to maintain those assets what we think the system needs and as you know every single year we go through and we prioritize what the needs of the system are so as we get more data coming in this year it's very well possible that we'll take a look at the system and say that we need to increase that four million dollars a year in order to make sure we're not falling behind when the one-five was

[93:06] authorized was at 2014 so we think it was somewhere in the neighborhood of a doubling of those resources and so I think what we're now in the assessment phase of have we hit the mark or do we need to adjust our resources mm-hmm okay sand was your question related yet to follow so capital improvement plan must address certain kinds of needs then maintenance routine maintenance must address other kinds of needs in the road system so what's the maintenance budget for pavement versus what's in the CIP yes so the in the street maintenance ongoing operating budget is approximately three million dollars a year so and so that would cover the routine the other routine aspects such as pothole patching and some of the

[94:02] smaller patching and those types of activities so it's not just the four million but there's other resources that are dedicated to Street maintenance and Mike isn't there gonna be another portion of tax that gets dedicated transportation it was point one five got added so now the total dedicated sales tax transportation and the point one five has a sunset a number of years out but is 0.75 okay don't you [Music] [Music] bikeways ninth or something so I was

[95:02] confused by that yeah I think the reference was to the bike lanes that are on North Broadway and so you're absolutely right that with the strategy for Broadway is that north of iris it's on street okay so that's what it was referring to in the video right in the South it's 13th and ninth and forth and right okay great I thought it was getting confused there okay thanks thank you very much I'm here from their specific proposal for the Senate Senate is in early stages but I think it is something that should be considered by the council is that anywhere on anyone's roadmap that part of the hill hotel project no okay so

[96:02] that's my answer I'll follow up with me on that thank you [Music] is there anything in the plan about the C's South flood mitigation Jeff Arthur Director of Public Works for utilities yes so we had funding slated for this year for the design we've been working through the process so that hasn't moved forward we so that money will roll over and continue next year for the design and then we've moved it would be a bond project so we've moved that out another year to have time to get through the design and that it's in the fund financial so yeah south Boulder Creek the bond proceeds it's on page 202 okay

[97:02] but we did push it out an additional year just because realistically by the time we get through the design and permitting it it's not something we'd be ready to go to the bond market okay I'll look into that a little bit more thank you very much that is I had an interesting conversation with Kurt today about middle-income housing and he told me that he had some opportunities for to acquire some middle-income housing but he has no budget and the budget he has evidently is only able to be used for affordable housing and so that got me thinking you know since this is the number one priority for the community is there something that we should be doing in sip or something to jumpstart the middle-income housing strategy that we work so hard on so has there been any is there is housing anywhere in here that I've missed that Ian would it would be probably a general fund type of need or

[98:00] some other type of external or leveraged leveraged funding so we don't have any ongoing funding sources that would be for housing so it's in the it's in the unfunded I mean it's kind of a placeholder for it and the unfunded that says five to seven million dollars annually question mark because to be fair nobody's ever really figured out what it would take there's a whole bunch of housing real is a housing land bank and they're all in the unfunded capital is there something that the council can take a prager and say that is a higher priority than we think it's a higher priority and we can move it up well this has to come out of the general fund and so that's really back to the question of how much capital is the general fund supporting in this five-year period that's question one and then question

[99:00] two would be if you wanted to make it more well then it has to come either out of those capital projects or out of the operating budget because so much of our funding is by my view unfortunately earmarked that you know the general fund is constrained as far as capital goes most of it I mean almost all of it goes to operating right it pays for the basic city services like police and fire and everything else though it comes out of the general fund see alright to take money away from that could council have that conversation it sounds like a budget conversation to me yeah of course is that is that something you want you know for example to be next time we talk about this perhaps the city manager's office to get back to us with what you know whether there's any possibilities there in the general fund for that type of program yeah I would like to I mean we spend a lot of time as a committee on we said it's our top priority so I think

[100:02] to have it just for how we could fund it thank you Andrew yeah and I just add to that to look at the commercial Lincoln trees as one of the options and then one last thing I think it's either on page 22 or 36 of the patent not the packet but the other it's there's three hundred and four hundred eighty thousand dollars in the budget for missile space needs that's half a million dollars miscellaneous who's the miscellaneous expert [Music] and Thank You councilmember Applebaum you can have this job as soon as you're done for explaining the restrictions between the general fund and kind of the

[101:01] pressures that we're seeing yeah Joe Castro facilities and fleet management so that's that's the CIP that we we put in every year for different projects that seem to always come up about 80,000 a years what we put in for example for next year we're gonna need to do a space needs analysis for city facilities projected to go into the Alpine balsam area and also what will go into the east booked in so we just put a placeholder in there some years we spend at all some years we don't but it seems like there's always a need so the 480 is the total of throughout the whole CIP if I could just Jan back to your first your comment about the critical needs and seeing all of the projects listed in different ways and I realize this is a long document and hard to find all the different things we did take all of the

[102:00] prioritization and guiding principles information that in the past had been provided in each of the department overviews and put it in one section so that we could look at all of the prioritization of each of the different funds each of the different services in one section it's kind of toward the end starting on page I think it's around 267 if it's if we have the same version and that really outlines how each of the departments approach their prioritization on these projects balancing the critical needs and the critical maintenance along with trying to make sure that more opportune opportunistic with other projects leveraging other funds and balancing that needs this I think Jeff mentioned sort of upgrading our facilities and making sure that we're current with the community's expectations with the balancing you know the maintenance and the and the renovations and the replacements that we need so that information by Department is any the funding summaries provide the lists

[103:00] of departments in different ways by department by type of project and then by fund because we you know unfortunately it's not one the one as we've been saying it's not the one big pool where we can just list the the needs one a hundred of all of these different projects they are prioritized within the restricted and dedicated funds that they have to see the big

[104:25] picture a little bit better thank you yeah thank you you mind if I come in on that I'd just like to support that request and just further that the individual sheets they do take a long time to go through and they're not the most user friendly to counsel or to the public and so there's the intros they all right which are helpful and then the one spreadsheet of the dollar amounts but some something intermediate where it's not just one line per project and it's not a one kind of page bureaucratic sheet that would give some summary information particularly for doing

[105:01] projects of Community Interest larger dollar amounts so I'd put in a plug for that and the other one being met I think it's formatted for print which is why all the tables are rotated I think the percentage of people who will read it in print is quite small so that's something to think about for future years is really the format or for reading on a screen because I think that's the way the vast majority of people will interact with it so I went quick follow up Jenna I mean I understand your question and I think you're you're on track but and this I think always makes us a little crazy but it's it's just the way it has to be I guess the capital budget I just took a quick look because I was curious for 2018 so the first year this kicks in and it's some big number hundred twenty-one million dollars of which almost a hundred million dollars is utilities and so we always have this issue from the

[106:07] standpoint of we need to make sure that projects are the right ones but from the standpoint of funding that is kind of part of what most people consider the city because utilities is their enterprise fund looking at twenty five million dollars which isn't a lot of money for a city our size and with the budget that we have and then of course we have the dedicated funds and they make up most of that twenty five million dollars I don't actually think the point two five four parks is dedicated anymore but that's a different story it seems to go to parks but I don't think it's actually legally dedicated which is something council could take a look at well see and that's my point because I think if what you're talking about there's

[107:33] definitely a way that we can display more productive conversation manner and to be clear there is no general fund capital plan right now so all of these are trade offs between restricted funds that you would then be talking about once you take out kind of run run of the course type of operation so just to keep that in mind because we haven't formally completed a plan or developed anything which you'll see an initial starting September 12th but right now you might

[108:02] be surprised I'm kind of what is that over there any other questions folks all right so does that take us then to the two questions posed on the on the screen here the first is just the consistency with the goals and policies of the city including the comp plan and sustainability framework my sense is everybody agrees that that the CIP is consistent with that that's the beginning I think the CIP should show the things that we're gonna do regardless and I think it includes frankly the the radio infrastructure I suspect it includes some form of the North Pole's Library branch I suspect that includes finishing the forum Ella Canyon Creek and I think in the CIP because I think that's an accurate portrayal of what we would do

[109:02] as a city over the next five years we'd find a way to do those and then the question is what's next in the priority list and that's which you might ask the voters for now one big thing is of course the fire station that don't get me wrong about that when you get the numbers that big you probably have to go to the voters because it's just really hard for the general fund to handle something that is that gigantic but I I think if you really wanted to be consistent with the goals and policies those things would be in the CIP so Matt I agree 100% with with the concept I guess the question is what is the implications from your perspective with respect to the ballot that would we have to done I think a council would be

[110:20] policies if we didn't find a way to fund those things we just have to fund them so what wouldn't get done okay well the fire station wouldn't get done because I don't think council could find a way to come up with that much money frankly so some wouldn't and I think we need to straighten that out and then figure out which things are the next and the hierarchy but I mean I think they have a handle on that it's just a matter of you know understanding how those things were kind of ranked in a sense the things that are currently in there and maybe some other things would be very hard to get done again the things coming out of the general fund because the general

[111:00] fund is kind of constrained and it might be well if you really wanted to get it done you'd have to cut some operating dollars okay well that's a good council conversation I mean that's worthy of a conversation that we haven't had Sam in there I mean it makes perfect sense and it's a little hard to rank things across Department within the general fund I mean that also is true I think there's a little bit of speculation there because we've had the North Boulder Library come out on the talking docket in the city for 30 years and it's never gotten done so you know within the priorities that other councils have established and and worked to there are some things that have been historically been different called the fire department of course the booming of fire station three is one because it's so expensive within the general fund but you look down this list of unfunded liabilities and even if you

[112:00] prioritize everything that would still be a lot of things that you know could be left off and I don't know if the CIP ranks things in exactly that way in other words if we threw everything in the CIP is there some stuff that wouldn't necessarily be in there that could also want to be in the you know taxes that we take out to the voters the example that would be the Civic area plan I mean I don't know that that was camera but I don't know there was a CIP item that we were teed up and waiting to do I think it was something that we said let's take you to the voters and see if they would like to you know prioritize this so I think there's give-and-take between the CIP and just kind of tax and I think we should be look carefully everything needs to be in the CIP because then that locks in absolutely everything and there's not a lot of room for flexibility or new ideas I think Sam's points are well-taken I think Matt

[113:01] the points that you raised are really interesting and I think I like updated information on them I'm comfortable with in the CIP with maybe handling this with the page in the intro for example like here capital tap proposed capital tax you know we are hoping to fund the following projects in the following amounts if we get the approval from the voters no play into some projects that are in the CIP and other places and then if that fails then next year we have a prioritization process where we say okay well we were hoping to get these funded but didn't happen so let's reshuffle the CIP brings them in let some go because that's what that's what we would have to do next year if that if that tax doesn't pass maybe you know a page that recognizes that would cover that plus some follow up information on how the city might handle it well again again but I grant you it's not always obvious but it just

[114:01] does seem to me that some of these things to do because they really are a top priority and I just think the cipa should represent what the true top priorities of the city are that just makes sense to me and we don't have ballot issues every year we are this is kind of a new thing that we're doing this every few years so CIP really should represent the top priorities of the city and usually has it's a little odd to me actually that it doesn't represent the top priorities because it assumes that something will pass and it'll take care of it so yeah I think a few of these we find a way to do and that's what I was trying to ask folks and the answers seem to be we would almost certainly find a way to do them because we'd be kind of crazy not to find way to do them so that's important and we're passing a CIP we don't know the

[115:00] outcome of attacks which are passing the CIP I'd like it to represent the most important projects in the city would to colloquy on that for a moment if I could I think I'm the CIP is I understand it is it's a funding schedule and saying we're gonna spend you know we're planning on spending this much on these projects in this order in these years and if we get that tax then this continues to be an accurate statement of what we're planning on funding you know in these years and in in those amounts so I think that it's it's an accurate document in that in that situation so I think that which is why I to advocate rather than reshuffling the whole CIP for adding additional information of how how it interacts with the capital tax Yan did you have something you know I thought I say you raise your hand now if I could jump in for just a few different comments just to clarify so first of all

[116:00] this is a draft CIP so we can always add things back in as we get more information the second piece is really around the timing of when we do CIP and operating in the challenge that it presents when we start to talk about general fund capital so I councilmember Applebaum two of those projects the library and REO infrastructure or truly join all fun capital projects and yet we don't talk about that until September 12 and we're really looking at the process of how we're presenting our budget and dividing up this lack of almost a month between when you see the CIP you when you see operating and hopefully adjusting that moving forward next year do you think if there is some general fund capital dollars that we decide to put in the plan come September 12th and during the public hearings that would be incorporated in the final CIP document with those additions so it really does represent the whole being because we you made a statement that we're planning like it does pass and that's absolutely not the case we anticipate that or we like to plan that it doesn't what kind of worst-case scenario and have

[117:00] contingencies to add back a nice-to-have project so in just a few clarification pieces so I think subject to that discussion nonetheless everybody's comfortable that the CIP meets the comp plan the sustainability framework the next issue is do we have any additional feedback regarding the CIP than what's been discussed already do you need anything else from us then if if you don't mind I just wanted to clarify with gene knowing we're moving forward with second reading on the capital tax renewal in a week do you feel you have what you need to prepare that memo it's to be released later this week given this conversation we just had relative to the capital budget so I think the the specific information that I heard for the projects that we would be discussing with the CCS renewal is really about what happens if this doesn't get funded how might we go

[118:02] approach funding those projects or what might happen and I think we can provide some of that information anything else I see Bob's guitar over there you're gonna take us out with song or I guess we're adjourned then alright thank you [Music]