May 29, 2024 — Boulder Arts Commission Regular Meeting

Transcript

Captions from City of Boulder YouTube recording.

[0:00] But May 2920, 24. 1st Commission meeting. and we'll start off the board. Fantastic for me. So we are recording. It is Wednesday, May 29, th 2024. Welcome to the Boulder art solution meeting. I will call Roll Cheryl Russell. Not weird piano a while. Georgia Schmitt. Here Caroline 1st here. Jeffrey, Hash. Maria Cole Jill passes. I will now hand over the meeting to the chair for procedural item. Great. So with a quorum, we'll 1st approve the agenda for tonight. but anything changes. They are bigger.

[1:02] like nice. You're full all right. Land acknowledgments. The city boulder acknowledges that the city is on the ancestral homelands and unseated territory of indigenous peoples who have traversed lived in and stewardedly into the Boulder Valley since time in memorial. Those indigenous nations include the Apache, Arapaho, Cheyenne, Comanche. Bonnie, so shiny, suit and mute. The city of Boulder recognizes that those now living and working on these ancestral lands have a responsibility to acknowledge and address the past, and must work to build a more just future. And I know that last month at the meeting there was reference to how can we make some more to do? Related to that? And Georgia and I come up with a bit of a plan that will work into some agendas coming up and start to flush that out.

[2:12] Here's the speed alright will you be, including indigenous folks that we're trying to honor in those conversations. I think that'd be helpful. And the reason is why, because it's not up to be addressed to educate people. So it's our work to go out and find the information that we need. You know we can run that idea by then and see if that sounds like it's an alignment of what. But it's not their job to tell us. So that's and that kind of folds into my yes is that there are a lot of resources out there that have been created. But from these people's that we're gonna draw upon, and that'll be part of

[3:00] okay. So obviously, we'll have more discussion about this. Yes, great. So we'll move on to creating the minutes from last plus. And I'm gonna recuse myself. Since I wasn't here. anybody changes. So then mentioned. I'm guessing. I'll second all in favor. Unanimous. Okay, public participation. We have some initial reminders about how this section of the meeting work. Option 4 of them. Alright.

[4:00] so these are the web participation guidelines. Just gonna read them off as they're stated. Tiffany, will we see, really that the city has engaged with community members to co-create a vision for productive, meaningful, and inclusion. Civic conversations. This vision supports the physical and emotional safety for community members, staff and counsel as well as democracy. For people of all ages, identities, lived experiences and political perspectives. For more information about this vision and the community engagement practices. You can visit the website listed on the slide. The following are examples of rules of decorum. He excuse me. The following are examples of rules of decorum found in the Golden Revised Code and other guidelines that support this vision. These will be upheld during the meetings.

[5:01] All remarks and testimony shall be limited to matters related to city business. No participant shall make threats or use other forms of intimidation against any person. obscenity, racial epithets. and other speech and behavior that disrupts or otherwise impedes the ability to conduct the meeting are prohibited. participants are required to sign up, to speak in advance and use the name. They are commonly known by individuals, must display their whole name before being allowed to speak online in person. Participants are asked to refrain from instructing support or disagreement verbally, or with a boss. Traditionally, support is shown silently through American sign language applause, or Japan friends. thank you. Is there anyone online? Sound it?

[6:02] Think everyone is in person who has signed up in advance. Superficial so 1st to speak is Jeff Mitch. and we'll have 2 min. Thank you. Thank you. Good evening. My name is Jeffrey Niche, and I'm professor of Composition and director. We have a partnership center for music at sea during my 30 plus years, and as an educator, arts, administrator and artist. I've seen the grant process from every side working on it. Okay? And there's something I've learned that I think is important for us to remember this evening. Consensus is always our goal. because speaking with a unified voice builds confidence in the outcome, for everyone involved. But consensus is not always possible. And when it's not, it's important, in the event process, to deal with them.

[7:01] Whenever there is particularly one person with a dramatically different view of a proposal. I've learned that it is always going to be due to one of 2 things. Either the Dissenter has information that the rest of the group is not aware, or there's something personal going. So when the group asks for an explanation of why the whole log feels the way they do, that's not attacking anybody that's not trying to marginalize, and it's certainly not trying to silence the minority opinion. In fact, it's quite the opposite. The group is saying, please tell me what you know. So the rest of us can make an informed decision. For example, I didn't realize that the executive directors currently serving time for embezzlement. That's useful information that if the rest of the group is not aware of it, you need to be. But this additional information has to be concrete has to have verifiable back, so that everyone can evaluate objectively.

[8:00] Failing that, the Dissenters either refuse themselves of a basic sense of fairness and ethics, or there must be a process for the majority will of the Commission the whole sway. otherwise a single person can dictate the outcome of every case and love that, but fundamentally undermine integrity of the process. We must remember, too, that the implications for this go far beyond this particular round of rates. It reaches the core of confidence. The public is based in all you to administer your dollars and taxpayers. surely, and that I reverse initiatives here this this evening. If if one person of the committee was aware that somebody was, you know, serving time for time and rest of us were aware. That would be an example of you know, please, by all means please share that.

[9:04] That's a hypothetical example. Yes, and a little bit. any of us. Michael and Rosina. Hypotheticals for you. And as a jazz program. For 40 years I've always been curious where jazz hands people polarized commission. Thanks very much for the opportunity to briefly speak tonight on like one casino and an independent audio producer and gest journalist. It just recently moved to excuse the State from Portland, Oregon. I'd like to. I'd like you also to imagine if, just for a weekend boulder became the epicenter of a national conversations looking to approach you. and imagine if several young local Poles have the chance to listen, learn and grow, support an elite class, regional and nationally renowned spoken word artists.

[10:03] Just a method. Imagine the join inspiration that comes from finding your voice and then arranging it. Rhythm. harmony, and melodic nuance of our form that demands nothing less than shaping truth into being. Imagine if this moment in time was the start of grander things. older spoken word community potentially launching careers for these courage to show poets that we will be educating will have the opportunity to perform family friends and mentors. Finally, imagine if all of this could spark unique new dialogue, some overlap race, gender, poverty, personal identity, and any variety of the world cricket problems that deeply affect these poets and their world. I am daring to imagine this opportunity through a documentary and outreach project. I'm calling wordplay, spoken word, poetry and jazz, and I sincerely hope, if you will imagine this as well.

[11:01] thanks for your time consideration. If you had any comments, questions right there. Do you have a taste for anything like that? Or but it also said we had it till June 25.th Thank you. And did anybody else in the audience. But I'm so slow. And what context are you? You're just saying that you have a project that's coming. So this is good, good. I have proposed a project that is up for funding for the Boulder Arts Commission. and it's with Lisa Marie Simmons, who is an African American poet. She knows Italy. She was born and raised in Boulder. She's gonna come back to parity high school and take some of the kids into a educational program.

[12:01] And then we're also planning to have a lecture series of performance. And this all coincides with the national broadcast, documentary subject of how spoken word poetry. It's been infused with the whole sensibility of jazz, for that, I hope, is broadcast. So I hope I'm in the right room. So you're speaking in support of a grant that you have submitted. or it's education language. And then, yeah, we have some village on. So apologize for being here late. I have one question. My name is Reverend Will. John Colomer and I started a new spiritual community here in Builder called The House of Love and awareness. We're dedicated to direct enlightenment, personal experience, which is either music, lab, or dancing play, natural medicine, anything that brings you to everything. I'm not getting a Grant decide. I just want to call and meet people and say, Hi, thank you for everyone for review my my application. I just want to read a little bit about my program

[13:05] selled in the about that the Youth Music House we empower under under deserve. They're sorry, empowering, underserved youth through music. These music. The Youth Music House is an inclusive program dedicated to providing free music, education, and creative opportunity. Under presented views. In Boulder, ages 13 to 18, our program targets, individuals for low income backgrounds, non-trogen, non applicable youth, and those that I can access to other opportunities, possibly a passion for me with benefits, their lives and inspire people. The key program elements are the 1st musical styles most kids in schools. They have an opportunity to learn sort of the classical change or kind of music and stuff like that, and we would like to move and offer them opportunities to learn. Comprehend, Rapm, classical rock, American American American opera, American music. Val.

[14:00] Our programs runs Monday, Monday through Friday 3 to 6. Offer instructor time for lessons, workshops, and independent practice sessions. They will be happening at the schools and the volunteer established schools a couple of hours. We give donations for drums, power pays and mobiles. And it's there basically the opportunities already set up, and they just have information and instruction for people who do different physical. collaborated, local studios, schools, music spaces ensure accessibility to donated school instruments. It's a nonprofit inclusive outreach folks outreach target on under surve communities, low income communities. People, you know, different backgrounds that don't have necessarily access. So instruments and monitor back to space. They do have backspace in those cities around the country and stuff, but they cost about 25 to $35. Yeah. committed to making our performances accessible to audiences from all walks of life, promoting equity and inclusivity within the community. By providing a free music education, we address disparities and access to our identical resources, ensuring that all you have the opportunity to engage and contribute to the cultural life of the community.

[15:06] Okay, is that alright? So cognitive benefits you has cognitive infections, memory attention problem solving skills. This improves academic performance it improves coordination. Motor skills reduces pain pain, recovery for medical conditions, and it means promotional expression, regulation and process emotional stress, especially since after the Covid week, we know that a lot of our youth are struggling to reach and catch up for long. But that's a thank you very much. Loving awarenesscom. And I will affiliate also Willow John TV, which is a production company that's also affiliated. And my questions on the

[16:08] application were, what? What were the outreach? What were the numbers impacted? Okay? Which which I thought your response on that. And then the other question was, I don't think I got answered. Was, is this a faith based edition? So the church is not nomination. It's open to anybody who wants to explore spirituality, not religion. For me. Spirituality is any access to joy. I've been access to community, any access to make your life more connected to the life around, to nature, to compassion, to creative stuff with them. So yeah, I do believe that faith is very important for our community that having any sort of aid whenever you believe it is important, and it helps people to strengthen. Thank you. So team as well

[17:00] people alright as promised. We're gonna dive in. We've got about 10 min on the agenda to talk about. How we're gonna move forward on the land acknowledgements. so strengthening what we can do as a commission. We don't. Jordan and I are both interested in moving this forward and feel like it is a better use of everybody's time to do that outside of the meetings. So the proposal is to create a committee to go over this work, and I think you may have more details about how big anybody can be. We don't have to do anything for all, but I wouldn't. If it's 3 people we would need to put notifications in the camera. So it takes a little bit more to do like a public meeting, and I would use minutes

[18:02] so, and I'm happy to either. Make sure that you're all satisfied with your updated my assignment. But just isn't so. What we'd like to do tonight is get self nominations, or who's interested in joining the 2 of us to kinda dig into this? Look at the resources that are available, and made it by indigenous nations and research groups, and see what's a good fit for boulder within and and pair that with what the Commission has within their power, and are still important, really, in the future. Anybody else interested in doing this? Oh, you're gonna be a little agnostic. Oh, well, within the commission. Sorry, Georgia.

[19:11] Ask the community their opinion on this. So that's why I think there should be 3 people. So that's information that I've asked right. and I believe that Lauren has reached out to an intelligent screen. But saying, what should we do in our zoom? But to what Carol said. There's a lot of information that indigenous groups have put out there that we can dive into. I I guess my point is, still, you did it publicly, then we would that no one shows up. No one's interested. I think I would be satisfied that we've done our due diligence to hear all the voices so that would make sense to me. If you need a 3rd person to join, actually to make it follow up. I could do that

[20:11] point that she brought up earlier. I was actually going to ask him if I could suggest and volunteer you for doing that, since I'm working on a couple of other committee items right now. So sure sure I'm happy to do that. And like I said I, I am supporting, too. of it just. and if no one shows up then, like I think we've done it for me. I don't feel like we've done. and if there are other people on the Commission who are interested. We certainly don't need capital. Pad 3, because it'll be announced. It'll be announced. And but there's anybody else raising their hand now and exiting nobody will will leave it at that.

[21:06] Okay. we'll connect between the 3 of us and figure out when. Thank you. Alright liaison update. If anybody has had a chance to meet with you liaisons and some information about what's going on there in the world or general alliance for grantees full time to share this. Okay, so I made a couple of pitches from all fest it happened it was sad. Listen. I went to 4 concerts in a whole cross section and venues across the city and a hike, and I just thought they got some. There's some books that come internationally to the office, and I thought they really represented a little next year. I think they're going to have a house concert in the fall

[22:08] and then the local has a new exhibition up and they're still moving forward under West Boulder accounts. Pardon me. yeah, I saw the exhibit at the sickness. I went to the old Pre festival and actually is there all every day. But I'm definitely speaking French, that is. supporting black businesses. They have to walk around a lot since all stages. And since we turn out I was a little bit disappointed that because the global office parking lot got you deal with that because it's like festival. It would have been nice to see why

[23:02] I see the account. Can you see extenders? And I'm using but and a couple of weeks ago I got to go to the caught up in industries summit of 2 days, and it was amazing. So a lot of indigenous groups that own their group. And just they're they're residents and violence students. Powerful. Yeah. My report out is mostly about the the Ccx. Hey? Noodling on a couple of ideas. It always sparks a lot of bots. And you could see how people are running programs or what they're doing in universities. We have to see a lot of what we see. Hello! And sat in on a granting session feedback from

[24:05] advocates. things that work well. nothing concrete to make up that yet. I just don't come to see. Hopefully, I'm waiting to reach out to a couple of my liaisons. I haven't heard back to that a couple of the groups. I guess no news is good news. So anybody else, or opening it up to other topics from the community that you know, are aware about them. I've recently met with the leadership and development over at most theater that's in their lovely shared offices downtown, talked about the program next 6 months went in depth on their history with the condition over the last several years and

[25:05] was able to get more engaged with what they have coming up over the next year. Calendar invites with connecting it with a couple of collaborative organizations here. Now, executive director from all of us reached out to me just to see you, but we'd be around that, unfortunately. But he's he is like friends through other music worlds, and that made sure that he knew that it was almost such a wonderful voice for them on the Commission, or in place that or Bill has just finished their very successful season. And it's been great to engage with them throughout the science entire process as a liaison, and the museum holder Bob Gates is is sadly new citizen now as they have coming in. He they they have hired an executive record. They did a national search, and the new gentleman be

[26:08] coming to Boulder soon. so we are excited for that. The topic of the broader community. I don't know if anybody saw. But former Commissioner Bruce Grafby is. He's very involved in the with the You tribes and is working on a project making a documentary and learning on the job doing not so internship. But that's on the side job training. So who knows? Something that is interested in that valuable to reach out first.st Who's to contact them?

[27:01] Bruce Barrowski and I can send it to you later. Yeah, don't know it off the top great alright Lauren Grants program. So we're going to begin with, the community projects for individuals. So ends you have the you have the option to approve staff recommendation of the highest scoring grants, approve individual grants or post con approval of individual grants, pending answers to specific questions. We are now 1st in that well. these are the 5 highest scoring for the community projects for individuals. Category. You'll notice that one of the fellow commissioners is a projected grantee. So you'll I wrote separate motion language

[28:08] but, as is custom, you're welcome to discuss these to think about these more broadly as far as your the funding portfolio. But we do recommend your if anybody's interested, to have motion language on the next slide. please. So the 1st is the one without having support. Yet. Wait. Is this what I mean with the whole group? So if anybody would like to make a motion when I 1st say that I was just really, I was really impressed with this. So yeah, it was utterly pleasure. Thank you. I move that creativity alive, Chelsea, Albertson, Ivan, Daniel Astanosa, and hear us. Now see us. Now be awarded grants and community project for individual category.

[29:05] I'll second. okay. And if for discussion of everybody, then any points. it's okay. Alright all in favor. And as alerts for the practice. We have anything that we want to say before Georgia the quality applications in 0 course. Thank you very well. but I would echo what Georgia said it I felt like my scoring was very narrow within the range of maybe a few outliers, because everybody was really great. I wish we didn't even fund it off. Yeah. I kept wanting to say, like. let me on your email looks like I would see the same.

[30:06] Excellent right? You're gonna use yourself toll free. Thank you alright for promotion. I move that dance of Georgia be awarded a Grant and the community project for individuals. Category second all over. follow us alright motion viewings. Thank you. Ouch.

[31:00] just a moment. If you have a question. I'm gonna ask that you come to the the front of the table so the recording can pick you up a quick question. Just our microphones. It's on this now. Yeah, but just a baby to you. So there's no other funding opportunities over the top 5. Not a big. Occasionally there will be additional funding that we have granted in end of the seasons. If more money in our general school opens up. That's always a discussion that we have a little bit there were 5 awards. There's it's pretty firm, like we build the program out in October. So with the time.

[32:00] And it's based on the the budget correct. So I think if we had picked, for instance, projects with smaller budgets program. Yes. I'll I'll say I love when I see collaboration, because that allows most people to get grants that I know that each of the programs are different. But you're both in the wrong music. So I was. Wonder that's what I was thinking when which you were sending us collaborating. The proposal add, is a very hard sell. It's not often they will try to pitch a national documentary associated with some type of social practice. So I was enthusiastic that you responded the way you did. But I wasn't very optimistic that it would be so. I appreciate the opportunity. I'm sure. You know there's other clients

[33:03] in in general. It's really hard to do the Vdi work in chess. can you I? If you're interested, I would be interested in helping you and volunteer some of my time to help you find some so you can find my Let me know this one. I can send it to you also. Oh, no, I don't mind, just because I've recently been exploring all the grants. So I'll just share my. I would really love that as an individual to session directly. Yeah, thank you. I'm gonna go do some more programming. Alright. We have 2 very reports to arts. Education reports the teacher dance Company and Manhattan Middle School.

[34:00] You have the options to through them. Approve individual ones approve while submitting specific questions, plus you post phone approval or not approve individual reports and cancel the final 20%. And we do have some recommended some conversation or make the motion. First, st that we approve. Grant reports from T. 2 dance company in Manhattan. All paperwork. Oh, sorry. I just get right over there, dancer, that I love the intersection of the visual arts and dance just mostly images. I'd like to know how many students and families are impacted in there before. I don't think room reliability and approval is not contingent on that, but I feel like that's important information. And Manhattan middle school. But they did a really nice job with the report and they did talk about 800 students impacted 115

[35:10] people that came to do that. So I think those metrics are helpful to us that I understand. That impacted the minutes. And just finally, I don't need for because we meet Mister in the room. Laura normally has a screen up that says that the Commissioners have 3 choices to please do that language. Okay. what we have. So is it before this time. So in this version, it sounds like you're on the way to approving all of the reports with specific questions, so we would approve them. I would send the payment, but I would still ask. They send a follow up response to that, and then I would include it in the packet next time for you to all see the response. If there are bigger concerns, if you have like serious concerns about the report. You can also post phone be available with a vote, and I can ask some questions and get some follow up.

[36:05] But I'm not. That's not. I'm not getting any bandwidth. Okay? Any other discussion. Hey, Maria? Okay. Spirit. Thoughts on the visionary and division visuals from T. 2. Again, questioning, what was the reach. How many people were experiencing the art, but seeing that they were, I think, tour venues. Adult security. you know, really got. But that made me so happy about it. That's what I saw the numbers, and it just my my numbers. 1st I felt that as well I that really popped out to me I was a theater tech kid. So the whole thing made me really happy. There's like projects like this that are not doing part of theater that are doing the more tech side. So that's good to see.

[37:03] Just great for the open space. Great alright. So back to our both language, you've got a second. we're ready to move on to votes out there. Yes, great, thank you. Alright. Community project grants for organizations. And this is the post phone discussion from last month's meeting. I have some things to say, please. I'm gonna read them for the most part. But I wanted to give a little background, a little introduction and follow up because this is so important to us, a staff. And of course the community that our program runs smoothly, smoothly, and is trusted. I do wanna know that this isn't a particular problem with the system at large. We have a guideline in our text

[38:00] in our rubric and our system in our process. But we needed to like talk to our attorney about how to play it out, because we haven't gone through that process before right? And before we get to that process, even, I wanna step back and note that our Grant program is open to public feedback and we adjust the grant program every single year to accommodate both the communities changing needs and to improve our work as staff. Every year we ask for feedback. You can send it to me anytime. I think I keep a big list of our feedback. I have feedback for next year already, but you're welcome to send it to me anytime, any of you, any members of the public? We begin looking at it very seriously, starting in July. Build the program together with the Commissioners. So you are comfortable approving the new version. In October. We have a system to make adjustments for the afternoon that we've done now right. And also we have the very exciting cultural planning process that will give us a chance to step back even further and examine the program as a whole, and get feedback from the very broad right?

[39:08] So to reiterate, we have a guideline. We have a process to address the commissions concerns for this round, and we will build a program to build a program in the upcoming year to improve it after this cycle. So we're all comfortable should other adjustments right? And if you're watching a recording, if you're watching right now for any of you in the audience, please share your feedback with us. We really appreciate it, and I absolutely list everything we talk through any and all of your concerns and our staff concerns as well. We wanna make this as transparent and as possible for everyone. So if I understand you correctly, to the way that we score these grants was under the rules and guidelines of what we agreed to last year. We can't rebuild the plane now that it's flying, but we can re it. So in the discussion that's upcoming, we can't adjust or rethink about our process.

[40:05] Thank you. So very specifically about the session that we'll have tonight about your your commission concerns for community projects for organizations. Decision post one last time. The 1st is that I will put this up here, or I'll wait to show it. But we do. The staff does recommend that we keep the same but keep the same motion as previously, because we assume good intent and scoring, and our precedents, as we just saw, is to follow the highest scores, and that is it that has been the rest of right. The second note is that we the. There's been no violation of the Code of Conduct for the Commission for Commissioners of scoring the Code of Conduct pro prohibits city officials from profiteering from public office. And so there's no financial gain from

[41:12] from adjusted scoring. In this case there is no violation and for you all, for y'all all y'all to take an action. You'll follow Robert's rules and complete a vote, and that includes changing or adjusting or removing any scores. You do need to vote on any kind of score change. And that's just as a group to to make a group agreement on that. And finally hue based on the questions that arose at the previous meeting on April 2420 24, we offer that the older exmission Grant program, scoring system and rubric, which is the one that was agreed upon in October it states quote before the Grant awards process begins, panel members are trained, and how to interpret the scoring system. Rubrics are set of criteria which helps reduce the possibility of subjective scores based on personal purposes. Please keep in mind, however, that although panel decisions follow, the set of criteria, scores reflect small degree of subjectivity individual to each panel. Member.

[42:17] panel members must be able to defend their scores with observations about each application, specific strengths and weaknesses or weaknesses during the scoring and the scoring process. So any questions before I hand it. So that's okay. It was a lot. Yeah. So thank you, Bloss, over this part which I think was part of the discussion. I just wanna so when all of us score we check a box. Whether or not we have a conflict of interest, right? And so we self monitor ourselves. And so you read the statement. So we're doing that. And you read the statement that conflict of interest. Can you read that again? The code of conduct, technically, is what is in our related

[43:06] prohibit city officials from profiteering from public office? And since there's no profit or like financial gain, then there's no conflict with which to recuse yourself. Yeah, right? So there's no reason to recuse yourself in that case, because there's no chance of a financial. That was that was a discussion last meeting, right? Yeah, I think, based on our previous conversation. Sure, I think maybe you brought up the call. Why don't we move forward with what is on the agenda? And then There's I like the thank you for moving into the definitions

[44:00] there. But okay, great so I wanted to preface the section that let me get into on the agenda. With just some personal comments because I was not at the meeting last month. And so I'm just gonna read it directly. But I would like to. I I before it so. I would like to take a few moments to record my initial thoughts on the record. Since I was not at the April 2024 meeting. I've reviewed the recording of the meeting. Georgia. I value your voice and perspective on this commission, especially in relation to lifting up artists that have been historically underrepresented and marginalized in the city of Bull. I view that as important work of the Arts Commission expressed in a rubric through the fact that we have an entire section dedicated to call for equity considerations within proposed programs. So I was shocked to see your scores for the creative nations application.

[45:04] Well, I understand, the Commissioners can bring different perspectives to their scoring. Your scores on this application indicate to me that something else is going on and appear on our face to incorporate bias against the dietary art Center and or Creative Nation Project. I'm eager to hear your explanation understanding, and I hope that it helps clear up my following concern, that the rubric was not actually followed by you. The effect of your scoring serves that that the effect of the exploring service is to determine the thoughtful scoring of each other. that your stated considerations for your scores fall outside the river and effectively reserve the desires of city council for help once allocated. and the fact that the scoring may erode trust in the process within the arts community and the voters who supported the 2 way passage. So I'll I'll close those as my personal comments.

[46:04] And did you know the my language? So in looking back on the meeting, and the general header of the conversation. I wanna place a motion in front of commission and then have some very detailed conversation. That's so. The motion I would like to propose is the elimination of Georgia's source from the consideration. what are the top suits more of a pub for the the pro the organizational projects. So that's much for all employees stores, or just for the dairy.

[47:01] Eddie Huston and I. We would like to have a conversation on that. We can second the motion, have a conversation to see where we are in support, or my understanding is that she has the opportunity to justify store. Is that correct? Yes, and that. And I do have some specific classroom, and we can get into the conversation great. So I do wanna also proper this by just acknowledging that you do get a question. I got it. Sorry. And what I'd like to do is go through the questions that Georgia has been presented with. So everybody has an opportunity to hear her perspective on that I'd like to open it up to any. Follow up questions for particular

[48:05] area of conversation at that time. And then, after we've gone through the prepared questions, if you still have questions, you can open that up to commissioners. and I'd like to remind you all that, given what Lauren had to say, and the fact that this would be like process, as it currently is that any of those questions be focused on the rubric and her sling and not go into see? Bias. Perceive, you know any of this that's really not gonna serve what we can talk about today. So any questions kind of on that initial overview. Okay? So I have a question. You guys have an access. So I thank you for your questions. I didn't feel like it will be covered

[49:04] my perspective. And why I moved the way that I did so. I wrote something in time that it's 2 min and 44 seconds that I'd like to share explaining lost them. Okay, I'll I'll allow that. But again. within the the scope of what this Commission can look at. It's the rubric and your ability to defend the specific stores and how they do it. So I'll give you that 2 and a half minutes to get your your overview, but I'm not sure that if it's if it's going beyond so good questions, it's probably beyond some of what we think will be talking I, the way that I wrote it was coming from the perspective of you, were asking, How does this fight with? So that's

[50:01] I'll so. But how? My perspective has okay, so we can all judge. Take that under consideration, and I will start. But I'll never move back. But it. Another vanilla questions about my go to the dairy community to provide more information, probably better than well. my fresh from the grant. It appeared to me that it's very clear demonstration systemic. Continue the pressure episode by our super people. I wanted to give the theory the benefit of a doubt. I wanted to prove myself wrong. So I did a bit of research and ask the theory, the question, Why is it created nations? Not right? This grant there was very awesome stuff that they didn't have the time, money, or resources to write their own. Grant. That for me was a red flag. There are a number of grant writing workshops and financial support for individuals and groups who need help, so they to combine their endeavors.

[51:06] I believe nations is fully capable of writing their own grants. I believe that people in nations are fully capable of being restored to an empowered people, between ownership of their culture and their workshops, to celebrate and concern their traditional accessory, but they are not because they are continued to be told. They are told they need to bear to write their grants for them and their events when you're a group of people that have been told this for hundreds of years. But I know, as creative nations does not make the dairy weather. But the dairy does need the nations for this social sector. Leaders who speak for marginalized groups engage in parental behavior that excludes marginalized communities from making decisions that affect their own lives. This system of oppression means and systems have changed. It's now 2024, and this type of behavior should not be tolerated. I've been asked how this applies to the rubric, and also both of our community in mind, is for wanting place a few strengths and numerous weaknesses. A major weakness is one that severely with its impact.

[52:11] The dairy screen application has numerous and major weaknesses that not not only limits positive impact, but also has severe negative impact to indigenous people. The rubric and our community cultural plan also speak to the fair and equitable distribution of funds. How project serves a community. When I think of the dairy's grant. And these points number wrote in community plan, I see ones including the boulder focus because stomach racism and oppression serves no one, maybe just one. Thank you. Yeah. You know, you got there. Okay. alright. So we'll start with the questions that were provided to you. but that's fine.

[53:00] and I have 4 major questions. Some of them cannot without the elections. So the 1st is during the April 2024, meeting you seated in defense of how you arrive at your source for this project under folks. I look in the rubric, and there was some things in the budget that were blaringly inappropriate, and that I'm okay. Then I have some time. Okay. And both I put on workshops. I know the cost of these things. When I look at a budget that has multiple thousands of dollars for beads of red flags. and when I see the salary that they're paying someone, I know how much to dedicate. So the 1st question is, if you can identify what portion of the rubric specifically allows for or requires a review and analysis of the proposed budget of an applying organization during the well, oh, yeah, I do not answer. Yeah.

[54:05] These are license. Okay, yeah. Cool. The cultural equity portion of the river States among the goals of the Boulder Arts Commission is to encourage the equitable, fair, and just distribution of funds and support the community. This is one of the many ways of life support with the budget to ensure that there is fair and justice, distribution of funds that support the community cultural bread program, scoring system and decision process document states, please, can I, however, like all the panel decisions, all of this set of criteria scores subjectively individual to each channel panel member. That's where I'm also allowed to factor in my beneficial knowledge into the score. And then, if you have any further explanation. Your score will want that section.

[55:01] Let's just find the way that. Okay? And then the final question in this section. The applicant. Oh, wait. I'm sorry I'm dead. Yeah. So going back, can you please explain your score of one in relation to that section? Using the criteria set forth in the group in the Cultural Equity section. I scored a while because it offers no or very few advances for diversity, equity, and inclusion, and a predominantly white organization uses historically marginalized community to obtain grant funding potential depression and the use of systemic racism. Other organizations have shifted this problem by empowering our people and making room today. Leadership roles staying in the home grants and providing space for such communities to thrive very much. Okay. So the applicant, the dairy stated the following in their response to questions, okay.

[56:05] in response in terms of budget, the price of sewing and meeting supplies is marginally higher than average wholesale, due to a desire to purchase from native own suppliers such as 4 generation. Please explain what impact this data on your decision not to change when I compared the prices, and Canada and Epsilon the prices appear to be. There wasn't a I'm sorry between a Fab and age. Think she's and I'll I'll open it up for questions on this subject matter only. This is the question about using the budget of the organization under the roof. because all questions will be up right now.

[57:02] respect of their answers moving on so question 2. During the April 2024. Meeting, it was stated by a Commissioner in 5 years. I've never seen any picture built one across the board. How do you explain that your response was? Because I think that I have a very different perspective. I think I have the type of personality where, if I see something happening that shouldn't be happening, I will have that difficult conversation. I can't say why you haven't seen this before, but I will say I speak up when I see something is not going as it should, so I can't answer question. Why haven't seen this before. I don't know. Please explain where in the rubric these stated considerations are properly incorporated into the group. Please explain your score level one in relation to that section using the criteria assessment.

[58:03] So my statement was in response to Bruce's question that he's not seen once before. This has nothing to do with how I don't. He's asking me about how others go, and why, especially to some elements of context. For, like 30, I think so, they answer honestly and ask questions even once. Do you have any that has no sign into the computer? He was asking in my perspective, he was asking about, why has he never seen one, so he's asking about people that I don't know who's been on commission before, and he's asking to explain why they never only one system. But I don't know these people, and I don't know how to quote it. So at all. we're wide back file answer should be applied to approval. I said this measure the contributing question.

[59:02] everybody have all that questions. Okay? 3rd question, one area of the scoring on the river is proposed. Outcomes and evaluation strategy applicants are asked, what are your evaluation strategy for this project, and how you will collect qualitative and unexpected data. The full answer. I'm gonna read the full thoughts from from the dairy and then return to the the question the full response was created. Nations, programs and activities are organized around pulling, following goals, accurate representation to provide an accurate representation of native Earth in Colorado and surrounding areas. focus on the next generation to create opportunities, resources and platforms for merging artists, and you, through exhibitions, performances, and mentorship. inclusion and balance.

[60:01] to foster empower men and women, and 2 spirit and nonbinary energies through indigenous cultural traditions to bring about a balance between the masculine and feminine safe and space to establish dedicated multiple functional creative space for individual artists from different nations rather than different arts together and safely created. We plan to collect qualitative data and conversations and requests for feedback from participating families, artists, members of the Ipc and feeding members visiting the exhibition to evaluate program. We also plan to collect participating data surrounding participating students and artists, artworks created, exhibited and sold and visitors to the final exhibition. So under the section under the brick, a vote of one reflects evaluation strategy for evaluating program project. Success is lacking.

[61:05] Goals, measures and plans for data collection are not in place in the reply. Creative nations was 4 specific goals for the program. The creative Nation program response also states, we plan to collect qualitative data? Which I just read. And we also plan to collect data which I just read. Please explain how your score of one is allowed. So it doesn't list. What tools will be used? Are they using paper and pen? Are they using technology? Or what software is used. What language reviews to collect the data doesn't speak to alternative measures for those who might be those who would not be able to read or how to connect with those who are undocumented. There is also a mention of those who are vision and or hearing impaired. There appears to be a large battle of understanding, of how to engage the population of spring and season

[62:06] any follow up questions for the session? Were you consistent in your consideration? Questions, when query, all other sessions consistent to be in questionable. All other organizations with this brand office asking what programs they were using and get on this side. depending on what people are looking. And then from working with can folks app and mobile phone communities? these are real issues. And these are real issues. When I think about confined to these diverse programming, you know, understanding some of the better. So you're so. Yes, they. I'm reading a grant that's saying they're serving this community and trying to collect data from them.

[63:11] And you're sore. Reflect that consistently plus the other one fish as well. When us 4th and final question, I have prepared one area of the storm on the rubric is boulder focus. Applicants are asked, are you an older organization, slash individual serving boulder? Or are you an organization slash individual outside of boulder. And what degree do you focus on program? A little up group of reflex not based in boulder programs only occasionally offered in boulder few connections to older business and work. First, st No. Tennessee. The full response from the Creative Nations Project and the dairy. It was as a Boulder institution institution for over 3 decades. Dairy Art Center primarily serves residents.

[64:12] Over 50% of our audience members are residents, and one of our core services means providing the low market value rentals, folder arts organizations. This year the Dairy's Digital Arts Program, also dedicated lounge area on the west side of the building as a new vocals. Only gallery featuring, rotating exhibits of folder based artists sourced entirely by free onroad open call, creative nations, programs, seeks to engage members of the old community, whether native or not, the majority, free or low, cost programming. celebrating not only meeting tradition, culture, and heritage, but also educating non native residents about the Rapa North Cheyenne, a safety Cohen, some of our mute, and that mute that our city resides on.

[65:02] expanding and deepening the perception of what it means to be a board back to my question that their essential is the applicant in part, the dairy center stated as red that they've been in Boulder for over 3 decades, and are primarily serving less Mexico for Kenny. Please explain how your score of the month. I stated that there's an allowance from a personal perspective. I also choose to look at the community cultural and my decisions in the cultural plan and States support resiliency, sustainability, cultural organizations to enhance their ability to benefit the community. The continued use of created nations and other indigenous organizations that are dairy. To obtain obtain grant. Money is a disservice and is turned to a larger portion of our community. And I can be in my whatever system. whereas I included a Google one.

[66:07] it in the folder focus, because, like this is the sound of this, isn't that session? Certainly. So I don't see nothing. That's just kind of opportunity. But with this system for this particular thing. I think the follow-up questions. the representation and leadership from the information. oh. as well as leadership from the area. and stated that variations. We're just under the umbrella area center and that they've been donated space that was present for the center to howls the program March office organization. And they actually will rent

[67:03] putting in their own programmatic rams application to amplify and spotlight this specific program in a very donated space by a grant that they received because because of the partnership. So they got that space that created machine business plan works whether that invariant or not. I don't think that's the case butts again, the the dairy did not put in something for other programs that they would like to promote. Instead, they and spotlighted, amplified, amplified creative patience as their program of choice

[68:05] without what this particular consideration. So you just said that this is something I actually have in question. I'm sorry. Go ahead. You've mentioned that creation is under the umbrella of the very right. So aviation is not the only thing we didn't stop that application, so that there is a further enabling it is a program in very fair spring spring on. Okay, it's not like that's great. But it's an actually recognized. So it's not. Dairy is not supporting someone else supporting itself. The money is going to not it's actually better

[69:08] add it cool. That was a question. But I've had some my question in general has the dairy written brands for other organizations the 1st time that's happened? I don't think so rather like events and stuff like that. It is. But it is a program of the dairy. Okay, they have written for their visual arts program, or the dairy or other programs that they partner with or manage for. and then, my very early in stages of being on the Arts Commission and reviewing all these applications and Mc. But there are many applicants that present their own programs that are then housed at the daring like here is now Cs

[70:06] so just to reflect upon that. But yes, there are also outside organizations that appear to apply for Grant funds and then have partnered with the dairy. They are empowered to have control of their own thing, you know, they could partner with the dairy. They could partner with that playhouse because they are. They're open and they're not dependent on their survival. They can survive. That's their home. Alright. Thank you. So so, Georgia is something you said earlier, and I'm sorry if I misunderstood. It's getting that person that you feel like I don't want, but originally not so just to say. But I showed that perhaps the leadership in the dairy did not fully represent

[71:06] the diversity that they were trying to reflect with this program. you said a different need. So I wanted to kind of see if I could. You talk about systematic racism. I take that as the leadership of the organization is not inherently diverse, and that was one of your concerns. So no, it's just a system, and whether it's the dairy or any other organization, it's a system where and a majority like all white organization will grab onto a marginalized organization and say, Oh, we're gonna partner with you. We're gonna write it for $10,000. You pay your instructors each $500 or $1,500, and the rest goes in our profit. There's anything left over

[72:05] we'll keep it for keep it on the lights. you know, and so I. So what I in in that system. So they're only so there's this other organization is saying, they're getting this little triple of money for their event. That wouldn't happen without them, but it's not enough so that they run. So there's a there's a system that keeps them where they are. There's a system of like you can't do this without us, you know there's not. And and like I said. the to be post correct. we're going to support the marginalized group and volunteering time to help them learn a grant, or pointing them in the direction of Grant. Writing workshops, you know, or whatever, so that they are empowered. They're hoping can do this on their own, and they use this really nonprofit. But maybe it's at the very least, maybe it's at one of their tribal nations

[73:09] facility. So they're paying rent to that. you know. Would to their organization there for you. you know, so that they're rising up instead of this one organization that's always in there always gotten. And it's always gotten. You know, the the big support stays while marginal partners? Yeah. Other groups of okay. Does that answer the question. The concept, but then, is is that the exact scenario? Exactly, that that they don't have? The diversity represents the the groups that are underneath them or creative nations in this case. So you think that the their leadership so the leadership of the dairy.

[74:01] I don't see that it has any. You know, from what I know. Cause I look on a website. I've been in board meetings. I've been on the Cdi bad to 10 to 11. So from that. So for for me, that was the root of what I was. Very good. No, it's not. And the dairy has been a really fantastic innovator for this unique program program representing under represented it's as part of a sort of this and where I was going. Let's see of see, I would have to disagree, because to me it was really successful. The nation would have started as this little baby within or within the day, and it would have been poured into it with grown. We've gotten big enough to do not on its own.

[75:04] you know. Well, it's housed in a very province location. It did not. you know, building this 100 h organization. So I think it's a pretty ideal location as it is disagree as a person of color. If I have the opportunity to start something within the berry, I would want the support to grow and be on my own. But that should something I'm trying to do to have a center that is run by marginalized groups. People. you know whether there's a black or brown or 3rd site impaired. I'm not gonna talk about ringcentral. I do know that last meeting. It was not needed

[76:00] rebuttal and conversation from the leadership of the Dairy Arts Center for anyone before we see it was the representative and the executive director and Father of Integrations serve customers that they are. His elevation free. And, like, I said, sometimes what systemic racism looks like is an individual, because it's not even aware of being used. Amen. And that's like I said, after being told 100 years, you can't do it on your own, you believe it. And so then you support that when it's not true. there are plenty of black owned physics, indigenous, indigenous groups that only in London, so

[77:04] anybody else have other questions. Do you mind reading that? I I just wanna reframe where we are with this? What the overall question is this to employees? Yeah. But please keep in mind that although panel decisions follow the setup criteria scores, we'd like to swall to be of subjectivity, individual to each member. Panel members must be able to defend their scores with observations about each application, specific strengths, or weaknesses during the scoring and the scoring process. So if there's no more conversation. the motion on the floor is

[78:13] so let me just if you don't mind, give me one second I didn't. I didn't read it. I guess I can just restate where I was to move George's story like they did dairy or a set out programming. Bob. the overall scopes. That was what was said, that so you should take a vote on that and mentioned Jeffrey. If I voted consistently the same it were different, and I don't see the same. That's a bad thing. I said. I believe I need, but we're thinking that I don't, because I won't see that that wasn't my question. My question was, were you having system considerations

[79:03] regarding your question as to less vehicles they were using for I'll share everything. and I guess before moving to the vote, I guess where my head is right now is. I appreciate all the answers, and it's I think about it individually. it goes on what we are asked to evaluate and directed by city Council to take under consideration. That's my personal view on it. Global sustainability of marginalized groups. which is. you know, what we're trying to do. It's just it's not on site. and

[80:00] I don't disagree that I hope that we can. Whatever happens. I think this is something especially 70. Make an impact in whatever ways you can, whether that's through evaluating from set up the river bill. What detail we ask for questions. Think there's a lot of these. so we can lightly seeking the installation. So it means that you can get at that where it's targeting so much more competitive. I think they're all really good. So maybe in the future to branch out and look at these things. art. So we'll take that all in favor. Cheryl. Provide a box.

[81:01] did you know? But I didn't answer. So all in favor of removing George's face one of the areas. What's the area considered? I'll just holding a robust second. So that is in a new experience. She used to be. So my, I'm just go ahead, and extension mode is a yes, but let us see things second. So we have a tie tonight. What happens with the top? If we go. I'm Newton. Hmm. fashion. Thank you. In my case of a tie. This is where we'll ask them. Okay.

[82:02] it's better to be cheap session drilling in while I do that? Will there be an opportunity for discussion or September? This is a little tough or not. In terms of like, follow up items. Yeah, we can do that. So that's a transition. So

[83:00] Robert was shared. That's the village. Okay. rest of the issue, phone time and rest of the pictures that would be share screen. Okay, that is what I'm reading. Now find something else. And and can you vote on your own 4? th Oh, it's done because of our apologies. So statistics switch her personally.

[84:02] today, I'm gonna take a break. Yeah, if you don't mind. Break 5 min break. Yes, 7 31. Alright guys. I think it would be helpful for the recording if somebody can. That half. they say perfect but great conversation. Glad that we're talking to decisions. Well, we don't even know where you're working here, but I'm gonna summarize it. Yeah, So what Robert's rules of orders say is that

[85:02] the that when you're voting on any motion. The chairperson is county votes. The chairperson would vote only matters to the motion when there's so in essence you can set Caroline's vote as the last vote. and count at all levels. in which case it is 3 against 2 in favor of. That's not a toxicology. So the motion that I carried. and we go back to the original staff recommended. Okay, so I will actually ship this slide to show you how it's got there. Okay, so these are your scores. And because there was a tie and 3rd place, which has happened before it goes down according to the next category in the rubric, because when we built the rubric, it's built in order of priority by the Commission, right? So the next

[86:16] hmm priority is the community priorities, the next priority or culture offerings, and the next priority social equity, right? So you'll see that there's still a tie, there's still a tie. And then, finally, when we get to cultural equity is when it is untied, and that's how once music project comes to the top. But it is very, very close. But this is how we have distinguished ties in the past and again in the future for the future grant program. We wanna look at how we work out challenges between ties here of the discussion. But so this is the community products for explanations recommended motion language based on

[87:02] the scoring that I just showed you which included that type occur. So we can have somebody meet this motion and second it. or there is so an option if somebody would like to record a different motion, and also different from the one that I as options. can you please go back to the sources check and sorry to ask about. We have $60,000. Yes, yes. Let me go back to this. Yeah, I'm looking at this. Yeah. And I know, supposed to say this later. But I'm looking forward to next year when we have more. 6. Because this is

[88:01] that's Alison. That's this is brought. Yeah. So work to Motions station. I'll make the motion. I move that lotus theater, empathy, theatre, project streetwise arts. How about for foundation society, society for creative aging and reach Music Project foundation be awarded grants as a community project for organizations. So I guess in all honesty, Georgia, I I disagree with you.

[89:03] but I think the Commission is purposely trying to hear different perspectives and diversity, and how we score these. And I think that's why this group has been assembled so from that I respect that your opinion is different than mine, and then I would caution us, I guess, in the future to You know I think we could set precedent to that. We start nit picking each other scores and deciding when and what? At what times we throughout and what's going to. So I think, and I guess to just say, from my perspective, I think the larger organizations can be incubators for small organizations and more diverse groups. And that's that's the lens that I see through. So I think so. But I think my point is I respect. That's why supporting.

[90:06] Yeah. Well, thanks for sharing that. And I think. 5. I want it. Open myself to your perspective, and I'll sell you done very just because I think there are organizations even that are established space for the venue that support staff. They have folks that can help with that right, and that allows voices in lacking voices that don't have all those resources at this time. It gives them an opportunity to voice. There's a recreant voice or their culture. And so I I agree. It's not a long term solution, but I think the hope is always that these larger organizations can be incubators and service form for multitude of voices to come forward in in a project for me.

[91:11] So in a area has a tremendous resource. United States. How wonderful to be to represent, you know, that's what creation size. So how wonderful to be able to share those resources and bring those to the voices. So I'm seeing it 100% right. But I think that doesn't mean I'm discounting your opinion. Yeah, just as a question of color, I think. And having spoken to lots of other marginalized groups is always good and talk about this because it's hard. It's hard to talk about it in a room for people that don't you know my life experience? And I think that there is one thing

[92:02] but keeping an organization things back pocket to pull out. you know, when we need check a certain box. Is that switch. So I just don't see that. Possibly I think we see like I said, we see their name. So I think that's that's what we've been asked to do. I I don't know if we're gonna like, reconcile our different viewpoints we're in this conversation. That's what I just wanted to share. That's why I voted to keep much more. Is it because I think this is being? This is a shit I will share that. I also wanted to keep your stores, in part, because, as a previous applicant, I'm aware that you can be critical as you're going through the application process and knowing that if we eliminated your source from one application and not all of them. It was going to have a casting impact, and that didn't fair feel fair to other applicants and eliminating voice across the board. This is fair.

[93:22] but it, said David. They just pressing a button. silencing it. nailed at the same time. My primary focus was the way we didn't see. and it opens publication and the trust therein based on our processing. so that, but ready to go

[94:00] in favor office back for one. My vote doesn't count. I don't know. Thanks. I wanna make sure that I know that you have it on our schedule, you know. Continue, talk about. That's probably retrieve, maybe good trying to dig into this. When we when we're looking at rubber questions, reevaluating setup, we'll see where look at me say, Hello.

[95:06] okay. so now it's our needs assessment. Update with the building team. Hold on one second I have a little. He has another little script. Aside from it has been wonderful to for you to talk about our very 1st process. I do wanna note that we're gonna be talking about principles that we're going to operate as we get into the budgeting season. So the meeting numbers tonight. These are feedback coalesced that will that are giving us kind of presentable general ideas that we're gonna function under. And then we're gonna talk about as we work towards budget and just reminder. The 1st release of the city budget is late August, and then generally, we bring the Grant budget to you in October for approval. You'll see it's a piece of it beforehand. A reminder that the Arts Mission is asked to review these recommendations, make

[96:15] comments, offer feedback, and of course you can reach out to me afterwards who you would like to think something else. Wake up at 2 Am. Thinking about our 2025 plan and no formal vote is required. So I'm gonna run through your Powerpoint, right? I wouldn't want to. Anything to nonsense. Just reintroduce ourselves. So thank you for having us in person this time. It's great. I'm Kendall Peterson. I there's for I'm out of Denver and

[97:01] wonderful so welcome for phones. and you can go to the next slide. So just and we're gonna try to make this a little quicker than we would probably like to. I can and feel free to interrupt us. Very informal. But we wanted to just give you a little bit of an overview talk a little bit about the areas of focus that they'll all be repeat, and then we'll talk about our findings and then our recommendations kind of slide into the recommendations and then go to the next slide. So we're seeking your feedback. So ultimately, at the end of this, we will be seeking feedback comments. Any kinds of of recommendations. You have, we know, our times a little short, so the but this will be an ongoing process. So we have rebranded this as the bridge year needs assessment. It's so much nicer. So just a reminder that this is about this bridge year, which is where we have this approved continuing 20 year. Grant that was Dedic that is now dedicated park in part

[98:09] France. Sorry 20 year tax that is, then in part allocated to arts, culture, and heritage, and this will be the renewal of the general fund tax. We also know that the that funding will begin in 2025, but the general us grants will be sunsetting in the year 2020 sorry 2024. So I just wanted to make sure that that's one of the pieces that we'll be looking at. okay, so one of the pieces is our general operating grants the the the idea that these grants will be sunsetting in 2024 what we do here in this bridge here? We'll also be talking a little bit. All of the work that we did will be in in preference practice to hopefully a community cultural plan. Refresh that. You'll be doing so. All of the research that we did will fall into hopefully, a deeper, more robust process. In 2025 beyond

[99:15] and then we will also be looking at public art maintenance. So that was one of the core areas we'll look at. And then also immediate staffing needs. So we wanted to look at those 3 4 areas. So this is a sort of a list of what we what we've engaged. We also had conversations with 3 of you all. In the meantime. That's at the bottom. But we had 3 facilitated listening sessions with nearly all of the Us. Grantees. And then we also followed up via email. We asked for their feedback. Right? In a in a text form. we have a listening session with 7 of the organizations who are either denied or not receive grant funding

[100:02] or did not apply in 2022, because we wanna make sure we got that feedback as well. We did focus groups with 6 of the members from create older, and the 2 a group we had a number of meetings with our Commission representatives 3 in particular and city staff. Including arts and Culture staff, city manager, community and Vitality director, and all, all staff in the department. We also had a really terrific presentation and discussion with the community connectors and residents. Kudos to boulder for that program it was really terrific. And I I we really enjoyed that feedback and getting the feedback, and I think it'll most of their feedback will be very, very helpful for us. You all working on the future plan for sure. We also did some research into the Grants program, public garden staffing needs. And then we did our last presentation to you tonight. Well, we did one to you first, st and then we did so. Just an overview of our fine thing. So in 2022, I think this is this is clear that the general operating support grants. We're not able to support all the organizations that apply.

[101:19] There's also organizations that could qualify and did not apply for one reason or another. That there's a tier system with Grant amounts. They. It's the tiered system is not terribly nuanced compared to the varying budget sizes and different applicant organizations. Grant awards about not approve that increase over the 3 year period. Even as inflation is increasing groups about that over the last 3 years. Also, the Us. Grantees do not provide demographic data on our audiences or residents served for some longer than 3 year term. Terms might be advantageous. We heard where there was a lot of sort of back and forth about that. Some people thought maybe it buying return. Some people love the 3 year term. So again. That's something to look into further when

[102:11] doing its research. And also there were some deceiving consistencies with the scoring system for Grant. So again, this discussion that was had tonight will be a great opportunity for you able to look into that scoring system and sort of relates and everything. How it relates to your granting question. 60 so public art, public art maintenance. We had a couple of different meetings with Brendan and his team, and also the rest of the staff. And you all are currently updating the inventory for the public art collection. We know that will probably be finished at the end of this year. and most of that is going to be determining the providence of every works. So there's something like 300 plus works of art. So a lot of that will be right now will be trying to determine which pieces are part of the own, and maintained by this office

[103:09] versus parks versus transportation, and some of the other some of the other departments. So I think they're coming to some some some conclusions. By the end of the year about how many works of art are actually maintained by this by the size. So the 2019, like 2019 maintenance report that we looked at is definitely out of date, and it and it also didn't prioritize any maintenance needs it. Just kind of gave a dollar amount of what they thought, but it didn't prioritize. So that was, that's a little bit of a gap our culture staff is also negotiating. So that's I already covered that about the final number of works that we in the program. And also we'll, we'll also figure out timing for windows come into your collection. and then staffing needs we found that the loud I heard, loud and clear that there's a lot of support needed specifically with the staff, doing its own, it invoicing, contracting, and final tracking, and projects. And that the public art program and the granting program as they start to grow that will only increase some of the part positions that you all have are part time and or grant funded. And so we'll wanna look into that that piece.

[104:28] and also the arts manager has been both been promoted to senior management and community vitality. So there's a need to fill that manager position. As forward. So finding someone was just for the cultural plan piece that yeah wanted to plan share. Sorry I'm I'm reading too much. But yeah, but basically, the idea is that all of the research that we had in in in our many, many meetings, we wanted to make sure that this all of this research we had moves into the other findings for the cultural plan. We really do believe that

[105:08] the the 2 way. This, this will bridge here. Has reaffirmed how important it will be to work on a cultural plan moving forward. So just all of the everything that we heard, to see that there's needs to be a little bit more deep. Work into. You need to kind of figure out how to move forward for that next 10 year window and we are kind of I wanna make sure that you you know that all of the recommendations that we're making are very much in in in alignment with just this short term. This short term bridge here, and that the community process will come. Will go full circle and make make sure that that happens. We definitely, we definitely kept looking forward and had to kind of contain ourselves another. We did capture all that information so that we can give that to the staff team and that can be used for the next.

[106:11] So I'll kind of go through the draft recommendations that we have for you tonight. So for the general operating support. We really do believe that extending the Gos Grant wars for an additional 4th year would be appropriate. It doesn't make sense to you know. Start another 3 year process when the corporate plan is sun setting. You've got funding. There's lots and kind of anticip. We heard it tonight. There's lots of anticipation about what the future is going to be, and that, you know, tying yourself to another 3 year process just doesn't make sense this at this point time. So through some conversations, we think that probably having a small simplify application process with those grantees to, you know, kind of request the the extension of the appropriate some kind of format for that happen to take a look at that process over your guys desk.

[107:01] we also think that. You know there's been quite a bit of inflation averages about 4% years since 2022, and so be increasing that rant amount by the by, inflation. Yeah, and those would be the 1st of the second, but sure is capacity and budget to keep open us. Yeah, we have. We've done some some kind of back of the napkin constantly out to the staff team. So they understand what the implication the range of these these recommendations are, so that will be up to them, and y'all eventually, you know, put this into your budget for for moving forward. So our initial. Our initial estimate is yes, but we also don't know what the conversations are gonna be downloaded. So that's why we're kind of recruiting going down that path. But this is a recommendation. We believe it's it's it's viable. My recommendation, my my conversation with the latest was also does. If we do an inflation, if we do, an inflation increase for the existing plans, does that leave out opportunity for anyone else to additionally apply for a gap? Right? And what are the implications of that? So we do. Inflation increases for this number of organizations. But at least this number of organizations out. And who are they? So that we can kind of grasp what that looks like across.

[108:22] Yeah, and those will be decisions you'll have to make when you actually start putting the budget together. So we have kind of those discretely you know things about. But stuff. You guys will have to figure out and talk about these priorities. I'm confused because I know that we talked. It looks here we have. Are you listing options, or these are the things these are our recommendations recommended because we have that from the conversation. Well, that's our hope is that you'd be able to do all that. But if the budget won't allow, we'll have to figure that out when you know budget. Does that make sense.

[109:00] and we think it's important to make that. And even the Geos, the Geos grantees we have the the grant right now also felt it was important to open up a Grant opportunity for those who have missed out on the last round, and we heard that from the community connectors as well, they were like. But you know, how. How do we know that they wanted to see that opened up as well, and make sure that one of our recommendations is to really engage the community connectors and and use that mechanism as at help push the Grant opportunities out to more people to make sure that everybody's aware of it, and being able to participate in the program if they would like to. as a way of being able new people into the full for that gap year and also presenting back to those organizations that okay, we didn't give you an inflation increase. But look, look at these organizations that are getting funding instead of one, and that'll be the messaging. And this is for the Geos grants. But it's also for your program grants and and other elements of the program. So so that's that's the next bullet, really. And then organize. There's also organizations who might have moved up here in 3 years. They might be an extra large or large or medium size organization now, so offering them the opportunity to go through that that whole new application process if they'd like to. And please, they went down to. So that's something you all need to use

[110:20] and then, really, we're just recommending keeping the structure the same for this bridge here as far as the, the the timing of the Grants. But we've actually been talking about moving that a little bit, because it would be helpful with the Grants. Begin closer to your budget cycle so that you could be more informed about what the folks might need to be so. I think that's something internally to that staff team needs to discuss with finance. To really understand if there might be by shifting, maybe into a fall application period that might actually help you. Better plan for your budget.

[111:00] And then again, we're we're recommending to that, did you guys discuss tonight? We're agreeing with you. Look at the granting process. And this morning process number. But and you improve every every year. So just keep doing that. And then also, maybe we'll begin looking at other examples of of programs as best practices depends. So that's really, is there any questions or comments on the Gos grant recommendations loading the box. Oh, well, you know, just in light of the conversation. Yes, I, as you're identifying branding programs. Some choices. Yeah, issues that you wouldn't have or not. There are a lot of different strategies that you can use and so it's just kind of what fits all the best. So 6 meetings they do it well. Pacific is fine. We deal with like the 7 days.

[112:05] the license to nuance that so for the public art maintenance piece. What we're really looking at is. oh, sorry. Change it on my end, channeling, too. So, as as Kendall said, that we're we're really looking for that final number. How many objects and artworks are the responsibility of the bullpart program. And we feel like it's important to really update that maintenance plan. And then, you know, by the end of this year it's 5 5 plus years since that maintenance plan was done, and it wasn't as thorough as we would like to see, and then really bring in, probably contractor to really do addition reports on every piece, and figuring out what are the highest priorities and doing this in the bridge year. So then, you can budget for in 2026 to actually do some of that heavy duty maintenance that we are expecting to come to light through that process.

[113:06] And then also we wanna see the continuation of dedicating some funds for all of our maintenance ongoing. And so that's that's a recommendation to maintain that moving forward and then also considering building a small maintenance fund over time to be taking small portion when you put it into a reserve account. That builds over time. So when you do have that cast traffic event. And then we do say when something will happen that you have kind of based on money, and that'll depend on the works that are in the collection and their value and their you know, their makeup is kind of what that number would be, so that'll be something to to look at for the future. She's there. No, just that. The maintenance plan is something that we think is definitely want to in this budget. So so it'll be. It'll probably give you an outlook for the next 5 years of work on on collection. That's the way that we usually look at with public.

[114:01] This was very eye opening for me that we didn't have an inventory of all the arts that have been artworks that have been created publicly, and who owns them? Who's responsible for the payments. And what's the current grade of right? Exactly. So going and actually visiting one as well, and then coming up with a plan. It's a big job right? And making sure that we're looking at the future budget or public cards, setting aside 20% for ongoing maintenance of things that exist. And then the last area we we dug into was really immediate staffing needs. And although we all did feel like, there's a clear need for additional staff in the department we collect from the original cultural plan 2015. It called for a 6 person staff. There's obviously needs and gaps within the existing staff with moving forward and then having a dedicated fund, a special, you know fund. And all these things. There's gonna be some more work to be done, and more specialty to bring into the department. But we just really felt like during this. This. This bridge year didn't make sense for us to recommend bringing on any permanent staff

[115:09] until you go through. Maybe a more robust process. To understand what the needs are, what your programmatic needs will be in the next over the next 5 or 10 years. So what you'll see here is really looking at a consultant to bring to deliver your cultural plan update and maybe well, I think in our opinion it'd be great to start that in. You know, 2024.5. It just it is the close out of the 10 Year Plan 2015 this year. So really thinking about what what you wanna do? And and then, yeah, just what I said, and then, obviously, the contracting for the public meetings plan will be the other thing that would involve, you know, hiring. Another thing we heard from the community was just being really cautious about staff. and that there was a lot of urging, urging you all to put as much money out to the organizations as as possible, so that conservative.

[116:09] the the conservative recommendation of not doing of Fte is based on a little bit of a community. But also we don't actually know exactly what you need yet, and that'll be something you were building in the community. Have any priorities and things you want. And they, wanna, you know. have a different staff person than we would recommend right now. So we hamstring the team, I put it in the morning. She's fine so that really wraps up our our recommendation. So we welcome your feedback, and we know that it's 8 0. 4, and you're supposed to end to 8 o'clock. So thank you for burning it out for 4 extra minutes with us 5 extra minutes. Thank you. Guys, that's a chance to to kind of share those. That's something we'll win.

[117:02] What's the instance in the process? Sorry I should know. That's what I yes, yes. So next steps from this would be the final report will feed it into our behind the scenes staff budgeting process, and then we'll start contracting ideally sometime soon. The next 4 months for the full year, both like the full sense of cultural plan and I mean, last time, between 15 cycle we had thousands of surveys. We would work with the community connectors and engagement office lots of press. Lots of engagement. I'm looking forward to wonderful. We just need to sort some things out 1st before we get there. and we have a a number of configurations that are related to the budget that we don't have yet. When isn't that expensive, so the staff will bring a proposed budget to city council. The city councils goes, live to the pub of August to be it.

[118:06] and then the Commission starts looking at the budget later in the year September, October, and you prove the full Grant program, together with the budget kind of ceremonial approval of work plan and budget. And grant program. You know, we look through all the documents so it'll be a little while, unfortunately, until we get anything to for specific numbers, because we have to go through the full city's budget process as well. Right? This is like making sure that everybody in the city is all agreeing on. you know, and then, as per the recommend staff recommendations, will you have it broken down like on that one slide? We do the inflation increase. You know what are the different options? Process? Right? And I'm sure that we will. But

[119:01] I would like to bring forward a really solid staff recommendation that also ties to what the city would like to see to where you've got to to go together with all the wonderful input that you got. I mean they spoke to. I think almost every general operating support guarantee a lot of people find like they have a lot of incredible feedback here, so we will mind all of the opinions, put them into staff recommendation for you, and tell you how also that where that came from. So for so for our part, we're gonna develop our final report and we'll deliver that to staff team. And our goal was to get it done so that they could infuse it into the budget processes. They're thinking about 125 budget. They would have this data and information so that they could be. You know, putting that into their thought process for putting together there and going through the process. So that's that's our our goal. Would there be an opportunity for us to review the draft report. What's fine? Oh.

[120:00] yes. that's all. Yeah. Yeah. Let me let me see what they put in it. I mean, I think it's gonna be very similar to city council gets to approve the budget and the city manager presents it. So we want your input but we wanna make sure that the themes that we're putting together that are gonna guide numbers that we put into see managers budget. They're consistent with what you're so we're really wanting to make sure you're feeling like this. Work is on track. And as we start bugging numbers in that are consistent with the themes, thinking instead of presented today. We certainly, you know, we'll be able to to set those numbers to you once they're live here on the summer and solicit.

[121:09] and maybe it's smart to kind of digest it all here right at the meeting. So if you will submit that probably for a little bit, if you wanna read it and digest it and get feedback. Yeah, you're welcome to do that. I don't think we're we're fine, probably. What do you think?

[122:01] I think my comments. 7. Okay, every single meeting we had. And every interview always went beyond the bridges. And and everyone's like, yeah, yeah, yeah, yeah, yeah. Yeah. but it's beyond that. And and and so that's that is why there's a little bit of urgency around that cultural plan. So you can have that big discussion. I think there's a real expectation in the community that that conversation continues that this is just a tee up to that, and that it continues that we got that up. Yeah. second and anticipation. But there'll be a more robust conversation that way. Thank you for all ensigning your work. Thank you. It's been fun. It was a ski round this time.

[123:03] Yeah, thank you. Thank you very much. And thanks for letting us kind of speed through that. Alright. Go ahead. Bathroom. Thank you all so much. If there are any final questions from the management staff, I while you're thinking about that, I did have 2 updates that I emailed you about. And I was really excited about our public. Our program, the Western City campus request for proposals are open. 3 big projects that'll go into the Western State, and then also creating new pages open, which is one of our other awesome public art programs that we're trying to put our work into different neighborhoods. I believe that needs to also be spread out across the older sub communities. And there's funding to get our work in your neighborhood, so please share about both of those. Let me know if you have questions, and actually, then I'll send this point. Thank you alright meeting

[124:17] pretty good.